HomeMy WebLinkAbout10-04-21 Joint TC-BOT Agenda Packet TOWN OF WESTLAKE TOWN COUNCIL EXECUTIVE SESSION
MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100,COUNCIL CHAMBER
WESTLAKE,TX 76262
T x r r o w N a F October 4, 2021 4:30 P.M.
WESTLAKE
Vision Statement
An oasis ofnaturalbeauty that maintains our openspaces in balance with distinctiue deve%pment,trails,and
qualityoflifeamenities amidstan ever expanding urban landscape.
Executive Session
1. CALL TO ORDER
2. EXECUTIVE SESSION
The Town Council will conduct a closed session pursuant to Texas Government Code,annotated,
Chapter 551,Subchapter D for the following:
a. Section 551.071(2)—Consultation with Town Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
3. TAKE ANYACTION,IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
4. AD)OURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100,Westlake, TX 76262,October 1, 2021, by 4:30 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Todd Wood,Town Secretary
TC Executive SessionAgenda-10/04/21
Pageiofi
TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100,COUNCIL CHAMBER
WESTLAKE,TX 76262
T H r r o w n o r
W ESTLAKE OCTOBER4,2021 5:00 P.M. MEETING
The Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will
conduct this joint meeting at 5:00 p.m. on Monday, October 4, 2021. In order to advance the
public health goal of promoting "social distancing" to slow the spread of the Coronavirus(COVID-
19), there will be limited public access to the physical location described above. A limit of thirty
(30) seats will be available to the public on a first-come, first-serve basis. A recording of this
meeting will be made and will be available to the public in accordance with the Open Meetings Act.
Vision Statement
An oasis ofnatura/beauty that maintains our openspaces in balance with distinctive deve%pment,trai/s,and
quality oflife amenities amidstan ever expanding urban landscape.
Reaular Session
1. CALLTOORDER
2. PLEDGE OFALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or
Board of Trustees on any matter,whether or not it is posted on the agenda. Individual citizen
comments are normally limited to three (3) minutes; however,time limits can be adjusted by
the presiding officer. The presiding officer may ask the citizen to hold their comment on an
agenda item if the item is posted as a Public Hearing. The Town Council and/or Board of
Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda.The Town Council
and/or Board of Trustees will receive the information,ask staff to review the matter, or an
item may be noticed on a future agenda for deliberation or action.
4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
5. PRESENTATIONAND RECOGNITION OFA WESTLAKE ACADEMYSTUDENT.
6. CONSENT AGENDA: All items listed below are considered routine by the Town Council and
will be enacted with one motion.There will be no separate discussion of items unless a Council
Member or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
TC/BOT JointAgenda- 10/04/2021
Page 1 of 3
a. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from
]une 7, 2021.
b. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from
June 17,2021.
c. Consider Resolution 21-32, approving an Interlocal Agreement for Mutual Aid with
the City of Allen, Texas for Information Technology Services; authorizing the Town
Manager to execute the agreement; and providing an effective date.
7. PRESENTATION AND DISCUSSION OF THE WESTLAKE PUBLIC ART PROGRAM.
8. PRESENTATION AND DISCUSSION OF COUNSELING FOR MENTAL HEALTH AND
SOCIAL SUPPORT.
9. PRESENTATION AND DISCUSSION OF THE WESTLAKE ACADEMY SPECIAL
EDUCATION PROGRAM.
10. TOWN MANAGER/SUPERINTENDENT UPDATE.
11. EXECUTIVE SESSION:
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated,Chapter 551,Subchapter D for the following:
a. Section 551.071(2)Consultation with the Town Attorney on a matter in which
the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development
Corporation Concerning the Design Engineering and Construction of the West
Side Pump Station and the Dove Road Waterline.
12. RECONVENE MEETING
13. TAKE ANYACTION,IF NEEDED,FROM EXECUTIVE SESSION ITEMS.
14. COUNCIL RECAP/STAFF DIRECTION
15. FUTURE AGENDA ITEMS: Any Town Council Member may request at a workshop and or
Town Council/Board ofTrustees meeting, under��FutureAgenda Item Requests",an agenda
item for a futureTown Council meeting. The Town Council Member making the request will
contact the Town Manager with the requested item and the Town Manager will list it on the
agenda. At the meeting, the requesting Town Council Member will explain the item, the
TC/BOT JointAgenda— 10/04/2021
Page2of3
need for Town Council discussion of the item, the item's relationship to the Town Council
strategic priorities, and the amount of estimated staff time necessary to prepare for Town
Council discussion. If the requesting Town Council Member receives a second, the Town
Manager will place the item on the Town Council agenda calendar allowing for adequate
time for staff preparation on the agenda item.
a. Approved by theTown Council for Discussion:
i. Historical Designations for various properties in Westlake (5/24)
ii. Quarterly HOA Board Meeting Discussions (8/23)
16. AD70URNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100,Westlake, TX 76262,October 1, 2021, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Todd Wood,Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise ti�e
Town Secretary's Office 48 hours in advanceat817-490-5711 and reasonableaccommodationswill be made
to assist you.
TC/BOT JointAgenda— 10/04/2021
Page3of3
Town
Council/ Board
of Trustees
Item # 2 — Pledge of
Allegiance
United States Pled_qe
'I pledge allegiance to the flag of the United States of
America, and to the republic for which it stands, one
nation under God, indi�isible, with liberty and justice for
a//. „
Texas Pled�
"Honor the Texas flag; I pledge allegiance to the, Texas,
one state under God, one and indi�isible. "
Town
Council/ Board
of Trustees
Item #3 — Citizen Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address theTown Council or
Board of Trustees on any matter,whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold
their comment on an agenda item if the item is posted as a Public Hearing. The Town
Council or Board of Trustees cannot by law take action nor have any discussion or
deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Town Council or Board of Trustees will receive the information, ask staff to
review the matter,or an item may be noticed on a future agenda for deliberation or action.
