HomeMy WebLinkAboutWA Resolution 23-08 Amend Proof of Residency
WESTLAKE ACADEMY
WA RESOLUTION 23-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO THE WESTLAKE ACADEMY PROOF OF
RESIDENCY POLICY 1.01
WHEREAS, Westlake Academy’s mission is to support students as they become
compassionate, life-long learners through an internationally-minded, balanced education that
empowers students to contribute to our interconnected world; and
WHEREAS, The proposed resolution supports updating the Proof of Residency Policy;
and
WHEREAS, The updates will simplify the language and standardized the process of
establishing residency for new home construction, purchasing a home and leasing in the Town of
Westlake for enrollment purposes at Westlake Academy; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals herein above are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the
Westlake Academy Residency Policy attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
th
PASSED AND APPROVED ON THIS 27 DAY OF MARCH 2023.
WA Res 23-08
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___________________________________
Sean Kilbride, President
ATTEST:
________________________________ ___________________________________
Amy M. Piukana, Board Secretary Sean Wilson, Head of School
APPROVED AS TO FORM:
_______________________________
Stan Lowry, for Janet Bubert School Attorney
WA Res 23-08
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Res 23-08
Exhibit “A”
Section 1 - Admissions
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted: April 3, 2017
Date Board Amended: March 27, 2023
Effective Date: March 27, 2023
Policy Category: Admissions
Policy Name: Proof of Residency
Policy Goal: Clear and concise communication for students and parents regarding the criteria
to establish residency status for individuals seeking admission to Westlake Academy.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then admission
shall first be offered to eligible applicants residing within the Academy’s Primary Boundary,
which is consistent with the geographic boundaries of the Town of Westlake. The parent, legal
guardian, or other person having lawful control of an applicant seeking admission as a resident
of the Primary Boundary must provide proof of residency within the boundaries of the Town
of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant’s parent, legal guardian, or other person having lawful control shall provide one
or more of the following documents as proof of residence within the boundaries of the Town
of Westlake:
• Tax receipt from the current year indicating homestead property ownership
• Fully executed building permit signed by the town of Westlake’s Planning and
Development department
• Current lease agreement (subject to additional requirements below); or
• Valid, fully executed real estate earnest money contract to purchase or build
residential structure (subject to additional requirements below).
WA Res 23-08
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In addition to one of the documents identified above, the parent, legal guardian, or other
person having lawful control must also provide:
● a photo identification card that includes the person's photograph, name, and
address that matches the address included on the document provided from the
list above. Acceptable photo identification cards shall include
○ a current and valid state-issued driver's license; or
○ a state of Texas identification card; or
○ a military or government-issued identification card; or
○ or a consular card.
Westlake Academy will not accept a credit card, debit card, or any club or retail membership
card for proof of residency, even if such card includes a photograph; and
● Current utility bill for the primary residential structure in the name of the
applicant’s parent, legal guardian or other person having lawful control
Applicants must provide all updated documents within 30 days from the first day of school.
If all documents have not been provided within the set timeframe, students will be
administratively disenrolled.
Purchase of an Existing Home
Applicants relying upon a contract to purchase an existing home to establish residency within
the Primary Boundary must submit proof of residency within the Secondary Boundary at the
time an enrollment application is submitted.
For a student to start school on the first day of school, an applicant relying upon a contract to
purchase an existing home to establish residency must also provide additional documentation
of a closing date and inhabit the residence within the first 90 days of the school year.
Failure to provide the required Primary Boundary residency documentation may result in a
student’s immediate disenrollment from the Academy.
New Construction
Applicants relying upon a contract to build a home to establish residency within the Primary
Boundary must submit proof of residency within the Secondary Boundary at the time an
enrollment application is submitted.
WA Res 23-08
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In addition, an applicant relying upon a contract to build a new residence to establish residency
must also provide documentation of an approved building permit from the Town of Westlake
and written notice from the builder confirming the slab/foundation was poured prior to August
st
1 of the school year in which they are seeking enrollment.
The applicant must also provide documentation from the builder of the estimated completion
date for the new residence, which must occur within two years of the school year the student
seeks to enroll.
In addition to these initial documentation requirements, the applicant will be required to
submit verification, according to a schedule identified by the Town, of the completion of
major construction milestones for the home including, but not limited to, framing, dry wall,
masonry, roofing, plumbing, and electrical work. Responsibility for providing documentation
of the milestones identified by the Town shall be the homeowner’s sole responsibility. Failure
by the homeowner to submit any or all of the milestone verifications may result in the
Academy administratively disenrolling the student.
Failure to provide the required Primary Boundary residency documentation or may result in a
student’s immediate disenrollment from the Academy.
Lease
An applicant relying on a residential lease to establish residency must provide a copy of a
fully executed lease with a lease-term that extends for the entire time period the applicant
intends to rely upon the lease to document residency. A residential lease shall be considered
acceptable documentation to establish residency only if the leased premises is the primary
residential structure on a property. Any family/person who executes and submits a lease to
document residency in the Primary Boundary without occupying the leased property for as
long as the applicant’s child attends the Academy, shall subject their child(ren) to immediate
removal from the school and such action may be considered fraudulent activity, unless
documentation of another Primary Boundary residence is provided.
For a single-family residence, only one structure shall be recognized per legal address.
Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages
that are co-located on the property where the primary residential structure is located but are
not recognized with a separate legal address are not eligible to establish residency under this
policy. Further, a lease shall be accompanied with a utility bill showing that the utility service
for the leased residential premises is in the name of the person leasing the primary residential
structure.
Primary Boundary Students Enrolled Prior to August 1, 2015 – For families with students
enrolled in the Academy based on Westlake residency status prior to August 1, 2015, any
subsequent changes to the residency policy do not apply. If these students attended Westlake
Academy for at least two years prior to moving to an approved secondary boundary, the
students can remain enrolled at the Academy.
WA Res 23-08
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Nonresident Student in Grandparent’s After-School Care:
A student seeking admission to Westlake Academy, after August 1, 2015, as a grandchild of
a resident in the primary boundary due to a grandparent providing substantial after- school
care for the student shall provide the required proof of residency based on the grandparent's
Westlake residence and will be subject to the admission policy applicable to all Westlake
residents regarding their continued enrollment. The grandparent must annually provide a
notarized affidavit, on a form provided by Westlake Academy, confirming the extent of after-
school care to be provided by the grandparent. Students applying for admissions based on the
grandparent provision must live in one of the Academy’s secondary boundaries.
The Superintendent shall have authority to approve such admission applications in accordance
with the following criteria: a minimum of ten (10) hours per week of documented after-school
care provided by the grandparent at the grandparent's Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy chooses to
admit transfer students from the secondary boundaries, the same types of documentation
identified above shall be used to establish residency within the Academy’s secondary
boundary.
Residency Review
A Westlake Academy representative may make periodic visits to a residence to verify that the
student is actually living at the address provided on the enrollment application or is entitled
to enrollment as a resident because of after-school care provided by a grandparent. A person
who presents false information or false records to obtain admission to Westlake Academy
commits a criminal offense and is subject to prosecution under Texas Penal Code Section
37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
Dates Amended:
08/03/09
12/06/10
08/13/12
06/03/13
11/17/14
06/01/14
4/3/2017
WA Res 23-08
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