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HomeMy WebLinkAboutRes 05-26 Authorizing an Agreement with Sparks SystemsTOWN OF WESTLAKE RESOLUTION NO. 05-26 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH SPARKS SYSTEMS FOR THE PURCHASE, INSTALLATION, AND CONTINUATION OF A FIXED BASE METER READING PILOT PROGRAM, ON BEHALF OF THE TOWN OF WESTLAKE, TEXAS. WHEREAS, the Board of Alderman finds that the Fixed Base meter reading construction improvements benefit the public; and WHEREAS, the Board of Alderman finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. The above findings are hereby found to be true and correct and are incorporated herein in the entirety. SECTION 2. The Board of Aldermen of the Town of Westlake, Texas, hereby approve the Agreement with Sparks Systems relating to the Fixed Base meter reading pilot program, attached hereto as Exhibit "A"; and further authorizes the Town Manager to execute said agreement on behalf of the Town of Westlake, Texas. SECTION 3. The construction cost of this project, has been adopted in the 2004/2005 budget. PASSED AND APPROVED ON THIS 27" DAY OF JUNE 2005. ATTEST: Scott Bradl4, Mayor Trent O. Petty n Manager Meter Communications Pilot Program Town of Westlake, _ Wcst , Texas INTRODUCTION In accordance with discussions with Town officials, Sparks Systems, LLC proposes a pilot program to demonstrate proof of concept for a network for communications, control, and water utility meter reading using the Sparks Systems SRS -520 Fixed Base radio system. This document sets forth the scope of this assignment, the active cooperation between Westlake and Sparks Systems to enhance and adapt the capabilities of the system to provide certain features desired by Westlake. SYSTEM CAPABILITIES The system will provide nightly download of data from all transceivers (radios) in the system upon command from a central location, yielding water usage information in fifteen -minute increments for the last twenty-four hours. A comma - delimited text file with a date -incremented file name will be generated for each meter in the pilot system during each evening's download. The system shall also utilize a sophisticated GPS system with aerial photographs that shows the location of each meter in the system. Overlays can be developed that shows maps of the meter system and other capital equipment systems as desired. Each transceiver has an RS -232 serial port that can communicate with other serial devices such as sensors, SCADA systems, PLC's, etc. and also has two programmable outputs suitable for driving high current loads such as relays or valves. Data logging can be configured for event logging by time/date stamp, useful for control points like storage tank covers, fire hydrants, Homeland Security uses, etc. PILOT SITE The pilot will focus on providing communication between water meters in the Carpenter Addition and the municipal office. The addresses that will be connected to the municipal office will be: ADDRESS 5919 Mahotea Boone 5920 Mahotea Boone 5939 Mahotea Boone 5924 & 5940 Mahotea Boone 5966 & 5992 Mahotea Boone 5967 & 5993 Mahotea Boone 6014 & 6040 Mahotea Boone 2590 Ottinger 3140 Ottinger 3060 Dove 3030 Dove SYSTEM COMPONENTS RADIO TYPE SRS -529-001-1001 Single meter radio ii SRS -529-001-1002 Dual meter radio 11 SRS -529-001-1001 Single meter radio ii This bid encompasses installation of the base station equipment, one repeater, seven single meter radios, four dual meter radios, and fixed network route software installed for server use. Westlake will need to provide a twenty amp 110 volt AC service at the repeater location at junction of Ottinger and Mahotea Boone twenty yards South of the Duct Bank access on the East side of Ottinger. Any trenching, conduit, wire, metering and disconnect facilities are not included in this bid. Six hours of additional labor are included in this bid for testing repeater links between lift station locations, country club, fire station, and municipal offices before the equipment is permanently installed, if required. The attached quote outlines all the details of the hardware, software and labor required to install this project. Installation, programming and testing will take approximately two weeks. Payment is due upon completion and acceptance by Westlake. All future software upgrades are included as a part of the annual software license fee. The custom integration fees included in both this Demo Quote and the Pricing Analysis for the remainder of the project can be used to cover the development of all interfaces. Tech support will on a per call basis for the first year. After that, a mutually acceptable annual amount will be agreed upon. INSTALLATION AND TESTING Sparks Systems shall install all AMR system components in a neat and workmanlike manner using technicians trained for such work. The radios shall be attached to the meters with watertight connectors. Sparks Systems shall test each radio