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HomeMy WebLinkAboutRes 04-53 Authorizing a Contract with TDIndustriesTOWN OF WESTLAKE RESOLUTION NO. 04-53 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH TDINDUSTRIES RELATING TO THE HVAC AND HEATING SYSTEM. WHEREAS, to maintenance the HVAC and Heating system which allows us to provide early detection of adverse operating conditions in order to avoid costly equipment failures., and WHEREAS, we have developed an agreement, attached hereto as Exhibit "A", establishing with TDlndustries to provide planned maintenance to the Westlake Academy and the Town of Westlake, and WHEREAS, the Mayor, Board of Aldermen and Town staff of the Town of Westlake, Texas, are committed to providing a safe climate for it's students and employees hereby deem it to be of the utmost importance to the Town of Westlake and TDIndustries to actively participate and heretofore execute said Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: The Board of Aldermen of the Town of Westlake, Texas, hereby authorizes the Town Manager to enter into an agreement with TDlndrustries relating to the planned maintenance to HVAC and Heating systems, attached hereto as Exhibit "A".. SECTION 2: The annual twelve month cost as per said agreement, $7,545.00, has been calculated in the 2004-05 budget. PASSED AND APPROVED ON THIS 8' DAY OF NOVEMBER 2004. ATTEST Trent O. Petty, T Manager G� TDIndustries ---t .,o E.,1 .... . ....... Lic # AIR CONDITIONING - TACL-A02426C Dallas Lic # PLUMBING - M17886 Dallas Lic # ELECTRICAL: - E-264 Dallas TDIndustries is licensed and regulated by the Texas Department of Licensing and Regulation P.O. Box 12157, Austin, TX 78711 1-800-803-9202 or 5 12-463 -6599 Texas State Board of Plumbing P.O. Box 4200, Austin, TX 78765 1-800-845-6584 MAINTENANCE AGREEMENT Customer's Billing Name and Address: Town Of Westlake 2650 JT Ottinger Road Westlake, TX 76252 Effective Date: �J Agreement Amount: $7,769.00 Payment Schedule: $1,942.25 Per Quarter _Service to be provided at - SAME Account Manager: Dave Stockton Proposal Date: 10/15/04 Terms: 12 Months At the time of scheduled inspections and for the equipment listed on the attached pages, TDIndustries agrees to perform the Planned Maintenance tasks described on the following pages. Upon acceptance of this agreement you will qualify for a preferred labor rate of $74.00 per hour wkh a $72.00 Destination charge per service call. This benefit also includes no overtime charges with any service calls related to your covered HVAC equipment. TDIndustries will make the following number of Planned Maintenance Inspections over a total of scheduled site visits during each term of this agreement. The Air Conditioning and Heating inspections include equipment startup and shutdown. ® PLANNED MAINTENANCE (PM) ❑ FULL MAINTENANCE (FM) Inspections shall be scheduled by TDIndu,,;tries and will be based on manufacturer's recommendations; equipment location; application and type; and TDIndustries experience. A service report will be presented after each service call for your records that reviews the maintenance and repair work completed. Beginning with the effective date, the customer agrees to pay, in advance, for the service described herein according to the payment schedule shown above. This agreement shall continue in effect unless either party gives written notice and confirms their intention not to renew and it is receiv �d by a minimum of thirty days prior to the effective date. TDIndustries may annually adjust any charges for ongoing maintenance and services. This adjustment will be based on the Service Consumer Price Index a any unusual local increase:; in labor and material costs. This agreement is not valid or binding until accepted by T ustr . ERMS AND CONDITIONS ARE A PART OF THIS AGREEMENT. Date Customer e and itle Printed Name and Title Date TDIndustries, 13850 Diplomat Dr., Dallas, TX 75234 - 972-888-9500 Page of5/2200 TDIndustries ewu. m=91­pl.