HomeMy WebLinkAbout06-21-21 Joint TC BOT Agenda Packet TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES ]OINT MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
T H r r o w n v r
W ESTLAKE �UNE 21, 2021 4:30 P.M. MEETING
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will
conduct this joint virtual meeting at 4:30 p.m. on Monday, June 21, 2021. In order to advance the
public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-
19), there will be limited public access to the physical location described above. A limit of thirty
(30) seats will be available to the public on a first-come, first-serve basis. A recording of this
meeting will be made and will be available to the public in accordance with the Open Meetings Act.
l/ision Statement
An oasis ofnatural beauty that maintains our open spaces in balance with distinctive deve%pment, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Regular Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or
Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold
their comment on an agenda item if the item is posted as a Public Hearing. The Town
Council and Board of Trustees cannot by law take action nor have any discussion or
deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Town Council and Board of Trustees will receive the information, ask stafF to
review the matter, or an item may be noticed on a future agenda for deliberation or action.
4. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
5. CONSENT AGENDA: All items listed below are considered routine by the Town Council and
Board of Trustees and will be enacted with one motion. There will be no separate discussion
of items unless a Council Member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval Consider approval of the minutes from Joint Town Council/Board of
Trustees meeting on February 8, 2021.
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b. Consider approval of Resolution 21-20, awarding the bid and approval of the firm
Weaver &Tidwell, LLP to perform the Town of Westlake's independent auditing services
for a three (3) year period, with the option of two (2) additional years, and authorizing
the Finance Director to execute the FY 2021 and subsequent years'engagement letters
on behalf of the Town of Westlake.
c. Consideration and approval of Resolution 21-21, approving membership with the
North Central Texas Council of Governments (NCTCOG).
d. Consider approval of WA Resolution 21-06, authorizing a waiver from the State of
Texas CPR instruction requirement for the Graduating Class of 2021.
e. Consider approval of Resolution 21-22, accepting a generous donation from Deloitte
to be used exclusively for Public Art, Public Safety, and Westlake Academy.
6. CONSIDER APPROVAL RESOLUTION 21-23, AUTHORIZING PUBLICATION OF
NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION; AUTHORIZING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND NOTICE OF SALE; AND PROVIDING
FOR OTHER MATTERS INCIDENTAL THERETO.
7. CONSIDER APPROVAL OF RESOLUTION 21-24, EXPRESSING INTENT TO
REIMBURSE EXPENDITURES FROM PROCEEDS OF FUTURE OBLIGATIONS.
8. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF RESOLUTION 21-
25, APPROVING PROPOSED AMENDMENTS TO THE PRELIMINARY SITE
EVALUATION FOR SPENCER RANCH (NOW CALLED WESTLAKE RANCH),
LOCATED IN THE PD7 ZONING DISTRICT AT THE SOUTHEAST CORNER OF
PEARSON LANE AND ASPEN LANE.
9. REVIEW AND DISCUSSION OF WESTLAKE ACADEMY PROOF OF RESIDENCY
POLICY.
10. RECAP OF THE JUNE 17, 2021 BUDGET RETREAT.
11. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND
ACADEMIC OPERATIONS.
12. EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect that
the governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
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Page 2 of 4
economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
b. Section 551.071(2) Consultation with Attorney—to seek advice of counsel on matters in
which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas
Government Code - FM 1938 access for proposed Southlake development.
c. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-
19, a Contract with Hillwood Development Corporation Concerning the Design
Engineering and Construction of the West Side Pump Station and the Dove Road
Waterline.
d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or
contemplated litigation regarding BRS.
e. Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding
Granada Homeowners' Association and ACC matters.
13. RECONVENE MEETING
14. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
15. COUNCIL RECAP/STAFF DIRECTION
16. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under'�Future Agenda Item Requests", an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item's relationship to the Council's strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing for
adequate time for staff preparation on the agenda item.
a. by Council for Discussion
i. Historical Designations for various properties in Westlake (5/24)
b. Proposed Items
c. Pending items
i. Westlake Academy Data Request
17. AD]OURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
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CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, June 18, 2021, by 4:30 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
Town Secretary's Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made
to assist you.
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Page 4 of 4
Tow n
Council/ Board
of Trustees
Item # 2 — Pledge of
Allegiance
United States Pled�
'I pledge allegiance to the flag of the United States of
America, and to the republic for which it stands, one
nation under God, indi�isible, with liberty and justice for
a//. „
Texas P/edAe
"Honor the Texas flag; I pledge allegiance to the, Texas,
one state under God, one and indi�isible. "
Town Cou nci I/
Board of
Trustees
Item #3 — Citizen Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or
Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold
their comment on an agenda item if the item is posted as a Public Hearing. The Town
Council or Board of Trustees cannot by law take action nor have any discussion or
deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Town Council or Board of Trustees will receive the information, ask staff to
review the matter, or an item may be noticed on a future agenda for deliberation or action.
ITEMS OF COMMUNITY INTEREST: Mayor and Council Town
Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may �Ou nC�I/
report on the following items: (1) expression of thanks,
congratulations or condolences; (2) information about holiday Boa rd of
schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about
community events; and (6) announcements involving imminent Trustees
threat to public health and safety.
Item # 4 — Items of
Ca/endarofMeetings/Events: Community Interest
Town Council Meetina
Monday, June 21, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 (In-person, limited seating for social
distancing)
Fire Department Proposed Consolidation Meetina (Meeting #1)
Wednesday, June 30, 2021; 6 pm
2000 Dove Road, Westlake, TX 76262
This is the first meeting is to gain feedback from residents about the proposed merger of the
Westlake-Keller Fire Departments. This will be held in Westlake.
Town of Westlake Holiday
Town Hall and the Municipal Court will be closed to observe the Independence Day holiday
Monday, July 5, 2021
Fire Deaartment Proaosed Consolidation Meetina (Meeting #2)
Monday, July 12, 2021; 6 pm
Keller Town Hall, 1100 Bear Creek Pkwy, Keller, TX 76248
This is the second meeting is to gain feedback from residents about the proposed merger of the
Westlake-Keller Fire Departments. This will be held in Keller.
Terra Bella/Glenwyck/Dove Road Residents Neighborhood Meeting
Tuesday, August 24, 2021
1760 Terra Bella Drive, Westlake, TX 76262
*There are NO Town Council, Board of Trustees, or Planning &Zoning meeting
scheduled for July.
*Reminder:Agendas for all municipal/academic meetings are posted a minimum of72 hours before the meeting begins and
can be found on our Town's website under the tab "Government/AAendas&Minutes."
**For meetinq aaendas and detai/s on W,4 ca/endar events or Municipa/calendar events,please visit the Westlake Academy website
or the Town of Westlake website for further assistance.
T H E r o w H o �
WESTLAKE
MINUTES OF THE 70INT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES MEETING
FEBRUARY 8, 2021
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy conducted
a joint meeting at 5:00 p.m. on Monday, February 8, 2021 by video and telephone conference in
order to advance the public health goal of limiting face-to-face meetings (also called "social
distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the
physical location described above. A recording of the telephonic meeting was made and is available
to the public.
PRESENT: Mayor Laura Wheat and Council Members Rick Rennhack, Rajiv Trivedi, Carol
Langdon, and Alesa Belvedere.
