HomeMy WebLinkAbout8-29-22 TC BOT AgendaTOWN COUNCIL AGENDA
TOWN COUNCIL & WESTLAKE ACADEMY
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
T H E T 0 W H 0 T
WESTLAKE August 29, 2022 2:30 P.M. CLOSED EXECUTIVE SESSION
4:00 P.M. WORK SESSION
5:00 P.M. REGULAR MEETING
The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. The open portion of the meeting will begin at 4:00 p.m. for Work Session and 5:00 p.m.
for Regular Session on August 29, 2022. In an effort of transparency, this meeting will be viewable
to the public via Live Stream and also available for viewing after the meeting. In an effort of meeting
efficiency, any residents wishing to speak on action items must submit a speaker request form to
the Town Secretary.
vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever-expanding urban landscape.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our
residents with superiormunicipal and academic services thatare accessible, efficient, cost-effective, and transparent.
CLOSED EXECUTIVE SESSION (2:30 P.M)
1. Call to order and announce closed session items.
2. The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(2) — Consultation with Attorney — to seek advice of counsel on matters in which
the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code:
- FM 1938 access for proposed Southlake development
b. Section 551.071(2) — Consultation with Town Attorney — to seek advice of counsel on matters in
which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code:
- Fire Department Operations
WORK SESSION — Call to Order (4 P.M.)
3. RECONVENE WORK SESSION MEETING TO DISCUSS:
• Discuss Boards and Commissions
• Review Fire and EMS Needs and Staffing
• Fire EMS Consolidation
• PID SAP Update
• Utility Rate Study Update
• Entrada Update
• Westlake Academy Governance Update
4. COUNCIL RECAP / STAFF DIRECTION
TC/BOT Agenda — 08/29/2022
Page 1 of 4
REGULAR MEETING — Call to Order (5 P.M.)
S. PLEDGE OF ALLEGIANCE
6. PRE -COUNCIL WORKSHOP:
a. Discussion of Fiscal Year 22-23 Budget
b. Review of items on 8/29/22 Agenda
7. CEREMONIAL ITEMS)
• Mayoral recognition of former Westlake Mayor Scott Bradley
Presentation of 2022 Resident Survey Award
8. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town
Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Any
residents wishing to speak on action items must submit a speaker request form to the Town
Secretary. (Best practice is to submit the speaker form prior to the start of the meeting.) If
your questions are satisfied, you may choose not to speak. Individual citizen comments are
normally limited to three (3) minutes; however, time limits can be adjusted by the presiding
officer. The presiding officer may ask the citizen to hold their comment on an agenda item if
the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by
law take action nor have any discussion or deliberations on any presentation made at this time
concerning an item not listed on the agenda. The Town Council and Board of Trustees will
receive the information, ask staff to review the matter, or an item may be noticed on a future
agenda for deliberation or action.
9. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
• Items of Community Interest
10. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from
the following meetings:
• August 8, 2022 Regular Meeting
b. Consider approval of 22-51 for annual Boards and Commission appointments
c. Consider approval of Resolution 22-43 for annual Boards and Commission appointments
to the Westlake Academy Foundation
Consider adopting Ordinance No. 949 approving a negotiated settlement between Atmos
Cities Steering Committee (ACSC) and Atmos Energy Corp., Mid -Tex Division regarding
the Company's 2021 Rate Review Filings and approving a settlement agreement with
Rate Tariffs and Proof of Revenues and other documents connected to said Rate
TC/BOT Agenda — 08/29/2022
Page 2 of 4
Proceedings
e. Consider approval of Resolution 22-54, authorizing the Town Manager to enter into
agreement with Control Specialist Services, LP for the installation of the new pump and
motor to replace pump number one at the existing pump station in an amount not to
exceed $25,000
Consider approval of Resolution 22-55, authorizing the Town Manager to execute a lease
with Spectrum Gulf Coast, LLC, Texas, to utilize Town owned telecommunications conduit
(duct bank) along Pearson Lane, Aspen Lane and within The Westlake Ranch
Development
Consider approval of Resolution 22-56, approving the Architectural Design Guidelines for
Westlake Ranch
Consider approval of Resolution 22-61 extending paid sick leave in the event of
circumstances related to COVID-19
Consider approval of Resolution 22-62 amending the reporting structure of the Town
Secretary to the Town Council
11. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (there will be no presentations associated with the report items) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately
PUBLIC HEARINGS)
12. Conduct a public hearing and consider approval of Resolution 22-57 for a final plat of Lot 1,
Block 1, Westlake Corners South
13. Conduct a public hearing and consider approval of Resolution 22-58 for a final plat of Westlake
Ranch Addition
14. Conduct a public hearing and consider adopting Ordinance 950 for the approval of the revised
Town of Westlake Budget for Fiscal year ending September 30, 2023 including an Investment
Policy, Pay Plan Policy, Fiscal and Budgetary Policies, Restricted Committed and Assigned Fund
Balances and authorizing the Town Manager or Acting Town Manager to approve appropriated
funds in an amount not to exceed $50,000
15. Conduct a public hearing and consider approval of Ordinance 951 Levying Municipal Ad Valorem
(Property) Taxes for the 2022 Tax Year in accordance with the Fiscal Year 2023 Proposed
Budget
REGULAR AGENDA ITEMS)
16. Consider approval of Resolution 22-59 to ratify the property tax increase as reflected in the
FY 2023 Annual Operating and Capital Budget
17. Consider approval of Resoluti
development agreement with
Westlake/outhlake Park Addit
located on Sam School Road
in 22-60 authorizing a negotiated amendment to the
LTF Real Estate Company, Inc. for 1R, Block 3 of
on Phase I and approving the park open space master plan
TC/BOT Agenda — 08/29/2022
Page 3 of 4
18. Receive a report on the condition of six portable buildings located on the Westlake Academy
Campus at 2600 JT Ottinger
19. Consider adopting Ordinance 951 to Update the Solana Public Improvement District Service
and Assessment Plan and Assessment Roll 2021
20. Consider adoption of Ordinance 952 amending and establishing a new Water and
Wastewater Rate and Fee Schedule and repealing an Ordinance 917
21. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
22. COUNCIL RECAP/STAFF DIRECTION.
23. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and
scheduled to be placed on future Council Agendas allowing for adequate time for staff
preparation on the agenda item.
Future Agenda Items to be discussed:
a. No items are scheduled for this meeting
Future Agenda Items Already Discussed and Scheduled:
a. Council discuss and consider requiring developers to post a
Development/Performance Bond on large projects moving forward. (White
12/13/21).
➢ Scheduled for September 2022 agenda
24. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG
AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER THE TEXAS GOVERNMENT
CODE.
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, —3-19/ )O;L- by 5:00 p.m. under the Open
Meetings Act, Chapter 5 1 of the Texas Government Code.
Amy M. Piuka 01 town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town
Secretary's Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you.
Tc/BOT Agenda — 08/29/2022
Page 4 of 4