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Home My WebLink About12-19-22 Joint TC BOT Minutes4 T H E T 0 W X 0 F WESTLAKE MEMBERS: TOWN OF WESTLAKE TOWN COUNCIL/WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 December 19, 2022 4:00 P.M. OPEN MEETING 4:30 P.M. REGULAR MEETING 5:30 P.M. CLOSED EXECUTIVE SESSION Mayor Sean Kilbride, Council/Board of Trustee Members Mayor Pro Tern David Quint, Tim Shiner, Chandrika Dasgupta, Kim Greaves, Anna White OTHERS PRESENT: Assistant Town Manager Troy Meyers, Town Secretary Amy M. Piukana, Attorney Stan Lowery (via zoom), Head of School Dr. Sean Wilson, Director of Human Resources Sandy Garza, Director of Information Services Jason Power, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, and Director of Communications Jon Sasser CALL TO ORDER - WORK SESSION (4:00 P.M.) 1. Discussion regarding a proposed Cell Tower structure to be located at the Westlake Fire Station site Assistant Town Manager Troy Meyer briefed Town Council regarding this item. Mr. Meyer explained Vertical Bridge is the contractor who will design the tower, noting the Fire Station was chosen due to its geographic location. Mr. Meyer reviewed the lease agreement, noting the site would need to be rezoned and reviewed by the Planning and Zoning Commission prior to Town Council action. The Town Council discussed issues with poor cell service along Fidelity, Dove Road, Vaquero, Quail Hollow areas, the half mile topography radius identified on the map, purpose of location, proposed tower height (100-150ft), need for resident feedback, fifty year commercial lease agreement with holdover provision, 7.5% scaling every five years, tower appearance, future tower needs, advisor, resident providers, subleasing terms, and security concerns with maintenance. After discussion, Mr. Meyer explained the Town will hold a Town Hall meeting with residents to seek community feedback within the next couple of months and bring forward results to the Town Council. CALL TO ORDER - REGULAR MEETING (4:30 P.M.) Mayor Kilbride called the regular meeting to order at 4:30 p.m. CONSENT ITEM(S): 2. Consider approving Resolution No. 22-74 amending the authorized signers on the Town of Westlake Depository Accounts with First Financial Bank and TexPool; and take appropriate action 3. Consider approving Resolution 22-75 amending the authorized signers on the Town of Westlake Trust Account with First Financial Bank; and take TC/BOT Agenda — 12/19/2022 Page 1 of 5 S 4o Z a6ed ZZOZ/6T/ZT — epua6y log/al uaamgaq sTanpoad jo aauaaa}}lp'gaajwe-1 q4!m sapea6dn 'sbulpllnq aelnpow ao3 /uewwns ;soa'azls woassela '(666T ul 41mq) salge:pod;uaaana jo abe passnasip I!aunoD uMol aql ,wag! slq} 6uipae6aa paunoD umol pajauq aaA@W Aoal aa6eueW uMol Tuegslssy uoijae a;eiadadde a)je; pue !Awapeoy a)jej}saM ay; .io; swooasselo aeinpow;o asegoand ay; 6uizi;ao4;ne4uawaaa6e ue a;noaxa o; aoAeW ay; 6uizuo4jne 6L-ZZ uogniosall 6UTAoidde aaplsuo:) •L g ui041 epua6y 07 paddiys apuglly aolfek/ •%lsnowiueun panoadde uoi4oW •saneaag aagwaW liaunoD Aq papuoaas uolToW •000'0SZ$ paaaxa o4 jou 4unowe ue ui 'AGessaaau s4lun Ile aaeldaa o4 uoi4elndils aq4 g4iM 'gZ-ZZ 'ON uollnlosa-d anoadde o} quinb wal oad ao%eW Aq apew s2m uoilow e 'uoissnasip aa:4y uoluido slq uw '/uessaaau si 4uawaaeldaa 6uilou @Nods uosliM ueaS •a4 loogaS 40 peaH •juawaaeldaa Tlun q:gg aq4 a4ei4o6au o4 uoi4do aql pue';lun aad }soa'sjlun 4uaaana jo uedsajil pue a6e'4uawaaeldaa 6uipaau s;lun 3o aagwnu 'abeuuol ;lun 's6ulplmq Awapeay ajeljsaM uo s,Dt/AH 3o aagwnu 'uM04 aq4 a01 sapinoid ISl saainaas aagTo 'saanpaaoid 6uilsod piq passnaslp Ilauno:) s,•000`0SZ$ paaaxa o};ou }unowe ue ui Awapeay ajel}saM JOJ sjlun :)VAH (17) ino3 }seal }e asegaand of uoijelndijs aqj qj!m gZ-ZZ uoilnlosab 6uipuawe papuawwoaaa aaA@W aW sglun Mau aqj 40 uoi4elleisui jo3 pazlll4n aq Isl spuawwoaaa _}els pue paniaaaa waM splq aaaq} paJou