ABSENT: Council Member Greg Goble
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney
Stan Lowry, Town Attorney Matthew Butler, Town Attorney Sarah
Walsh, Town Secretary Todd Wood, Director of Information
Technology Jason Power, Director of Finance Ginger Awtry, Director
of Public Works & Facilities Troy Meyer, Fire Chief Richard Whitten,
Director of Planning &Development Ron Ruthven, Communications
Manager Jon Sasser, Business Manager Marlene Rutledge, Finance
& Budget Analyst Kelsey Wong, Business Services Manager Tamara
Cole, Executive Director Dr. Mechelle Bryson, Administration and
Accountability Director Darcy McFarlane, Assistant PYP Principal
Beckie Paquin, MYP Principal Kaylene Rudd, Assistant MYP Principal
Maxwell Ituah, DP Principal Dr. James Owen, College Counselor Carl
Tippen, Administrative Assistant Julie Kelly, Mike Peterson with
Graham Associates, William Besse, and Sheldon Gilbert with
Emergency Consulting Services International.
Regular Session
1. CALL TO ORDER
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Mayor Wheat called the Regular Session to order at 5:07 p.m.
2. CITIZEN COMMENTS
Mayor Wheat provided a brief summary of instructions to the public for citizen comments.
She asked that any attendees wishing to speak on pandemic-related matters Westlake
Academy pandemic to please hold their comments until this agenda item is presented. She
noted that she would move this agenda item (Item #9) forward to be addressed after the
Consent Agenda (Item #4).
Susan Limberg addressed the Town Council. She began by stating that her child had not
been in the classroom for nearly one year and requested that the Board look at some of the
ineffective and potentially over-quarantining practices from an academic, emotional, and
social standpoint. She stated concerns regarding current decisions after the recent PSAT
test, the quarantine of a large number of students over a single positive case was not in
their best interest. She felt while there are many challenges due to the pandemic, the
current practices should be reviewed. Staff responded that these decisions were made after
careful review of video footage, where some students were congregating in large numbers
without properly social distancing.
Dr. Anna White then addressed the Town Council. She began by thanking the Board for
the opportunity to speak, and that she believed everyone was doing their best with the
information that they had. However, she felt that there were gaps with the current policy
and the policy from the previous year. She felt it was important to balance policy decisions
based on social, emotional, educational, and medical considerations. She stated that she
believed that based on medical science, Westlake Academy could successfully re-open.
Superintendent Amanda DeGan stated that information would be gathered and analyzed;
however, the school has been very consistent with the practices related to the pandemic.
Additionally, Westlake Academy has many challenges that most schools do not face, since
it is a K-12 campus.
MOTION: Mayor Wheat asked for a motion to approve the new protocols that
are proposed for contact tracing. Council Member Rennhack made a
motion to approve. Council Member Trivedi seconded the motion.
The motion carried by a vote of 4-0.
3. ITEMS OF COMMUNITY INTEREST
Communications Manager Jon Sasser provided an update on the following items:
Westlake Academy and Municipal Offices CLOSED: Monday, February 15, 2021 in
observation of President's Day.
Spring Break: Westlake Academy will be closed for Spring Break from March 15-19, 2021.
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114 Construction: Frontage roads between Westlake and Southlake are currently being
constructed and is scheduled to be a three (3) year project. A new website had been
created that will contain maps, timelines, and information regarding lane closures. This
page will be updated weekly.
New Business in Westlake: Stone Surgical Arts had their grand opening and ribbon
cutting ceremony last week. In addition, several businesses will be coming to Westlake,
including Lift Fitness, Eyes on Westlake, and the Sophia Elaine Salon.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the Town Council meeting on
October 26, 2020.
b. Consider approval of Westlake Academy Resolution 21-01, repealing
Resolution 10-35 and adopting an updated Vehicle Transportation Policy.
MOTION: Mayor Wheat asked for a motion to approve the consent agenda.
Council Member Langdon made a motion to approve. Council Member
Trivedi seconded the motion. The motion carried by a vote of 4-0.
Mayor Wheat then proceeded to Item #9 on the agenda. Item #5 followed in regular
succession afterward.
5. EXECUTIVE SESSION:
The Town Council/Board of Trustees recessed into Executive Session at 7:11 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Sec 551.076— Deliberation Regarding Security Devices or Security Audit to
deliberate: (1) the deployment, or specific occasions for implementation of
security personnel or devices; or (2) a security audit.
b. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near
the territory of the governmental body and with which the governmental body
is conducting economic development negotiations; or (2) to deliberate the
offer of a financial or other incentive to a business prospect described by
Subdivision (1) for the following:
- Front 44
- Entrada
- Project��YYZ"
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- Potential development on 55.12 acres located at Tracts 7C, 7F, 7G, 7H,
7L and 7M Abstract 648, William HufF Survey, Town of Westlake, Texas,
and more generally located at the northeast corner of U.S. Highway 377
and State Highway 170.
c. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Texas Government Code - FM 1938 access for proposed
Southlake development.
d. Section 551.073 — Deliberations Regarding Gifts and Donations.
6. RECONVENE MEETING
The Town Council/Board of Trustees reconvened into Regular Session at 8:39 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
None.
8. CONSIDER AN ORDINANCE AMENDING THE WESTLAKE CODE OF ORDINANCES,
CHAPTER 90, ARTICLE II, ROADWAY FACILITIES; AND CHAPTER 36-43, STREET
DESIGN SPECIFICATIONS, ADDING SUBSECTION (N) STREET ACCESS
MANAGEMENT AND CONNECTION.
Director of Planning and Development Ron Ruthven introduced this item. He stated stafF
recommended approval of this ordinance, which would provide a greater degree of
consistency between the Code of Ordinances and recommendations contained in the
Comprehensive Plan.
MOTION: As there were no questions or comments, Mayor Wheat asked for a
motion to approve amending Chapter 90 of the Code of Ordinances,
as proposed. Council Member Belvedere made a motion to approve.
Council Member Rennhack seconded the motion. The motion carried
by a vote of 4-0.
9. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND
ACADEMIC OPERATIONS.
This Item was heard by the Town Council/Board of Trustees following Item #4. Town
Manager/Superintendent Amanda DeGan noted that a presentation would be shown. Ms.
DeGan stated that she wanted to show the Council what steps have been taken throughout
the year for Westlake staff inembers and students and the reasoning for those decisions.
Mrs. DeGan then gave a brief historical overview of the plan that had been developed over
the summer months in accordance with CDC guidelines, which focused on prevention,
mitigation, and responding to the COVID-19 virus on campus. This information was used
on how preparations and protocols were developed at Westlake Academy. Recently,
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Page 4 of 7
feedback has been received from parents and others questioning the staff's adherence to
what has been published and required by the CDC (Center for Disease Control). Mrs. DeGan
then stated that staff has reviewed this plan over the last ten (10) days to ensure the
measures taken were being applied correctly based on CDC and TEA guidelines, as well as
experts at the county level. Recently staff spent thirty (30) minutes meeting with
epidemiologists with Tarrant County Public Health, as well as having conversations with the
Director of Tarrant County Public Health.
Mrs. DeGan then reminded the Council that the COVID response team, led by Mr. Carl
Tippen, was formed prior to students returning to campus, and had completed a training
program through Johns Hopkins University. This team is comprised of staff inembers from
various departments, and also communicate with parents and local health officials. Mrs.
DeGan then noted that since returning to campus in September, 46 cases have been
identified as positive or "presumptive positive". Most of these cases have occurred in the
last three (3) months, accounting for approximately forty (40) of these cases. In addition,
thirteen (13) staff inembers have tested positive, and transmissions appear to be more likely
within households. Overall, the number of positive cases in the area are trending down but
remain above the 15% occupancy rate for Intensive Care hospital beds being occupied by
COVID-19 patients. The CDC website continues to define close-contact exposure as being
within six (6) feet of others for fifteen (15) minutes or longer. At this time, staff
recommends that a fourteen (14) day quarantine period would remain in efFect, as opposed
to alternate ten (10) or (7) day quarantine periods. Director of Facilities and Public Works
Troy Meyer added that air filters have been added to each individual classroom.
