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Home My WebLink About11-01-2021 Joint TC BOT MinT H E T 0 W N O F WESTLAKE MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING NOVEMBER 1, 2021 PRESENT: Mayor/Board President Laura Wheat, and Town Council/Board of Trustee members Carol Langdon, Rajiv Trivedi, Chandrika Dasgupta, Alesa Belvedere, and Anna White. ABSENT: None. OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Finance Director Ginger Awtry, Director of Public Works & Facilities Troy Meyer, IT Director Jason Power, Accountant Anastasia Whigham, Director of Community Engagement Jon Sasser, HR Director Sandy Garza, Deputy Fire Chief John Ard, Westlake Academy Executive Director Dr. Mechelle Bryson, PYP Principal Mr. Rod Harding, DP Principal Dr. James Owen, and Westlake Academy Executive Director Dr. Shelly Meyers. Regular Session 1. CALL TO ORDER Mayor Wheat called the Town Council meeting to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council on any matter, whether or not it is posted on the agenda. This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are TC/BOT Minutes — 11/01/21 Page 1 of 5 normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. No one addressed the Town Council or the Board of Trustees. Mr. Wayne Stoltenberg addressed the Board regarding the process for recruiting the new Westlake Academy Executive Director. Mr. Marcus Novacheck addressed the Board regarding the portables at Westlake Academy. 4. PRESENTATION AND RECOGNITION OF WESTLAKE ACADEMY STUDENTS. Mrs. Kaylene Rudd addressed the Board and presented three students who had achieved exceptional projects. The students gave a brief synopsis of their projects, and the Board thanked all students for their efforts. S. ITEMS OF COMMUNITY INTEREST: Director of Community Engagement Mr. Jon Sasser updated the Town Council on the following items: • Town Council/Board of Trustees Meeting on Monday, November 1, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Coffee & Conversation on Monday, November 1, 2021 at 8:00 p.m. at Sip and Stir Coffee, located at 1301 Solana Blvd., in Westlake. • Planning & Zoning Meeting on Monday, November 8, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • New Residents Meeting on Tuesday, November 9, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. • Town Council/Board of Trustees Meeting on Monday, November 15, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Lone Star Legislative Report on Friday, November 19, 2021 from 11 a.m. — 1. p.m. at the DFW Marriott Hotel and Golf Club. • Westlake Academy Closed for the Thanksgiving holiday on Monday, November 22nd through November 261h, 2021. • Westlake Town Hall and Municipal Court Closed for the Thanksgiving holiday on Thursday, November 25th and Friday, November 26, 2021. TC/BOT Minutes — 11/01/21 Page 2 of 5 • Town of Westlake Tree Lighting Event on Tuesday, November 30, 2021 from 6 p.m. to 9 p.m. located at 1500 Solana Bld., Westlake, TX. • Ms. Ginger Awtry then recognized Mrs. Anastasia Whigham, who recently obtained her GFOA (Government Officers Certification). Ms. Awtry then explained the rigorous requirements that were needed to achieve this designation. Mrs. Whigham received congratulations by the Town Council. 6. CONSENT AGENDA: All items listed below are considered routine by the Town Council and Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of Resolution WA 21-24, amending the Westlake Academy Discipline Policy. b. Consider approval of Resolution WA 21-25, amending the Westlake Academy Attendance Policy. c. Consider approval of Resolution WA 21-26, amending the 2021-2022 Westlake Academy Academic calendar. d. Consider approval of Resolution 21-40, authorizing the Town Manager to enter into a contract with the artist Michael Singer regarding a public art installation project for the Town of Westlake. e. Consider approval of Ordinance 943, amending chapter 90, Article II, traffic and speed control, Division 3, speed, sections 90-79, certain streets, subsection 16 altering the prima facie speed limits for vehicles under the provisions of section 545.356 of the State of Texas Transportation Code upon State Highway 170 or parts thereof within the corporate limits of the Town of Westlake. MOTION: Council Member Landon made a motion to approve the consent agenda with the exception of Item 6d, which would be pulled and discussed further Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. Council Member Langdon then inquired as to the safety aspects of the Public Art project, as it would be located in the median. Town Manager Amanda DeGan stated that the safety issues had been addressed with the Artist, and there was a clear understanding of the safety engineering requirements that would be an integral part of the installation. MOTION: Mayor wheat then asked for a motion to approve Resolution 21-40. Council Member Landon made a motion to approve. Council Member White seconded the motion. The motion carried by a vote of 5-0. 7. PRESENTATION AND DISCUSSION OF THE TOWN COUNCIL / BOARD OF TRUSTEE ETHICS, RELATIONS, AND GOVERNANCE POLICY — PREVIOUSLY TITLED COUNCIL/BOARD ETHICS POLICY. TC/BOT Minutes — 11/01/21 Page 3of5 Town Manager Amanda DeGan presented this item to the Council. 8. TOWN MANAGER/SUPERINTENDENT UPDATE. This Item was moved to #7. Town Manager Amanda DeGan presented this item, providing updates on the developments on campus. She noted that there were four (4) new positive COVID cases in a 1st grade classroom. She noted that a broad usage of protocols was being used throughout the school, depending on the cases and circumstances. Mrs. DeGan noted that since a remote learning option was no longer available, decisions would be made in the best interests of the school moving forward. 9. EXECUTIVE SESSION The Town Council conducted a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-11, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071(2) - Consultation with Attorney — to seek advice of counsel on matters of bankruptcy proceedings by the Texas Student Housing Authority. The Town Council convened into Executive Session at 4:04 p.m. 10. RECONVENE MEETING. The Town Council reconvened from Executive Session at 4:54 p.m. to begin the Regular Meeting. 11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 12. RECAP AND STAFF DIRECTION. Council direction to staff was as follows: • School Resource Officer roles and communication • Follow-up on the Lifetime pool lighting and parking lot. 13. FUTURE AGENDA ITEMS. a. Approved by Council for Discussion TC/BOT Minutes — 11/01/21 Page 4 of 5 1 1�1 i. Historical Designations for various properties in Westlake (5/24) ii. Quarterly HOA Board Meeting Discussions (8/23) b. Submitted for Review & Archive i. Live stream Council Meetings ii. Meet the Candidate forums during the Election cycle 14. AD30URNMENT. There being no further business before the Town Council or Board of Trustees, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 6:41 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 28, 2022. ATTEST: �N OF p Wheat, Mayor • A Mary J. Kayser, InteVmbfown Secr ry TEXAS TC/BOT Minutes — 11/01/21 Page 5 of 5