HomeMy WebLinkAbout02-28-2022 Joint TC BOT Min11
MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES MEETING
FEBRUARY 28, 2022
PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members
Carol Langdon, Rajiv Trivedi, Chandrika Dasgupta, Alesa Belvedere,
and Anna White.
ABSENT: None
OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Assistant Town
Manager Jarrod Greenwood, Town Secretary Todd Wood, Executive
Director Dr. Mechelle Bryson, and Matthew Butler, Town Attorney
RECONVENE MEETING. — Mayor/President Laura Wheat reconvened the Council into
Open Session from Executive Session at 6:50 p.m.
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Motion was made and seconded to defer any action from Executive Session to the next
regularly scheduled Town Council meeting. Motion passed 5-0
1. CALL TO ORDER
With a quorum of the Town Council Members present, Mayor/President Laura Wheat called
the Regular Session of the Westlake Town Council to order 6:52 p.m. on Monday, February
28, 2022, in the Council Chamber of the Westlake Town Hall, 1500 Solana Blvd., Building 7,
Suite 7100, Westlake, Texas.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN/PARENT COMMENTS:
Marcus Novacheck addressed the Council regarding disabled students.
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4. ITEMS OF COMMUNITY INTEREST:
Jon Sasser, Director of Community Engagement provided the update.
Town Council Meeting March 7, March 28, April 4, and April 25, 2022
Cocktails and Conversation March 8, 2022, at Terra
Planning and Zoning Meeting March 14, 2022, and April 11, 2022
Spring Break March 14 — 18, 2022
Town Hall, Municipal Court, and Westlake Academy Closed for Good Friday April 15, 2022
Gallery Night, April 30, 2022, at the Vaquero Club
Town Survey in progress
Alliance Development Forum April 4, 2022
Other community interest items
S. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
Motion was made by Council Member Carol Langdon and seconded by Council Member Anna
White to approve Consent Agenda items 5a-5k. Motion passed 5-0.
a. Consider approval of the Town Council minutes from the Joint meeting on September
13, 2021.
b.
Consider approval of the Town Council minutes from the Joint meeting on September
27, 2021.
c.
Consider approval of the Town Council minutes from the Joint meeting on October 4,
2021.
d.
Consider approval of the Town Council minutes from the Joint meeting on October 25,
2021.
e.
Consider approval of the Town Council minutes from the Joint meeting on November 1,
2021.
f.
Consider approval of the Town Council minutes from the Joint meeting on November
15, 2021.
g.
Consider approval of Resolution 22-06, authorizing continued participation with the
Atmos Cities Steering Committee and authorizing payment of five cents per capita to
the Atmos Cities Steering Committee to fund regulatory and related activities related to
Atmos Energy Corporation.
h.
Consider approval of Resolution 22-07, authorizing the Town to enter into Joint
Election Agreements with Tarrant and Denton Counties to conduct the General Election
to be held on May 7, 2022.
i.
Consider approval of Resolution 22-08, approving a development and economic
development agreement between JW Waterside, LP and Texas Land Management LLC,
and The Town of Westlake.
j.
Consider Approval of Resolution WA 22-02, Amending the 21-22 SY Budget to Allow
for the Use of Fund Balance for Retention Pay and Partnering with the Westlake
Academy Foundation for an additional funding grant.
k.
Consider Approval of Resolution 22-09, authorizing the Town Manager to execute a
lease with Southwestern Bell Telephone Company d/b/a AT&T Texas, to utilize Town
owned telecommunications conduit (ductbank) along Ottinger and Dove Roads.
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6. REPORTS:
a. There were no reports
At this time Item 10 was brought forward for action at this time.
10. CONSIDER APPROVAL OF ORDINANCE 945, AUTHORIZING THE ISSUANCE OF
TOWN OF WESTLAKE, TEXAS, GENERAL OBLIGATION REFUNDING BONDS,
SERIES 2022; AWARDING THE SALE THEREOF; LEVYING A TAX, AND PROVIDING
FOR THE SECURITY FOR AND PAYMENT OF SAID BONDS; AUTHORIZING THE
EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT;
APPROVING THE OFFICIAL STATEMENT; ENACTING OTHER PROVISIONS
RELATING TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE
Motion was made by Council Member Carol Langdon and second by Council Member Anna
White to approve Ordinance 945, authorizing the issuance of Town of Westlake, Texas,
General Obligation Refunding Bonds, Series 2022, awarding the sale thereof; levying a tax,
and providing for the security for and payment of said bonds; authorizing the execution and
delivery of a paying agent/registrar agreement; approving the official statement; enacting
other provisions relating to the subject; and declaring an effective date. Motion passed 5-0
WORKSHOP ITEMS
Workshop items are for discussion only. No action may be taken on items listed under this
portion of the agenda, other than to provide general direction to staff or to direct staff to
place such items on a future agenda for action.
7. COUNCIL AGENDA ITEM REQUESTS:
Items listed under this section have been approved by Town Council to be placed on the
Workshop for further discussion and potential direction to staff.
a. Amend the Town Ordinance(s) such that the Executive Director of Westlake Academy is
selected by a final approval by the Westlake Academy Board of Trustees. (White
11/15/21)
➢ On hold, date uncertain
b. Amend the Town Ordinance(s) such that we require the Superintendent of Westlake
Academy hold a minimum level of credentials as noted below. (White 11/15/21):
1. Hold a Master's degree or higher in Education.
2. Be enrolled in or have graduated from a Superintendent Certification
Program.