­ -10 DESCRIPTION OF SERVICES PROVIDED UNDER THIS AGREEMENT PLANNED MAINTENANCE (PM) This Planned Maintenance Agreement is to provide services for the equipment referenced as "Equipment Covered'. Planned Maintenance coverage can provide early detection of adverse operating conditions in order to avoid costly equipment failures. Upon approval, all parts and labor necessary to repair the equipment will be provided with an additional charge to the customer. Emergency service requests will be given a preferred -customer response and will be billed at prevailing service rates. See Terms and Conditionj, FULL MAINTENANCE (FM) This Full Maintenance Agreement is to p-ovide services for the equipment referenced as "Equipment Covered". Full Maintenance coverage provides for all la )or, parts, material and miscellaneous expenses associated with maintaining and repairing the equipment identified in this agreement. If applicable, this agreement assumes that the equipment listed is in good running, maintainable condition and eligible for a Full Maintenance Agreement. If on first inspection, repairs are found necessary, such repair charges will be sutmitted for owner's approval. If these repairs are declined, those items will be eliminated from the agreement solely at t ie discretion of TDIndustries and the price of the agreement will be adjusted in accordance with the equipment covered. tiee Terms and Conditions Page of�_ 5/2200 TDIndustries E.wllence IM1rw.pM1 Employee G.nereM1�p PACKAGED SCHEDULE: This schedule describes, the basic plan procedures comply with all EPA regul and systems. 4 Inspections per year. ITARYEQUIPMENT MAINTENANCE maintenance procedures that will be performed by TDIndustries. These ns regarding maintenance and repair of air conditioning/heating equipment Scheduled Maintenance Refrigerant System • Check refrigerant circut(s) for leaks. • Check superheat setting and adjust i necessary. • Check operation and refrigerant prey Fures. Lubrication System • Check oil level in compressor(s) (if plicable). • Check oil pressure per specifications and adjust accordingly (if applicable). • Visually inspect oil lines for leaks. • Check crankcase heater. Electrical Systems • Check condition of contacts for wear pitting, etc. • Check and calibrate operating contro s. • Check and calibrate safety controls. • Check condenser fan motor(s) for pro er operation. • Check/tighten all electrical panel tern inals • Check/tighten all motor terminals • Check external interlocks and flow s-, itches (if applicable). • Inspect electrical components for indations of heat. • Check starter operation, voltage and ctrrent. Operating Checks • Visually inspect condenser/evaporato coils for leaks and fin deterioration. • Check operation of condenser fan(s) d inspect blades. • Lubricate condenser/evaporator fan b arings (if applicable). • Check condition and tension of conde kser fan belts (if applicable). • Check condition of vibration eliminat rs. • Check damper operation. Lubricate a d adjust as required. • Inspect filters. Additional Provisions: None Written Report (Daily Timesheet) • Provide to customer representative following each regular inspection or emergency call. Scheduled Periodic Maintenance • Adjust operating and safety controls. Record settings. • Check operation of control circuit. • Check operation of lubrication system including oil pressure and oil level. • Check operation of crankcase heater(s). • Check operation of all motors and starters. • Visual inspection of condenser coil(s). • Report to customer any uncorrected deficiencies noted. • Inspect filters. Heating Equipment Task List • Check and adjust burners • Check and clean heat exchanger • Check for gas leaks at unit • Check vent pipe connection • Check heat elements and sequencers • Check heat limit controls • Check for carbon monoxide • Run cycle to burn off dust from elements or exchanger Optional Planned Maintenance Services ❑ Brush clean condenser coils. ® Chemically clean condenser coils with non-acid based detergent. l times per year ❑ Brush clean evaporator coils. ® Provide material and labor to replace filters 4 time per year. ❑ Other. Page of 1? 5/2200 TDlndustries E.cellence Nroupn Employee OwnenY.i� AIR SCHEDULE: This schedule describes the basic planr, procedures comply with all EPA regul, and systems. 