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HomeMy WebLinkAbout10-04-2021 Joint TC BOT MinMINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING OCTOBER 4, 2021 The Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy conducted this joint meeting at 5:00 p.m. on Monday, October 4, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there will be limited public access to the physical location described above. A limit of thirty (30) seats will be available to the public on a first -come, first -serve basis. A recording of this meeting was made and will be available to the public in accordance with the Open Meetings Act. PRESENT: Mayor/Board President Laura Wheat, and Town Council/Board of Trustee members Carol Langdon, Chandrika Dasgupta, Alesa Belvedere, and Anna White. ABSENT: Town Council/Board of Trustee Member Rajiv Trivedi. OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Secretary Todd Wood, Executive Director Dr. Mechelle Bryson, Business Manager Marlene Rutledge, Director of Public Works & Facilities Troy Meyer, IT Director Jason Power, Director of Community Engagement Jon Sasser, Business Manager Marlene Rutledge, College Counselor Carl Tippen, Counselor Lakshmi Morgan, Counselor Sarah DeRaud, PYP Principal Rod Harding, MYP Principal Kaylene Rudd, DP Principal Dr. James Owen, and Robin McCaffrey with Mesa Planning. Regular Session 1. CALL TO ORDER Mayor Wheat called the Town Council meeting to order at 5:33 p.m. 2. PLEDGE OF ALLEGIANCE TC/BOT Minutes — 10/04/21 Page 1 of 6 3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. No one addressed the Town Council or the Board of Trustees. 4. ITEMS OF COMMUNITY INTEREST Director of Community Engagement Jon Sasser updated the Town Council on the following items: • Board of Trustees Meeting on Monday, October 4, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Cocktails & Conversation on Tuesday, October 5, 2021 at 5:00 p.m. in Solana Terrace-Bldg.7, First floor lounge. • Planning & Zoning Meeting on Monday, October 11, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • New Residents Meeting on Tuesday, October 12, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. • Chamber Luncheon on Wednesday, October 13, 2021 at it a.m. in the Texas Motor Speedway Club. • Westlake Classic Car Show on Saturday, October 16, 2021 from 11:00 a.m. to 4:00 p.m., located at 2902 Sam School Road, Westlake, TX 76262. • Vaquero/Quail Hollow Neighborhood Meeting on Tuesday, October 19, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. • Town Council Work Session/Meeting on Monday, October 25, 2021 at 5:00 p.m. in Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100. • Blood Drive on Saturday, October 30, 2021, from 8 a.m. to 4 p.m. located at 2000 Dove Road: Westlake Fire -EMS Station. • New Residents Meeting on Tuesday, November 9, 2021 at 6:00 p.m. in Laura and Doug Wheat's Home. TC/BOT Minutes — 10/04/21 Page 2 of 6 S. PRESENTATION AND RECOGNITION OF A WESTLAKE ACADEMY STUDENT. Dr. James Owen presented this item. He stated that this student from Westlake Academy wrote a book that has been chosen as the winner of the Texas Choice Award for Visual Arts. This will be published as an illustrated children's book. 6. CONSENT AGENDA: All items listed below are considered routine by the Town Council and Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from June 7, 2021. b. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from June 17, 2021. c. Consider Resolution 21-32, approving an Interlocal Agreement for Mutual Aid with the City of Allen, Texas for Information Technology Services; authorizing the Town Manager to execute the agreement; and providing an effective date. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member White seconded the motion. The motion carried by a vote of 4-0. 7. PRESENTATION AND DISCUSSION OF THE WESTLAKE PUBLIC ART PROGRAM. Prior to this presentation, Mayor Wheat commented that this discussion had ensued for many years, and how public art was very important to the development of the community. Mayor Wheat then noted that one of her favorite slides from the Comprehensive Plan illustrated the forces that surrounded Westlake and wanted to impede the development of the town, and how Westlake must use its boundaries to define itself and its identity as a town. Robin McCaffrey with Mesa Planning presented this item. He began by noting that Citizens have identified the Purposes of Art as a feature of Westlake citizens have called for a close partnership between Westlake and the larger Art Community of the Metroplex. Mr. McCaffrey then stated that this is a partnership, and requires the following: • Working with Art Institutions and Galleries • Jointly seeking opportunities for emerging talent • Fulfilling an historic role for government • Assuring that what is brought to Westlake meets the higher standards of timelessness and masterpiece Mr. McCaffrey then noted the names of the individuals on the Westlake Public Art Committee, and the artist that had been selected for the project, Mr. Michael Singer. TC/BOT Minutes — 10/04/21 Page 3 of 6 8. CONDUCT PRESENTATION AND DISCUSSION OF COUNSELING FOR MENTAL HEALTH AND SOCIAL SUPPORT. Dr. Mechelle Bryson presented this presented this item. She began by stating Westlake Academy's goal as an IB World School is to inspire college -bound student to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. In doing so, the primary goal of the school counseling program is to promote and enhance learning through academic support, developmental responsiveness, and college and career readiness. Our counselors provide the following services: • Assist students in resolving academic issues; • Assist students in developing skills to improve organization, study habits, and time management; • Assist students in working through personal problems that affect academics and relationships; • Assist students in improving social skills; • Assist students in identifying college and career goals; • Assist students in coping with trauma; and • Assist families in finding community resources. Dr. Bryson noted that the purpose of this presentation was to inform the Board of Trustees of Westlake Academy's mental health and social counseling services. In light of the impact of COVID-19 with students, counselors have planned a series of services designed to support students and assist them in building healthy choices that promote healthy lives. Dr. Bryson then showed a presentation that reviewed Westlake Academy's counselor involvement in the new ATL and Blacksmith programs, implementation of No Place for Hate, the Hope Squad, Sandy Hook Promise: Start with Hello program, suicide prevention initiative, and social emotion learning initiatives. Dr. Bryson then stated that Westlake Academy Counselors care deeply for the well-being of students and strive daily to assist our students in living a balance life committed our the IB learner profile. 9. CONDUCT PRESENTATION AND DISCUSSION OF THE WESTLAKE ACADEMY SPECIAL EDUCATION PROGRAM. Mr. Carl Tippen presented this item to the Board. He began by stating that the social and emotional transitioning for students were taken into account with great concern. Mr. Tippen then provided a review of these services to the Board. 10. TOWN MANAGER/SUPERINTENDENT UPDATE. Town Manager Amanda DeGan presented this item; providing updates on the developments that are currently in progress. She began by reminding the Board of the presentation that was presented at the last meeting, which included COVID-19 updates and facilities expansion at Westlake Academy. Mrs. DeGan then noted that on September 16th, TEA guidelines changed and these changes to the public health document was communicated to the Superintendents. TC/BOT Minutes — 10/04/21 Page 4of6 12. EXECUTIVE SESSION The Town Council conducted a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. The Town Council convened into Executive Session at 5:01 p.m. No Executive Session was convened during the regular meeting. 13. RECONVENE MEETING. The Town Council reconvened from Executive Session at 5:32 p.m. to begin the regular meeting. 14. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 15. RECAP AND STAFF DIRECTION. None. 16. FUTURE AGENDA ITEMS. None. 17. ADJOURNMENT. There being no further business before the Town Council or Board of Trustees, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member White seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:14 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551,087 OF THE TEXAS GOVERNMENT CODE. TC/BOT Minutes — 10/04/21 Page 5 of 6 APPROVED BY THE TOWN COUNCIL ON FEBRUARY 28, 2022. ATTEST: 4ALL Laura Wheat, Mayor Mary J. Kays nt m Tow Secretan- I 1 TC/BOT Minutes — 10/04/21 Page 6of6