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Home My WebLink AboutRes 00-07 Approving Amendments to the Budget for the Fiscal Year 1999-2000 TOWN OF WESTLAKE RESOLUTION NO. 00-07 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE 1999-2000 OPERATING BUDGET BY INCREASING THE EXPENSE FOR ENGINEERING FEES, CONTRACTED SERVICES - OTHER, INSURANCE, INTERNET EXPENSE, TELEPHONE — OTHER, TELEPHONE — MOBILE PHONE, BOOKS AND PRINTED MATERIALS, BANK CHARGES, OFFICE EXPENSE - OTHER, SALARIES, LEASEHOLD EXPENSE, AND OFFICE EQUIPMENT; DECREASING THE EXPENSE FOR LEGAL FEES, AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the 1999-2000 operating budget is hereby amended by increasing the expense for engineering fees from $115.000.00 to $375,000.00. SECTION 2: That the 1999-2000 operating budget is hereby amended by increasing the expense for contracted services- other from $391,752.00 to $455,000.00. SECTION 3: That the 1999-2000 operating budget is hereby amended by increasing the expense for insurance from $3)500.00 to $3564.23. SECTION 4: That the 1999-22000 operating budget is hereby amended by increasing the expense for Internet expense from $600.00 to $1900.00. SECTION 5: That the 1999-2000 operating budget is hereby amended by increasing the expense for telephone - other from$4000.00 to $8500.00. SECTION 6: That the 1999-2000 operating budget is hereby amended by increasing the expense for telephone—mobile phone from $0.00 to $2000.00. SECTION T That the 1999-2000 operating budget is hereby amended by increasing the expense for books and printed materials from $200.00 to $300.00. SECTION 8: That the 1999-2000 operating budget is hereby amended by increasing the expense for bank charges from $50.00 to $200.00. SECTION 9: That the 1999-2000 operating budget is hereby amended by increasing the expense for office expense—other from $1500.00 to $8,000.00. SECTION 10: That the 1999-2000 operating budget is hereby amended by increasing the expense for salaries trom $30,000.00 to $46,000.00. SECTION 11: That the 1999-2000 operating budget is hereby amended by increasing the leasehold expense from $0.00 to $1050.00. SECTION 12: That the 1999-2000 operating budget is hereby amended by increasing the expense for office equipment from $E2.000.00 to $17,000.00. SECTION 13: That the 1999-2000 operating budget is hereby amended by decreasing the expense for legal fees from $800,000.00 to $440,000.00 SECTION 14: That this resolution becomes effective from and after the date of its passage. PASSED AND APPROVED this 14"'day of February, 2000. Scott Bradley, Mayor ATTEST: Ging...,. CrTssw-y. Town;§c—retary Trent O. Petty, Town ager APPROVED AS TO FORM: L QS14 nto TO -,- Attorney TOWN OF EST KE MEMO To: Mavor and Members of the Board of Aldermen From. Trent Petty SubJect: Budget Amendment Backup Date.- February I L 2000 Following is the justification for the budget amendment on the agenda for Feb. 14"': I. Engineering Fees: There was $115.000.00 budgeted, We are increasing this amount to $375,000.00 due to increased use of the Town's engineers for work on the west pump station and waterline, Dove Road alignment, ROW acquisition related work, Finance Plan calculations and Fidelity, we have already surpassed this amount. This number is likely to continue to be high for the remainder of the year. 2. Contracted Services: There was $391.752.00 budgeted. This is the item for the DPS contract. We paid the first three months of this contract in October. In January -vv,e had to pay for the whole calendar year of 2000. The budget was only done for Oct. 1999 thru Sept. 2000. Therefore we paid for 15 months and only budgeted for 12. Also we had the final bill of$2850.00 for monthly police service to pay in Oct. We are increasing this amount to $455,000.00. 3. Insurance: We budgeted the previous years cost of$3500.00. The expense was $3564.23. This is paid once a year so this is the final amount. 4. Internet Expense: $600.00 -,,vas budgeted, the same as the previous year. We have upgraded our system by adding a server and three additional e-mail addresses. At this point the yearly cost is estimated at$1900,00. 5. Telephone—Other Expense: This was budgeted at $4000.00. Since installing our new phone system we have added two new phone lines and the ISDN lines for the Internet to accommodate the office. We are increasing this amount to $8500.00. 6. Telephone—Mobile: We failed to budget anything for this item. We have renegotiated the contract for the Town Manager's mobile phone and changed to the government rate. This amount should be $2000.00. Budget Memo Page 2 7. Books and Printed Materials: We only budgeted $200.00, which was the same as last year, The 2000 Texas Local Government Code was printed this year. This alone costs $2147.50 so we are increasing this amount to $300.00. 