➢ On hold, date uncertain
c. Amend the Town Ordinance(s) to separate the positions of Town Manager and
Superintendent. (White 11/15/21)
➢ On hold, date uncertain
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MUNICIPAL SERVICES
8. PRESENTATION AND DISCUSSION OF WESTLAKE ACADEMY FACILITIES WHICH
INCLUDES THE EXPANSION OF THE SAM & MARGARETTE LEE ARTS AND
SCIENCES CENTER AND SPORTS PACKAGE UPGRADES.
Troy Meyer, Facilities and Public Works Director provided an update on the facilities analysis
to date and presented options for Council consideration and direction.
• Facility capacity analysis
• Options to add to existing buildings
• Options to remove and/or replace older portable with classrooms, storage, and flex
space
• Arts & Science Expansion and the potential impact on portable buildings
• Enrollment numbers for students
Sports Package
• Updating the Gym and Fieldhouse
• Updating sports fields
• Funded by donor
Funding sources for these projects include the following:
• WA capital improvement fund
• A&S restricted fund
• Opportunity for the Westlake Academy Foundation to create a capital campaign
• Private donors
• Bond issuance that would require voter approval
At this time the Council took a 10-minute break.
WESTLAKE ACADEMY
No items were scheduled.
GOVERNANCE/POLICY ACTION ITEMS
Governance/Policy Action Items are items that require formal Town Council action (approving
Ordinances, Resolutions, Contracts, Purchases, etc.).
MUNICIPAL SERVICES
9. CONSIDER APPROVAL OF RESOLUTION 22-10, AUTHORIZING THE TOWN
MANAGER TO EXECUTE AN AGREEMENT WITH LOGICAL SOLUTIONS, INC. TO
UPDATE THE WESTLAKE ACADEMY BUILDING AUTOMATION SYSTEM AND
AUTHORIZE THE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED
$25,000 ON THIS PROJECT.
Motion was made by Council Member Langdon and second by Council Member Trivedi to
approve Resolution 22-10, authorizing the Town Manager to execute an agreement with Logical
Solutions, Inc. to update the Westlake Academy building automation system and authorize the
Town Manager to make funding changes not to exceed $25,000 on this project. Motion passed
5-0.
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WESTLAKE ACADEMY
NO ITEMS WERE SCHEDULED
11. EXECUTIVE SESSION:
There was no need for an Executive Session.
12. RECONVENE MEETING. — Not needed
13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Not needed
14. COUNCIL RECAP/STAFF DIRECTION.
Additional follow up on the Facilities discussion will be brought back in 60 days.
Live streaming the meetings will be added back to the future agenda items
15. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and
scheduled to be placed on future Council Agendas allowing for adequate time for staff
preparation on the agenda item.
Future Agenda Items to be Discussed:
a.
Discussion of video communication that was published on or about the 171h of
February and subsequently viewed by staff and residents and commented on by an
academy staff member. What response should Council take to address staff and
resident concerns? This will be added to the March 28, 2022, Agenda for
discussion.
Future
Agenda Items Already Discussed and Scheduled:
a.
Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/20)
➢ Scheduled to be placed on agenda in April (1119122)
b.
Quarterly HOA Board Meeting Discussions. (Dasgupta 8/23/21)
➢ Scheduled to be placed on agenda in April (1124122)
c.
Explore finance options regarding building permanent buildings to replace the
portables at Westlake Academy: options to build partnerships with Town's biggest
stakeholders, so that the expense does not fall entirely on taxpayers. (White
11/15/21)
➢ Scheduled to provide update in February (1124122)
d.
Discussion regarding governance enrichment as a follow up to our Council retreat
on May 24th with Mike Condiff. (Wheat 11/15/21)
➢ Half day governance retreats scheduled to be placed on TC meeting dates
in February -April as necessary (1124122)
e.
Social media policy as it relates to bullying. (Wheat 11/15/21)
➢ Scheduled to be placed on agenda in Fall of 2022 (1124122)
f.
Social media education policy for K-12. (Wheat 11/15/21)
➢ Scheduled to be placed on agenda in April (1124122)
g.
Council discuss and consider live -streaming Council meetings. (White 12/13/21)
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➢ Cooksey Communication Report will be placed on the Agenda as a Standing
Item that will include live streaming of Council Meetings, among other
items. (1124122)
h. Council discuss and consider extending our lease at Solana, as current market
conditions make this an attractive option. (White 12/13/21)
➢ Scheduled to be placed on agenda in May (1119122)
i. Council discuss and consider amending our Town Ordinances to establish term
limits for both Mayor and Council seats. For ex. 4 year or 6 year limits. (White
12/13/21)
➢ Scheduled to be placed on agenda no later than April (1119122)
j. Council discuss and consider requiring developers to post a
Development/Performance Bond on large projects moving forward. (White
12/13/21).
➢ Scheduled to be placed on agenda in August (1124122)
k. Structural safety audit of the portables. (Dasgupta 1/19/22)
➢ Report from staff scheduled to be placed on agenda in February (1119122)
I. Community engagement opportunities for Town Boards and Committees.
(Dasgupta 1/19/22)
➢ Scheduled to be placed on agenda in April (1124122)
m. Review of the Town's Annual budget process. (White 1/19/22).
➢ Scheduled to be placed on agenda in February (1119122)
16. ADJOURNMENT
Motion was made and seconded that the meeting be adjourned. Motion passed 5-0. Mayor
Wheat adjourned the meeting at 9:30 p.m.
APPROVED BY THE TOWN COUNCIL ON April 4, 2022.
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