HomeMy WebLinkAboutWAF 05-19-22 Min
WESTLAKE ACADEMY FOUNDATION
Board Meeting
May 19, 2022
Board Members in Attendance: Rob Anderson, Meghan Dorr, Heather Kilgore, Mike Colby, Rob Fitzgerald,
Patty Pinsonnault, Ahu Primeaux and Tiffany Hernandez
Others in Attendance: Marlene Rutledge, Sean Wilson, Shelly Myers and Julie Kelly
I. M. Dorr called the meeting to order at 8:32AM at Town Hall of the Town of Westlake. She introduced
and welcomed newly hired Executive Director of Westlake Academy, Sean Wilson.
II. Approval of Minutes
During review of the Minutes from April 18 meeting, R. Anderson questioned the Public Art Fund
pass-through project; his opposition to the resolution that was approved was noted.
The Board discussed the possibility of the Town creating a separate 501(c)(3) strictly for Town of
Westlake business, while the WA Foundation would handle Academy business only. This would
require an amendment to the articles of incorporation. R. Fitzgerald to draft recommendation to that
effect for Board to review.
Motion to approve minutes of April 18, 2022 meeting by M. Colby, second by R. Fitzgerald. Motion
carried.
III. Financial Report
M. Rutledge presented financial report as of April 30, 2022. Notable activities over the last month
included loss of value to Endowment Accounts of $5,522 and received revenue for Blacksmith
Annual Fund totaling $10,503.
Total Assets of the Foundation were $2.956m as of April 30.
Total Revenue to date for Blacksmith Annual Fund stands at $1,145,946. Budgeted revenue amount
for FY22 is $1,030,000.
Reviewed possibly pulling out External Donor Gifts as separate line in the Statement of Activities for
further clarification.
Discussed need to plan for potential downturn in donations over the next year.
Motion to approve financials by D. Kraska, second by M. Colby. Motion carried.
IV. Development Committee
Gallery Night
o P. Pinsonnault informed Board that Gallery Night was a success with revenue of $242,821.
o S. Myers shared comparison of Revenue vs Expenses over last 5 years.
A. Sieg reported that BAF campaign has $1.2M in gifts and pledges, with 77% of families
participating and 72% of new families.
o Discussed strategy for addressing non-donors and planning for next yearÓs campaign messaging
over the summer.
Westlake Baja
o No update at this time for next yearÓs event.
o S. Myers presented idea for combining Gallery Night and Baja events and possibility of looking for
another venue and time of year.
o Discussed possibility of increasing Legacy Teacher Fund Î Coach/Club Advisor stipend
supplement amount. S. Myers will provide options to discuss at next meeting.
V. Foundation Business
S. Myers reviewed importance of having a pipeline of prospective new board directors to fill seats
when existing Directors roll off. Encouraged Directors to brainstorm director candidates.
S. Myers presented sample of Alumni gift, an engraved pewter Jefferson cup, given to WA graduates.
Board agreed to continue this tradition.
Discussed meeting over the summer, and Board determined that topics such as combining Gallery
Night and Baja, increasing Stipend supplements and improving WA staff salaries were all important
topics to cover in a June meeting.
Reviewed possibility of hosting a recognition breakfast/brunch for VIP donors and sponsors.
VI. Marketing Committee
S. Myers presented Marketing Materials samples over the time period of March-May 2022.
Year in Review will be focus of marketing work this summer as well as creating a piece for
teachers/faculty presenting all of the activities that the WAF is responsible for at WA.
VII. Grant Request
S. Myers presented Uniform Replacement bridge grant.
Motion to approve grant for up to requested amount of $19,708 by M. Colby, second by R.
Fitzgerald. Motion carried and grant approved.
M. Rutledge presented the most recent Grant Schedule.
No new additions, but she will reach out to grant recipients to let them know their remaining balances
for remainder of this school year.
VIII. Executive Director
No report
Other Business
none
H. Kilgore moved to adjourn the Board meeting, second by R. Fitzgerald. Motion carried. Meeting adjourned at
9:58AM.
Next Meeting: Thursday, June 16, 2022 at 8:30 AM, at Town of Westlake Town Hall