HomeMy WebLinkAbout06-21-22 TC BOT Minutes4
T N E T 0 W H O F
WESTLAKE
MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
JUNE 21, 2022
PRESENT: Mayor Sean Kilbride, Council/Board of Trustee Members Carol Langdon,
Chandrika Dasgupta, Anna White, and Kim Greaves.
ABSENT: Council/Board of Trustee Member David Quint.
OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager
Jarrod Greenwood, Assistant Town Manager Troy Meyer, Interim Town
Secretary Mary J. Kayser, Academy Attorney Janet Bubert, and Town
Attorney, Stan Lowrey.
1. CALL TO ORDER
Mayor Kilbride called the meeting to order at 5:04 p.m.
2. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF KELLER POLICE OFFICER
Keller Police Chief Brad Fortune recognized Traffic Officer Danny Coulson and presented him
with a Certificate of Merit.
S. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town
Council or Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their
comment on an agenda item if the item is posted as a Public Hearing. The Town Council and
Board of Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda. The Town Council
and Board of Trustees will receive the information, ask staff to review the matter, or an item
may be noticed on a future agenda for deliberation or action.
There were no speakers.
6. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
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Director of Communications Jon Sasser provided an update on upcoming and recent events and
activities in Westlake.
Town Manager Amanda DeGan made the following recognitions
Jarrod Greenwood, Deputy Town Manager, for receiving the Credentialed Manager designation
from ICMA, the International City/County Management Association
Ginger Awtry, Finance Director, for her 18 years of service to the Town of Westlake and her
retirement in July.
Mechelle Bryson, Westlake Academy Executive Director, for her 9 years of service and her
retirement.
7. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from
the 05-23-2022, regular meeting.
b.Consider approval of Resolution WA 22-11 Approving the Shared Service Agreement for
the Regional Day School for the Deaf.
Motion was made by Council Member White and second by Council Member Dasgupta to
approve items 7a. and 7b. Motion passed 4-0. Quint absent.
8. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (there will be no presentations associated with the report items) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately
There were no reports scheduled.
10. Presentation and Discussion of the 2022 Residential Survey Results
Ryan Murray with ETC Institute reviewed the 2022 Residential Survey results.
17. Consideration of Resolution WA 22-10 regarding Academic Employee Pay for SY 22-23.
Motion was made by Council Member White and second by Council Member Greaves to
approve Resolution WA 22-10 regarding Academic Employee Pay for SY 22-23 with only
Exhibit A (6% midpoint increase). Motion passed 3-1 (Langdon abstained, Quint absent)
(Per Section 2-36 of the Code of Ordinances, an abstention without a conflict of interest shall
be recorded as a "no" vote in the minutes)
16. Presentation and discussion of alternate work schedule.
DP Principal Dr. James Owen and MYP Principal Mr. Maxwell Ituah presented the alternate
work schedule of a late start on Wednesday's that will allow for teacher collaboration.
This item will be brought back as part of the Westlake Academy SY 22-23 Calendar for action
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by the Board.
12. Consideration of Resolution 22-31, appointing Amy Piukana as Town Secretary for the Town
of Westlake
Motion was made by Council Member Langdon and second by Council Member Dasgupta to
approve Resolution 22-31, appointing Amy Piukana as Town Secretary for the Town of
Westlake. Motion passed 4-0. (Quint absent)
13. Consideration of Resolution 22-32, awarding the bid and approving the firm of BrooksWatson
& Co., PLLC to perform independent auditing services
Motion was made by Council Member Dasgupta and second by Council Member White to
approve Resolution 22-32, awarding the bid and approving the firm of BrooksWatson & Co.,
PLLC to perform independent auditing services. Motion passed 4-0. (Quint absent)
9. Conduct a public hearing and consider Ordinance 948 approving an amendment to the
approved site plan for Life Time Fitness, to be located at the southwest corner of Solana Blvd.
and Sam School Road, in order to construct pickleball courts on the southern portion of the
property including a corresponding reduction in site surface parking
Ron Ruthven Planning and Development Director presented the staff report on Life Time
Fitness. Megan Eaton Director of Development with Life Time Fitness addressed the Council.
Mayor Kilbride opened the public hearing.
There being no one wishing to be heard the public hearing was closed.
