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Home My WebLink About09-13-2021 Joint TC BOT MinT H E T 0 W N O F WESTLAKE MINUTES OF THE JOINTTOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING SEPTEMBER 13, 2021 In accordance with Order of the Office of the Governor issued March 16, 2020, and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy conducted this joint virtual meeting at 5:00 p.m. on Monday, September 13, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there was limited public access to the physical location described above to thirty (30) seats for the public on a first -come, first -serve basis. A recording of this meeting was made and will be available to the public in accordance with the Open Meetings Act. PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members Carol Langdon, Rajiv Trivedi, Chandrika Dasgupta, and Anna White. Council Member Alesa Belvedere joined the meeting at 5:30 p.m. ABSENT: None OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, School Attorney Janet Bubert, Town Secretary Todd Wood, Executive Director Dr. Mechelle Bryson, Business Manager Marlene Rutledge, Director of Planning & Development Ron Ruthven, Municipal Court Administrator Jeanie Roumell, Fire Chief Richard Whitten, HR Director Sandy Garza, Westlake Academy Foundation Executive Director Shelly Myers, PYP Principal Rod Harding, PYP Coordinator Alison Schneider, MYP Principal Kaylene Rudd, and DP Principal Dr. James Owen. Regular Session 1. CALL TO ORDER Mayor/President Wheat called the Joint Town Council and Board of Trustees meeting to order at 5:12 p.m. 2. PLEDGE OF ALLEGIANCE TC/BOT Minutes— 09/13/21 Page 1 of 6 3. PRESENTATION AND RECOGNITION OF THE WESTLAKE ACADEMY A/P SCHOLARS. Executive Director Dr. Mechelle Bryson presented this item. She presented the students that had attained the A/P Scholar designation to the Board. Dr. Bryson then praised the students for their efforts, and commendations were also expressed by the Board. 4. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council/Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council/Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. No one addressed the Town Council. S. ITEMS OF COMMUNITY INTEREST Finance Director Ginger Awtry provided an update on the following items: • Military Heroes Run on Saturday, August 28, 2021 at 7:00 a.m. • Town of Westlake/Westlake Academy Holiday: Town Hall and the Municipal Court will be closed to observe the Labor Day holiday on Monday, September 6, 2021 • WA BOT/Council Visioning Retreat on Thursday, September 16, 2021; 8:30 am- 5:00 p.m. The agenda and meeting location will be provided at a later date. • Westlake Academy New Parents Meeting on Wednesday, September 22, 2021 at 6 p.m. at the home of Laura and Doug Wheat. 6. CONSENT AGENDA: All items listed below are considered routine by the Town Council and Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Town Council minutes from the Joint meeting on April 5, 2021. b. Consider approval of the Town Council minutes from the Joint meeting on April 26, 2021. c. Consider approval of Resolution WA 21-20, approving the Westlake Academy graduation policy. d. Consider approval of Resolution WA 21-21, approving the Westlake Academy enrollment policy. e. Consider approval of Resolution 21-30, appointing and re -appointing Board TC/BOT Minutes— 09/13/21 Page 2of6 Members to the Westlake Academy Foundation. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member White seconded the motion. The motion carried by a vote of 4-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 936, REVISING THE BUDGET FOR THE 2020-2021 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022 INCLUDING INVESTMENT POLICY, PAY PLAN POLICY, FISCAL AND BUDGETARY POLICIES, RESTRICTED, COMMITTED AND ASSIGNED FUND BALANCES; PROVIDING AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS UP TO $50,000; PROVIDING THAT THE BUDGET BE KEPT IN CITY SECRETARY'S OFFICE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Wheat opened the public hearing at 5:51 p.m. No one addressed the Town Council. Mayor Wheat closed the public hearing at 5:51 p.m. MOTION: Council Member Trivedi made a motion to approve Ordinance 936. Council Member Dasgupta seconded the motion. The motion carried by a vote of 5-0. 8. DISCUSSION AND CONSIDERATION OF RESOLUTION 20-31, TO RATIFY THE PROPERTY TAX INCREASE AS REFLECTED IN THE FY 2021-2022 ANNUAL OPERATING AND CAPITAL BUDGET. Town Manager Amanda DeGan presented this item. She began by explaining that the tax rate was not being proposed to change. Any additional revenues received would be due to additional taxable properties, and that this rate was required by law to be published as a tax increase, although the rate itself was not recommended to change. Mrs. DeGan emphasized that the staff recommendation was to keep the property tax rate unchanged, and this rate would result in a $250 annual increase to the average Westlake homeowner. Mayor Wheat opened the public hearing at 5:58 p.m. No one addressed the Town Council. Mayor Wheat closed the public hearing at 5:58 p.m. With no questions for the Town Council, Mayor Wheat then asked for a motion to approve Item #8. TC/BOT Minutes— 09/13/21 Page 3 of 6 MOTION: Council Member Langdon made a motion to approve Resolution 21- 31. Council Member Dasgupta seconded the motion. The motion carried by a vote of 5-0. 9. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 937, LEVYING MUNICIPAL AD VALOREM (PROPERTY) TAXES FOR THE 2021 TAX YEAR IN ACCORDANCE WITH THE FISCAL YEAR 2021-2022 PROPOSED BUDGET. Town Manager Amanda DeGan presented this item. She noted that this item would be the official tax rate levy for the Town, and this would accompany Items #8 and #9 that were previously approved. Mayor Wheat opened the public hearing at 5:59 p.m. No one addressed the Town Council. Mayor Wheat closed the public hearing at 5:59 p.m. Mayor Wheat then asked for a motion to approve Item #9, establishing the tax rate at 0.16788 per $100 in valuation. MOTION: Council Member Dasgupta made a motion to approve Ordinance 937. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 10. DISCUSSION REGARDING THE WESTLAKE ACADEMY FOUNDATION'S FUND - AN -ITEM PROGRAM. Dr. Shelly Myers presented this item, providing updates on the latest initiatives to support Westlake Academy based on needs that are presented. 11. TOWN MANAGER/SUPERINTENDENT UPDATE a. Healthy Campus b. Development c. Back to school d. Neighborhood meeting recap Town Manager Amanda DeGan presented this item. She provided the latest information from Tarrant and Denton Counties regarding COVID-19, as well as updates on development, back to school, and a synopsis of the latest neighborhood meeting. 12. EXECUTIVE SESSION The Town Council conducted a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: TC/BOT Minutes — 09/13/21 Page 4 of 6 a. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. The Town Council convened into Executive Session at 4:00 p.m. 13. RECONVENE MEETING. The Town Council reconvened from Executive Session at 5:12 p.m. to begin the regular meeting. 14. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 15. RECAP AND STAFF DIRECTION. Council direction to staff was as follows: • Have a discussion regarding the Homeowner's Associations in April. • Bring proposed meeting dates to the Council for consideration and approval. • Research what other schools are doing regarding COVID-19 for the new school year. 16. FUTURE AGENDA ITEMS. None. 17. ADJOURNMENT. There being no further business before the Town Council or Board of Trustees, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Dasgupta seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:44 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. TC/BOT Minutes - 09/13/21 Page 5of6 APPROVED BY THE TOWN COUNCIL ON FEBRUARY 7, 2022. ATTEST: 4/1-C— Too Wood, Town Secretary 1 Laura Wheat, Mayor TE X As TC/BOT Minutes — 09/13/21 Page 6 of 6