4 Inspections per year. Scheduled Maintenance LING UNIT MAINTENANCE d maintenance procedures that will be performed by TDIndustries. These tions regarding maintenance and repair of air conditioning/heating equipment Scheduled Periodic Maintenance Inspect coils and make recommend#tions as needed. • Inspect coils for air flow obstructions Inspect drain pan and drain line. • Lubricate shaft and motor bearings as required. Inspect blower wheel and retaining olts. • Inspect all bearing and motor retaining bolts. Inspect pulleys and sheaves. • Record motor operating voltage and amperage. Inspect/adjust belt alignment and cc idition. • Inspect/tighten electrical connections. Lubricate shaft and motor bearings s required. • Inspect unit for unusual noise or vibration. Inspect all bearing and motor retain g bolts. • Inspect/adjust belt alignment or tension. Record motor operating conditions. • Inspect filters and report condition to the customer. Inspect/tighten all control and powe wiring. Remove fan belts and spin blower v heel and let coast to a stand still for static unbalance test. Inspect all duct connections and dor seals. Inspect flex connections for wear an I leaks. Inspect unit for unusual noise or vib ation. Inspect zone isolation dampers and 1 kages for proper movement. Adjust linkages as need d. Inspect damper operators for proper peration Inspect spring isolators and adjust a� needed. Inspect lubricate lines and connectic is. Additional Provisions: None Additional Services Options ® Provide labor and material to replace filters and media, or clean permanent filter 4 time(s) per year. ® Clean coils. Page of / 5/2200 TDIndustries E-1lenulh-91 Emp1oy..0-11h.i SCHEDULE: This schedule describes the basic plann procedures comply with all EPA reguh and systems. 2 Inspections per year. Annual Maintenance • Inspect safety and operating controls • Inspect the low water cutout safety • Inspect condensate drain • Inspect main burner assembly • Inspect condition of spark electrode ar • Lubricate blower motor as required • Perform slow drain test of low water c • Verify operation of makeup water syst • Inspect condition of flues and report. • Inspect refractory and firebrick for def • Clean or replace expansion tank sight ; • Inspect all electrical connections for ti • Verify boiler room supply vents are frf • Inspect wire insulation for signs of ove • Verify accuracy of pressure gauges. Additional Provisions: None BOILER MAINTENANCE maintenance procedures that will be performed by TDIndustries. These ns regarding maintenance and repair of air condifioning/heating equipment Scheduled Periodic Maintenance from obstructions. ❑ Other heating, burns, etc. Page 'f of / 5/2200 • Inspect the boiler for gasket leaks. • Inspect the low water cutoff and feed control (s) • Inspect the pressure relief valves • Inspect all operating controls for proper operation I flame rod • Inspect and clean blower, if required. toff. Optional Annual Services in. ❑ Remove header and inspect tube condition cts and report ❑ Brush clean boiler tubes lass. ® Chemical cleaning will be charged extra if required htness. ❑ Perform combustion analysis from obstructions. ❑ Other heating, burns, etc. Page 'f of / 5/2200 TDIndustries E ... lW.. tMp . Em y .O--1 . This schedule describes the basic plan procedures comply with all EPA regul and systems. 2 Inspections per year. • Lubricate pump bearings per recommendations. • Lubricate motor bearings per recommendations. PUMP MAINTENANCE maintenance procedures that will be performed by TDIndustries. These ns regarding maintenance and repair of air conditioning/heating equipment Optional Services s ❑ Remove and clean pump strainers. (Isolation valves must be in place and operational. 's • Check suction and discharge pressur s, if possible. • Visually inspect packing or mechan; al seals. • Check motor voltage: and amperage. • Check motor operating conditions. • Inspect electrical connections and a • Check operation of isolation valves. Additional Provisions: None ctors. Page of / 5/2200 TDIndustries E.canence l�reupn Employee Own.rafl� TERMS AND CONDITIONS TDIndustries Agrees: 1. To furnish only new or reconditior such parts from normal sources of 2. To use qualified personnel or subc 3. To furnish supervisory help when 4. To take all reasonable precautions 5. Routine maintenance and filter rep Specific Exclusions: 1. CABINETS, DUCTWORK, AIR I LINES, CONDENSER, EVAPOR ETC.), ELECTRICAL WIRING ( DUE TO FREEZING OR VOLTA EQUIPMENT DUE TO DESIGN, 2. Service and material required due to agreement. 