ITEMSOFCOMMUNITYINTEREST: TownCouncil/Boardof Town
Trustees Reports on Items of Community Interest, pursuant to
Texas Government Code Section 551.0415,theTown Council/ .
Board of Trustees may report on the following items: (1) Co u nci I/ Boa rd
expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of of Trustees
individuals; (4) reminders about upcoming Town Council
events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
Item # 4 — Items of
Community Interest
Ca/endar oF Meetings/Events:
Board of Trustees Meeting
Monday,October 4, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, SUIt2 7100 (In-person,limited seating forsocial distancing)
Cocktails &Conversation
Tuesday, October 5, 2021; 5:00 pm
Solana Terrace-BIdg.7, First floor lounge
Planning &Zoning Meeting
Monday,October 11, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, SUlte 7100 (In-person,limited seating forsocial distancing)
New Residents Meeting
Tuesday, October 12, 2021; 6:00 pm
Laura and Doug Wheat's Home
Chamber Luncheon
Wednesday,October 13, 2021; l i am
Texas Motor Speedway Club
Westlake Classic Car Show
Saturday,October 16, 2021; 11:00-4 pm
2902 Sam School Road, Westlake, TX 76262
Vaquero/Quail Hollow Neighborhood Meeting
Tuesday, October 19, 2021; 6:00 pm
Laura and Doug Wheat's Home
Town Council Work Session/Meeting
Monday,October 25, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, SUlte 7100 (In-person,limited seating forsocial distancing)
Blood Drive
Saturday,October 30, 2021; 8 am-4 pm
2000 Dove Road: Westlake Fire-EMS Station
New Residents Meeting
Tuesday, November 9, 2021; 6:00 pm
Laura and Doug Wheat's Home
*Reminder;Agendasforallmunicipal/academicmeetingsarepostedaminimum of72hoursbeforethemeeting
begins and can be found on our Town's website under the tab "Government/AAendas&Minutes."
**For meetin�pendas and details on WA calendar events or Municipal calendar events,please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
Town Council/
Boa rd of
Trustees
Item #5 — Presentation and
Recognition of a Westlake
Academy student.
There is no backup material provided with this item.
Town
Council/ Board
of Trustees
Item # 6 — Consent Agenda
CONSENT AGENDA: All items listed below are considered routine by the Town Council and
will be enacted with one motion. There will be no separate discussion of items unless a Council
Member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
a. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from
]une 7, 2021.
b. Consider approval of the Joint Town Council/Board of Trustee meeting minutes from
]une 17,2021.
c. Consider Resolution 21-32, approving an Interlocal Agreement for Mutual Aid with
the City of Allen, Texas for Information Technology Services; authorizing the Town
Manager to execute the agreement; and providing an effective date.
T H E r o w H o �
WESTLAKE
MINUTES OF THE)OINTTOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES MEETING
]UNE 7, 2021
In accordance with Order of the Office of the Governor issued March 16, 2020, and March 19,
2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy
conducted this joint virtual meeting at 4:30 p.m. on Monday, June 7, 2021. In order to advance
the public health goal of promoting "social distancing" to slow the spread of the Coronavirus
(COVID-19), there was limited public access to the physical location described above to thirty (30)
seats for the public on a first-come, first-serve basis. A recording of this meeting was made and
will be available to the public in accordance with the Open Meetings Act.
PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee
Members Alesa Belvedere, Rajiv Trivedi, Chandrika Dasgupta, and
Anna White.
ABSENT: Council/Board of Trustee Member Carol Langdon.
OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town
Manager Noah Simon, Assistant Town Manager Jarrod
Greenwood, Town Secretary Todd Wood, Director Information
Technology Jason Power, Executive Director Dr. Mechelle Bryson,
Human Resources Director Sandy Garza, Director of Community
Engagement Jon Sasser, Westlake Academy Foundation President
Christine Ross, and Westlake Academy Foundation Executive
Director Dr. Shelly Myers.
Regular Session
1. CALL TO ORDER
Mayor/President Wheat called the Joint Town Council and Board of Trustees meeting to
order at 4:40 p.m.
2. PLEDGE OF ALLEGIANCE
TC/BOT Minutes—06/07/21
Page 1 of 6
3. PRESENTATION AND REGOGNITION TO THOSE WHO HAVE SERVED ON THE
WESTLAKE TOWN COUNCIL.
This item was presented after Item #6.
Mayor Wheat began by stating that the first item on the agenda was to recognize
members who have served the Westlake Town Council so honorably. She noted that Mr.
Mr. Michael Barrett has added much insight and knowledge for his service to the Westlake
community,and it has been an honorto serve on theTown Council and Board of Trustees
with Mr. Barrett, and she praised him for his years of service. Mayor Wheat then read a
proclamation to Mr. Barrett, and then presented him with a token of appreciation.
4. CITIZEN COM M ENTS:
This is an opportunity for citizens to address the Town Council/Board of Trustees on any
matter, whether or not it is posted on the agenda. Individual citizen comments are
normally limited to three (3) minutes; however, time limits can be adjusted by the
presiding officer. The presiding officer may ask the citizen to hold their comment on an
agenda item if the item is posted as a Public Hearing. The Town Council/Board of
Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda. The Town
Council/Board of Trustees will receive the information, ask staff to review the matter, or
an item may be noticed on a future agenda for deliberation or action.