Mrs. DeGan then noted that she had been in contact with other schools and compared
Westlake Academy's protocols to the data that has been shared. Westlake Academy's
protocols were not vastly different from these schools, and was consistent with CDC, TEA,
as well as Tarrant and Denton County guidelines. She then provided details of Westlake
Academy's methods of contract tracing and quarantine periods and recommended that the
quarantine protocols that were implemented on October 14, 2020 continue to remain in
effect.
Mayor Wheat then transitioned to Item #4 on the agenda.
10. PRESENTATION AND DISCUSSION OF THE RISK MANAGEMENT PLAN REPORT
REGARDING THE COMMUNITY RISK ASSESSMENT AND STANDARDS OF COVER
CONDUCTED BY EMERGENCY SERVICES CONSULTING INTERNATIONAL.
Fire Chief Richard Whitten introduced this item. He began by stating that one of the
strategic objectives that staff has recently completed pertained to the Standards of Cover.
He said that in the previous year, the Town contracted with Emergency Services Consulting
International to conduct a community Risk Assessment and a plan for Standards of Cover.
This is a strategic tool that illustrates where the Town currently compares to national
standards and also provides the Town Council with the information that will help determine
what level of service they would like to provide.
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Sheldon Gilbert with Emergency Consulting Services International provided a presentation
to the Town Council on the results of the study. He explained the observations, conclusions,
and recommendations for the department based on this study. The study also included the
residential fire'�critical tasking"elements that were critical, noting that the department was
"lean". Mr. Gilbert then explained the service demands, temporal analysis, incident density,
and response time maps. This study also recommended an additional fire station on the
west side of town and a ladder truck as the Town of Westlake continues to grow.
li. CONSIDER APPROVAL OF RESOLUTION 21-05, AMENDING RESOLUTION 09-02
THAT ESTABLISHED A POLICY FOR NAMING TOWN OWNED FACILITIES AND
PARKS, AND TO PROVIDE GUIDELINES AND STANDARDS FOR THE SUBMISSION
OF INDIVIDUALS OR ENTITIES FOR NAMING OPPORTUNITIES.
Director of Public Works and Facilities Troy Meyer provided a brief presentation of this item,
and briefly covered the six (6) current standards in the naming policy. Ms. Darcy McFarlane
then presented a history of the policy; showing the changes that have been made since
inception of the policy and potential considerations for future changes. After a brief
discussion, the Town Council chose to table this item to be addressed at a later meeting.
12. CONSIDER AN ORDINANCE AMENDING CHAPTER 90, ARTICLE II, TRAFFIC AND
SPEED CONTROL, DIVISION 3, SPEED, SECTION 90-79, CERTAIN STREETS,
ADDING SUBSECTION 16, AS AMENDED, TO ESTABLISH A PRIMA FACIE SPEED
FOR SCHWAB WAY.
Director of Public Works and Facilities Troy Meyer introduced this item. He stated that a
speed limit was required to be established for Schwab Way, which connects SH114 and
Ottinger Road. Although it was designed for a speed limit of 35 mph, staff recommends a
speed limit of 30 mph.
MOTION: Mayor Wheat asked for a motion to approve amendments to Chapter
90, as stated. Council Member Trivedi made a motion to approve.
Council Member Langdon seconded the motion. The motion carried
by a vote of 4-0.
13. COUNCIL RECAP/STAFF DIRECTION
Obtain CDC information related to ventilation.
14. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under"Future Agenda Item Requests", an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item's relationship to the Council's strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing
for adequate time for staff preparation on the agenda item.
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None.
15. AD]OURNMENT
There being no further business before the Town Council or Board of Trustees, Mayor
Wheat asked for a motion to adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Trivedi seconded the motion. The motion carried
by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:38 p.m.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
APPROVED BY THE TOWN COUNCIL ON JUNE 7, 2021.
ATTEST:
Laura Wheat, Mayor
Todd Wood, Town Secretary
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T x e i o w H o r
WESTLAKE
nisnNcrivE Hv nrsicN
TOWN COUNCIL AGENDA ITEM
Regular Meeting - Consent
Monday, June 21, 2021
TOPIC: Consider awarding the bid and approval of the firm Weaver&Tidwell,LLP
to perform the Town of Westlake's independent auditing services for a three
(3)year period,with the option of two (2) additional years, and authorizing
the Finance Directar to eXecute the FY 2021 and subsequent years'
engagement letters on behalf of the Town of Westlake.
STAFF: Ginger Awtry, Finance Director
STRATEGIC ALIGNMENT
i � � . � . . , ; � • � � � �
High Quality Planning,Design&
Development-We are a desirable Increase
Transparent/Integrity- Municipal& Transparency,
driven Government Academic Operations �'ell planned,high-quality Accessibility&
community that is distinguished by
exemplary design standards. Communications
SUMMARY
A "Request for Proposal" was published in the newspaper May 9 and May 16, 2021, and posted
on the Town's website May 7, 2021, with sealed proposals to be received by May 31, 2021. We
received two (2)proposals to perform the Town's audits from Patillo,Brown&Hill,LLP (PB&H)
and Weaver & Tidwell, LLP (Weaver). An approved AICPA Audit Proposal Evaluation MatriX
was used in the awarding this bid. The local firm of Weaver and Tidwell, LLP (Weaver) scored
higher using the evaluation tool taking into effect many valuable aspects needed in an auditing
firm and the best value for the Town of Westlake. While Weaver allocated more hours to the audit,
the lowest proposal in cost was from Patillo Brown and Hill, LLP (PB&H). However, please see
the attached Proposal Evaluation Matrix for reasoning behind the scoring.
PB&H did not submit the required Fom 1295 as requested. Several staff inembers assigned to the
Town's audit in both firms have reviewed audits submitted to the GFOA Certificate of
Achievement program and will be helpful in implementing any new ideas and giving constructive
feedback regarding our award submittals. Weaver's schedule was preferred over PB&H especially
regarding the timing of the first few sections of the audit: planning & risk assessment and
fieldwork. PB&H schedule appeared to be very compressed. Please see the attached analysis for
more details regarding the selection of a firm.
Page 1 of 2
COUNCIL ACTION/OPTIONS
Council may approve or deny Staff's recommendation of the selected auditing firm from the two
proposals received and provide further direction.
STAFF RECOMMENDATION
Approval of the resolution to award the bid based on a detailed evaluation (attached) and approve
Weaver& Tidwell, LLP to perform the Town of Westlake's audits (municipal and academic) for
a 3-year period with the option of 2 additional years and authorize the Finance Director to execute
the FY 2021 and subsequent years' engagement letters on behalf of the Town.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $41,000-Municipality; $20,000-Westlake Academy
Funding Source: Multiple Sources - see comments below
• Municipal allocation between the General Fund (70%), Utility Fund (15%) and the
Visitors Association Fund(15%)
Contract: Yes Forms: Forms 1295 & 2270
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
N/A
ATTACHMENTS
Audit Proposal Evaluation
Resolution with Exhibit"A"— Selected Proposal of Weaver& Tidwell, LLP
Page 2 of 2
Town of Westlake Audit Proposal Evaluation Matrix - June 2021
This tool can assist in evaluating the various proposals from CPA firms interested in performing your audit engagement. Keep in mind that low cost should
not overshadow value and audit quality.
