HomeMy WebLinkAbout10-25-2022 Joint TC BOT MinUJ4440w,
0
TOWN OF WESTLAKE TOWN COUNCIL/WESTLAKEACADEMY
BOARD OF TRUSTEES MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262A
October 25, 2022 4:00 P.M. CLOSED EXECUTIVE SESSION
0 P.M. WORK SESSION
6:00 P.M. REGULAR MEETING
FTSTATIWITITAR
OTHERS PRESENT: Acting Town Manager Jarrod Greenwood, Town Secretary Amy M.
Piukana, Attorney Stan Lowery (via Zoom), Head of School Sean Wil�son,
Assistant Town Manager Troy Meyer, Finance Director Amber
Karkauskas, Director of Information Services Jason Power, Director of
Human, Resources Sandy Garza, Director of Communications Jon Sasser
1. Call to order and announce closed session itern(s).
Mayor Kilbride called the, meeting to order at 4 p.m. and announced the following
Items would be discussed during closed executive session.
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or employee:
- Town Manager
b. Section 551.089: Deliberation Regarding Security Devices, or Security Audits
- School Resource Officer/Keller Police Contract/Academy Security Audit
WORK SESSION — Call to Order (5:30 P.M.)
Mayor Kilbride called the Work Session meeting to order at 5.36 p.m.
3. Discuss Town Hall Lease Extension
.Assistant Town Manager Troy Meyer briefed Town Council regarding this item. He reviewed
the following options Maintain current lease until 2028, Seven Year renewal with additional
space; Ten Year renewal with additional space; and to add additional 3,284 square feet to
the current floor plan.
Council Member Shiner expressed concerns with rates and suggested a future discussion,
noting he is not opposed to a longer lease if a better option is available. Council Member
Shiner requested a copy of the buy-out cost. Council Member Greaves requested a copy of
the capacity plan and asked for procedures used to conduct these.
Acting Town Manager Jarrod Greenwood explained a five-year forecast /5 conducted within
the budget process.
TC/130T Agenda — 10/25/2022
Page I of 5
Mayor Kilbride stated the Town Hall Lease discussion shall be added to the December 5, 2022
Council meeting.
Mayor Kilbride adjourned from Work Session at 5.-52 p.m.
REGULAR MEETING — Call to. -Order (6:00 P.M.)
Mayor Kilbrlde called the Work Session meeting to order at 6 p.m.
4. PLEDGE OF ALLEGIANCE
Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas flag,
S. CITIZEN/PARENT COMMENTS:
This is an opportunity for citizens to address the Town Council or Board of Trustees on any
matter, whether or not it is posted on the agenda. Any residents wishing to speak on action
items must submit a speaker request form to the Town Secretary. (Best practice is to submit
the speaker form prior to the start of the meeting.) If your questions are satisfied, you may
choose not to speak. Individual citizen comments are normally limited to three (3) m,inutes;
however, time limits can be adjusted by the presiding officer. The presiding officer may ask
the citizen to hold their comment on an agenda item if the item is posted as a Public
Hearing. The Town Council and Board of Trustees cannot by law take action nor have any
discussion or deliberations on any presentation made at this, time concerning an item not
listed on the agenda. The Town Council and Board of Trustees will receive the information,
ask staff to review the matter, or an item may be noticed on a future agenda for deliberation
or action.
The following citizen(s) spoke:
• Gayle Krieger, spoke expressing concerns with the Athletic Director cutting 61h grade
sports.
• Glenn Goebel spoke regarding school security and safety, expressed concerns with
utilizing Keller Police for SRO position asking how many applicants have applied, and
spoke in support of 6th grade sports.
6. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
Director of Communications Jon Sasser briefed Town Council regarding Items of community
interest.
7. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
a. Consider approval of the Joint Town Council/Board! of Trustees meeting
minutes from the following meetings; and take appropriate action
• October 3, 2022 Regular Meeting
• October 17, 2022 Special Meeting
TC/BOT Agenda — 10/25/2022
Page 2 of 5
fi. Coinisider approving Riesiolut�ion 22-67 appointing a Chair and Vice Chair to
the Planning and Zoning Commission; and take appropriate action
A motion was made by Mayor Pro Tem Quint to approve Consent Items 7a and 7b, as
presented. Motion seconded by Council Member Shiner. Motion approved unanimously.