Motion was made by Council Member White and second by Council Member Greaves to
approve Ordinance 948 approving an amendment to the approved site plan for Life Time
Fitness, to be located at the southwest corner of Solana Blvd. and Sam School Road, in order
to construct pickleball courts on the southern portion of the property including a
corresponding reduction in site surface parking. Motion passed 4-0. (Quint absent)
11. Presentation and Discussion of the proposed improvements of approximately 11 acres of open
space located on Sam School Road
Troy Meyer Assistant Town Manager provided the presentation of the proposed improvements
to the open space located on Sam School Road. There was consensus to move forward with
Phase I to include adding trees and ground cover, irrigation, timber steps, dry creek bed and
concrete trails. Mr. Meyer will look at park/playground and creek cleaning as part of the
project. This will be brought back to council for action at a later date.
14. Consideration of Resolution 22-33, approving a proposal with Control Specialist Services, LP
for the purchase of a pump and motor to replace Pump Number One at the Existing Pump
Station
Motion was made by Council Member White and second by Council Member Dasgupta to
approve Resolution 22-33, approving a proposal with Control Specialist Services, LP for the
purchase of a pump and motor to replace Pump Number One at the Existing Pump Station.
Motion passed 4-0. (Quint absent).
15. Consider Resolution 22-34 authorizing the Town Manager to enter negotiations with Glen
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Partners for architectural Phase I programing design services for campus sports facilities
improvements.
Motion was made by Council Member Greaves and second by Council Member Dasgupta to
approve Resolution 22-34 authorizing the Town Manager to enter negotiations with Glen
Partners for architectural Phase I programing design services for campus sports facilities
improvements. Motion passed 4-0. (Quint absent).
18. EXECUTIVE SESSION
There was no need for an additional executive session.
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551. 074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or employee:
- Hiring of special legal counsel to review the Entrada PID
19. RECONVENE MEETING — not needed
20. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS —not needed
3. PRE -COUNCIL WORKSHOP:
a. Discussion/recap of Fiscal Year 22-23 Budget
b. Review of items on 6/21/22 Agenda - did not discuss
c. Council Member and Staff Teams to Work on Pending Issues
1. Athletics
2. PID Audit
3. Financial Reports
d. Separation of the town manager role from the school leadership and making the school
executive director position (Sean Wilson) a direct report to council. Ensure supporting
all school staff report to the executive director. Intent is that executive director be
empowered to handle all school matters.
e. Establishing advisory committees through which residents can assist the council — bring
back October/November
f. Update and briefing on status of school portable replacement — Troy Meyer provided
an update.
g. Discussion of hiring management analyst to maximize school potential - hold until later
h. Discussion that key employee positions need council approval. Hiring any key
management positions such deputy/assistant town manager, chief of accounting, town
secretary, fire department head, all department heads. For the school positions just
council approval for executive director and principals. Discussion about the Council
having input into hiring of key staff members informally.
i. Discussion regarding the process of getting updates from Council review committees
approved during May 23, 2022, Council meeting
Council discussed the above listed items except as noted.
21. COUNCIL RECAP/STAFF DIRECTION.
History of stipends, how they are assigned and how much time is put in supporting the
activities.
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Send out the dollar bill graphic to residents as discussed and tell the story of the value of
Westlake and Westlake Academy.
Follow up on survey items
Park/playground update on the 11 acres on Sam School Road by the Life Time Fitness
Separation of Town Manager and Executive Director roles.
22. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and
scheduled to be placed on future Council Agendas allowing for adequate time for staff
preparation on the agenda item.
Future Agenda Items to be discussed:
a. No items are scheduled for this meeting
Future Agenda Items Already Discussed and Scheduled:
a. Social media policy as it relates to bullying. (Wheat 11/15/21)
➢ Scheduled for Fall 2022 agenda (1124122)
b. Social media education policy for K-12. (Wheat 11/15/21)
➢ Scheduled for Fall 2022 agenda (1124122)
c. Council discuss and consider requiring developers to post a
Development/Performance Bond on large projects moving forward. (White
12/13/21).
➢ Scheduled for August 2022 agenda
This item can be removed
23. ADJOURNMENT
There being no further business Mayor Kilbride adjourned the meeting at 8:57 p.m.
APPROVED BY THE TOWN COUNCIL ON August 8, 2022.
ATTEST:
Amy M. Piuk na, Town Secretary
Sean Kilbride, Mayor
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