installation to confirm proper operation and reading. All software shall be thoroughly debugged. The interface with the billing software will be clearly demonstrated in the next phase. TECH SUPPORT Tech support during this pilot is a mutual effort of both Sparks Systems and the Town of Westlake to prove the viability of this, as yet, un -deployed system. Both parties will extend reasonable effort to work through technical issues that may arise. Westlake staff will provide hands-on testing, assessment and corrective measures to the best of staff's ability. Sparks' staff, who have an inherently greater understanding of the components involved, commits to working closely on all technical issues. This includes on-site visits to deal with support challenges. Every reasonable effort will be made by Town of Westlake staff to limit the amount of on-site assistance required of Sparks' staff to keep this system operational. There will be no charge for Sparks' assistance during the pilot program. However, after the pilot is concluded, regular tech support fees will be charged. TRAINING Sparks Systems shall conduct such training of water and related personnel as desired by the Town. WARRANTY See attached warranty. DOCUMENTATION Sparks Systems shall provide documentation of AMR radios installed, including address, meter reading, radio serial numbers, dual installations, etc. INSURANCE COVERAGE We will carry Workers Compensation and Employer's Liability insurance and Comprehensive General Liability insurance covering all our operations. Automobiles will carry Automobile Liability insurance. You will be named as an additional insured under the General Liability policy for this assignment. PROVISION FOR RETURN It is the strong desire of both Westlake and Sparks Systems that their system fully meets Westlake requirements and both parties pledge their strong efforts in an attempt to resolve promptly any problems that reduces Westlake's satisfaction with the system. This Pilot is designed to demonstrate Sparks Systems capacity, over a six (6) month period of time, to: • After a 30 day startup and debugging period, consistently collect in a server repository (Sparks Software on Westlake Server) hourly reads from 15 water meters with a minimum of 98% reliability, to be defined as no more than 73 unrecoverable missed reads during nightly downloads on any given meter during the remaining five (5) months of the testing period. • Deliver stable server software that reliably warehouses this data, either provides a self-contained backup strategy or may be reliably' backed up with the Town's existing Veritas software, and is reasonably bug -free. • Ultimately provide, by the last two (2) months of the trial period, a complete process that is at least as efficient in Westlake man-hours to maintain and support as the traditional drive by alternative. In the event that the Town of Westlake determines that the above criteria have NOT been met by the end of the Pilot term, The Town of Westlake reserves the right to return the system to Sparks Systems for a refund of the cost of all Sparks hardware, license fees and software less a 10% restocking fee for a total refund of $8,000. COMMITMENT Sparks Systems is excited about this project and is deeply committed to it. We will work closely with you on an on-going basis to insure its success. Together, we will be leaders in the use of wireless digital communications to help you reach new heights in managing your system and customer relations more effectively. Executed this 2-`� day of Jt 72005. Sparks Systems, LLC Paul Cunningham, CEO Town of Westlake Mkgrg �. t�. Title ��+SK 1i1t1,(11�t�►Wt� Westlake Demo Quote 002 Numbers are Fixed Base CONFIDENTIAL Total $13,249 Total Client Client Part Number Description QTY Price Price nsceiver Meter 001-1001, SR5 - 520A Radio for One Meter Encoded or Pulsed 7 $125 $875 001-1002 ISRS - 520B Radio for Two Meters Pulsed/Encoded 4 $139 $556 Software 001-2001 Sparks Client Route Manager 1 $5,000 $5,000 001-2003 Software License Per year $2,600 002-2004 Radio Software Upgrade to Fixed Base 11 $30 $330 002-2005 Repeater Software for Fixed Base 1 $500 $500 002-2006 Network Integration 1 $350 $350 002-2005 Custom Integration Per Hour 6 $100 $600 Hardware Outdoor Repeater for Fixed Base wl Interrogator, Antenna, Power 002-3010 Supply, Sure protector, Li htin Arrestor 1 $1,300 $1,300 002-3011 Wi-Fi M de Antenna, Cabling 2 $845 $1,690 002-3012 Repeater —Mounting B x 1 $475 $475 002-3013 Repeater Mounting Pole wl Cap, Brackets & Sackcrete 1 $375 $375 001-5001 Training Per Day 1 $800 INCLUDED Installation Project Management Per Point 11 $2 INCLUDED Installation Per Point - Single Meter 7 $22 $154 001-6001 001-6002 Installation Per Point - Dual Meter 4 $36 $144 $400 002-6003 Installation Per Repeater - Fixed Base 1 $400 002-6005 Installation at Base Station - Fixed Base 1 $500 $500 002 Numbers are Fixed Base CONFIDENTIAL Total $13,249