No one addressed theTown Council or Board of Trustees.
5. ITEMS OF COMMUNITYINTEREST
Director of Community Engagement Jon Sasser provided an update on the following
items:
• )une 9t"State of the Communities: 11:00 a.m. at the Speedway Club at Texas
Motor Speedway
• June 17t": Town Council / Board of Trustees Budget Retreat, held at 1500 Solana
Blvd., Bldg. 1, Suite# 1100 in the Westlake Conference Room beginning at 8:30 a.m.
• )uly 5t":The Town of Westlake and the Municipal Court will be closed to observe
Independence Day
*** There are no Town Council, Board of Trustees, or Planning & Zoning meetings in the
month ofJuly.
TC/BOT Minutes—06/07/21
Page2of6
6. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and Board of Trustees and will be enacted with one motion. There will be no separate
discussion of items unless a Council Member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
a. Consider approval of the minutes from Joint Town Council/Board of Trustees
meeting on January 25, 2021.
b. Consider approval of Resolution 21-19,approving an Inter Local Agreement with
Tarrant County for providing staff and resources to perform work for Tarrant
County on COVID related activities, and authorizing the Town Manager to execute
all documents relating thereto on behalf of the Town of Westlake, Texas
MOTION: Council Member Belvedere made a motion to
approve the consent agenda. Council Member White seconded
the motion. The motion carried by a vote of 4-0.
7. RE PO RTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items)Thel'e WIII be I10 S2pdf dt2 C1ISCUSSIOCI
unless a Council Member requests that report be removed and considered separately.
a. Report regarding the Highlights of IB Exhibitions.
8. PRESENTATIONANDDISCUSSIONOFAFFILIATES'ANNUALREPORTS.
a. Westlake Academy Athletic Club (WAAC): Mr. Tom Cawthra presented this
item to the Town Council and Board of Trustees. He began by providing a
background of the Westlake Academy Athletic Club, which was founded in 2005.The
WAAC was formed to focus on Westlake Academy's athletic programs and to create
alignment with Westlake Academy and the community. Mr. Cawthra then stated
that the WAAC program is self-funded and does not receive operational funding from
the school's budget. Mr. Cawthra the stated that team registration fees paid by
families and donations from the WAAC allow the Athletic Department to support
competitive teams in almost every sport. Mr. Cawthra added that in 2020, more
than 68% of Westlake Academy's student population (MYP & DP) participated in
athletics. For the first time, every senior in the top 10% lettered in one or more
sport at Westlake Academy. Mr. Cawthra then explained that the WAAC plans to
increase financial and volunteer support for student athletes and coaches across all
sports at Westlake Academy in the 2021-2022 school year.
b. Westlake Academy Foundation (WAF): Dr. Shelly Myers and Christine Ross
presented this item to the Town Council and the Board of Trustees. Dr. Myers and
Mrs. Ross began by reporting the assets of the WAF, which totaled $4.22M in 2020-
2021. This number included endowments, proceeds from the Blacksmith Annual
Fund, Gallery Night, the Westlake Baja Event. Dr. Myers then provided details of
these fundraising efforts. The Blacksmith Fund raised $1.03M, the Baja event raised
$142,850, and Gallery Night raised $284,000. Grant requests that were funded by
the WAF totaled over $61,000.
TC/BOT Minutes—06/07/21
Page3of6
c. House of Commons (HOC): Mrs. Chandrika Dasgupta and Mrs. Neeta Darnule
presented this item to the Town Council and Board of Trustees. Mrs. Dasgupta
explained the events that the HOC coordinated this year and also the events that
needed to be canceled due to the COVID pandemic. Mrs. Dasgupta also explained
how the HOC gives back to Westlake Academy through their initiatives, which
totaled nearly $30,000 for various programs.
9. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND
ACADEMIC OPERATIONS.
Town Manager/Superintendent Amanda DeGan presented this item. She began by
stating that issues related to COVID have had a lesser impact on municipal operations, as
well as academic operations now that the school year has concluded. Mrs. DeGan
reminded the Council that the Governor released an updated directive several weeks ago
that limited the wearing of face masks in municipalities and schools, and it was decided
to finish the school year under the current protocols. Mrs. DeGan then stated that staff
continues to be hopeful that there would be no restrictions in place when school opens in
the fall. She noted that while cases continue to decline, several COVID variants have had
an impact, and it is unclear what the ultimate effect these variants would be. During the
summer, this situation would continue to be monitored, and efFective protocols would
remain in effect and modified, as necessary. The COVID response team has worked on
the plan related to protocols and several additional items have been added or modified in
accordance with the Governor's directive. Mrs. DeGan then stated that stafF would
continue to keep the Council and Board of Trustees updated regularly regarding this
situation and any actions that would be recommended.
10. DISCUSSION AND REVIEW OF PROPOSED CHANGES TO THE BOARD
RELATIONS AND ETHICS POLICY AND THE BOARD MEETING PROCEDURES
POLICIES.
Town Manager/Superintendent Amanda DeGan presented this item. She indicated that
there would be proposed amendments to the Board Relations and Ethics policy to be
considered, as well as a training session for Town Council/Board Members.
11. EXECUTIVE SESSION:
The Town Council/Board of Trustees did not convene into Executive Session.
