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HomeMy WebLinkAboutRes 22-47 Expansion of Same Lee Arts and Science Bennet Partners Michael J. Bennett AIA 25 April 2022 Troy Meyer Director of Facilities and Public Works Town of Westlake 1500 Solana Blvd. Building 7 Suite 7200 Westlake, Texas 76262 817.490.5735 TMeyer@westlake-tx.org RE: Westlake Academy Art and Science Addition Proposal for Design Services Dear Troy, Thank you again for the opportunity to present our proposal for the programming and schematic design for a new Art and Science Addition to Westlake Academy. We have enjoyed and appreciated working with you on past projects and look forward to continuing proposal once the complete scope can be established. The following attachments include our fee proposal, scope of services, and standard terms and conditions. If we have misunderstood your requirements, or if you need us to make executed. Thank you for considering Bennett Partners for this work. We look forward to hearing from you. Best regards, Michael J. Bennett, AIA Principal and CEO 640 Taylor Street, Suite 2323 | Fort Worth, Texas 76102 817.335.4991 | www.bennett.partners QSPKFDU!EFUBJMT Qspkfdu!Eftdsjqujpo The project consists of the programming and schematic design for a new two-story, 22,500 sf addition to the Art and Science Building on the Westlake Academy campus. It is anticipated that the addition will include art classrooms, science labs, general classrooms, some potential administration space as well as general support spaces. Because of the existing topography we anticipate that the addition will be constructed partly into the hillside with a retaining foundation wall to the north. Additionally, there are water and sewer lines that will need to be relocated to accommodate the new addition. scope and fundraising goals can be established. Qspkfdu!Ufbn and schematic design effort to investigate options the site for the project using the program requirements and your feedback. We have also included Graham Associates on the team to provide surveying and civil engineering for the project. We have not anticipated the need for other consultants at this stage, but we will work with you if we jointly decide other expertise is needed during the course of the project. As our client and owner, you will review and approve our work, and will provide direction to us regarding the project program, schedule, and budget. You will also provide us information regarding your site, such as available drawings, surveys, geotechnical information, if available, and any applicable design standards or deed restrictions. Tdpqf!pg!Tfswjdft! Bennett Partners will be the architect for the project as generally described above and will provide the schematic design services described below. Our proposed scope of work will include the following: TDPQF!PG!XPSL Qsphsbn!Efwfmpqnfou!Qibtf This initial phase of the work will be dedicated to working with you and the Westlake we will meet with the stakeholder team to understand the current and future requirements, both in terms of space allocation and types of spaces. We understand that this phase may also include a meeting with town council representatives for council programming input. We will review the goals of the art and science programs with teachers and school leadership Once all the interviews have been completed and an initial draft of the program has been developed, we will review the preliminary results with you and your stakeholder team to obtain your insight and input. Following our review with you, we will recommend appropriate program adjustments to meet your space objectives. Revisions to the program will then be reviewed with the appropriate academy and town staff to close the loop. Using what we learned as we developed the program, we would next proceed to developing These options would be diagrammatic in nature and not yet developed to the space plan level of detail. After a review of the options with you, we would use your input to edit the options for review and to arrive at a mutually agreed version, which could be used in a subsequent space planning effort. The plans would also show how the classrooms could share certain facilities such as work rooms, storage, etc. Efmjwfsbcmft Initial program of spaces required and square footages Blocking and stacking alternative arrangements for classrooms within the building Plan showing arrangement of classrooms and ancillary spaces Square footage calculations Tdifevmf-!Nffujoht-!boe!Qsftfoubujpot Depending on scheduling availability for the stakeholder team and teachers and your time for review, we propose completing this work within a 4 week period from the time you Tdifnbujd!Eftjho!Qibtf Based upon the program requirements and the approved plan we will develop schematic design options for your review, comment and approval. The design will then be further elements. During this phase of the work, we will also initiate preliminary discussions with the Town of Westlake regarding code interpretations, infrastructure, and development issues. We will also send this package to a maximum of three contractors for a schematic pricing estimate to help us more accurately meet your construction budget requirements. Efmjwfsbcmft Preliminary site / topographic survey Schematic architectural site plan Schematic building elevations Schematic civil site plan to describe proposed grading and utilities Preliminary exterior material selections Three-dimensional conceptual renderings of 3-4 exterior views in support of your capital campaign Review of proposed project budget and schedule prepared by the construction manager Tdifevmf-!Nffujoht-!boe!Qsftfoubujpot For this stage of the work, we have included regular meetings and presentations with you as needed to progress the design and to coordinate our work. We have also accounted for meetings with town staff and consultants to continue to develop the drawings and to respond to applicable code requirements. We will also participate in a pre-development conference with the town during this early stage of the work. We anticipate the schematic design phase will require 6-8 weeks to complete. GFF!QSPQPTBM! Dpnqfotbujpo!boe!Qbznfou To perform the scope of work as outlined in this proposal, we propose the following lump sum fees: Westlake Academy Art and Science Addition Gff!Csfblepxo!cz!Qibtf Programming Phase35 %$ 29,750.00 Schematic Design Phase65 %$ 55,250.00 The fees outlined above exclude the additional services and reimbursable expenses outlined below. We will invoice for our services on a monthly basis, based on a percentage complete per phase of the work. Bhsffnfou Bennett Partners is appointed under the terms of this Agreement, including: Project Details Scope of Work Fee Proposal Additional Fees and Expenses Hourly Rate Schedule Terms and Conditions which together comprise the Agreement between the client and Bennett Partners. The client agrees to engage Bennett Partners subject to and in accordance with the terms of this Agreement and undertakes to carry out their duties in accordance therewith including payment of the fees and