Step 1: Grade the various criteria outlined in the proposal. Assign points based on the range recommended.
r'roposal Crit� ints 'PA Firm A CPA Firm 6 nmments
A roach to Audit Qualit 25 oints max Weaver PB&H
The proposal outlines an audit approach that is tailored based on obtaining an
understanding of the organization's activities, operating systems, personnel and W-much more detail on approaches&
special needs. 0-5 5 3 importance of them to our audit
The proposal indicates an audit approach that is tailored based on the firm's PB&H-No mention of WA or Affiliates needs,
advanced understanding of your organization's industry. 0-5 5 3 uniqueness of our org or needs
The proposal outlines the firm's processes for ensuring an efficient and effective W-dedicated more hours to our audit(which
audit process. doeS effe�t prioin9 diff)&timin9 or s�ned��ed
�-5 5 4 work more spread out and desired
The proposal showcases the firm's commitment to providing quality audit services by
voluntarily adhering to higher standards of audit quality. This is evidenced by
sharing their current unqualified peer review report resulting from the American
Institute of CPAs external peer review process.
0-5 5 5
The proposal indicates the firm is a dedicated member of one or more of the
following firm-based voluntary membership quality centers for firms that perform
audits:
•AICPA Center for Audit Quality
•AICPA Private Companies Practice Center(PCPS)
•AICPA Governmental Audit Quality Center
•AICPS Employee Benefit Plan Audit Quality Center
•AICPA�PCPS Center for Plain English Accounting 0-5 5 5
Team Knowled e and Ex erience 30 oints max
The proposal highlights the firms commitment to professional training and staff
continuity. 0-5 5 5
The proposal outlines qualifications, industry experience, licenses and strengths for
all partners.
�-5 5 4 W-more details provided here in proposal
The proposal specifies the strengths of assigned team members as well as their W-sressed importance of team continuity and
years of prior experience in the particular industry and type of engagement. o�erai�omm�n��at�on needed for o�r
0-5 5 3 organization
The proposal identifies how the firm will comply with applicable industry reporting
regulations, if applicable
0-5 5 5
The proposal provides the firm's background,client base, licensing information and
years in business.
0-5 5 5
Proposal Criteria Points CPA Firm A CPA Firm B Comments
If the firm does not have relevant experience in your particular industry,the proposal
specifies that the firm has identified a firm with the applicable expertise/specialty to
affiliate with to assist with this engagement and provides the affiliate firm's
qualifications, background and experience. 0-5 O O Neither firm addressed this specifically
Uni ue Qualifications 10 oints max
The proposal conveys a positive and confident feeling derived from the firm's
business beliefs,communication practices and unique qualifications of which lays
th0 fOUlldat1011 fOf 8 tl'UStOd I'0�8tIOIlShI . W-stated importance&provided deeper detail
P 0-10 5 3 on approaches&value as our auditors
Value Added Services 10 oints max
The proposal provides a listing of additional value added services the firm provides
beyond the audit engagement. (e.g. proactively monitor and communicate topics
relevant to your financial and business operations all year long that may impact your W-clearly evident throughout proposal with
future success) emphasis;also industry reputation well known in
0-5 5 3 P�o�idinq
It is evident that the firm understands our business and our challenges. The firm is
committed to being our business advisor, beyond the audit engagement
�-5 5 4 W-more detailed with help beyond the audit
Sco e and Pricin of the En a ement 25 oints max
The proposal clearly provides a framework for the scope,timing, steps and
resources to complete the engagement. 0-5 5 5
The proposal specifies the price for the engagement and how it will be billed. 0-5 5 5
The proposal specifies fees to be paid to specialists for the engagement(if any). w-no sPeo�r�o Speo�arsts rees oaed b�t tney do
�-5 3 4 not charge any extra fees;all-inclusive
The proposal addresses all items requested by us whether verbally or in the RFP
0-5 5 5
W-more hours allocated to audit effecting price
difference,perception/details of unique value
The proposed fee is reasonable based on the experience, unique value and greater, all inclusive pricing-no extra charges;
PB&H-pricing seems to be low for
knowledge the firm brings to the engagement. scopeiUn�qUeness of oU�o�g a arr�i�ates piUs
perception of need for add'I charges including
�-rJ 3 4 out of pocket expenses added.
Total Points 100 86 75
Step 2: Based on the above grading, document your decision to award the engagement to the proposal with the highest
oints.
Based on the evaluation matrix scoring, specifically regarding a more detailed and personalized approach to audit quality, more hours alloted to
audit, &the stated detailed philosophy and commitment to on-going assistance throughout the year, Staff's recommendation to Council is to award
the bid and approve the firm of Weaver&Tidwell, LLP to perform the Town of Westlake and its affiliates auditing services.
TOWN OF WESTLAKE
RESOLUTION NO. 21-20
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AWARDING THE BID AND APPROVING THE FIRM OF WEAVER& TIDWELL, LLP
TO PERFORM INDEPENDENT AUDITING SERVICES FOR A 3-YEAR PERIOD WITH
THE OPTION OF 2 ADDITIONAL YEARS AND AUTHORIZING THE FINANCE
DIRECTOR TO EXECUTE THE FY 2021 AND SUBSEQUENT YEARS' ENGAGEMENT
LETTERS ON BEHALF OF THE TOWN OF WESTLAKE.
WHEREAS Section 103.001 of the Local Government Code requires that a municipality
shall have its records and accounts audited annually and shall have an annual financial statement
prepared based on the audit; and
WHEREAS Section 103.002 of the Local Government Code requires that a municipality
shall employ at its own expense a certified public accountant who is licensed in this state or a
public accountant who holds a permit to practice from the Texas State Board of Public
Accountancy to conduct the audit and to prepare the annual financial statements, and
WHEREAS the Town Council is committed to the financial stability of the Town of
Westlake and feels it is in the best interest of the citizens to award the bid after a proposal analysis
was completed and obtain the services of this firm to perform the Town's audits as set forth above;
and,
WHEREAS the funds to facilitate the audits will be included in the proposed FY 2021-
2022 municipal budget and the subsequent year's budgets as necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby award the
recommended bid for auditing services and approves the firm of Weaver & Tidwell, LLP, to
perform the Westlake independent audits for FY2021-23, with a possible 2-year extension option,
attached hereto as Exhibit "A"; and further authorizes the Director of Finance to execute this
agreement via engagement letters for FY2021, and noted subsequent years' letters, on behalf of
the Town of Westlake, Texas.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this Resolution shall become effective from and after its date of
passage.
Resolution 21-20
Page 1 of 2
PASSED AND APPROVED ON THIS 21st DAY OF JUNE 2021.