The Town Council/Board of Trustees will conduct a closed session pursuant to Texas
Government Code, annotated,Chapter 551,Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand i n
or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or
TC/BOT Minutes—06/07/21
Page4of6
(2) to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
b. Section 551.071(2)Consultation with Attorney—to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development.
c. Section 551.071(2)—Consultation with Town Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Resolution No. 00-19,a Contract with Hillwood Development Corporation
concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
d. Section 551.071 - Discussion with the Town Attorney regarding pending,
threatened,or contemplated litigation regarding BRS.
e. Section 551.071 -Consultation with Attorney- to seek advice of counsel regarding
Granada Homeowners' Association and ACC matters.
f. Section 551.073 - Deliberations Regarding Gifts and Donations.
12. RECONVENE MEETING
The Town Council/Board of Trustees did not convene into Executive Session.
13. TAKE ANYACTION,IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
None.
14. COUNCIL RECAP/STAFF DIRECTION
a. Approved by Council for Discussion
i. Historical Designations for various properties in Westlake (5/24)
ii. Town Council/Board of Trustee Policies— attach to a future agenda
b. Proposed items.
15. FUTURE AGENDA ITEMS: Any Town Council or Board of Trustees member may
request at a meeting, under ��Future Agenda Item Requests" for an agenda item for a
future Town Council/Board of Trustees meeting. The Council Member making the
request will contact the Town Manager/Superintendent with the requested item and the
Town Manager will list it on the agenda. At the meeting, the requesting Council Member
will explain the item, the need for Council discussion of the item, the item's relationship
to the Council and/or Board's strategic priorities, and the amount of estimated stafF time
necessary to prepare for Council or Board discussion. If the requesting Council/Board
Member receives a second, the Town Manager/Superintendent will place the item on the
Town Council/Board of Trustees agenda calendar allowing for adequate time for stafF
preparation on the agenda item.
None.
16. AD)OURNMENT
TC/BOT Minutes—06/07/21
Page5of6
There being no further business before the Town Council or Board of Trustees, Mayor
Wheat asked for a motion to adjourn the meeting.
MOTION: Council Member Trivedi made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:42 p.m.
ANY ITEM ON THIS POSTEDAGENDA COULD BE DISCUSSED IN EXECUTNE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
APPROVED BYTHE TOWN COUNCIL ON SEPTEMBER 27, 2021.
ATTEST:
-------
Laura Wheat, Mayor
Todd Wood,Town Secretary
TC/BOT Minutes—06/07/21
Page6of6
T H E r o w H o �
WESTLAKE
MINUTES OF THE)OINTTOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES WORKSHOP
JUNE 17, 2021
In accordance with Order of the Office of the Governor issued March 16, 2020, and March 19,
2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy
conducted this joint virtual meeting at 8:30 a.m. on Thursday,June 17, 2021. In order to advance
the public health goal of promoting "social distancing" to slow the spread of the Coronavirus
(COVID-19), there was limited public access to the physical location described above to thirty (30)
seats for the public on a first-come, first-serve basis.
PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee
Members, Rajiv Trivedi, Chandrika Dasgupta, and Anna White.
Town Council/Board of Trustee Member Alesa Belvedere arrived at
8:53 a.m. and Town Council/Board of Trustee Member Carol
Langdon arrived at 9:45 a.m.
ABSENT: None.
OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town
Manager Noah Simon, Assistant Town Manager Jarrod
Greenwood, Town Secretary Todd Wood, Director of Information
Technology Jason Power, Director of Finance Ginger Awtry,
Director of Public Works & Facilities Troy Meyer, Director of
Planning & Development Ron Ruthven, Director of Community
Engagement Jon Sasser, Executive Director Dr. Mechelle Bryson,
Fire Chief Richard Whitten, Court Administrator Jeanie Roumell,
Human Resources Director Sandy Garza, Director of Community
Engagement ]on Sasser, and Westlake Academy Foundation
Executive Director Dr. Shelly Myers.
Reaular Session
1. CALL TO ORDER
Mayor/President Wheat called the Joint Town Council/Board of Trustees meeting to order
at 8:35 a.m.
TC/BOT Minutes—06/17/21
Page 1 of 3
2. DISCUSSION REGARDING KEY STRATEGIC INITIATIVES AND VISION
GOVERNANCE FORTHE FUTURE.
Town Manager/Superintendent Amanda DeGan presented this item which included the
latest draft versions of the 2021-2022 Municipal and Academic budgets. This included
Five-year forecast summary, the Capital Project forecast summary, Fiscal and Budgetary
policies, Municipal and Academic Personnel forecasts, and explanations of the shared
services model. These documents were included in the meeting packet and addressed
questions from the Town Council/Board of Trustees.
Discussion ensued regarding the budget, capital improvements, and personnel
forecasting.
3. PRESENTATION AND DISCUSSION REGARDING PROPOSED FY 21/22
MUNICIPAL AND ACADEMIC BUDGETS, THE FIVE-(5) YEAR CAPITAL
IMPROVEMENT PLAN AND POSSIBLE DEBT ISSUANCE TO FUND PRO)ECTS
WITHIN THE CIP.
Discussion ensued regarding the five-year forecasts and the prioritization that would
need to occur during community growth and the uncertain economic period following
the pandemic.
4. COUNCIL RECAP/ STAFF DIRECTION.
The Council/Board asked for staff to check the proposed ad valorem tax rates to ensure
that the proposed rate would not create an ��actual"tax increase to Westlake residents.
The Council/Board also asked for theestimated enrollment numbersfor Westlake
Academy in the 2021-2022 school year.
5. AD70URNMENT.
MayorWheat adjourned the meeting at 4:57 p.m.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500
Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, June 14, 2021, by 7:00 a.m. under
the Open Meetings Act, Chapter 551 of the Texas Government Code.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTNE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
TC/BOT Minutes—06/17/21
Page2of3
APPROVED BYTHE TOWN COUNCIL ON SEPTEMBER 27,2021.
