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Home My WebLink About09-12-22 TC BOT minutesTOWN OF WESTLAKE TOWN COUNCIL/WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING MINUTES 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 1 H E T 0 W N 0 F WESTLAKE September 1,2, 2022 4:00 P.M. CLOSED EXECUTIVE SESSION 5:00 P.M. REGULAR MEETING RESENT: Mayor Sean Kilbride, Council/Board of Trustee Members Mayor Pro Tem David Quint, Tim Shiner, C,handrika Dasgupta, Anna White, Kim Greavesi OTHERS PRESENT: Head of School Sean, Wilson, Acting Town Manager Jarrod Greenwood, Town Secretary Amy M. Piukana, Academy Attorney Janet Bubert, Assistant Town Manager Troy Meyer, Finance Director Amber Karkauskas, Director of Information Services Jason Power, Director of Human Resources Sandy Garza, Director of Communications Jon Sasser, PYP Principal Maxwell Ituah 1. Call to order and announce closed session item(s). Mayor Kilbride called the meeting to order 4:03 p.m. and announced the Town Council would recess into closed session to discuss the below item. 2. The Town Council will conduct a closed session pursuant to Texas Government Code, annotated�, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager The Town Council recessed at 4:56 p. m. from closed executive session. 3. PLEDGE OF ALLEGIANCE — Mayor 0bride led the Pledge of Allegiance and Pledge to the Texas Flag. 4. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary, (Best practice is to submit the speaker form prior to the start of the meeting.) If your questions are satisfied, you may choose not to speak. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. There were no citizen comments. TC/130T ffflnutes— YgTf27 =0 Page 1 of 4 S. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following! items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Director of Communications Jon Sasser provided a report on items of community interest. 6. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Couincil/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the .point Town Council/Board of Trustees meeting minutes from the following meetings-. 0 August 29, 2022 Regular Meeting Motion was made by Mayor Pro Tem Quint to approve Consent Item 6J., as presented. Motion seconded by Council Member Greaves. Motion approved unanimously. 7. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Town Council Member requests that report Ibe removed and considered separately a. Receive a third quarter Westlake Academy financial report - No discussion b. Receive a Staff Retention and Turnover Report - No discussion c. Receive a Back -to -School Report - No discussion d. Receive an Enrollment Report - No discussion e. Receive a Data Software Assessment Report - Mr. Wilson noted a full report would be provided at the October meeting. f. Receive a 1691" Day Report - The Town Council expressed their gratitude to Mr. Wilson for the Informative report Mayor KlIbride noted that Agenda Item 9 would be first on the agenda. S. Presentation and discussion of State Assessment Results for 20,22 A PowerPoint presentation was provided by MYP Principal Maxwell Ituah and Samuel Febres on the status of the A cademys academic progress on state mandated assessments for grades 3 through 11. The Town Council discussed how to obtain higher scores, specifically in math mastery, data takeaways, data analyzation, trends, how to improve, actions taken for students who fail the test, and any needs from the Council. The Town Council recommended bringing staff analysis of the data and what a staff action plan. w r w yi a 1.16 "' MV =ag, TC/BOT Minutes— 09/12/2022 Page 2 of 4 Dr. Owens and Mr. Carl TIppen presented awards to the following students for AP Scholar Awards: Sofa Aguirre, Eden Allison, Hinsley Barton, Dean Beeman, Brett Books, Thomas Connolly Aliza Didarall, Grant Flowers , Josephine Foley, Peter Gouge v,Taylor Grett, Kathryn ., Kocian, Amy Lindberg, Mallory Lorant, Harris Manchac, Niva Maskey, Andrew Mayhew, Kyle McKeon, Khushi Melkote, Sofa Monroy, Jacob Nguyen, Lauren Palfrey, Sajen Patel, Karlayna Platt, Maxwell Roberts, Isaac Selvarathinam, Marlsabel Seymour, Ananya Sharma, Ella Sheridan, Anhad Singh, Kate Wandrisco, Benjamin, Ward, Joshua White, and Kilong Ye. The following students received the AP Scholar with Honor: Nathan Allison, Rayhan Arayllakath, Christian Gougov (NRSTA), Sheridan