Laura Wheat, Mayor
ATTEST:
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 21-20
Page 2 of 2
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Proposal for Independent Audit Services
The Town of Westicake
May 31 , 2021
John �eB�rro, CPA I Parfner, A�dit Services
Weover ond TidwelL LLP. I �300 NortYi Field St S�ite 1000 I Oallas,TeKas 15201
9J2AA8_69]O I jotin.deburroCsweoveocom
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CONTENTS
Executive Summory-._....._ __. ' ........... .. . ....... . . . . . .. . . . . _....._............. l
License to Procfice in Texos....................._.".._._............................._.._................._......._......_......__"..............3
400lificotion ond ExPerience of tlie Fi�m__..........._._..............._....._............._..._....__._._._.._................"...3
Qaolificotions ond ExPerience of Portner ontl AvtlHin9 Stoff......."'......_....__.........._........"."......................_J
Similor Engagements wifh Oflier Govemmenf Enfifies... ._._.l3
ScoPe ond Aodif APProoc h................._............................................._"""......._._..., l 5
ProPosedSc6edule"_..._..._._........""..__......_............."_........_..._........_.._.._._._....._._...................._"_.._..._25
OtM1er Informotion ond Conclutlin9 RemarKs.__.....__................................._._.._...._........................_...........27
Costof Services Schedule..._........."._.."......................_.._."........_........._...__._................................_...._........31
Hovse Bill 89 Form Cs�9ned)"........._.........__............_..___._........"..........."......."......_...._......."........._......__..._33
Hoose Bill l 295 Form�si9netl)-.........._......"............."................._......................._..._................................_..._34
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Moy 31. 2021
Gin9er Awfry
oirecror of Finonce
Town of Wesfloke
1500 Solono BNd, Building 7, Sfe. 7200
Wesflake,Texas �6262
RE P�oposol For Inclependenf Au Jii 5¢rvices I �021 RPP
�eor Gingec
In todoy's env onment,the Town of Wesfloke (}M1e Town) faces increasing pressure �001
from oll sitles. cifizens, b�sinesses ond employees o0ke all hav¢ demands for T
enhanced access ond services; taxpayers are p�shing for oddEd }ronsporency;
ond oversi ht bodies contin�e to ctian e and - d r tin �s. Q on�eQrnment ciian�s
q 9 cxpon epor g req�iremen ly
Meating all of ih�se preswres InvoNes a great deol of b�dgetory ond operotional
mplexiiy, plus o ncorlY priceless commodlty: time. Often tosked w'rth irying to ���
do m nd m witM1 less,yo�r finoncfal opero}fons statf vmply doNt hove time
to be overb�rdened by your onn�ol o�dlt Qiles S towns
TfioYs wh�r� W�av�r com�s �n. ���
Ai Weaver. svccess isn't b�ilf on ¢ngagemenfs—iPs b�ilt o relotionsFiips. We LocoVre9�onol entities
nt fo c ntin�e our losiing client relotionsFiip with yo�,with 1he same ongoing �
mitment to responsiveness, c oFlon ontl contin�ity. We'll continuc fo �
look fo�ways 10 balonce etfictency and I novation fo bring you il�e besi o�dit SCM1ooI districh
expe�ience possible, enwring our s�ggastions for improving fl�e efficiency ond
affectivanass of yo�r financial processes ramoin procticol ond relevont to yo�r ��+
broader, long-term objecflves.
SioTe ogencies
With my si9noWra below, I confi�m fhot 1 am tFia contoct person o�}M1onzed to ��
onswer fecFinical, price and/or confroct questions, ontl riioi I om a�iho�ized to
bind fl�e c mpony.This proposol is olid for o m nim�m pe�iod of 90 doys
�bsequeni to ihe RFP closing dotevl look forword to}he opport�nitY To discuss o Counties ond counfy
proposal, as well c s Fiow Weava�can contin�e to ossist fl�e Town witFi ochieving its �ax offices
tinanciol reporflng objectives ond long-te�m goals.
Sincarely,
John �B�O, CPA�ASSVranCe Services
9J2448.69]O I john.deb�rroQweaver com
Weover ond Tldwell, LLP_
2300 NortYi Field Si. S�lte 1000 I�ollas,Texos]5201
Moin:9�2490.19�0
CPAs AND ADVISORS I WEAVER.COM
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Executive Summary
With 70+ yE�rs of cxparience serving c�7ovemmentol en1l}ies, o�r clients know �
}FiEy can co�nt on �s for rcliable and personc�l service, op�n commvnication,
on-time con-�pletion and an eFFicfent, no-s�rprises engogemcn}. Weavei'will
laverac,�.e our honds-on cxperience wiTYi yo�r opero}ions and syslE+ms 7'o provlde
o seamless approoch to yo�r avdit in ihe most efficient monn�r possible.
WI�oYs more, wifFi severol years os tHe Town's finoncial o�ditor, Weover I�os o ainique
window into yo�r complex operoTional siruct�re and the nuonces of yoair orgonization's
needs. Leveroging our deep, instii�tionol knowledga enobles �s to foc�s more
immediately on yovr key arec�s of nead. TYi2 end res�lt is no} only st�earnlininy procass25
c�nd incieasod cost-eftectivEness in Yhe engacJeiriani, b�i colloboro}ion cnd tr:aining tYiot
fielP Yo�r finonc� deportn�ent operotE c�t peak Pfticlancy.
WifM1}his proposol,Weover commits to providing o �dit of tinanclol statemenis for fhe cntitias lisfed in
fhe Town of Wasibke's req�esi for independenf a�dit services docvment for ihe fiscal years ending
Septembar 3Q 2021. 2022 and 2023, witti tFie option of oudlflng }he financial stafemanfs tor eocM1 of}he
fwo s�bseq�ent fiscol yeors. Tl�ese o�dlts o e to be perto�med in ordonce wiin generolly accepted
uditing stondords (U.S. GAAS), tFie standards set forth for finonciol oudits in iM1e US. Compfrolle�
GeneroPs Govemment A�di>ing Sfonda�ds (GAGAS), fl�e provislons oF ihe federal Single Audi}Act
Amendm¢Ms antl Tlfla 2 US Code of FEdErol Regubtions (CPRJ Port 200, Uniform Adminisfrotive
Req�iramenfs Cost P�inciplas ond A�rdif Requirements for Federol Awords (Unifo�m G�idoncef_
B�t o mitmenf to yoo m m e fFon m eHng the bore m m: O�r goal is to h��lp yo� meat
your oper�otional challangas with c erbY providing you witF real valme beYond m check fl�e box"
mplionce. In otlditiori to c mpleting yo�r o�diT on time and witFi }he f�wesf pos�ible tlemands on yo��
sioff, w wlll olso contin�e to work to help yo� navigote cFionges in guidonce ond best procM1ces. and
loy ihe fountlotion for ocFiieving yo�r longer ierm operafionol ond sirotagic objecflves.
Kev bene£ts ot work'nq w"iM1 Weover'ncl�de:
. Experience in m Ncipal e enis. WitFi m e ihan 300 qovernm¢N clienls— cluding 4D+
cipol clien}s ond SO+ GFOA o ord reclpienr}s—Weav2r professionols undersiond }he
mplexifles of m cipol o vnHng, fade�al and stat� f�nding, ond iM1e n s of speclal
reporting for single avdits. we have o niqua w ndow in+o ciHes' operotions Vsystems and culture.This
inslghf enobles�5 io focilifais a more efficient oudit: to m e f�lly�ndersfond yo�r reporting
raq�iremeMs and risks: and to provide recommendotions 1M1a}are tr�ily cvstomized 5o Yo�r needs,
n J consiroinis_
> HigM1-q�olify wori<ontl on-fime delivery. Weover's rep�tation tios been b�ilT on Prie qaiallty of o�r work
nd o r oblliiy to s+oy o cM1ed�le and on b�dget We o a dedicofed to m eifng iM1e llmelines ond
other commitments set forth in �proposol—whotever}he fotore holtls. ���in9 2020, Waover
demonsfratad ihat o�r remote working tecYinology ond management proctices giva �s tM1e obility to
mpleTe o�dits on time, e wFien cllent offlces ore closed and stoff a ottered, wo�king
otely.Our robust c olion ond q�alify oss�rance processes e robled �s to maste�a
cM1011enging seoson ond prepocretl�5 to be as fleuibla os neaded for tuture o�dlis.
T¢cM1Tcdl Propo5al�or Intlepentlenl Autliting Services l Town ot Wez�IpK2
WoovorandIICYweII,LLP. I Pd9al
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,. �omm,�r„e�,�a o�so,�9 � at,o�. F�e4�e�.. effe�.��e o.,d �o�,e=t �or.,m��,�a��o� ,_��,r��a� ro
ssf�l oudit Yo�r por}rner on1d engogemeM team leatlership provide m ch m a thon
oversighi and occo�nioblllty d�ring}he a�dit—fhey will remoin Fiighly occasible ihroo�gho�i ihe
yeor as any q�eslions arise.
_ Large-firm r s, personol s rvice. Wifl� Weover, yo� n ver get lost in tM1e crowd. O�r¢xt2nsiva
bench of knowled9eoble government o�dit professionols m n tockle even fha mo51
mplex o�difs ond aggressiva timalinas ond we never bse sght of}he neetl to provide Fionds-on,
yeor-ro�nd service.
