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Home My WebLink About04-04-22 Joint TC BOT MinT H E T 0 W N O F WESTLAKE MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING APRIL 4, 2022 PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members Chandrika Dasgupta, Alesa Belvedere, and Anna White. ABSENT: Council/Board of Trustee Members Carol Langdon and Rajiv Trivedi. OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Jarrod Greenwood, Interim Town Secretary Mary J. Kayser, Executive Director Dr. Mechelle Bryson Regular Session 1. CALL TO ORDER The meeting was called to order at 5:02 by Mayor/President Laura Wheat. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. There were no comments. 4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. TC/BOT Minutes — 04/04/2022 Page 1 of 4 Communications Manager Erin Spicer provided an update on upcoming and recent events and activities in Westlake. 5. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from February 28, 2022. b. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from March 28, 2022. c. Municipal Services: Consider approval of Resolution 22-16 authorizing the Town Manager to execute an agreement with Bennet Partners to provide Town Architectural services. d. Municipal Services: Consider approval of Resolution 22-17 authorizing the Town Manager/Superintendent-CEO to execute an agreement with Zachry Construction Corporation for the construction of Parish Lane from Roanoke Road to SH 170. e. Municipal Services: Consider approval of Resolution 22-18 authorizing the Town Manager to enter into a lease agreement with CSI Leasing, Inc. Motion was made by Council Member Dasgupta and second by Council Member White to approve items 5a, 5b, 5c, 5d, and 5e. Motion passed 3-0. Langdon and Trivedi absent. 6. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. a. No reports are scheduled for this meeting. WESTLAKE ACADEMY 10. PRESENTATION AND DISCUSSION OF INTERNATIONAL CULTURAL AND LANGUAGE IMMERSION PROGRAMS. Executive Director Mechelle Bryson and Maria A. Busico-Flight presented an update on the status of international experiences for the Westlake Academy Students. 9. PRESENTATION AND DISCUSSION OF FRENCH LANGUAGE IMMERSION TRIP TO CANADA. Executive Director Mechelle Bryson, Christine King, and Ingrid Thebault presented a proposed French immersion experience for students to Quebec for Carnaval in 2023. Next steps will be bringing a resolution for the trip to the Council for approval. MUNICIPAL SERVICES 7. DISCUSSION REGARDING A COST RECOVERY AND FISCAL IMPACT TOOL TO BE UTILIZED FOR THE REVIEW OF PROPOSED DEVELOPMENT REQUESTS. TC/60T Minutes — 04/04/2022 Page 2 of 4 This item will be presented at the April 25, 2022, meeting. 8. PRESENTATION/DISCUSSION OF WESTLAKE ACADEMY EXPANSION OF THE SAM & MARGARETE LEE ARTS AND SCIENCES CENTER. Public Works/Facilities Director Troy Meyer and representatives from Bennet Partners presented a Two -Story and Three-story option for the Arts and Sciences Center Expansion. Break from 6:25 — 6:30. Next steps will be bringing the Programs Agreement with Bennett Partners to move forward with the two-story building to the April 25, 2022, meeting. 11. EXECUTIVE SESSION: The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) - Consultation with Attorney — to seek advice of counsel on matters of bankruptcy proceedings by the Texas Student Housing Authority. 12. RECONVENE MEETING. 13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 14. COUNCIL RECAP/STAFF DIRECTION. Resolution on the Canada trip for the students. Schedule of all trips that are part of the comprehensive trips policy. Program agreement for the two-story building. Feasibility study with the foundation for possible fund-raising opportunities. Further information on a phased approach with input from the bond counsel and financial advisor. 15. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. Future Agenda Items to be discussed: a. No items are scheduled for this meeting Future Agenda Items Already Discussed and Scheduled: (list updated as requested by Council at the April 4, 21212 meeting) a. Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/20) ➢ Scheduled for ApFrEMay 2022 agenda b. Social media policy as it relates to bullying. (Wheat 11/15/21) TC/BOT Minutes — 04/04/2022 Page 3 of 4 ➢ Scheduled for Fall of 2022 c. Social media education policy for K-12. (Wheat 11/15/21) ➢ Scheduled for A#4Fall 2022 agenda d. Council discuss and consider extending our lease at Solana, as current market conditions make this an attractive option. (White 12/13/21) ➢ Scheduled for May 2022 agenda e. Council discuss and consider amending our Town Ordinances to establish term limits for both Mayor and Council seats. For ex. 4 year or 6 year limits. (White 12/13/21) ➢ Scheduled for April 2022 agenda f. Council discuss and consider requiring developers to post a Development/Performance Bond on large projects moving forward. (White 12/13/21). ➢ Scheduled for August 2022 agenda g. Community engagement opportunities for Town Boards and Committees. (Dasgupta 1/19/22) ➢ Scheduled for April 2022 agenda 16. ADJOURNMENT Motion was made by Council Member Belvedere and second by Council Member White to adjourn. Motion passed 3-0. Langdon and Trivedi absent. Mayor Wheat adjourned the meeting at 7:05 p.m. APPROVED BY THE TOWN COUNCIL ON April 25, 2022. ATTEST: �N OF Wheat, Mayor Mary J. Kayser, te)r mT,6wrytecreta m TEXAS. 1 TC/BOT Minutes — 04/04/2022 Page 4 of 4