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HomeMy WebLinkAbout01-10-22 TC & BOT AgendaTC Executive Session Agenda – 1/10/22 Page 1 of 1 TOWN OF WESTLAKE TOWN COUNCIL EXECUTIVE SESSION MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 JANUARY 10, 2022 4:00 P.M. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Executive Session 1. CALL TO ORDER 2. EXECUTIVE SESSION The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071(2) - Consultation with Attorney – to seek advice of counsel on matters of bankruptcy proceedings by the Texas Student Housing Authority. 3. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 4. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, January 7, 2022, by 4:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary TC/BOT Agenda – 1/10/2022 Page 1 of 5 TOWN COUNCIL AGENDA MUNICIPAL SERVICES & WESTLAKE ACADEMY BUSINESS 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 JANUARY 10, 2022 5:00 P.M. REGULAR MEETING The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. The open portion of the meeting will begin at 5:00 p.m. on Monday, January 10, 2022. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there will be limited public access to the physical location described above. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever-expanding urban landscape. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 5. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. TC/BOT Agenda – 1/10/2022 Page 2 of 5 a. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from August 9, 2021. b. b. Consider approval of the Joint Town Council/Board of Trustees meeting minutes from August 23, 2021. c. Municipal Services: Consider approval of Resolution 22-01, accepting a generous donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. d. Municipal Services: Consider approval of Resolution 22-02, authorizing the Town Manager to negotiate and execute an agreement with PowerSchool Group, LLC to provide a hosted software solution for the Student Information System, Enrollment system, and Finance/HR system for Westlake Academy, and authorize the Town Manager to make funding changes not to exceed $50,000 on this project. e. Municipal Services: Consider approval of Resolution 22-03 adopting the update to the Town Council Member (Board of Trustees) Governance and Ethics Policy which was updated in December of 2021. f. Westlake Academy: Consider approval of WA Resolution 22-01, adopting the 2022- 2023 Academic Calendar 6. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. No items are scheduled for this meeting. WORKSHOP ITEMS Workshop items are for discussion only. No action may be taken on items listed under this portion of the agenda, other than to provide general direction to staff or to direct staff to place such items on a future agenda for action. 7. COUNCIL AGENDA ITEM REQUESTS Items listed under this section have been approved by Town Council to be placed on the Workshop for further discussion and potential direction to staff. a. Historical Designations for various properties in Westlake. (Mayor Wheat 5/24/) b. Quarterly HOA Board Meeting Discussions. (Dasgupta 8/23/21) c. Form a committee to explore finance options regarding building permanent buildings to replace the portables at Westlake Academy: options to build partnerships without Town’s biggest stakeholders, so that the expense does not fall entirely on taxpayers. (White 11/15/21) d. Amend the Town Ordinance(s) such that the Executive Director of Westlake Academy is selected by a final approval by the Westlake Academy Board of Trustees. (White 11/15/21) e. Amend the Town Ordinance(s) such that we require the Superintendent of Westlake Academy hold a minimum level of credentials as noted below. (White 11/15/21): 1. Hold a Master’s degree or higher in Education. 2. Be enrolled in or have graduated from a Superintendent Certification Program. f. Amend the Town Ordinance(s) to separate the positions of Town Manager and Superintendent. (White 11/15/21) TC/BOT Agenda – 1/10/2022 Page 3 of 5 g. Discussion regarding governance enrichment as a follow up to our Council retreat on May 24th with Mike Conduff. (Wheat 11/15/21) h. Social media policy as it relates to bullying. (Wheat 11/15/21) i. Social media education policy for K-12. (Wheat 11/15/21) j. Council discuss and consider live-streaming Council meetings. (White 12/13/21) k. Council discuss and consider extending our lease at Solana, as current market conditions make this an attractive option. (White 12/13/21) l. Council discuss and consider amending our Town Ordinances to establish term limits for both Mayor and Council seats. For ex. 4 year or 6 year limits. (White 12/13/21) m. Council discuss and consider requiring developers to post a Development/Performance Bond on large projects moving forward. (White 12/13/21). MUNICIPAL SERVICES No items scheduled for this meeting. WESTLAKE ACADEMY 8. PRESENTATION AND DISCUSSION OF THE PRIMARY YEARS PROGRAMME STEM (SCIENCE, TECHNOLOGY, ENGINEERING AND MATHEMATICS) AND THE READING SPECIALIST SUPPORT PROGRAMS. 9. PRESENTATION AND DISCUSSION OF THE CURRENT WESTLAKE ACADEMY VISION/MISSION STATEMENTS AND PROPOSED CHANGES TO ALLOW FOR AN UPDATED STATEMENT. 10. PRESENTATION AND DISCUSSION OF THE CURRENT ATHLETIC PROGRAM; INCLUDING, AN OVERVIEW OF THE FOOTBALL PROGRAM AND THE OPTION TO RETURN TO PLAYING 6-MAN FOOTBALL AND THE OPTION TO LIMIT THE NUMBER OF CERTAIN TEAMS TO OFFSET THE NEED FOR BUS DRIVERS. 11. PRESENTATION AND DISCUSSION OF THE CHARTER DOCUMENT FOR WESTLAKE ACADEMY. 12. PRESENTATION AND DISCUSSION OF THE PROCESSES, INCLUDING THE USE OF A PROFESSIONAL SEARCH FIRM, THE TYPE OF SELECTION COMMITTEES, AND THE REVIEW STEPS, FOR SELECTING THE NEXT EXECUTIVE DIRECTOR AT WESTLAKE ACADEMY. 13. PRESENTATION AND DISCUSSION OF THE HEALTHY CAMPUS PROTOCOLS AND RECOMMENDATIONS BY STAFF RELATIVE TO VISITORS ON CAMPUS, CLEANING PROTOCOLS, THE NUMBER OF AVAILABLE SUBSTITUTE TEACHERS, AND INFORMATION FROM PUBLIC HEALTH AND SUPERINTENDENT MEETINGS. TC/BOT Agenda – 1/10/2022 Page 4 of 5 GOVERNANCE/POLICY ACTION ITEMS Governance/Policy Action Items are items that require Town Council action (approving Ordinances, Resolutions, Contracts, Purchase, etc.). MUNICIPAL SERVICES No items are scheduled for this meeting. WESTLAKE ACADEMY No items are scheduled for this meeting. 14. EXECUTIVE SESSION: The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. b. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071(2) - Consultation with Attorney – to seek advice of counsel on matters of bankruptcy proceedings by the Texas Student Housing Authority. 15. RECONVENE MEETING. 16. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 17. COUNCIL RECAP/STAFF DIRECTION. 18. FUTURE AGENDA ITEMS: Any Town Councilmember may request at a workshop and or Town Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Town Council meeting. The Town Councilmember making the request will contact the Town Manager/Superintendent with the requested item and the Town Manager/Superintendent will list it on the agenda. At the meeting, the requesting Town Councilmember will explain the item, the need for Town Council discussion of the item, the item’s relationship to the Town Council strategic priorities, and the amount of estimated staff time necessary to prepare for Town Council discussion. If the requesting Town Councilmember receives a second, the Town Manager/Superintendent will place the item on the Town Council agenda calendar allowing for adequate time for staff preparation on the agenda item. Submitted for Review: TC/BOT Agenda – 1/10/2022 Page 5 of 5 a. Structural safety audit of the portables. (Dasgupta 1/10/22) b. Community engagement opportunities for Town Boards and Committees. (Dasgupta 1/10/22) c. Update the Town’s annual budget process, so that Council members will have more input. (White 1/10/22). 19. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, January 7, 2022, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you.