A Commitment to Excellence
o���o.e..oi.,es d��..e ..�.r�auy e�e.yrn�.,g we do ar wea�e.—+ne.,,ay we work, tha woy w op�.are
nd }M1e woy we s cfienis. Weover's c oiues help�s creale a cWt�re of e alle ce o
}M1e tirm by addre sing s}rotegies }hat enhancero�r work¢nvironmanf, career tlevelopment opport�nlfles
ond fha overall well-being of o�r team members_
Our Gore Vaiues
� � ���� ��1� � ��� �x �'let� �� �
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A Commitment to Your Success
Ultimately,to�Weover, s nY abo�t speciflc engag�m¢n}s;iYs obouf relotionsFilps. We wlll
contin�e o�r iasting,collaboraflve�ala5ionship wifh You,wiih on ongoing foc�s on conflnWty,
r¢sponslveness and comm�nicaiion_
To ihot and, yo�r en9agement feam will provid� m ch m e ihon o rsighi ond occo�nicvbility during
fhis engogement—ihay will remain ovailoble to you wheneveryo� M1ove qveslions. Wifh iM1is added
lavel of g�idonce and sa�pport. fhe Town c n be confident in mitment not only to helping yoo
meet your Immetllofe finonclol reporiing objeciives, bvt Yovr long-lerm simtegic gools os well.
TecM1nical Proposal for Intlepentlenf Aoditing S�rvices I Tawn of Wesl�aKe
W9c�ve�oncl IiclwclL LLP. I Yoge 2
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License to Practice in Texas
Weover ond all assi9ned key professonol ond I �
�bconiroctor staff are prope�ly r�g starEd ond licensed - .� +��
to proct ce n the Stais of T¢xas. � -=� . � �-.. . ..
Wsave�is Ilcensed to procflce occo�nlancy in Taxas. We '� o E�cE R^�o iioweu.�.�.v.� I
are o r�gistront wifti iha T�xas Siat� Boord of Public Foarwonrr�Trsia��o
Acco�ntoncy undar Saction 14 of Prie P�blic ' 6 I
Acco�ntoncY Act ot 19J9,Texos Revised Civil Siatutes, '� �,,,.����e��e io c.o��..s s�3+rzor
Artide4lo-I_ II F on�«�neio.voiveo ro�rvoac_.aeei �
The proposed engpgamanf parinar ond key oudit teom - ---'�-----"---
leodersl�ip (monogement level ond obove) o eocFi Ilcensetl bY fhe Texas Sfo�e Boord of Public
Acco�ntoncy os Certitied Public Acco�ntontsr�
Qualification and Experience of the Firm
Size of Firm
Fo�nded in 1950,Weover I�os been providing o r , odvisory ond olher servicas to govemmanf
nflttes for sevan decodes. Wlfl� 12 offices from c ostdo-coost, and more }han 800 totol shoff,w
commltted to helping our govemmenl clien}s meet�eg�lotory r¢q�iremanis, but w olso bring o long-
t¢rm parspactiva to Yielp }M1am improve fhair operotions ond s s. By helping cllenTs to b�ild ma1�re.
sfrotegic procasses and govamonce. we position tM1em to m rveffecflvaly atldress problams, flog
potentiol issues sucl� os iro�tl or loss, ond ocFiieve complionce�
Ai Weav�r. IMere o - c-fits-all" ol�fions. Wc c nbina Ieotlin9lecFnical Imowlecl9� wiifi
spacific indusiry exper ence�to,provlce fiigM1ty �uslartiizcd services failored }o eocF� clienYs needs.
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HIgM1a tluc:rtlan (� IT ntlNsory crvlcc .
•L� Pro(esslonpl servlces crvices
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aRcnl c [.[c"Y � P o�envc nntl Ogn n servlces .
� Ho ���v Cn As urance Se m o ti .. -
Te ob9y utllt. mpila �
F� �;�7 Em"v�oce" „e"�:v�'.,:,,;,d,. 40
p���n����i�� �����o�s soc r poru�g Top 40 Firm
011antlfl�� Attc.�.[z� Il0}IOIIWICIB A„`�`a`
HcaltM1 care't i IFRS assc¢smcn[and convc�slon GLOBhI.
Manufnctw'in9 nnd tlls[�Ibut�on
Best of The BesT
ouaam sa.v Tax Scrvices Firms (2019) n�e,c�aie
Rcncwablc cnc�9Y Fcdvnl�n'
Statc�ntl ocal<nx
intcm.uona�t,n ��TIAG
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TecM1nical Proposal for Intlependeni Aoditing Services I Town af WesllaKe
Wzover cind Tidwel6 LLP. � Poge 3
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Size of Firm's Governmental Audit Staff [.�
Weaver Yios sarvecl govemmentol entitias for GP
70+ ye�is, incl�ding tl�e Town of wEstloke and «
MEETING YOUR GFOA AWARD ,.���,�;���:��
so�'t�E of iYia ncition's loigast cifiEs, sCf�001 RECOGNITION NEEDS -
distr'icts ond stote-f�nded en}i}ies. Weaver's
dedicoted govemmenT, F�igher ed�caTion and � 50+ enflfles c�rrently receiving iha
noT-for-prolit o�dif proctice is one of iFie GFOA Certificate ot ncnievement
lorgest ind�s4ry proctices in The firm. More ttian � Nine Weover stoff on the GFOA
l20 professionols ore focused on tFie specific 5peciol Revlew Committee
needs of these dients, performing ovdiT and � �'o�r partne�ond technicol review
edvisory services fo� mo�e TF�on 300+ Partner ore members of ihe GFOA
government entities eoch yeor, ind�ding: 5peciol Review Commlttee
> 40+ m cipolities
� 50+ independenl school dist�icl5
. �00* locai c ntl regionc i ogencies
n 25+ sta}e agencfes/siafe-f�nded eniiiies
� 50+ entities }hot o olly receive GFOA recognition
0 11+ counlles ond Prielr tox offices
Beyond frodRlonol o ol finonciol oudlt s rvices, Weavar's 120t govemment o e profassionals
are expenenced wlth sngle oudits, compliance and fhlyd-pariy oudifs, ond Comprehensiv¢ Ann�al
Flnanciol Report preporatioNreview for GFOA recognition. In foct. n e Weover professionols c ently
n ihe GFOA's Special Review GommlHee. Addlflonol porficipalion in key standards-settingrbodies
If1CIVCIE'S1
> Mamber. AICPA Stafe & LOCoI Govemmeni ExperT Panel
> Member. AICPA Govamment A�dlt Quolity Cente� (GAQC)
✓ Membar. GFOA Speciol Review Committee
� Member. AICPA Council
> Member, GFOAT Financiol Reporting and Regulotory Response Commlttee
TRUSTE� BY GOVERNMENT_ More tM1on 300 govemment cniities �ely on Wac�ver's
knowledge of indusiry best prnciices to provide I�olistic ond efficient assurance ond
odvisory services— and we never lose sigl�t ot o�r dienis' need io be effective �
stewards of the public dollars }hat s�pport }heir doily operations.
we are experienced not only with ann�al finonciol audi+s, b�i federol ond s}ate single o�dits,
CompreFiensive Ann�al Financiol Report praporofion o w tor GFOA recognition,gront c mplionce
nd third-porty gront c mplionce oudits. We hove s ed approximately 100 antities }hot receive
federol f�nding s�fficlenot for a s ngle a�drt, incl�ding eniitias axpending m e }M1on $100 milllon In fetle�al
ond s+ote gronT o ords. In oddition,we olso provide govemmeni clienis with intemol oudits (bofh
ouiso�rced and co-sov�cetl), risk assessmenis, risk m ogement consulting, business process
improvemeni, IT o�d1Ts, ticta analytics and forensic occo�niing.