ATTEST:
Laura Wheat, Mayor
Todd Wood,Town Secretary
TC/BOT Minutes—06/17/21
Page3of3
Westlake Town Council
TYPE OF ACTION T x E i o w N o F
WESTLAKE
RegularMeeting -Consent oisriNorivE sv oEsicN
Westlake Town Council Meeting
Monday, October 04, 2021
Top�C: Consider a Resolution approving an Interlocal Agreement for mutual aid
with the City of Allen, Texas, for Information Technology Services;
authorizing the Town Manager to execute the agreement; and providing an
effective date.
STAFF CONTACT: Jason Power, Director of Information Technology
Strategic Alignment
i i � . , . . , � . 1 i
- � �
Exemplary Service&Governance
Transparent/Integrity- People,Facilities,& -Wesetthestandardbydelivering ImproveTechnology,
driven Government Technology unparalleled municipaland Facilities&
educational services atthe lowest Equipment
co st.
Time Line- Start Date: October 4, 2021 Completion Date: none
Funding Amount: N/A Status- N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATiONAL HISTORY)
As Public Safety agencies have engaged in mutual aid agreements with surrounding communities for many
years,and as the North Central Texas Council of Governments(NCTCOG)has created an alliance of public
works departments to assist in times of natural disaster, called the Public Works Emergency Response
Team; the North Texas area cities of Allen,University Park and Forney have created an alliance to render
voluntary IT mutual aid should a crisis occur at any of their municipalities.
Many types of threats exist (i.e. cyberattack,natural disaster, COVID, etc.)that could swiftly overwhelm
any IT department. Because we have the advantage of working in a non-competitive industry,
municipalities have long offered to support each other during times of crisis by means of an interlocal
agreement.
Page 1 of 2
The City of Allen has graciously accepted the role of"Host City". Any additional cities who follow will
be"Participating Entities"in the agreement. Currently,the following cities are Participating Entities:
City of Allen
City of Euless
City of Forney
City of University Park
City of Benbrook
City of Fate
City of Murphy
City of Grand Prairie
Town of Prosper
City of Hurst
City of Celina
STAFF RECOMMENDATION
Staff recommends approval of the Town Manager to execute the Interlocal Agreement with the City of
Allen.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: There is no cost to have an interlocal agreement in place. However,
as the agreement states, a "Requesting Entity"receiving "Mutual Aid" would be responsible for any
"incidental costs of equipment, software, services or any overtime costs, if requested by the Responding
Entity".
• Funding Source:N/A
Contract: Yes Forms: N/A
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: The proposed Interlocal Agreement will provide improved redundancy for
all IT infrastructure owned and operated by the Town of Westlake.
Comprehensive Plan: N/A
Cost Recovery Analysis: N/A
Traffic Impact:N/A
ATTACHMENTS
Resolution
Exhibit"A"—Agreement
Page2of2
TOWN OF WESTLAKE
RESOLUTION NO.21-32
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,TEXAS
APPROVING AN INTERLOCAL COOPERATION AGREEMENT FOR MUTUAL
AID WITH THE CITY OF ALLEN, TEXAS FOR INFORMATION TECHNOLOGY
SERVICES; AUTHORIZING THE TOWN MANAGER TO EXECUTE THE
AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Allen and the Town of Westlake are both governmental entities
engaged in the purchase of goods and services, which is a recognized governmental function;
and,
WHEREAS, the Town Council finds that the Interlocal agreement for Mutual Aid for
Information Technology services are a benefit to the public;and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporatedhereinby reference as if copiedin their entirety.
SECTION 2: That the Town Council of the Town of Westlake hereby approves the City
of Allen Interlocal agreement attached as Exhibit "A" and authorizes the Town Manager to
execute the agreement.
SECTION 3: If any portion of this Resolution shall, for any reason,be declared invalid
by any court of competent jurisdiction,such invalidity shall not affect the remaining pro vision s
hereof and the Council hereby determines that it would have adopted this Resolution without th e
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 21-32
Page 1 of 2
PASSED AND APPROVED ON TffiS 4 TH DAY OF OCTOBER 2021.
ATTEST: Laura Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 21-32
Page 2 of2
RESOLUTION 21-32
EXffiBIT "A"
INTERLOCAL COOPERATION AGREEMENT FOR MUTUAL AID FOR
INFORMATION TECHNOLGY SERVICES
This Interlocal Cooperation Agreement ("Agreement") is by, between, and among the
City of Allen, Texas(the"Host City")and the undersigned Participating Local Governments of
the State of Texas (each a "Participating Entity"), acting by and through their respective
authorized representatives(referred to individually as a"Party"and collectively as the"Parties").
RECITALS:
WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government
Code; and
WHEREAS, each Participating Entity may experience a cyber incident,natural disaster,
or other emergency capable of degrading or disrupting information technologry services ("TT
Services")beyond the capabilities of the Participating Entity;and
WHEREAS, each Participating Entity acknowledges the importance of prompt
restoration of IT Services to allow local governments to function and operate; and
WHEREAS, each Participating Entity has agreed to adopt a formal or informal cyber
response plan in the event of a significant cyber incident;and
WHEREAS, each Participating Entity has agreed to adopt a formal or informal response
plan in the event of a natural disaster or other emergency;and
WHEREAS, a Participating Entity requesting IT Services (hereinafter referred to as a
"RequestingEntity")receives benefitfromarespondingParticipatingEntity(hereinafterreferred
to as a "Responding Entity") through the provision of supplemental IT Services personnel or
computer hardware for the period of support;and
WHEREAS, the Responding Entity receives the benefit of its IT Services personnel
gaining knowledge through the experience of aiding in the restoration of IT Services during a
crisis; and
WHEREAS,the Parties desire to enter a mutual aid agreement to offer time and expertise
of IT Services personnel to assist in the detection,response and short-term remediation of the
cyber incident or assist in the repair and restoration of IT Services due to a natural disaster or
other emergency.