J@A@W -AN •wa;i sigj 6uipae6aa paunoD pajauq iz)A@W Aoalaa6eueW uMo1TueTslssy uog3e a;eiadoadde a)le; pue !Awapeob 9)IeI4s9M aql ao; s;iun do;;ooa :)"H;o;uawa3eldaa ao;;uawaaAe ue a;n:)axa o; ioAeW ay; 6uiziao4;ne gL-ZZ uoi4njosuN 6UTAoidde aap!suo:) •g s W31I V(IN39tl •%lsnowlueun panoadde uoi}oW •a}igM aagwaW Ilauno:) Aq papuoaas uo14oW •paquasaid se IS g6noag4 T (s)wa4I 4uasuo:) anoadde 04 saneaaE) aagwaW paunoa Aq uogoW •Iabpnq panoadde aq4 uigl!m aq 4snw pue wall auil aad s,4l 6ulTels paildaj iz)A@W •aW •wa4i auil aad s,4131 ao'awil auo'@Iebaa66e 6ulnoadde si siq} di 6uiNse IS 'ON wa;I epua6y 6uipae6aa uoi4eaylaep ao4 paNse aplagll)l ao%eW uoi:pe a;eiadoadde 931e; pue :£ZOZ .ieaA leosiq 9q4 o; sa4ejaa ;! se 000'0S$ o; do spun] pa;eiidoidde aziaoq;ne o; 100gog ;o peaH ay; 6uiziaoq;ne LL-ZZ uognjosab 6ulnoadde aapisuo:) •g uoi;oe aleiadoadde 93le; pue :;un000e :)Nd s,931ei4saM;o unnol ay; uo saau6is paziaoq;ne ay; 6uipuawe gL-ZZ uognjosa-d 6U1AOadde aapisuo:) •ti uoi;oe a;ei idoadde the two, lifespan of a used modular building, fire suppression, urgency of purchasing portables, and a safety review. Council Member Dasgupta expressed concerns with moving forward with portables at this time. She suggested staff work with the Westlake Academy Foundation to identify ways to raise funds or consider discussing a bond. Council Member White explained the current portables are outdated, both Dr. Wilson and Council feel old portables need to go (bathrooms outdated), and the Town Council/Board of Trustees to needs to invest in Westlake Academy. She stated these modular buildings just buy more time for Council to identify a more permanent building solution. Council Member Greaves expressed concerns with replacing old portables with newer portables, recommending tabling to allow more time to review and identify safety issues and financial needs. Mayor Pro Tern Quint suggested having a master plan to identify financial needs and calculate our capacity for debt issuance. Head of School Dr. Sean Wilson stated he supports a master plan with phasing, noting he has challenges with portables (teachers and students dislike), expressed concerns with limited spacing with gym and IB Art space, and recommended not delaying. Council Member Shiner suggested tabling to allow more time to discuss a permanent structure and identify a financial plan to move forward. Mayor Kilbride expressed concerns with the current lack of safety and noting it's a risk. He stated we are 4 to 5 years away from a permanent building at this site and suggested supporting the portables now to invest in school infrastructure. After discussion, Mayor Kilbride announced the Town Council would recess for a 10- minute break at 5:27 p.m. Mayor Kilbride reconvened at 5:38 p.m. Mayor Kilbride asked each Council Member to provide their feedback. Council Member Dasgupta suggested taking the next three (3) months to identify a financial path and best options. Council Member Greaves suggested tabling for a couple of weeks to identify finances and safety needs. He stated he would like to speak with Dr. Wilson, residents, and the Foundation prior to making a final decision. Mayor Pro Tern Quint suggested meeting in January to discuss debt capacity, seek long term products, and weigh all options for a path to move us forward. Council Member Shiner stated he would like to meet in January noting he supports safety and suggested identifying a corporate sponsor to donate and assist. 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Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate _ the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager 11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEM(S). No action. 12. ADJOURNMENT — Mayor Kilbride adjourned the at 8:38 p.m. \) Y\f--"\ Sean Kilbride, Mayor Attested y: Amy M. Piukafi6, Town Secretary TC/BOT Agenda — 12/19/2022 Page 5 of 5