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Home My WebLink About04-25-22 Joint TC BOT MinT H E T 0 W N O F WESTLAKE MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING APRIL 25, 2022 PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members Chandrika Dasgupta, Alesa Belvedere, Carol Langdon, Rajiv Trivedi, and Anna White. ABSENT: OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Assistant Town Manager Jarrod Greenwood, Interim Town Secretary Mary J. Kayser, and Town Attorney, Stan Lowrey, via video. Regular Session 1. CALL TO ORDER The meeting was called to order at 5:06 by Mayor/President Laura Wheat. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. There were no comments. 4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. TC/BOT Minutes — 04/25/2022 Page 1 of 5 Director of Communications Jon Sasser provided an update on upcoming and recent events and activities in Westlake. S. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from 12-13-2021. b. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from 01-19-2022. c. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from 01-24-2022 d. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from 02-07-2022 e. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from 04-04-2022 f. Municipal Services: Consider approval of Resolution 22-19 authorizing the Town Manager to execute an Interlocal Agreement with the City of Plano for cooperative purchasing. g. Consider approval of Resolution 22-20 authorizing participation in the Opioid Settlement Negotiated by the Texas Attorney General. h. Consider approval of Resolution 22-21 authorizing the Town Manager to amend the 2017 office lease agreement with BRE Solana, LLC, now SOL Westlake, LP in regards to parking and signage. i. Westlake Academy: Consider approval of Resolution WA-22-04, adding French Language Immersion Trip to Canada to Westlake Academy's Residential Trip Program. j. Westlake Academy: Consider approval of Resolution WA-22-05 authorizing the Town Manager/Superintendent to execute an Interlocal Agreement with the Education Service Center Region 11 for the Employee Benefits Cooperative Program for Academic staff. Motion was made by Council Member Trivedi and second by Council Member White to approve items 5a, 5b, 5c, 5d,5e, 5f, 5g, 5h, 5i, and 5j.. Motion passed 5-0. 6. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately a. Municipal Quarterly Financial Dashboard and Analysis for the quarter ended March 31, 2022. b. Westlake Academy Residential Trip Program. MUNICIPAL SERVICES 7. Conduct a Public Hearing and consider approval of Ordinance 946, an ordinance approving the Town's participation in the Texas Enterprise Zone program and nominating Charles Schwab & CO., Inc. to the Office of the Governor Economic & Tourism through the Economic Development Bank as an Enterprise Project. TC/BOT Minutes — 04/25/2022 Page 2 of 5 1 1 1 Deputy City Manager Jarrod Greenwood and representatives of Charles Schwab and Ernst & Young made a brief presentation about the Enterprise Project. Mayor Wheat opened the public hearing at 5:18pm. June Anderson, 1802 Copperfield Ct. questioned if this would have a negative impact on the Academy. There being no further speakers Mayor Wheat closed the public hearing at 5:20 pm. The Schwab and Ernst and Young representatives left the Council Chamber at this time. Motion was made by Council Member Belvedere and second by Council Member Dasgupta to approve Ordinance 946 approving the Town's participation in the Texas Enterprise Zone program and nominating Charles Schwab & CO., Inc. to the Office of the Governor Economic & Tourism through the Economic Development Bank as an Enterprise Project. Motion passed 5-0. 8. Conduct a Public Hearing and approve Resolution 22-22, approving a Final Plat for the Vaquero Golf Club Addition. Ron Ruthven presented this item. Mayor Wheat opened the public hearing at 5:22 pm. There being no one wishing to be heard the public hearing was closed at 5:22 pm/ Motion was made by Council Member Langdon and second by Council Member Dasgupta to approve Resolution 22-22, approving a Final Plat for the Vaquero Golf Club Addition. Motion passed 5-0. 9. Update and discussion regarding a Cost Recovery and Fiscal Impact Tool to be utilized for the review of proposed development requests. Ron Ruthven Director of Planning and Development and Robin McCaffree discussed and reviewed a Cost Recovery and Fiscal Impact Tool to be utilized for the review of proposed development requests. Mr. McCaffree provided some examples of how the tool would work in Westlake. There was no action taken on this item 10. Discussion of Community Engagement Opportunities for Town Boards and Committees: Focus on the Planning and Zoning Commission. Ron Ruthven Director of Planning and Development reviewed the background of the Planning and Zoning Commission and some future options for the duties of the Commission. 11. Presentation and Discussion on Term Limits for Town Council Positions. Town Manager DeGan reviewed this item with Council. As a General Law Type A City, Westlake cannot put term limits in place for Town Council Members. There were no questions on this item. There were no questions. TC/BOT Minutes — 04/25/2022 Page 3 of 5 12. Update from Entrada architect regarding current and future projects. Ralph Bush presented an update on architecture, garage set back. He noted that they were on schedule for the office building, followed by the Forum. They are holding to all dates. WESTLAKE ACADEMY No items scheduled for this meeting 13.000NCIL RECAP/STAFF DIRECTION. In the fall bring back bylaws for the Planning and Zoning Commission. Look at a community engagement survey Integrate the cost recovery tool into the development process Opportunities to use it as an education opportunity in the Academy economics class Provide a map and timeline for the Entrada Development for reference in future presentations Academy students to propose International event for the academy 14.FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. Future Agenda Items to be discussed: a. No items are scheduled for this meeting Future Agenda Items Already Discussed and Scheduled: a. Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/20) ➢ Scheduled to be placed on agenda in May (1119122) b. Social media policy as it relates to bullying. (Wheat 11/15/21) ➢ Scheduled for Fall 2022 agenda (1124122) c. Social media education policy for K-12. (Wheat 11/15/21) ➢ Scheduled for Fall 2022 agenda (1124122) d. Council discuss and consider extending our lease at Solana, as current market conditions make this an attractive option. (White 12/13/21) ➢ Scheduled for May 2022 agenda (1/19122) e. Council discuss and consider amending our Town Ordinances to establish term limits for both Mayor and Council seats. For ex. 4 year or 6 year limits. (White 12/13/21) ➢ Scheduled for April 2022 agenda f. Council discuss and consider requiring developers to post a Development/Performance Bond on large projects moving forward. (White 12/13/21). — Next agenda g . Scheduled for August 2022 agenda h. Community engagement opportunities for Town Boards and Committees. (Dasgupta 1/19/22) ➢ Scheduled April 2022 agenda (1124122) 15.AD70URNMENT TC/BOT Minutes — 04/25/2022 Page 4 of 5 1 1 1 Motion was made by Council Member Langdon and second by Council Member Dasgupta to adjourn. Motion passed 5-0. Mayor Wheat adjourned the meeting at 7:20p.m. APPROVED BY THE TOWN COUNCIL ON May 23, 2022. ATTEST: �1 4x zi , '' , , - L Mary J. Ka r t rim Town Secretary �� X,-\, Sean Kilbride, Mayor ,iV`1N OF m �kas TC/BOT Minutes — 04/25/2022 Page 5 of 5