3. Loss, damage, or injury caused by f2 4. Damage due to fire, water, war, vane 5. TDIndustries has no obligation or re! 6. Parts and labor for heat exchanger re 7. "THERE ARE NO WARRANTIE EXTEND BEYOND THE DESCR HEREIN AND IN LIEU OF ALL WARRANTIES OR MECHANTA 8. "THE LIABILITY OF THE SELI AGREEMENT OR FROM THE P SUPPLYING OF MATERIAL OR USE, WHETHER BASED ON WA NOT EXCEED THE PRICE ALL, INVOLVED IN THE CLAIM, TH FOR ANY LABOR CHARGES UP 9. "THE SELLER SHALL NOT IN,, DAMAGES INCLUDING, BUT N THE PRODUCT OR ANY ASSOC PRODUCTS, FACILITIES OR SF PURCHASER FOR SUCH DAMA 10. "Your acceptance of this proposal is or conditions set forth in your purcha and shall not be binding nor effective 11. If TDIndustries encounters asbestos i work and report the condition to the c the affected area anti]. the asbestos or TDIndustries shall not be required to its consent. parts for the equipment covered by this agreement, subject to the availability of employed by TDIndustries. void damage to property or injury to persons. :ment will be scheduled at the discretion of TDIndustries. kLANCE, INSULATION, WATER PIPING, DRAIN LINES, STEAM TOR, HEAT EXCHANGERS (GAS FURNACES, BOILERS, CHILLERS, It SAFETY DEVICES, BEYOND THE EQUIPMENT ITSELF. REPAIRS :E PROBLEMS; CHANGES, REPAIRS OR CORRECTIONS TO ;ODE OR INSURANCE REQUIREMENTS. lectrical power failure, burned out fuses, or other work excluded from this or delay arising from causes beyond the control of TDIndustries. i, natural phenomena, and/or acts of God. ibility except as specifically and explicitly proven for herein. , EITHER WRITTEN, ORAL, IMPLIED, OR STATUATORY WHICH ?TION ON THE FACE HEREOF AND THE EXPRESS WARRANTIES THER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY ILITY OR FITNESS FOR A PARTICULAR USE." CR ON ANY CLAIM FOR LOSS OR DAMAGE ARISING OUT OF THIS ,RFORMANCE OR BREACH THEREOF OR CONNECTED WITH THE EQUIPMENT HEREUNDER, OR ITS SALE, RESALE, OPERATION OR tRANTY, CONTRACT, NEGLIGENCE OR OTHER GROUNDS SHALL WABLE TO SUCH MATERIAL OR EQUIPMENT OR PART THEREOF SELLER SHALL NOT, UNDER ANY CIRCUMSTANCES, BE LIABLE LESS AGREED UPON IN ADVANCE IN WRITING BY THE SELLER." \'Y EVENT BE LIABLE FOR SPECIAL OR CONSEQUENTIAL T LIMITED TO, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF ATED PRODUCT, COST OR CAPITAL, COST OF SUBSTITUTE ,VICES, DOWN TIME COSTS, OR CLAIMS OF CUSTOMERS OF THE pressly limited to the terms of this document. Any additional or different terms order or in any similar such communication are hereby objected to by the seller nless assented to in writing by an authorized representative of the seller." polychlorinated biphenyl (PCB) on the site, TDIndustries shall immediately stop 'ner or owner's representative in writing. TDIndustries shall not resume work in )lychlorinated biphenyl (PCB) has been removed or rendered harmless. ;rform any work relating to asbestos or polychlorinated biphenyl (PCB) without Page of 5/2200 TDIndustries E --l.... 11-21 E-1.Y.e --h, Customer Agrees: 1. To provide access to all equipment c iring normal working hours. 2. To accept the judgement of TDIndu ries as to the best means to be employed for any corrective or repair work and as to the operation of the equipment. 3. That any service performed by anyo: e not authorized by TDIndustries will release TDIndustries from all obligations and cause any warranties provided under this agreement to become null and void. 4. That if customer requests or requires aintenance inspections to be made on overtime, that customer will pay the then prevailing difference between regula and overtime rates for labor performed. 5. Customer agrees to make payment it advance for services described. If customer defaults on payments, TDIndustries will notify customer, and may cance he contract for non-payment. 6. The customer acknowledges that TD dustries' employees are a valuable asset to TDIndustries. The customer agrees to pay TDIndustries an amount equal tc 12 months of salary for each TDIndustries employee who worked at the customer's facility that is then hired by the custc er at any time during the term of this Agreement and for 60 days thereafter. In addition, the customer agrees to reimurse TDIndustries for all costs associated with any training TDIndustries provided to such employee during the three ye rs before the date the customer hires such employees. Page of 5/2200 TDindustries Erwlrence �M1ro�On EmD�oyee GwnenM1::� 1. (5) Carrier Model # 50AK 2. (4) Carrier Model # 38AK 3. (1) Carrier Model # 38BR, 4. (1) Carrier Model # 38AR 5. (1) Liebert Mini Mate Cor 6. (2) Laars Heating Systems 7. (30) Hydronic heating fan 8. (2) Hydronic heating circu EQUIPMENT COVERED !7-72040 (27 -tons each) 16-620 Split Systems (15 -tons each) 24320 Split System (2 -tons) )7-601 (7.5 -tons) er room air conditioning system lers Model # HH 1430 EN 21 KNAB MM units (1- inspection per year to include 1- filter change per year) n pumps Page of 9 5/2200