8. Bank Charges: There was $50.00 budgeted, which was the same as last year. We have ordered checks which print off of the computer at a cost of$129.00., saving the Town Secretary much time in getting the checks out. We are increasing this amount to $200,00. 9, Office Expense: The amount budgeted was cut from$4902.78 in last years budget to $1500.00 in the 1999-2000 budget because we didn't spend very much last year. We have already spent $5,222.63 this year by doing things like upgrading the Town Secretary's computer. This is just one of the larger items accomplished. We are increasing this amount to $8,000.00. This item encompasses all of our computer related set up and repair. Going from one computer to three is driving this cost. 10. Salaries: The amount budgeted was $30,000.00. This was for one employee only. We are increasing this amount to $46,000.00 since we are adding one additional employee to assist Trent as was earlier discussed. This is for salaries only as the Town is not furnishing benefits. 11. Leasehold Expense: We didn't budget anything for this item since 'Are thought the remodel was complete. We are adding $1050.00 for this item to cover changing the locks on several doors in the office. 12. Office Equipment: We budgeted $12,000.00. We have had to purchase a new phone system and computer equipment just to name a few items. Wehave had several inquiries about new tables and chairs for the meeting room and we will also have to purchase a new computer and additional equipment for the new employee so we are increasing this amount to $17.000.00. 13. Legal Fees: We budgeted $800,000.00 and to date have spent$80,515.25. 1 recommend that we decrease this amount to $440,000.00 to balance the budget. The other option is to take money out of the general fund in TexPool.and I don't recommend doing this. General Fund FY 1999-2000 Budget fty1gues FY 98 FY 98 FY99 FY 2OW FY 2000 %Change augqtt 6qu-k" 90-99-t RK2l;--qfA E3pqpLqd 21e€amended Sates Tax 1,091,527 980,556 654,500 $ 750,000 15% Franchise Tax 120,00(1 184,528 189,032 210,000 $ 210,000 0% Mixed Beverage Tax 10,000 10,000 8,700 9.516 $ 9,516 0% BuRding Permits 60,00(3 79,051 34,319 76,691 $ 100,000 30% Development Fees 10,0W 0 142,416 390,000 $ 200,000 -49% Do not expect activity originally expected Citations 5,000 5,000 6,274 7,560 $ 1,800 -76% DPS Took over Sales of Printed Materials 500 500 1,430 1,950 $ 1,500 -23% Mice: Other Revenue 300 300 441 0 $ 100 #DIVIO! Interest Income 80,000 84,529 83,347 80,000 $ 60.000 0% Total 17379,327 1,457,435 1A46,515 1,430,157 S 1,352,916 -5% gXlautses FY99 FY 2000 FY 2000 Budget Primed Am-erlg99 j9hignat X-Ctana agamarn Accounting&Consulting $ 29,417 $ 28,OW $ 28;000 $ Bank Charges $ 38 $ 50 $ 200 $ 150 300% Books&printed Mate,lais $ 153 $ 200 $ 300 $ 100 50% Building Inspection $ 11,767 $ 9,500 $ 9,500 $ - Capital Outlay $ - Office Equip. $ 3,922 $ 12,000 $ $ 5,000 42%phone sys,computer equip,seating for aldermen meeting Road Repairs $ 19,611 $ 2OtOW $ 20,41X3 $ Commundy Services $ 9.8W $ 10,000 $ 10,000 $ comm,service participation Contracted Services $ 36,250 $ 391,752 $ 455.000 $ 63,248 16% public safety contract Courier Services $ 2.119 $ 2,300 $ 2,300 $ - Dues&Subscriptions $ 41,373 $ 1,250 $ 1,250 $ Election Expense $ 1,006 $ 1,050 $ 1,050 $ - Engineenng Fees $ 110,139 $ 115,000 $ 375,000 $ 260,000 226% Insurance $ 3,990 $ 3,5W $ 3,564 $ 64 2% Internet Expense $ 600 $ 600 $ 1,900 $ 1,300 217%additional lines Leasehold Improvements $ Z799 $ 1,050 $ 1,050 #DlViO! Legal $ 605,833 $ 800.000 $ 440,000 $ (360,000) -45%available legal cost Maim.&Repairs $ 6.801 $ 7,000 $ 7,000 $ Meals $ 288 $ 4DO $ 400 $ Meeting Expense $ 3,214 $ 3,200 $ 3,200 $ Misc.Expense $ 1,097 2,500 $ 2,500 $ miss reimbursable exp, Office Expense-General $ 4,903 1,500 $ 8,OW $ 6,500 433%computer,network repair and setup Payroll Expense-Salaries $ 22,933 $ 30,000 $ 46,000 $ 16,000 53%pros).staff costs Payroll Expense-Other $ - FICA $ 2400 $ 2.400 $ prof,staff costs Medicare $ 560 $ 560 $ pro).staff costs Unemployment Taxes $ 147 $ 150 $ i 5 $ Payroll Taxes-Other $ 1,70; $ Planners Fees $ 39,222 $ 42,000 $ 42 000 $ Postage $ 1,569 $ 1,500 $ 1,500 $ Printing $ 1,107 $ 1,200 $ 1,200 $ Prof.Consulting Fees $ 280,167 $ 290=0 $ 290,000 $ Public Notice Expense $ 1,765 $ 1,300 $ 1,300 $ Recycle Expense $ 1,522 $ 1,212 $ 1,212 $ Rent $ 5,339 $ 30,146 $ 30,146 $ new,space Training 1,930 $ 1,950 $ 1'9803 $ Travel 978 $ 1,260 $ 1,260 $ Utilities 2,620 $ 4,000 $ 8,500 $ 4,500 Inc phone expense Telephone Mobile $ $ $ 2,000 $ 2,000 TP mobits phone not budgeted Total $1,216186 $ 1,817,510 $ 1,817,422 $ (88) 0% Revenue over Expenditures FY 99 FY 2000 FY 20W 81-L FrqpWq 490A Amended 230,329 =387,353 -464.506 Fund Balance Summary FY 99 Pro). Amended Budget 2000 2000 Beginning Fund Balance 1,517,162 1,910,161 Contribution to Fund Del. 392,399 -.387,353 -464,5506 Ending Fund Balance 1,910,161 11,522,808 1,445,655 Fund Balance Requirement NA NA Balance Over Requirement NA NA Fund Balance Equivalent 181% 84% -,-Days 661 306