HomeMy WebLinkAbout02-07-2022 Joint TC BOT Min1 `V
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T H E T 0 W N O F
WESTLAKE
MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES MEETING
FEBRUARY 7, 2022
PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members
Carol Langdon, Rajiv Trivedi, Chandrika Dasgupta, Alesa Belvedere,
and Anna White.
ABSENT: None
OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town
Manager Jarrod Greenwood, Town Secretary Todd Wood, Executive
Director Dr. Mechelle Bryson
1. CALL TO ORDER
The meeting was called to order at 6:01 p.m. by Mayor Wheat.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town
Council or Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their
comment on an agenda item if the item is posted as a Public Hearing. The Town Council and
Board of Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda. The Town Council
and Board of Trustees will receive the information, ask staff to review the matter, or an item
may be noticed on a future agenda for deliberation or action.
4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
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5. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
a. Consider approval of the Joint Town
September 13, 2021.
b. Consider approval of the Joint Town
September 27, 2021.
Council/Board of Trustees meeting minutes from
Council/Board of Trustees meeting minutes from
Motion was made by Council Member Dasgupta and second by Council Member Langdon to
approve Items 5a and 5b. Motion passed 5-0.
6. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (there will be no presentations associated with the report items) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately.
a. Report on the condition of the six portable buildings located on the Westlake Academy
Campus at 2600 JT Ottinger.
7. Consider approval of Ordinance 944, Calling and Ordering an Election for the purpose of
Electing One (1) Mayor and Two (2) Council Members to be held on May 7, 2022, in
accordance with the provisions of Section 23.023, Texas Local Government Code.
Motion was made by Council Member Trivedi and second by Council Member Belvedere to
approve Resolution 944 calling and ordering a general election for the purpose of electing
one (1) Mayor and Two (2) Council Members to be held on May 7, 2022. Motion passed 5-
0.
8. WORKSHOP ITEMS
Workshop items are for discussion only. No action may be taken on items listed under this
portion of the agenda, other than to provide general direction to staff or to direct staff to
place such items on a future agenda for action.
COUNCIL AGENDA ITEM REQUESTS
Items listed under this section have been approved by Town Council to be placed on the
Workshop for further discussion and potential direction to staff.
a. Amend the Town Ordinance(s) such that the Executive Director of Westlake Academy is
selected by a final approval by the Westlake Academy Board of Trustees. (White
11/15/21)
➢ On hold, date uncertain
b. Amend the Town Ordinance(s) such that we require the Superintendent of Westlake
Academy hold a minimum level of credentials as noted below. (White 11/15/21):
1. Hold a Master's degree or higher in Education.
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2. Be enrolled in or have graduated from a Superintendent Certification
Program.
➢ On hold, date uncertain
c. Amend the Town Ordinance(s) to separate the positions of Town Manager and
Superintendent. (White 11/15/21)
➢ On hold, date uncertain
MUNICIPAL SERVICES
9. COMMUNICATIONS REPORT FOLLOW-UP DISCUSSION.
Update on budget impact of hiring a Communications Specialist for Westlake Academy.
This would be a shared service.
Brief update on the Communications report presented at the January 24, 2022, meeting.
This will be a standing item on the agenda going forward.
There will be a presentation on the Communications Report on the February 28, 2022,
Council Meeting.
10. DEVELOPMENT UPDATE
a. UPDATE FROM ENTRADA ARCHITECT REGARDING CURRENT AND FUTURE
PROJECTS
b. RESIDENTIAL UPDATE
Ralph Bush, Managing Partner with Bush Architects provided the update.
WESTLAKE ACADEMY
12. PRESENTATION AND DISCUSSION OF PYP STEM AND READING SPECIALIST
SUPPORT PROGRAMS.
Rod Harding, Primary Principal, Monica Pulis and Missy DeMoss provided an update on the
PYP STEM and Reading Specialist programs.
13. PRESENTATION AND DISCUSSION REGARDING WESTLAKE ACADEMY
ATHLETICS INCLUDING FOOTBALL PROGRAM.
Executive Director Mechelle Bryson and Director of Athletics Gary Ponder provided and
Athletics update. Included was a report on 6-man vs 12-man football and other athletic
programs at the Academy.
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11. CONDUCT A PUBLIC HEARING REGARDING THE ACCOUNTABILITY REPORT FOR
THE 2020-2021 SCHOOL YEAR.