TecFnical Proposal ror Intlependenl Audi�ing Services I Town of W¢siloKe
Weovcr nntl Tidwall, �.LP. I Puga <
�- ,
weaver �
Office from WhicF� Engogement Will Be ;;
Performed
This enqagameM will be managed and staffed with resources trom
o�r Oallas office.
In oddition, all of Weover's professionals work collaborotiveiy ocross
bcations, so if engagement needs dictafe we ore able fo drow upon
additionol r�so�rces and in-M1o�se s�bjecf matter odvisors_ Wiih il�is � ^"^n"^`°'•��'^
leveroged model,Weover is oble to offer yo� o �slomlzetl teom fhat Texas
otljusf dynomicolly ond quickly to meet yo�cneeds}hro�gho�t all
stoges ot}M1e o�dtt s n. It olso e obles �s to provide an efficient �io�o.o..,
effecttve o�dli wi1Fi odded innovoi on. 1Fio�ghT-leodership antl inslght. ---'-'-
Si�nce 7950
Number and Nature of Professional Staff
O Weover tokes o f�nclion-specific approoch io engogemenf stoffing:we focvs on
� �everog�ng the rigM resourcas oi ihe rigFii times e nng ihai teoms ore assigned
��O bosad on ihe specific tosks req�ired during eocFi of ihe o�tli1 phases, as well os ihe
Ifiming of}hose tosks.
Tl�e re s for}his engagement hove been cFiwen speclfically fo�ihei�broad �ndarsionding of
p�blicfsoector ond a�difs, os well os 5heir technicol obility, experience ond monagemenf skills.
> John �eBurro, CPA, who hos m e }hon 20 yeors of expe�ience leadfng govamment oudifs, will
be engogemant poriner. In thisorole, John will be responsible for}ha overall monogemant of il�e
� en9o9emenl
> Porfnar Saro �empsey. CPA.will be responsible for technicol review
s Leoh Reeves, CPA, will se�ve as en9a9ement monoger
Addillonal taam members will 1ncWde:
r Senior Associote, Jocqueline �ioz (t�ILiime)
r one to iwo oddllionol oudR associares, as needad (i�ll-time)
TecM1nicol Pwposol for Indepentl¢nt Aotliting Servicesl Town ol Wes}IOKe
Waovol Ontl Tciwall.LLP. � Vpg¢ 5
weaver3�
Quality Control
Review ""'"'"
Exte ol Pe s designed to m m m � �
giverihe p�b�ic oddlflo ol �� a w„ =...,w.,..m.a�<.�...u..�o.nii.w.,......ene..ai.u..i.......i..a.o..,...o-W
confidence in ihe q�olity of o o�dit � -
and a niing practice. As wch. �-,6_.g.�,�
ary ihraa years. the firm engoges ,.,,...� .,.
ndependenf accovnfing firm to
determine whetl�er o�r qt�ality
onirol po6cles ond procedures o
s�itabiy des�gnad, ond.,.hatnar o F_idrR.�f Ily.
fechniq�es for implemeMing ihese «.,.��i����.,muF
policias ond procetl��es complY�'ith
profassional standords. ^��^-���^^•�••^^�o�+�^^^�
Each pe�r raviaw has also incl�tletl ==".•"ei9
a raviaw of govemmentol o�dlt
n9o9e n}s. as mandated bY ������•��•�••••������'m.••�
e me
AICPA Pe r Rev stondords ond
GAQC req�iremenis. m
Weover Y�os received ..,,���..,.e,...�s.........,.��
unmodified rePorts on every . .y� .."`.,"�""•�"`••�M�••°`�.,�`�,�"�•.'
peer review to dote. .�..��.m.,_,m...e�.�da.,.........�..me�a_��...e,.,.d..<.e_.,�-._,..�.<o,.�
UltimotelY. Pee�revlew is ..i.,,.,...,.e,a..�,�..e�..e�....... om�...e,..�....e..<.-....e.w.�.......m...m...,......»........
adminlstered by fhe AICPA Nationol ........�.......a..idii..
Peer Revlew Committee (NPRC)_Our o,,....�,�e:��..:..e..o...,..a..a..e....a.�.....�......._..a..,..m,�.e�..e�..i.._..<...r�....
lotesT Peer revlew wos o ePtEtl bY •�."4"�'�•"�"`W•`��.
}he NPRC in Febr�ory 2020: Weover ^^�'^°"`""••"'m'��'•T"�
receivad o pass rafing, }he hlgl�est ..o�=,...
grode ponible. •.e,.er.e.a...<..�......e...m��..�..,a�...�..e.e,�...,...�:o�...«z_,.o..•�.....�
Reviews and ,�,.m�,.._.��..�....,......e,e�o�,....
�isciplinary Actions ""."".""""'""'..,""«"."'..".'"
We are not awore of onY field or V6Yi^µ���•Y'A•ID.•^.^V^�•}� ,•,"'•��••••"� `Y
dcsk re s il�o}have been
parformed on Weavar o�difs in }ha past ihrae yeors. No findings M1ove been eporled to�s.
TFa firm was fM1e wbjecf of o repnmantl bY iFa T¢xas State Board of Public Acco�ntoncy doted
September 20,2018_The mofter relofed to PCAOB por}ner rotofion req�i�emenis for certain broker-
aeaie�a�d�ts.
TecM1nical Proposol for IndepantlenY Audiflng Services I Town af WesiloKe
WBOVEr Und Tldwell LLP. � Poge G
,__
weaver -
Qualifications and Experience of Partner
and Auditing Staff
Our Team to Serve You
Serving m cipalities req�ires sp�cific technicol knowledge ond industry InsghL We inv25t both tim�
nd m ay to ens�re that o�r govamment ond not-forproFlf professlonals ara always af}h� forefroni ot
best p ociices, ond stoy obreost of the lotest g�idonce,regubllons ond othe�trends aff�cting citias.This
enobles uz to continue to provide the mos+efFlcient ond ImpaciftA a�dit for iha Town.
Qualificotions for kay teom members ore provided on the following pages.
Wauver is well-reso�rced to continue to perform the Town's oudit services witFiin iFia
timefrome required, witl�out socrificing quolity- Witti this leveroged model, Weover is
able to offer you a customized team tl�at con scole dynomicolly ond quickly to meet
your needs t!'irougl'ioui oll stoges of tl'�e a�rdit. It also enobles �s to provlde an efficient,
effective oudit witYi odded innovotion, tl�ough�t leoderehip ond insigFit.
Tec6nicol Proposol for Independent Aotliting Servicesl T�wn Of WESiIOKE
Waovcf and Odwell, LLP. I Page ]
��
weave r�
JoFin DeBurro, CPA I Portner, AudiT Services �+r�
John hos 20 yeors of experience monaging ond perforrciing o�dits for m�nicipolities ontl � �
otM1er govammental entities. He manages ann�al financial a�dits for�ntities witFi
governmentwide net positlons In excess of$500 million; prepores oudii reports For ��
approximoicly n-ne antitles, all of which rec�iv� fh�GFOA oword; ond reseorches prope�
nting for complax fransoctions, o sisting clients wlth }Fie lmplemeniaifon of new
nting stondords_ Wirii JOFin's extenslve govemment and noFfor-profit axparience, tie is o sougM-
ofterospeoker for indus}ry conferences ond }roinings.