NOW THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration,the sufficiency and receipt of which are hereby acknowledged,the Parties
agree as follows:
Resolution 21-32—Exhibit`A" - Page 1 of 7
ARTICLE I
DEFINITIONS
Unless the conteXt clearly indicates otherwise,the following words and phrases used in
this Agreement shall have the following meaning:
"Host Entity" shall mean the City of Allen, Texas.
"IT Incident" shall mean an event or set of circumstances resulting from a cyber incident,
natural disaster,pandemic or other emergency (including state or local declared state of disaster
pursuant Chapter 418 Texas Government Code)whether natural or manmade,which is capable
of degrading or disrupting information technology services beyond the capabilities of the
Requesting Entity.
"Mutual Aid" shall mean, but is not limited to, such IT Service resources as facilities,
equipment, services, supplies, and personnel.
"Participating Entity" shall mean a participating local government that executes this
Agreement.
"Requesting Entity" shall mean the Participating Entity that requests Mutual Aid under
this Agreement as result of an IT Incident under the terms of this Agreement.
"Responding Entity" shall mean the Participating Entity providing Mutual Aid to a
Requesting Entity in response to a request from a Requesting Entity under this Agreement as a
result of an IT Incident.
ARTICLE II
PURPO SE
The purpose of this Agreementis to establish a mutual aid agreementbetween and among
the Parties, which will allow each Participating Entity to provide Mutual Aid to a Requesting
Entity as a result of, in response to, or during an IT Incident.
ARTICLE II
TERM; TERMINATION
3.1 The term of this Agreement shall be for a period of one (1)year commencing on
the last date of execution by the Participating Entity ("Effective Date"). Thereafter, this
Agreement shall automatically renew far successive periods of one(1)year each under the terms
and conditions stated herein,unless sooner terminated as provided herein.
3.2 A Participating Entity may terminate its participation in this Agreement by
providing thirty(30)days prior written notice to terminate its participation in this Agreement to
the Host Entity. The Host Entity shall provide written notice of any such termination to the
designated representative of each Participating Entity.
Resolution 21-32—Exhibit`A" - Page 2 of 7
3.3 A Participating Entity's participation in this Agreement may be terminated by the
Host Entity for cause,including,but not limited to,failure to comply with the terms or conditions
of this Agreement upon thirty(30)days prior written notice to such Participating Entity.
3.4 Termination by one or more Parties to this Agreement does not affect the
Agreement as it applies to the remaining Parties.
ARTICLE IV
RESPONSIBILITY OF PARTIES
4.1 Requestin� Assistance. The Chief Information Officer ("CIO"), Information
Technology Director("IT Director"), or designee of the Participating Entity that has experienced
an IT Incident may request Mutual Aid from the CIO, IT Director, or designee of another
Participating Entity verbally or in writing. The determination as to what Mutual Aid may be
made available to the Requesting Entity without unduly interfering with the IT Services of the
Responding Entity shall be made at the sole discretion of the CIO, IT Director, ar designee of the
Responding Entity. Each Participating Entity agrees to assess local resources to determine
availability of Mutual Aid based on current or anticipated needs of the Responding Entity.
Requests for Mutual Aid shall not be requested by a Party unless it is directly related to the IT
Incident and resources available from the Requesting Party are inadequate.
4.2 Each Participating Entity recognizes that it may be requested to provide aid and
assistance at a time when it is necessary to provide aid and assistance to the Participating Entity's
own constituents. This Agreement shall not be construed to impose any obligation on any
Participating Entity to provide Mutual Aid to Requesting Entity. Each Participating Entity may
choose not to render Mutual Aid at any time far any reason,or to recall such Mutual Aid that has
been provided at any time.
4.3 Procurement of Equipment, Software and Services. The Requesting Entity shall
be responsible for any incidental costs, equipment, software,or services related to the Mutual
Aid response to the IT Incident. If the Responding Entity indicates a need for the acquisition ar
purchase of equipment, software, ar services, the Requesting Entity shall decide if such
acquisition or purchase is necessary and will make any required acquisition or purchase.
4.4 Personnel Costs. The Requesting Entity shall pay any overtime costs that occur
for personnel of the Responding Entity if requested by the Responding Entity. The Responding
Entity shall provide the Requesting Entity with a written invoice for such overtime costs which
shall include an itemized list of Responding Entity employees,the date and time of overtime
hours worked within sixty (60) days after the provision of such Mutual Aid. The Requesting
Entity shall pay such invoice to the Responding Entity within thirty (30) days after receipt of
such invoice.
4.5 Use of Computer Hardware. A Requesting Entity in need of computer hardware
(e.g. personal computers,laptops, servers,network equipment, etc.),will compile a written list
of such computerhardware and the estimated length of time that such equipment is needed which
may be sent to the Participating Entities. Any Participating Entity may choose to respond in
Resolution 21-32—Exhibit`A" - Page 3 of 7
whole or part and is under no obligation to provide computer hardware to the Requesting Entity.