Executive Director Mechelle Bryson presented the annual Accountability Report and
reviewed some of the key indicators. The purpose of this Public Hearing is to inform the
Town Council (Board of Trustees) and the greater community on the overall academic
health of the Academy and to provide an opportunity to gain an understanding of the
status of Westlake Academy's academic progress.
Mayor Wheat opened a public hearing on the report at 9:03 pm. There being no one
wishing to be heard the public hearing was closed at 9:03 pm.
14. PRESENTATION AND DISCUSSION OF RETENTION EFFORTS FOR ACADEMIC
STAFF MEMBERS.
Town Manager DeGan reviewed current compensation and other efforts to retain qualified
staff. The recommendation is for retention pay of $2000 for full time staff and $1,000 for
part time staff.
GOVERNANCE/POLICY ACTION ITEMS
Governance/Policy Action Items are items that require formal Town Council action (approving
Ordinances, Resolutions, Contracts, Purchase, etc.).
MUNICIPAL SERVICES
No items are scheduled for this meeting.
WESTLAKE ACADEMY
No items are scheduled for this meeting.
15. EXECUTIVE SESSION: This was not needed.
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in
which the duty of the Town Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Texas Government Code - FM 1938 access for proposed Southlake
development.
b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
c. Section 551.071(2) - Consultation with Attorney — to seek advice of counsel on
matters of bankruptcy proceedings by the Texas Student Housing Authority.
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16. RECONVENE MEETING.
17. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
18. COUNCIL RECAP/STAFF DIRECTION.
Dr. Bryson will bring back the Math principles
Entrada update
Campus invitations
Continue pursuing football leagues
Retention for Academy staff in August.
19. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and
scheduled to be placed on future Council Agendas allowing for adequate time for staff
preparation on the agenda item.
Future Agenda Items Scheduled:
a. Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/20)
➢ Scheduled to be placed on agenda in April (1119122)
b. Quarterly HOA Board Meeting Discussions. (Dasgupta 8/23/21)
➢ Scheduled to be placed on agenda in April (1124122)
c. Explore finance options regarding building permanent buildings to replace the
portables at Westlake Academy: options to build partnerships with Town's biggest
stakeholders, so that the expense does not fall entirely on taxpayers. (White
11/15/21)
➢ Scheduled to provide update in February (1124122)
d. Discussion regarding governance enrichment as a follow up to our Council retreat
on May 24th with Mike Conduff. (Wheat 11/15/21)
➢ Half day governance retreats scheduled to be placed on TC meeting dates
in February -April as necessary (1124122)
e. Social media policy as it relates to bullying. (Wheat 11/15/21)
➢ Scheduled to be placed on agenda in Fall of 2022 (1124122)
f. Social media education policy for K-12. (Wheat 11/15/21)
➢ Scheduled to be placed on agenda in April (1124122)
g. Council discuss and consider live -streaming Council meetings. (White 12/13/21)
➢ Cooksey Communication Report will be placed on the Agenda as a Standing
Item that will include live streaming of Council Meetings, among other
items. (1124122)
h. Council discuss and consider extending our lease at Solana, as current market
conditions make this an attractive option. (White 12/13/21)
➢ Scheduled to be placed on agenda in May (1119122)
i. Council discuss and consider amending our Town Ordinances to establish term
limits for both Mayor and Council seats. For ex. 4 year or 6-year limits. (White
12/13/21)
➢ Scheduled to be placed on agenda no later than April (1119122)
j. Council discuss and consider requiring developers to post a
Development/Performance Bond on large projects moving forward. (White
12/13/21).
➢ Scheduled to be placed on agenda in August (1124122)
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k. Structural safety audit of the portables. (Dasgupta 1/19/22)
➢ Report from staff scheduled to be placed on agenda in February (1119122)
I. Community engagement opportunities for Town Boards and Committees.
(Dasgupta 1/19/22)
➢ Scheduled to be placed on agenda in April (1124122)
m. Review of the Town's Annual budget process. (White 1/19/22).
➢ Scheduled to be placed on agenda in February (1119122)
20. ADJOURNMENT
Motion was made by Council Member Langdon and second by Council Member Belvedere
to adjourn. Motion passed 5-0. Mayor Wheat adjourned the meeting at 9:45 p.m.
APPROVED BY THE TOWN COUNCIL ON April 25, 2022.
ATTEST:
Mary J. Kayser, Itm T wn' ecretary
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Wheat, Mayor
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