HomeMy WebLinkAboutRes 04-08 Authorizing a Contract with STWTOWN OF WESTLAKE
RESOLUTION NO. 04-08
A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER
INTO A CONTRACT WITH STW, INC. FOR THE PURCHASE OF A UTILITY
BILLING SOFTWARE SYSTEM.
WHEREAS, When meter reading services are acquired from AquaSource, the
Town will need to have water billing software capable of converting meter reading data to
a billing format. This is currently provided by AquaSource.
WHEREAS, Stw, Inc., the firm providing the Town's accounting software, has
provided a proposal for a billing software package that was the most financially
acceptable option.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: The Board of Aldermen of the Town of Westlake does hereby
authorize the Town Manager to enter into a contract with Stw, Inc. for the purchase of a
utility billing software system.
SECTION 2: This Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 9t' DAY OF FEBRUARY 2004,
ATTEST: Scott Bradley, Mayor
Gmger t6swy, Town Secr&Ty Trent O. Petty, Town M ger
APPROVED AS TO FORM:
SOFTWARE UPGRADE
The parties to this agreement are STW, Inc. ("STW"), a Texas Corporation and the Town
of Westlake, Texas (`Customer"), a Texas municipality. This Agreement sets forth the terms and
conditions under which STW will provide licensing, installation and support for the Browser
Version of STW software, an upgrade of STW software.
For and in consideration of the mutual undertakings herein set forth, the parties hereto
agree as follows:
1. Exhibits attached hereto as Exhibit A -Cost Recap, Exhibit B -Existing Apps,
Exhibit C -Server Software, Exhibit D -Server Hardware, Exhibit E -Internet
Server, Exhibit F -Internet Pmts Diagram, Exhibit G -Optional SW, Exhibit H -PC
Requirements and Exhibit I -Notes are hereby made a part of this Agreement.
2. STW agrees to provide server specific software to make customers system
capable of running STW's Browser Version upgrade of STW's application
software, covered by the original contract and to license customer to use such
software upgrade for as long as customer pays STW's lease rates for such use.
3. STW has provided recommended hardware in Exhibit D and estimated conversion
costs in Exhibit B in the document attached hereto. Customer agrees to provide
hardware to meet the minimum recommendations, and to pay the actual
conversion costs.
4. STW agrees to install the new version of the software; set up and configure the
new server described in Exhibit D; install utility programs (database,
PowerHouse, spooler, job control software); convert customer's data from the
existing AS400 to a Windows 2003 server; provide onsite training for
applications, spooler and job control; and rework any of customer's custom
programs to run on the browser software.
6. Customer agrees to pay STW for such services at the rates set forth in the
Exhibits.
7. All other provisions of the original contract with Stw including the expiration date
shall remain in full force and effect.
AGREED TO BY:
STW, INC.
In
Town of Westlake, Texas
By:
David Johnson, President Authorized signature Title
Date: Date:
INC
Basic Client Information
Name of Client:
ITOWn OfWastlake
Population is less than or equal to:
Active Users:
Network printers for spooler:
Westlake_Stw_Upgrade_Exhibits.xls 1 of 10 Client
Town of Westlake
Automation Proposal one Annual
Time Lease I
Cost Recap Qty Purchase Support
Stw Existing Application Software
Same as previous
annual leaselsupport
amounts.
Training
$
0,000.00
Data Conversion
$
5,800.00
Rework Custom Programs
- $
400.00
Project Management (Days)
1:. IS
- 840,00
Stw New Application Software
Training
Data Conversion
Total Software & Services $ 13,040.00 $
Server Hardware
Server Software & Services $ 11,531.59 $ 2,835.50
Client Specific Hardware
Estimated Total; 1 $ 24,571.59 1 $ 2,835.50
Other Items
US customer internet access and
payments. =1rv $ 2,900.00
Optional Software ' $ 9,955.00 1,048.00
If Town implements UB Online Payment Module - Cash Receipts will have to be implemented.
(Note) Travel costs are billed on an as incurred basis.
Cost shown ore for the training bears shown.rates.
** Cost shown ore for s normal conversion. Data conversion problems may require additional hours, at Stn's
standard hourly rates.
EXHIBIT A
Wesflaka_Stw_Upgrade_Exhibits.xls 2 of 10 Cast Recap
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EXHIBIT I
INC
Specific notes related to this proposal:
Items specifically included: Items not included:
1.
Implementation, training, and conversion for existing
applications: Gll,NP,BIP,Pf WB,
1
Hardware costs for recommended finance server.
2
2
Pio hardware costs for dedicated internet payment
server.
3
Server specifications for. Entry level system server.
3
4
Impromptu reporting tool for 2 users with training
4
5
5
6
5
7
7
8
ACH based scftware for Payroll direct deposit, and
Utility Billing ACH transations
8
9
Standard meter reading interface and setup for any
standard system than Stw has interfaces developed for,
s
10
10
11
12
13
14
15
Stw customer information access and internet based
payment software solution is included.
F19
Vision Financial Reporting Tool
Westlake_Stw Upgrade_Exhibits.xl5 10 of 10 Notes