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HomeMy WebLinkAboutRes 04-08 Authorizing a Contract with STWTOWN OF WESTLAKE RESOLUTION NO. 04-08 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT WITH STW, INC. FOR THE PURCHASE OF A UTILITY BILLING SOFTWARE SYSTEM. WHEREAS, When meter reading services are acquired from AquaSource, the Town will need to have water billing software capable of converting meter reading data to a billing format. This is currently provided by AquaSource. WHEREAS, Stw, Inc., the firm providing the Town's accounting software, has provided a proposal for a billing software package that was the most financially acceptable option. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: The Board of Aldermen of the Town of Westlake does hereby authorize the Town Manager to enter into a contract with Stw, Inc. for the purchase of a utility billing software system. SECTION 2: This Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 9t' DAY OF FEBRUARY 2004, ATTEST: Scott Bradley, Mayor Gmger t6swy, Town Secr&Ty Trent O. Petty, Town M ger APPROVED AS TO FORM: SOFTWARE UPGRADE The parties to this agreement are STW, Inc. ("STW"), a Texas Corporation and the Town of Westlake, Texas (`Customer"), a Texas municipality. This Agreement sets forth the terms and conditions under which STW will provide licensing, installation and support for the Browser Version of STW software, an upgrade of STW software. For and in consideration of the mutual undertakings herein set forth, the parties hereto agree as follows: 1. Exhibits attached hereto as Exhibit A -Cost Recap, Exhibit B -Existing Apps, Exhibit C -Server Software, Exhibit D -Server Hardware, Exhibit E -Internet Server, Exhibit F -Internet Pmts Diagram, Exhibit G -Optional SW, Exhibit H -PC Requirements and Exhibit I -Notes are hereby made a part of this Agreement. 2. STW agrees to provide server specific software to make customers system capable of running STW's Browser Version upgrade of STW's application software, covered by the original contract and to license customer to use such software upgrade for as long as customer pays STW's lease rates for such use. 3. STW has provided recommended hardware in Exhibit D and estimated conversion costs in Exhibit B in the document attached hereto. Customer agrees to provide hardware to meet the minimum recommendations, and to pay the actual conversion costs. 4. STW agrees to install the new version of the software; set up and configure the new server described in Exhibit D; install utility programs (database, PowerHouse, spooler, job control software); convert customer's data from the existing AS400 to a Windows 2003 server; provide onsite training for applications, spooler and job control; and rework any of customer's custom programs to run on the browser software. 6. Customer agrees to pay STW for such services at the rates set forth in the Exhibits. 7. All other provisions of the original contract with Stw including the expiration date shall remain in full force and effect. AGREED TO BY: STW, INC. In Town of Westlake, Texas By: David Johnson, President Authorized signature Title Date: Date: INC Basic Client Information Name of Client: ITOWn OfWastlake Population is less than or equal to: Active Users: Network printers for spooler: Westlake_Stw_Upgrade_Exhibits.xls 1 of 10 Client Town of Westlake Automation Proposal one Annual Time Lease I Cost Recap Qty Purchase Support Stw Existing Application Software Same as previous annual leaselsupport amounts. Training $ 0,000.00 Data Conversion $ 5,800.00 Rework Custom Programs - $ 400.00 Project Management (Days) 1:. IS - 840,00 Stw New Application Software Training Data Conversion Total Software & Services $ 13,040.00 $ Server Hardware Server Software & Services $ 11,531.59 $ 2,835.50 Client Specific Hardware Estimated Total; 1 $ 24,571.59 1 $ 2,835.50 Other Items US customer internet access and payments. =1rv $ 2,900.00 Optional Software ' $ 9,955.00 1,048.00 If Town implements UB Online Payment Module - Cash Receipts will have to be implemented. (Note) Travel costs are billed on an as incurred basis. Cost shown ore for the training bears shown.rates. ** Cost shown ore for s normal conversion. Data conversion problems may require additional hours, at Stn's standard hourly rates. EXHIBIT A Wesflaka_Stw_Upgrade_Exhibits.xls 2 of 10 Cast Recap E o0 0 -¢ = o w d O G p U W U U w a a E E � U E o` a U O m Q m ++ (WO 0 00 til U w ra +5 to u va ui n n ca t+l � w C O w R m C i G? of O O O O m O 8 O O F L tl} fq 6F to ) fa to tPr u9 V3 � � tfii M W C Q V W W N O O O O W 6' O N 0 O c d2,71000011 ❑❑❑❑❑❑❑❑ a v u o i+ w v ti U p o CO o y O C d F n C a F 'Q to m WUl c CG Lu w w a 0.a,. 6 0 % It ( � _ \ r / f \ m } 2 2 #J cr: 0 - 0 % It 2 \ r / \ \ #J - ( § ® f E0 LU } � >cn ` k } 2 f # - / ){ |G [ ) /3 § § ) § . j.81 Eh 0 % It { \ \ ! £' m Ek | > �CD k} k \ { E ! � \ �§ ! �■ _- §§)E \ \r� k\'2\/ / $ $!! @ fƒf 2 § )§)2\)§)i�) §2 /Gk ) { \ \ ! 2 z R `m o a � y F � F t o lL O C4 F f n o 3 0 C G "b � w w Pi rF A 5 O C a 'd z r - I c E v � m J 0 0k 0E z z z z z z z z -� -k� C,E 3! LO \u ` ` �)\ z f z - z z z z z ,) y e . / (/ & ) � a ® {\cn ) e [:t L cn o k¥(i a_- i�k)�•ƒ o _ f /) Flfj�, §�«2�°` _ o ° _,� {o /\ �{ f/ k = _%_,§) a! ®\{22=� §» vI - . f�/k|;)§(ME CL §§ �«! f {(kB/J{//t /!f�) _ E!=%5#M2j 0E iBE2 M ��;E■l3�±��£!- 2|!!! !!2</§k/#\f\2224 m b N E N L LT CD U G. m CD C N E E O 0 er w E z E E 0 T O m U EXHIBIT I INC Specific notes related to this proposal: Items specifically included: Items not included: 1. Implementation, training, and conversion for existing applications: Gll,NP,BIP,Pf WB, 1 Hardware costs for recommended finance server. 2 2 Pio hardware costs for dedicated internet payment server. 3 Server specifications for. Entry level system server. 3 4 Impromptu reporting tool for 2 users with training 4 5 5 6 5 7 7 8 ACH based scftware for Payroll direct deposit, and Utility Billing ACH transations 8 9 Standard meter reading interface and setup for any standard system than Stw has interfaces developed for, s 10 10 11 12 13 14 15 Stw customer information access and internet based payment software solution is included. F19 Vision Financial Reporting Tool Westlake_Stw Upgrade_Exhibits.xl5 10 of 10 Notes