HomeMy WebLinkAbout01-10-22 TC & BOT AgendaTC Executive Session Agenda – 1/10/22
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TOWN OF WESTLAKE TOWN COUNCIL EXECUTIVE SESSION
MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
JANUARY 10, 2022 4:00 P.M.
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Executive Session
1. CALL TO ORDER
2. EXECUTIVE SESSION
The Town Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071(2) – Consultation with Attorney – to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551
of the Texas Government Code - FM 1938 access for proposed Southlake
development.
b. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station and
the Dove Road Waterline.
c. Section 551.071(2) - Consultation with Attorney – to seek advice of counsel on
matters of bankruptcy proceedings by the Texas Student Housing Authority.
3. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
4. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, January 7, 2022, by 4:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
TC/BOT Agenda – 1/10/2022
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TOWN COUNCIL AGENDA
MUNICIPAL SERVICES & WESTLAKE ACADEMY BUSINESS
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
JANUARY 10, 2022 5:00 P.M. REGULAR MEETING
The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. The open portion of the meeting will begin at 5:00 p.m. on Monday, January 10,
2022. In order to advance the public health goal of promoting "social distancing" to slow the spread
of the Coronavirus (COVID-19), there will be limited public access to the physical location described
above. A recording of this meeting will be made and will be available to the public in accordance
with the Open Meetings Act.
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever-expanding urban landscape.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our
residents with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town
Council or Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their
comment on an agenda item if the item is posted as a Public Hearing. The Town Council and
Board of Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda. The Town Council
and Board of Trustees will receive the information, ask staff to review the matter, or an item
may be noticed on a future agenda for deliberation or action.
4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
5. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and/or Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council/Board Member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
TC/BOT Agenda – 1/10/2022
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a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from
August 9, 2021.
b. b. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from
August 23, 2021.
c. Municipal Services: Consider approval of Resolution 22-01, accepting a generous
donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and
Sciences Center located at 2600 J.T. Ottinger Road.
d. Municipal Services: Consider approval of Resolution 22-02, authorizing the Town
Manager to negotiate and execute an agreement with PowerSchool Group, LLC to
provide a hosted software solution for the Student Information System, Enrollment
system, and Finance/HR system for Westlake Academy, and authorize the Town Manager
to make funding changes not to exceed $50,000 on this project.
e. Municipal Services: Consider approval of Resolution 22-03 adopting the update to the
Town Council Member (Board of Trustees) Governance and Ethics Policy which was
updated in December of 2021.
f. Westlake Academy: Consider approval of WA Resolution 22-01, adopting the 2022-
2023 Academic Calendar
6. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (there will be no presentations associated with the report items) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately.
No items are scheduled for this meeting.
WORKSHOP ITEMS
Workshop items are for discussion only. No action may be taken on items listed under this portion
of the agenda, other than to provide general direction to staff or to direct staff to place such
items on a future agenda for action.
7. COUNCIL AGENDA ITEM REQUESTS
Items listed under this section have been approved by Town Council to be placed on the
Workshop for further discussion and potential direction to staff.
a. Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/)
b. Quarterly HOA Board Meeting Discussions. (Dasgupta 8/23/21)
c. Form a committee to explore finance options regarding building permanent buildings to
replace the portables at Westlake Academy: options to build partnerships without
Town’s biggest stakeholders, so that the expense does not fall entirely on taxpayers.
(White 11/15/21)
d. Amend the Town Ordinance(s) such that the Executive Director of Westlake Academy is
selected by a final approval by the Westlake Academy Board of Trustees. (White
11/15/21)
e. Amend the Town Ordinance(s) such that we require the Superintendent of Westlake
Academy hold a minimum level of credentials as noted below. (White 11/15/21):
1. Hold a Master’s degree or higher in Education.
2. Be enrolled in or have graduated from a Superintendent Certification
Program.
f. Amend the Town Ordinance(s) to separate the positions of Town Manager and
Superintendent. (White 11/15/21)
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g. Discussion regarding governance enrichment as a follow up to our Council retreat on
May 24th with Mike Conduff. (Wheat 11/15/21)
h. Social media policy as it relates to bullying. (Wheat 11/15/21)
i. Social media education policy for K-12. (Wheat 11/15/21)
j. Council discuss and consider live-streaming Council meetings. (White 12/13/21)
k. Council discuss and consider extending our lease at Solana, as current market
conditions make this an attractive option. (White 12/13/21)
l. Council discuss and consider amending our Town Ordinances to establish term limits for
both Mayor and Council seats. For ex. 4 year or 6 year limits. (White 12/13/21)
m. Council discuss and consider requiring developers to post a Development/Performance
Bond on large projects moving forward. (White 12/13/21).