Munoz, Jessica Olson (NRSTA), Chitambara Upadhyay (NRSTA), Parker Glynn, Andy Huang, Ralyssa Platt (NRSTA), Neal Rhoades, and El�ah Walker. The following students received the National Rural and Small Town Award (NRSTA): Josephine Foley, Kate Wandrisco, Nlva Maskey, Peter Gougo,v, Ray Arayllakath, Silvia Heredero Sofia Aguirre, and Taylor Grett, 10. Consider amending and adopting Westlake Academy's Mission Statement; and take appropriate action Mr. Wilson provided background on the current mission statement and the new proposed mission statement. He noted it was a collaborative team effort with multiple workshops. These workshops included teachers and leaders with the consensus of this new mission statement. Mr. Wilson summarized stating the goal is to go beyond the classroom and strive to do their best in their daily life. After discussion, a motion was made by Mayor Pro Tem Quint to approve the following mission statement, "Westlake Academy is an 15 Continuum School where students become compassionate, life-long learners through an lnternatlonally-minded, balanced education that empowers students to contribute to our Interconnected world. " Motion seconded by Council Member Greaves Motion approved unanimously. 11. Discuss a proposed Social Media Policy relating to Bullying Mr. Wilson discussed this Item noting the draft policy pertains to bullying, noting a social media policy will also be reviewed. He noted the intent is to review the draft changes to the bullying policy and to review the social media policy, then the board will review at a future meeting for approval. He noted after policies have been approved, procedures will be developed. The Town Cbunci4lBoard of Trustees discussed authority to regulate social media, (Attorney Bubert noted TEA allows limited regulation, cannot prohibit first amendment rights); regulation of school code of conduct, offsite conduct and the need for policy to regulate (Example: group video calls from students offsite), need to update and clearly document the parent student teacher handbook with procedures, the, need for updated guidelines, current processes for bullying and tracking of students who are monitored for bullying, scope of search on cell phones and the need for fair notice in the policy, the time line of the process, and the idea of expanding the anonymous tip line to staff s d s a i ., the need to define official social media sites, and policy which includes affiliates (WAC, HOC, Foundation). Mr. Wilson explained we are covering many policies which overlap each other. (Code of Conduct, Parent Student Handbook, and other policies). He noted the goal is to review standard operating procedures to ensure we are running efficiently. He explained he MY work with the attorney and obtaining the State Charter School Association policies, noting staff (contractors) may be necessary to implement this policies and processes into action. TC/B4OT Minutes— 09/12/2022 Page 3 of 4 In summary, The Town Council recommended having clear policy which separates procedures and an action plan which could be implemented. 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 1/0 aitior 13. COUNCIL ECAP/STAFF DIRECTION. Mr. Wrlson stated he will bring forward a revised soc media policy identify sites and ensure formal agreements with the affiliates to ensure the social media policy reach, and to ensure referenced with the cyber bullying policy. He noted the Code of Conduct will be amended to address the consequences to behavior and student actions to ensure fair notices is provided. He further stated the data plan of action would be addressed with an action plan and needs, and he will bring forward SA TIA CT scores and updates on math. Mr. Wilson noted he would ha ve a separate code of conduct from the student parent handbook to identify the list of actions, 14. FUTURE AGENDA ITEMS: These items have been discussed by Toouncil and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. Future Agenda Items to be discussed: I !� !!I impiprIgif WE 13,411 M II Coundl Member Greaves requested a metrics update Council Member Dasqupta recommended an anonymous t1p 11ne for Town Employees with a clear process. Mayor 0bride adjourned the meeting at 7.,13 p.m. Signed by: . .. ...... Sean Kilbricle, Mayor and President Board of Trustees Attested Y: Amy M. Plukaka, Town Secretary TC/BOT Minutes— 09/12/2022 Page 4 of 4