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Home My WebLink About8-8-22 TC BOT AgendaTOWN COUNCIL AGENDA TOWN COUNCIL & WESTLAKE ACADEMY 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 i X E 1 0 W X 0 f WESTLAKE August 8, 2022 2:00 P.M. CLOSED EXECUTIVE SESSION 3:00 P.M. WORK SESSION 5:00 P.M. REGULAR MEETING The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. The open portion of the meeting will begin at 5:00 p.m. on August 8, 2022. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there will be limited public access to the physical location described above. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever-expanding urban landscape. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. CLOSED EXECUTIVE SESSION (2 P.M.) 1. Call to order 2. The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code: - FM 1938 access for proposed Southlake development. b. Section 551.074 — Deliberation Regarding Personnel Matters to Consider appointment to Quasi - Judicial Board (Planning and Zoning Commission); and to Consider appointment of Town Council member to fill a vacancy c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager - Town Secretary d. Section 551.071(2) — Consultation with Town Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code: - Town Manager Contract; and - Fire Department Operations WORK SESSION — (3 P.M.) 3. RECONVENE WORK SESSION MEETING TO DISCUSS: • Academy Stipends • Campus Security TC/BOT Agenda — 08/08/2022 Page 1 of 4 • Discuss Data Administration for PowerSchool implementation • Review Municipal Pay Schedules • Review Fire and EMS Needs and Staffing • Vehicle Replacement Fund • Discuss Boards and Commissions • Finance Committee • Fire EMS Consolidation 4. PRESENTATION AND DISCUSSION REGARDING PROPOSED FY 22/23 ACADEMIC BUDGET S. PRESENTATION AND DISCUSSION OF AD VALOREM TAX RATE 6. COUNCIL RECAP / STAFF DIRECTION REGULAR MEETING (S P.M.) 7. CALL TO ORDER 8. PLEDGE OF ALLEGIANCE 9. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 10. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 11. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from the following meetings: • June 16-17, 2022 Budget Retreat • June 21, 2022 Regular Meeting • June 27, 2022 Special Called Meeting • July 15, 2022 Special Called Meeting • July 21, 2022 Special Called Meeting b. Consider approval of a Resolution 22-39 designating the Star Telegram as the Official Newspaper. TC/BOT Agenda — 08/08/2022 Page 2 of 4 c. Consider approval of a WA Resolution 22-16 establishing Westlake Academy Special Education Policy and Procedures. d. Consider approval of a Resolution 22-44 authorizing changes to the signers on all Town of Westlake Solana PID depository accounts with US Bank. e. Consider approval of a Resolution 22-45 authorizing changes to the signers on Town of Westlake Depository Accounts with First Financial Bank and TexPool. f. Consider approval of a Resolution 22-46 authorizing changes to the signers on Town of Westlake Insurance Trust Account with First Financial Bank. g. Consider approval of Resolution 22-49 amending the signers on the Town of Westlake's PNC Account 12. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately There are no reports scheduled. MUNICIPAL SERVICES 13. Consider approval of Resolution 22-41 for appointment of Town Council Member to fill a vacancy for seat ending in May 2023 14. Consider approval of Resolution 22-40 appointing members to the Planning and Zoning Commission 15. Consider approval of Resolution 22-23 accepting a generous grant to be used exclusively for the architectural planning of improvements to the gymnasium and the sport field study completed at 2600 J.T. Ottinger Road 16. Consider approval of Resolution 22-47 authorizing the execution of an agreement with Bennet Partners to provide programming and schematic design for the Westlake Academy expansion of the Sam & Margarete Lee Arts and Sciences Center in an amount not to exceed $25,000 on the project 17. Consider approval of Resolution 22-48 approving the tax rolls for tax year 2022 on property within the Town; approving the estimated tax collection rate; and designating an official to calculate the no new revenue and voter approval tax rates 18. Consider approval of Resolution 22-50 adopting a Maximum Proposed Ad Valorem Tax Rate, Take a Record Vote, and Setting the Date for the Public Hearing and Adoption of the Operating Budget and Tax Rate for Fiscal Year 2022-2023 WESTLAKE ACADEMY 19. Consider approval of WA Resolution 22-12 for the Adoption of the WA School Calendar 2022- 23 20. Consider approval of WA Resolution 22-15 approving the Westlake Academy Compensation Plan (Stipend Pay and Substitute Pay) for the FY 2022-23 TC/BOT Agenda — 08/08/2022 Page 3 of 4 21. Consider approval of WA Resolution 22-19 authorizing the execution of a contract with the Education Service Center Region 11 for various Business and Student Support Services for the FY 2022-23 operations of Westlake Academy 22. Presentation and discussion concerning the 2022 Westlake Academy student performance on the International Baccalaureate (IB) and Advanced Placement (AP) assessments 23. Consider approval of WA Resolution 22-18 awarding the bid for property/casualty insurance products and services to Box 24. Conduct a public hearing and consider approving WA Resolution 22-20 amending the FY 22- 23 Westlake Academy Budget and adopting the proposed budget for Fiscal Year ending August 31, 2023 25. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS 26. COUNCIL RECAP/STAFF DIRECTION 27. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. Future Agenda Items to be discussed: a. No items are scheduled for this meeting Future Agenda Items Already Discussed and Scheduled: a. Social media policy as it relates to bullying. (Wheat 11/15/21) ➢ Scheduled for Fall 2022 agenda (1124122) b. Social media education policy for K-12. (Wheat 11/15/21) ➢ Scheduled for Fall 2022 agenda (1124122) c. Council discuss and consider requiring developers to post a Development/Performance Bond on large projects moving forward. (White 12/13/21). ➢ Scheduled for August 2022 agenda 28. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, August 3, 2022, by 5:00 p.m. under the Open Meetings Act, Chapter =1 of the Texas Government Code. Amy M. Piuka own Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary's Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. TQBOT Agenda — 08/08/2022 Page 4 of 4