MUNICIPAL SERVICES
No items scheduled for this meeting.
WESTLAKE ACADEMY
8. PRESENTATION AND DISCUSSION OF THE PRIMARY YEARS PROGRAMME STEM
(SCIENCE, TECHNOLOGY, ENGINEERING AND MATHEMATICS) AND THE READING
SPECIALIST SUPPORT PROGRAMS.
9. PRESENTATION AND DISCUSSION OF THE CURRENT WESTLAKE ACADEMY
VISION/MISSION STATEMENTS AND PROPOSED CHANGES TO ALLOW FOR AN
UPDATED STATEMENT.
10. PRESENTATION AND DISCUSSION OF THE CURRENT ATHLETIC PROGRAM;
INCLUDING, AN OVERVIEW OF THE FOOTBALL PROGRAM AND THE OPTION TO
RETURN TO PLAYING 6-MAN FOOTBALL AND THE OPTION TO LIMIT THE NUMBER
OF CERTAIN TEAMS TO OFFSET THE NEED FOR BUS DRIVERS.
11. PRESENTATION AND DISCUSSION OF THE CHARTER DOCUMENT FOR WESTLAKE
ACADEMY.
12. PRESENTATION AND DISCUSSION OF THE PROCESSES, INCLUDING THE USE OF
A PROFESSIONAL SEARCH FIRM, THE TYPE OF SELECTION COMMITTEES, AND
THE REVIEW STEPS, FOR SELECTING THE NEXT EXECUTIVE DIRECTOR AT
WESTLAKE ACADEMY.
13. PRESENTATION AND DISCUSSION OF THE HEALTHY CAMPUS PROTOCOLS AND
RECOMMENDATIONS BY STAFF RELATIVE TO VISITORS ON CAMPUS, CLEANING
PROTOCOLS, THE NUMBER OF AVAILABLE SUBSTITUTE TEACHERS, AND
INFORMATION FROM PUBLIC HEALTH AND SUPERINTENDENT MEETINGS.
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GOVERNANCE/POLICY ACTION ITEMS
Governance/Policy Action Items are items that require Town Council action (approving Ordinances,
Resolutions, Contracts, Purchase, etc.).
MUNICIPAL SERVICES
No items are scheduled for this meeting.
WESTLAKE ACADEMY
No items are scheduled for this meeting.
14. EXECUTIVE SESSION:
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in
which the duty of the Town Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Texas Government Code - FM 1938 access for proposed Southlake
development.
b. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
c. Section 551.071(2) - Consultation with Attorney – to seek advice of counsel on
matters of bankruptcy proceedings by the Texas Student Housing Authority.
15. RECONVENE MEETING.
16. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
17. COUNCIL RECAP/STAFF DIRECTION.
18. FUTURE AGENDA ITEMS: Any Town Councilmember may request at a workshop and or
Town Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Town Council meeting. The Town Councilmember making the request will contact the Town
Manager/Superintendent with the requested item and the Town Manager/Superintendent will
list it on the agenda. At the meeting, the requesting Town Councilmember will explain the
item, the need for Town Council discussion of the item, the item’s relationship to the Town
Council strategic priorities, and the amount of estimated staff time necessary to prepare for
Town Council discussion. If the requesting Town Councilmember receives a second, the Town
Manager/Superintendent will place the item on the Town Council agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Submitted for Review:
TC/BOT Agenda – 1/10/2022
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a. Structural safety audit of the portables. (Dasgupta 1/10/22)
b. Community engagement opportunities for Town Boards and Committees.
(Dasgupta 1/10/22)
c. Update the Town’s annual budget process, so that Council members will have
more input. (White 1/10/22).
19. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, January 7, 2022, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made
to assist you.