A Responding Entity which chooses to loan computer hardware will respond back to the
Requesting Entity to affirm that such computer hardware or portion thereof is available for
temporary use. The Responding Entity makes no claim of the currency or operational use of the
computer hardware nor is the Responding Entity liable for any damages resulting from the
Requesting Entity's use of any computer hardware so provided. The transportation and delivery
of such computerhardwareor charges related thereto shallbe theresponsibility ofthe Requesting
Entity unless otherwise agreed by those Parties. The Requesting Entity shall be responsible for,
and pay the Responding Entity for any damages,loss, or destruction of such computer hardware
while in the use and possession of the Requesting Entity, including the transport thereof. Any
ongoing maintenance,lease or other fees related to such computer hardware shall continue to be
paid by the Responding Entity.
4.6 Criminal Justice Information System ("CJIS"). The Requesting Entity shall be
responsible for restricting the Responding Entity personnel from access to CJIS information
unless the Responding Entity personnel have completed all CJIS background checks and is in
current compliance with CJIS training requirements.
4.7 List of Participating Entities. The Host City shall maintain a current list of
Participating Entities and provide such list to a Participating Entity upon request
ARTICLE V
INSURANCE
5.1 Worker's Compensation Covera�e. Each Party shall be responsible for its own
actions and those of its employees and is responsible for complying with the Texas Worker's
Compensation Act.
5.2 Automobile Liability Covera�e. Each Party shall be responsible for its own
actions and is responsible for complying with the Texas motor vehicle financial responsibility
laws.
5.3 General Liability Insurance. Each Party agrees to obtain general liability and
public official's liability insurance, if applicable, or maintain a comparable self-insurance
program.
5.4 Liabili . To the extent permitted by law and without waiving sovereign
immunity, each Party shall be responsible for any and all claims, demands, suits, actions,
damages, and causes far action relatedto or arising out of or in any way connected with its own
actions, and the actions of its personnel in providing Mutual Aid rendered or performed pursuant
to the terms and conditions of this Agreement. Except as specifically stated in this Agreement,
each Party waives all claims against the other Parties hereto for compensation for any loss,
damage,personal injury, or death occurring as a consequence of the performance of Mutual Aid
pursuant to this Agreement, except those caused in whole or in part by the negligence of an
officer, employee, or agent of another Party. It is expressly understood and agreed that in
execution of this Agreement,no Party waives, nor shall be deemed to have waived,immunity or
Resolution 21-32—Exhibit`A" - Page 4 of 7
defense that would otherwise be available to it against claims arising in the exercise of
governmental powers and functions.By entering into this Agreement,the Parties do not create
any obligations, express ar implied, other than those set forth herein, and this Agreement shall
not create any rights for any third parties not signatories hereto.
ARTICLE VI
MISCELLANEOUS
6.1 Expendin� Funds. Each Party that furnishes Mutual Aid pursuant to this
Agreement shall do so with funds available from current revenues of such Party.No Party shall
have any liability for the failure to expend funds to provide Mutual Aid.
6.2 Interlocal Cooperation Act. The Parties agree that Mutual Aid in the context
contemplated herein is a "governmental function and service" and that the Parties are "local
governments" as that term is defined herein and in the Interlocal Cooperation Act, Texas
Government Code Chapter 791.
6.3 Severability. If a provision contained in this Agreement is held invalid for any
reason,the invalidity does not affect other provisions of the Agreement that can be given effect
without the invalid provision,and to this end the provisions of this Agreement are severable.
6.4 Legal Construction. In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid,illegal, or unenforceable in any respect,
such invalidity, illegality, ar unenforceability shall not affect other provisions, and it is the
intention of the Parties to this Agreement that in lieu of eachprovision that is found to be illegal,
invalid, or unenforceable, a provision shall be added to this Agreement which is legal,valid and
enforceable and is as similar in terms as possible to the provision found to be illegal, invalid ar
unenforceable.
6.5 Amendment. This Agreement may be amended only by the mutual written
consent of the Parties.
6.6 Third Parties. This Agreement is intended to inure only to the benefit of the Parties
hereto. This Agreement is not intended to create,nor shall be deemed or construed to create any
rights in third parties.
6.7 Authorization.Each Parry represents that ithas full capacity and authorityto grant
all rights and assume all obligations that are granted and assumed under this Agreement. By
execution of this Agreementthe ParticipatingEntity consents to be a Party to this Agreement and
acknowledges that it is not necessary to receive copies of the Agreement from other local
governments that are, or which become,Parties to this Agreement.
6.8 Entire A�reement. This Agreement is the entire agreement between and among
the Parties with respect to the subject matter covered in this Agreement. There is no other
collateral oral or written Agreement between and among the Parties that in any manner relates to
the subject matter of this Agreement.
Resolution 21-32—Exhibit`A" - Page 5 of 7
6.9 Governin�Law. This Agreement shall be governed by the laws of the State of
Texas;and venue for any action concerning this Agreement shall be in the State District Court
of Collin County, Texas. The Parties agree to submit to the personal and subject matter
jurisdiction of said court.
6.10 Recitals. The recitals to this Agreement are incorporated herein.
6.11 Counterparts. This Agreement may be executed in counterparts. Each of the
counterparts shall be deemed an original instrument,but all the counterparts shall constitute one
and the same instrument.
6.12 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties,pertaining to a period
following the termination of this Agreement shall survive termination.
6.13 Notice. All notices pertaining to this Agreement shall be in writing and shall be
deemed delivered(i)when received at a Party's address if hand delivered or sent via overnight
delivery service by way of USPS, UPS, FedEx, or similar carrier, or (ii) on the third (3rd)
business day after being deposited in the United States mail, postage prepaid, certifiedmail,
addressed to Participating Entity at the address set forth below the signature of the Party
6.14 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid,illegal, ar unenfarceable in any respect,
such invalidity, illegality, or unenforceability shall not affect the other provisions, and the
Agreement shall be construed as if such invalid,illegal, or unenforceable provision had never
been containedin this Agreement.