expenses as set out in Part 3 and Part 4 of the Agreement. Bennett Partners agrees to perform the services described in Part 1 and Part 2 of the Agreement and in accordance with the terms and conditions hereunder. Michael J. Bennett AIATroy Meyer Director of Facilities and Public Works Bennett PartnersTown of Westlake BEEJUJPOBM!GFFT!BOE!FYQFOTFT Beejujpobm!Tfswjdft The items listed below are not included in the services covered under this proposal; however, we would be pleased to submit a proposal for these items as an additional service upon your request. Specialty consultants not listed above, such as civil or geotechnical consulting Design of specialty items such as water features, sculpture and other art pieces Quantity surveying or construction scheduling Professionally-built models or material mock-ups Drawings or reports for approvals by statutory agencies other than those mentioned herein Field survey or other documentation of as-built/existing conditions Out-of-phase revisions to previously approved work Revisions to the project description, scope of services or schedule Permit agency appeals or variance hearings beyond initial presentation Detailed construction documents Beejujpobm!Tfswjdft!boe!Sbuft!gps!Ipvsmz!Tfswjdft of compensation is mutually agreed upon. Our current hourly rates are attached to this fee proposal. These rates apply for the current calendar year and are subject to revision on year. Sfjncvstbcmf!Fyqfotft All out-of-pocket expenses incurred on behalf of a client for items such as travel, teleconferences, printing and graphics, postage and delivery, photography, scale models, fees will be available upon request but limited to items over $150 each. IPVSMZ!SBUF!TDIFEVMF !Ipvsmz!Cjmmjoh!Sbuf Principal $300.00 Senior Project Manager $180.00 Project Manager $170.00 Project Architect I $160.00 Project Architect II $140.00 Landscape Architect I $150.00 Landscape Intern $100.00 Project Coordinator I $125.00 Project Coordinator II $110.00 Interior Designer $150.00 Interior Designer I $130.00 Interior Designer II $110.00 Interior Design Intern $80.00 Construction Administrator $140.00 Technician I $120.00 Technician II $90.00 Sr. Administrative $120.00 Administrative $110.00 Planner $120.00 Urban Planner $150.00 Development Analyst / Planner $120.00 Planning Intern $100.00 IT Management $110.00 These rates apply for the current calendar year and are subject to revision on January 1, when percentage is added. Effective January 2018 UFSNT!BOE!DPOEJUJPOT 2!Bsdijufdu“t!Sftqpotjcjmjujft 1.1 Bennett Partners shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. 1.2 Bennett Partners shall maintain insurance coverage for the duration of this Agreement. If any of the requirements exceed the types and limits Bennett Partners normally maintains, the Client shall reimburse Bennett Partners for any additional cost. 3!Dmjfou“t!Sftqpotjcjmjujft! 2.1 The Client or his consultants shall furnish Bennett Partners with complete information about the Project including, but not limited to, site plan, accurate drawings of existing and proposed buildings, programming information and budgets. 2.2The Client shall furnish surveys to describe the physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. 2.3 The Client shall furnish services of geotechnical engineers, which may include test borings, determinations of soil bearing values and percolation tests with written reports and appropriate recommendations. provided by the Client and his consultants, and shall be entitled to rely on the accuracy and completeness of this information. 2.5 The Client shall review promptly and thoroughly all documentation submitted for approval. Decisions and information to be provided by the Client shall be furnished in an expeditious manner in the interest of the timely progress of the design services. 2.6 The Client shall designate a Representative who shall have the authority to provide 2.7 The Project cost budgets, monitoring and construction scheduling shall be the 2.8 Obtaining necessary planning and building permits are not included in the scope of this proposal. 4!Ufsnjobujpo!ps!Tvtqfotjpo suspends the performance of services by Bennett Partners for convenience. Upon suspension the Architect shall cease work and incur no further fees and shall be compensated for all basic and additional services performed to the date of suspension based on the percentage of completion times the fee along with any reimbursable expenses incurred to the date of the notice of suspension. Upon resumption of the actual impact of the suspension of the work. 3.2 If services are terminated for any reason, Bennett Partners shall be compensated for all basic and additional services performed to the date of the notice of termination based on the percentage of completion to date along with any reimbursable expenses, as well as an amount equal to 10% of the total compensation for all services 5!Opo.Qbznfou 4.1 Bennett Partners shall have no obligation to work on the Project and render services passes from Bennett Partners delivery of its statement and the Client has failed to pay the amount set forth therein, Bennett Partners shall give written notice to the Client of its intent to stop work. Unless the Client makes arrangements acceptable provide for payment of the delinquent fee, the Architect shall stop work and shall have no liability for any damages which result to the Client as a result of such work stoppage. 6!Dibohft!pg!Tdpqf 5.1 If any change to the Project Description, Scope of Services or Schedule occurs, then Bennett Partners shall perform services affected by these changes only after a mutual Services. 7!Dmbjnt!boe!Ejtqvuft! the Project or following the completion of the Project, the Client and the Bennett Partners agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to non-binding mediation. 6.2 The Client and Bennett Partners further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the Project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with their subcontractors, sub- consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution among the parties to all those agreements. 6.3 If a dispute arises from matters related to the services provided under this Agreement and that dispute requires litigation instead of mediation as provided above, then the charges, and expenses expended or incurred. 8!Dpqzsjhiut!boe!Mjdfotft! Bennett Partners who shall retain ownership of the drawings and the copyrights, whether the Project for which they are made is executed or not. They may not be or extensions to the Project, except by agreement in writing and with appropriate compensation to Bennett Partners. 7.2 Bennett Partners grants, subject to payment of all outstanding fees, to the Client a Project for all purposes relating to the Project. 9!U 8.1 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or the Consultant. Consultant because of this Agreement or the performance or nonperformance of services hereunder. The Client and Consultant agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this Project to carry out the intent of this provision.