(Jumped to Closed Session Action)
S. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (There will be no presentations associated with the report items.) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately
ZEMM" M ' 10
9. Receive an update from the Keller Police Department
Keller Police Chief Brad Fortune provided an in-depth community update on Keller policing
philosophy, mission & values, performance measures, Westlake metrics and crime trends,
staffing, and school safety
The Town Council discussed SRO coverage at the school (noting 100916 coverage for
Westlake Academy during school hours is desired), who the SRO reports to (Chief Fortune
and directly works with Head of School), backup SRO being Town Marshall, SRO will have
benefit of children utilizing the Academy (while employed), discussed K-9 drug searches,
and noted bullying is being addressed through policy updates.
Assistant Town Manager Troy Meyer provided security audit recommendations and results.
10. Receive an update from the Town's Financial Advisor
Director of Finance Amber Karkauskas Introduced Hilltop Securities Managing Director Nick
Bulaich provided an overview of the following: current debt, bond ratings, existing debt and
capacity analysis, and legal requirements for issuing debt
The Town Council discussed debt growth, Hillwood original debt (20 year terml6.75961$5
million), Council expressed concerns regarding unpaid interest added on to the balance,
concerns with $15 mllllon just appearing on balance sheet, concerns about $15 million
increasing to $21.87 million in 25 years, debt being paid through the Utility Fund, Hilltop
being awarded without going out to bid, concerns with accruing and deferring interest rates,
certificates of obligations (C0 :s), general obligation bonds, non -publication of debt In the past
(COs and refinance), Fire Station debt, petitions (5916 of voters) to oppose Certificate of
ObIlgatlon debtl debt per capita from other towns, Hilltop underwriting for debt obligations,
and the financial advisory contract from Hilltop.
Mayor Kilbride took a five-minute recess at 7:52 p.m. and reconvened at 7:57p.m.
11. Consider approving Resolution 22-64 approving the Entrada assignment ow
rights, covenants and obligations of the economic development program
agreement and a development and subdivision improvement agreement, from
Maguire Partners — Sollana Land, L.P. to MRW Investors, LLC, and authorizing the
Ma�yor to approve the assignment on behalf of the Townf and take appropriate
action; (This item is continued from the September 26, 2022 Town Council meeting)
TC/130T Agenda — 10/25/2022
Page 3 of 5
Entrada Developer Michael Beaty was present to answer questions.
The Town Council discussed documents received such as the LLC and Capital Stack item
from the Lender,
Council Member Quint proposed to approve Resolution 22-64, for the assignment agreement
with the following stipulation to Item F, "That the Assignor and/or Assignee hereby confirm
that the assignee is financially capable. "Motion, seconded by Council Member Greaves.
Motion carries by the following vote:
Ayes; Quint, Greaves, Dasyupta
Abstain; Shiner
Motion approved by the following vote: 3-1, (Per Code of Ordinances Sec. 2-37, an
abstention from voting without a conflict of interest is recorded as an opposition vote.)
12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
(Item 2b)
Motion made by Council Member Shiner to approve an amendment to the Interlocal
Agreement for police services with, the City of Keller for the purposes of adding a school
resource officer at the Westlake Academy campus. Motion seconded by Mayor Pro Tem
Quint. Motion approved unanimously.
(.ate m 2b)
Motion made by Mayor Pro Tem Quint to direct the Head of School to commence the process
of producing a security audit for the Westlake Academy. Motion seconded by Council
Member Greaves. Motion approved unanimously.
(Result 2b)
Motion made by Mayor Pro Tem Quint to create an Advisory Security Committee consisting
of the following advisor(s): Jim Wilkinson; and further instruct that the committee report its
findings and recommendations back to the Town Council by January 30, 2023. Motion
seconded by Council Member Shiner. Motion approved unanimously.
1,3. COUNCIL RECAP/STAFF DIRECTION.
Acting Town Managei-Jarrod Greenwood provided a Council recap.
11,
4. FUTURE AGENDA ITEMS: These items have been discussed by Town Coundl and
scheduled to be placed on future Council Agendas allowing for adequate time for staff
preparation on the agenda item.,
Future Agenda Items to be discussed:
I1 -11-1 oil 11
".Amy 0115-401511 - �y
Discuss Math and English Specialist (*Town Council requested removal of this item, at
this time)
(Quint/Dasgup'ta) November 2022
Policy presentation and discussion (Governance)
(Quint/Greaves/Mayor) (*Town Council requested removal of this item)
TC/BOT Agenda — 10/25/2022
Page 4 of 5
k
Mayor Obfide adjourned the meeting at 8.03 pm.
Signed:
W. MINI ' a.
Me-
21, rim
TC/B7T Agenda — 10/25/2022
Page 5 of 5