[Signature Pages to FollowJ
Resolution21-32—Exhibit`A" - Page6of7
PASSED AND APPROVED ON THIS 4th DAY OF OCTOBER 2021.
PARTICIPATING ENTITY:
TOWN OF WESTLAKE,TEXAS
By' ---- ---- By' ----------------
Laura Wheat, Mayor Amanda DeGan,Town Manager
1500 Solana Blvd.
Bldg. 7, Suite 7200
Westlake, TX 76262
ATTEST:
By:
Todd Wood, Town Secretary
APPROVED AS TO FORM:
By:
Stan Lowry, Town Attorney
Resolution 21-32—Exhibit`A" - Page 7 of 7
EXECUTED this�`�day of - 2020.
CITY OF ALLEN,TEXAS
By; �
Eric Ellwang , City ager
One Allen Civic Plaza
305 Century Parkway
Allen, Texas 75013
AT'� 'ST:
By:
he ley B. Geo , City Secretary
APPROVED AS TO FORM:
By. V.�'��
Peter G. Smith, City Attorney
Page 7
TM 117982
Town Council/
Boa rd of
Trustees
Item #7 — Presentation and
Discussion of the Westlake
Public Art Program.
A PRESENTATION WILL BE PROVIDEDATTHE MEETING.
Town Council/
Boa rd of
Trustees
Item #8 — Presentation and
Discussion of Counseling for
Mental Health and Social
Support.
A PRESENTATION WILL BE PROVIDEDATTHE MEETING.
���,-.��°'�►-����
� �
� �
� �
. �
���������
BOARD OF TRUSTEES AGENDA ITEM
Regular Meeting - Discussion Item
Monday, October 04, 2021
TOPIC: Presentation and Discussion of Counseling for Mental Health and Social
Support.
STAFF: Lakshmi Morgan,Primary Counselor; Sara DeRaud,MYP
Counselor; Lisa Phillips, MYP/DP Counselor; and Carl Tippen,
College Counselor
STRA'r�r'ir' "i ir�"yIENT
� � ' • � • i i
�
�
Vision: Westlake
Academy inspires
college bound
students to achieve
their highest
individual potential in Academic PyP �M�,P�DP Optimize Student
a nuturing
Operations Potential
environment that
fosters the traits
found in the IB
Learner Profile.
SUMMARY
Westlake Academy's goal as an IB World School is to inspire college bound student to achieve
their highest individual potential in a nurturing environment that fosters the traits found in the IB
Learner Profile. In doing so,the primary goal of the school counseling program is to promote and
enhance learningthrough academic support,developmentalresponsiveness,and college andcareer
readiness. Our counselors provide the following services:
Page 1 of 2
• Assist students in resolving academic issues;
• Assist students in developing skills to improve organization,study habits, and time
management;
• Assist students in working through personal problems that affect academics and
relationships;
• Assist students in improving social skills;
• Assist students in identifying college and career goals;
• Assist students in coping with trauma; and
• Assist families in finding community resources.
The purpose of this presentationis to inform the Board of Trustees of Westlake Academy's mental
health and social counseling services. In light of the impact of COVID-19 on our students,
counselors have planned a series of services designed to support students and assist them in
building healthy choices that promote healthy lives. The presentation will review Westlake
Academy's counselor involvement in the new ATL and Blacksmith programs, implementation of
No Place for Hate, the Hope Squad, Sandy Hook Promise: Start with Hello program, suicide
prevention initiative, and social emotion learning initiatives.
Our Westlake Academy Counselors care deeply for the well being of our students and strive daily
to assist our students in living a balance life committed our the IB learner profile.
COUNCIL ACTION/OPTIONS
This presentation and discussion is informative in nature and does not require Board of Trustee
action.
STAFF RECOMMENDATION
This presentation and discussion is informative in nature and does not require Board of Trustee
action.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: None Funding Source: N/A
Contract: No Forms: N/A
Service Levels:N/A
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: Provide services to Westlake Academy students to optimize success.
Comprehensive Plan: N/A
Cost Recovery Analysis: N/A
Traffic Impact:N/A
ATTACHMENTS
None.
Page2of2
Town Council/
Boa rd of
Trustees
Item #9 - Presentation and
Discussion of the Westlake
Academy Special Education
program.
A PRESENTATION WILL BE PROVIDEDATTHE MEETING.
Town Council/
Boa rd of
Trustees
Item #10 —Town
Manager/Superintendent update
NO BACKUP MATERIAL HAS BEEN PROVIDED FOR THIS ITEM.
Town Council/
Boa rd of
Trustees
Item# 11 — Executive
Session
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated,Chapter 551,Subchapter D for the following:
a. Section 551.071(2) — Consultation with Town Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary Ru les
of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development
Corporation Concerning the Design Engineering and Construction of the West Side
Pump Station and the Dove Road Waterline.
Town
Council/ Board
of Trustees
Item # 12 — Reconvene Town
Council/Board of Trustees
Meeting
Town
Council/ Board
of Trustees
Item # 13 — Necessary Action
TAKE ANYACTION,IF NEEDED,FROM EXECUTIVE SESSION ITEMS.
Town
Council/ Board
of Trustees
Item # 14 — Recap and
Staff Direction
Town
Council/ Board
of Trustees
Item # 15 — Future Agenda
Items
a. Approved by Town Council/Board of Trustees for Discussion
i. Historical Designations for various properties in Westlake (5/24)
ii. Quarterly HOA Board Meeting Discussions (8/23)
Town Council/
Boa rd of
Trustees
Item # 16 — Adjournment