HomeMy WebLinkAboutWAF 04-18-22 Min
WESTLAKE ACADEMY FOUNDATION
Board Meeting
April 18, 2022
Board Members in Attendance: Patty Pinsonnault, Meghan Dorr, Christine Ross, Tiffany Hernandez, Mike Colby,
Sean Shope, Rob Fitzgerald, Debbie Kraska, Lindsay McGrath and Ahu Sieg
Others in Attendance: Marlene Rutledge, Ginger Awtry, Shelly Myers and Julie Kelly
I. C. Ross called the meeting to order at 8:32AM at Town Hall of the Town of Westlake.
II. Motion to approve minutes of March 21, 2022 meeting by D. Kraska, second by P. Pinsonnault. Motion
carried.
III. Financial Report
S. Shope presented financial report as of March 31, 2022. Notable activities over the last month
included revenue of Gallery Night sponsorships and Blacksmith Annual Fund donations.
Total Assets of the Foundation were $3.076M as of end of March.
Total Annual Revenues collected this fiscal year thus far are $1.570M as compared with the budgeted
revenue amount of $1.393M.
Discussed the pass through of designated donations to the Westlake Public Art Fund as the WA
Foundation functions as the 501(c)(3) for the Town of Westlake.
Reviewed staff retention payment in the Local Grant Summary.
Motion to approve financials by M. Dorr, second by M. Colby. Motion carried.
IV. Foundation Business
C. Ross reviewed the WAF Resolution concerning restricted fund donations for the use of Public Art
as a charitable project of the Town of Westlake.
Motion to approve resolution by M. Colby, second by L. McGrath. With one dissention by R.
Fitzgerald, the resolution passed.
rd
Discussed moving Board meeting days. It was decided to move to the 3 Thursday of each month,
beginning with the May meeting to be held May 19.
Discussed a potential Capital Campaign feasibility study to raise approximately $11M. Reviewed
possibility of replacing existing portable buildings with newer structures as an option.
Item will be tabled for later discussion.
V. Marketing Committee
S. Myers reported that primary Marketing activities centered on Gallery Night, including post cards,
carline signs, social media posts, and a Ðwear this, not thatÑ video completed by Erin Spicer.
Strategies for reporting more clearly how donated dollars are being used, discussed possibility of
modifying the current Grant Summary document to a piece more appropriate for our donors and
Academy families. M. Rutledge will supply a monthly summarized document.
VI. Development Committee
Blacksmith Annual Fund
o A. Sieg reported that BAF campaign has raised $1.209M, with 77% of families participating and
72% of new families. Plan is to address non-donors one last time before the end of the year.
Westlake Baja
o S. Myers reported that Mechelle Bryson sent memo requesting additional $5K to cover two
additional teachers for Teacher of the Year awards.
o Motion to approve request from R. Fitzgerald, second by M. Dorr. Motion carried.
Gallery Night
o P. Pinsonnault informed Board that more auction items and sponsors are needed at this time. There
will be no Fund-an-Item this year, but will offer the potential to raise funds after the event.
D. Kraska moved to adjourn the Board meeting, second by L. McGrath. Motion carried. Meeting adjourned at
10:06AM.
Next Meeting: Thursday, May 19, 2022 at 8:30 AM, at Town of Westlake Town Hall