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Home My WebLink About09-27-2021 Joint TC BOT MinMINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING SEPTEMBER 27, 2021 In accordance with Order of the Office of the Governor issued March 16, 2020, and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy conducted this joint virtual meeting at 5:00 p.m. on Monday, September 27, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there was limited public access to the physical location described above to thirty (30) seats for the public on a first -come, first -serve basis. A recording of this meeting was made and will be available to the public in accordance with the Open Meetings Act. PRESENT: Mayor Pro-Tem Carol Langdon, Council/Board of Trustee Members Chandrika Dasgupta, Alesa Belvedere, and Anna White. ABSENT: Mayor/President Laura Wheat, and Council Member Rajiv Trivedi. OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, School Attorney Janet Bubert, Town Secretary Todd Wood, Executive Director Dr. Mechelle Bryson, Business Manager Marlene Rutledge, Director of Planning & Development Ron Ruthven, Municipal Court Administrator Jeanie Roumell, Fire Chief Richard Whitten, HR Director Sandy Garza, Westlake Academy Foundation Executive Director Shelly Myers, PYP Principal Rod Harding, PYP Coordinator Alison Schneider, MYP Principal Kaylene Rudd, and DP Principal Dr. James Owen, Mr. Ralph Bush with Centurion American, and Mr. Paul Pastore. Regular Session 1. CALL TO ORDER Mayor Pro-Tem Langdon called the Town Council meeting to order at 5:11 p.m. 2. PLEDGE OF ALLEGIANCE 1 TC M i nutes — 09/27/21 Page 1 of 6 3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Rich DeOtte from the Tarrant Appraisal District addressed the Council. He stated that his objective was to help the Appraisal District to identify processes to help citizens feel that the taxation process is fair, and he would appreciate the Town's endorsement in the upcoming elections. Mr. DeOtte thanked the Council for their time. 4. ITEMS OF COMMUNITY INTEREST Director of Community Engagement ]on Sasser updated the Town Council on the following items: • Town Council Work Session/Meeting on Monday, September 27, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Board of Trustees Meeting on Monday, October 4, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Cocktails & Conversation on Tuesday, October 5, 2021 at 5:00 p.m. in Solana Terrace-Bldg.7, First floor lounge. • Planning & Zoning Meeting on Monday, October 11, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • New Residents Meeting on Tuesday, October 12, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. • Chamber Luncheon on Wednesday, October 13, 2021 at 11 a.m. in the Texas Motor Speedway Club. • Westlake Classic Car Show on Saturday, October 16, 2021 from 11:00 a.m. to 4:00 p.m., located at 2902 Sam School Road, Westlake, TX 76262. • Vaquero/Quail Hollow Neighborhood Meeting on Tuesday, October 19, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. • Town Council Work Session/Meeting on Monday, October 25, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Blood Drive on Saturday, October 30, 2021, from 8 a.m. to 4 p.m. located at 2000 Dove Road: Westlake Fire -EMS Station. TC M i nutes — 09/27/21 Page 2 of 6 • New Residents Meeting on Tuesday, November 9, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. S. CONSENT AGENDA: All items listed below are considered routine by the Town Council and Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from May 10, 2021. b. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from May 24, 2021. c. Consider approval of Ordinance 938, repealing Ordinance 896 adopting the Town of Westlake fee schedule by adopting a new fee schedule; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date. MOTION: Council Member Belvedere made a motion to approve the consent agenda. Council Member Dasgupta seconded the motion. The motion carried by a vote of 3-0. 6. PRESENTATION AND DISCUSSION FROM TRI-COUNTY ELECTRIC. Mr. Darryl Shriver, President and CEO of Tri-County Electric gave a brief presentation to the Council, outlining Tri-County's service area. Mr. Shriver then briefly explained some of the issues that involved ERCOT in February's winter storm, and the regulations that were involved for all power companies across Texas. Mr. Shriver then thanked the Council for their time. 7. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF ORDINANCE 939, APPROVING PROPOSED AMENDMENTS TO ORDINANCE 928 REGULATING THE PD7 ZONING DISTRICT, KNOWN AS-WESTLAKE RANCH", APPROVING CONCEPT/DEVELOPMENT PLAN FOR A 3-ACRE PORTION THEREOF, LOCATED EAST OF PEARSON LANE AND SOUTH OF ASPEN LANE. Director of Planning and Development Ron Ruthven presented this item. He explained that Ordinance 928 was approved in May, and proposed amendments were on the agenda for consideration. These amendments would divide the project into two phases, with the second phase involving three (3) homes. He noted that the proposed amendments met all of the design guidelines and was recently approved by the P&Z Commission by a vote of 4-1. Mayor Pro-Tem Langdon opened the public hearing at 6:36 p.m. No one addressed the Town Council. Mayor Pro-Tem Langdon closed the public hearing at 6:36 p.m. 1 TC M i nutes — 09/27/21 Page 3of6 MOTION: Council Member Dasgupta made a motion to approve Ordinance 939. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF ORDINANCE 940, AUTHORIZING A SPECIFIC USE PERMIT (SUP) TO ALLOW FOR A RESIDENTIAL REPOSITORY TO BE LOCATED ON AN APPROXIMATELY 0.71- ACRE PORTION OF BLOCK C, WESTLAKE ENTRADA, LOCATED BETWEEN ARAGON DRIVE AND SH 114. Mr. Ralph Bush with Centurion American provided an update on this project to the Council. He showed the changes that are proposed since the project was last brought before the Council. Mayor Pro-Tem Langdon opened the public hearing at 6:55 p.m. No one addressed the Town Council. Mayor Pro-Tem Langdon closed the public hearing at 6:55 p.m. MOTION: Council Member Belvedere made a motion to approve Ordinance 940. Council Member White seconded the motion. The motion carried by a vote of 4-0. 9. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF ORDINANCE 941, APPROVING PROPOSED AMENDMENTS TO ORDINANCE 855, AND APPROVING A SPECIFIC USE PERMIT (SUP) FOR 126 CONDOMINIUM UNITS IN THE PD1-2 ZONING DISTRICT, KNOWN AS -WESTLAKE ENTRADA". THE SITE IS LOCATED ON BLOCK K, WESTLAKE ENTRADA ADDITION, BETWEEN COSTA BRAVA DRIVE, GIRONA DRIVE AND CORTES DRIVE. Mayor Pro -Tern Langdon opened the public hearing at 7:18 p.m. No one addressed the Town Council. Mayor Pro -Tern Langdon closed the public hearing at 7:18 p.m. MOTION: Council Member Belvedere made a motion to approve Ordinance 941. Council Member White seconded the motion. The motion carried by a vote of 4-0. 10. TOWN MANAGER/SUPERINTENDENT UPDATE a. Development b. Communication Update This item was re -ordered to follow Item #6 on the agenda. Town Manager Amanda DeGan presented this item; providing updates on the developments that are currently in TC Minutes— 09/27/21 Page 4 of 6 M progress. Mrs. DeGan then addressed the Communications efforts that were being provided by the Town. Deputy Town Manager Noah Simon then introduced . representatives from Cooksey Communications, who would be performing a strategic communications assessment. 12. EXECUTIVE SESSION The Town Council conducted a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. The Town Council convened into Executive Session at 4:00 p.m. No Executive Session was convened during the regular meeting. 13. RECONVENE MEETING. The Town Council reconvened from Executive Session at 5:08 p.m. to begin the regular meeting. 14. TAKE ANYACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 15. RECAP AND STAFF DIRECTION. Council direction to staff was as follows: • Add a follow-up with Mr. Ralph Bush to the items that are approved for Council discussion. 16. FUTURE AGENDA ITEMS. None. 17. ADJOURNMENT. There being no further business before the Town Council or Board of Trustees, Mayor Pro-Tem Langdon asked for a motion to adjourn the meeting. TC M i nutes — 09/27/21 Page 5 of 6 1 MOTION: Council Member Dasgupta made a motion to adjourn the meeting. Council Member White seconded the motion. The motion carried by a vote of 4-0. Mayor Pro-Tem Langdon adjourned the meeting at 7:30 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. APPROVED BYTHE TOWN COUNCIL ON FEBRUARY 7, 2022. ATTEST: (Oaro I L-0Agc10 ,, /444y0/- Pr-Tcrn T96d Wood, To ecretary TC Minutes — 09/27/21 Page 6of6