Representofive Cltent Experience
� Town of Wesfloke - City of Lewisville
- Town of Foirviaw • Qiy of MCKinney
� Town of Li}flc Elm • Crty Of Mid10}hipn
- Town of Trophy Club � City of M��phy
- Ci1Y of Coppell � City of Southloke
- Ci1Y of}he Colony � City of Wylie
- cnv of oe�ro� - F��s�o iso
� CitY of Frisco - Hic)hlond Pork I5�
� City ot Greenville � Reeves County
� City of Kellar
� Trophy CWb Municipol Utifify �Isirict
Professionol Involvement ontl Recognition
- MembaL Texas Soci¢fy of Public Accounion}s (TXCPAj ond l}s �ollos chapter
- Mamber. P�otesvonal Standards Gommittee Gov�mment S�bgro�p.TXCPA
- Mamber. Americon InstiT�te of Gartifi�d P�blic Acco�nton}s (AICPA)
• Member. GovemmenT Finance Officers Associotion
• Member. Govamment Pinonce Office�s Association of Texos
� Member. Speciol Revlew CommRYee of ihe GFOA
� Member. Planning Committee,Texos School �Is}ncis Ann�al Acco�nting ond Auditing
Conterance
Etl�cation ontl Certiflcoiions
- Cer�ifiad P�blic Acco�ntoN,Texos
- Moster oY Science, New Hampshire Gollage
- 6achebr ot B�siness Adminislration. llnivarsiiy of New HompsFiire
• C��ranfly m ets c ntinuing professional ed�cafion r�quircd by generollY a eP1ed 9a"emment
�citting stondords (IIO M1o�rs of CPE every fwo yeors, with o of 20 ho�rs of CPE in each
yeor ot tYiot period ond ot leost 24 ho�rs�ebling to iha governr cntol audit environment); o
c]s�ailad Gst ot CPE M1o�rs and co�rses is avallobla�pon request.
John soys: "My fc�vorife core value is: Sirive to ironscend dient expectations, ��`
olwoys. Greai cusiomer services Is o difference-maker. If we don't toke cara
of ovr clienis, someone else will!" e^�
TecM1nicol Proposol for Intl¢pendent Aodifing 5¢rvlces l Town of W astlaRe
Weava�cond Tidwell. LI.P. I Paga 8
�,,
weaver ���-
Soro Dempsey, CPA I Portner-in-Chorge, Assuronce Services
Sa�a Fias more thon 17 yeo�s of p�blic acco�Ming axparianca and currenfly leods
Waovar's Gov�mment Services proctica_ H�r primory ampl�osis o er tM1e co�rse ot M1er �' �
coreer hos been acco�nting and o�diting for m�nicipolities, councils of govarnmen}s.
scM1ool disiricis and other govemmant enfi}ies.
Soro s n tYie AICPA Siote ond Locol Govemment Expert PoneL Speciol Revi2w
Committee for}he Govemment Finonce Otficers Association (GFOA), and ifie Finpncial Raporting ond
ReguloTory Response Commiitee of ihe GFOA of Texos She is vary knowlatlgaoble of ihe GFOA's
Comprehensive Ann�ol Finonclal Report raq�i�emen}s for its Certificotc of Achievemenl progrom.She
also provides techrticol g�idbnce on proper ccco�nfing freoimEnf for complex fronsoctions ond }M1e
implementotion of new occoi�nitng sfandards.
Representofive Qien}s:
- Town of Highland Park - City of Allen
- CiSy of Anno - Cify of Rowlett
� GiSy of pollas - City of So�fl�loke
- City of Gotland - City of University Pork
� Cfty ot Irving - City of Powar ond Ligl�t
� Clty of Plono � CJenton M�nicipol Eleciric
� City ot LUenton � Irving Convan}ion Genter
Pmfess�onallnvoNement ond Recognifiom
• AICPA Sio�� ond Locol Govemment Expert Ponel
- GFOA Special Reviaw Commiftee
- Finoncial R2porfing ond R29��atory Response Committee of tFie GFOAT
- Accovniing Commiftee of th2 T¢xos Associotion of School B�siness Officlals (TA560)
� MEmbeqTXGPA
� MEmbEp GFOA
• WOTen in PVbfC FlnOnCe
Edacation ond Certificotions:
• Certified P�blic Accountont,Texos
• Bochelor of B�slness Adminisiwilon fn accouMing from iezas Stota University
� C�rrenfly m c}s c ntin�ing professionol educoflon req�ltetl by generallY accep}cd govemment
o�diting stondords �80 I�ours of CPE every 5wo yeors, wiih a minim�m of 20 ho�rs of CPE in e cFi
yaor of Priai period ond oi Icost 24 ho�rs reloting to }M1e govemmental a�dit environmant);o
detoiled fisi ot CPE ho�rs ond co�rses is ovalloble�pon req�est
So�o says: "My tovwRa cor� vol�e Is STrive to t�anscend client expectotions, ��`
olways. I om commlited to odding vol�e ond providing outs}onding service
}o o�r clients. I won} il�em to wolk oway from interactions ond lo�ge projects
knowing I core obo�i ttielr b�siness ond feeling thc�t I hove helpad them." a�_,�n °�
Tec6nicol Pmposol fo�IndepeOdent AVtliting Se�Nc25� Tawn of WesfloKe
WEp�Er'G1I1Cl TitlwBll. I.-LP. � Pp9e 9
weave r�a
LeoFi Reeves, CPA� Monoger, Assuronce Services �
LeaFi I�os seven yeors of o�diiing ezperience, foc�sed on o�diting governmental and
nprofiT ogencies, porflculorly fhose owa�ded fede�al and 51ate 9ron15, subject to 0
sinogle audit. She is proticient in preporation of financial statemanfs ond relotetl note
dlsclowres, and supervlses stoff ln oll engagemeni phoses.
RepresenTotive ClienT Experience
- Fort Wo�ih ISD - BetM1ony Speclal Utility �isi�ict
� B�rleson I5� - Boys and Glrls d�b ot Greoter Fort
� Ciiy of Fort Worth Wortl�
� Qty of Soginow - YMCA of Matropoliton Fort WortM1
� City of Grond Proirie - Leno Pope Home
- Porker County � Nor1Yi T¢xas Higher Ed�cotion A�}hority
� Trinify Rivar A�1ho�i1Y ' Tach Fort Worih
Ed�coTion and Certificotions
- Certitied P�bIIc Acco�ntonl, Texos
• Mas1e�of Accounflng, Texos CM1rislian Univcrsify
• BocFiebr of B�siness Adminisfroilon, o co�nfing ond finance,Texos Cl�ristion Universlty
� C�rrenfly m ets c nfin�ing professonol etl�collon r¢q�ir¢d by generolly o epted govemment
uditing stondords�(80 ho�rs of CPE e ery iwo yeors, wlih a minim�m of 20 ho�rs of CPE in cFi
yeor of tFioi period ond ot leost 24 Fio�rs relaflng 10 it�e govemmentol a�dit anvvonmen}); o
detoiled list ot CPE I�ours ond courses is ovaqabla�pon raq�est.
LeaFYs fovorite core vol�e is "STrive to tronscend client expectations, ���
olwoys." 1 om commiHed io going above ond beyond to ensaire client
sotisfacTion. Every sitvotion I�os a different perspective ontl il-iere is no "one ��'e�d�
size fits oll solaiilon". This is wFiy I prioritize lisiening, diolog�e ond o� on. ''
tronsporency in my dieni relaTionshtps, so 1 can provide volue-odded
services ontl solutions toibred to}heir speciflc business.
i2CM1nlcol P�oposol fo�Independen}Aodiling$erviCCS� TOwn Of WEz�IOKE
Weovci ond TiUweIL LL.P. I PaJe 10
weave r�-
Jocqueline �iaz � Senior Associofe I, Assuronce Services �
Jocq�aline I�os six y¢o�s of axpariance in p�blic occounting. Her work Fios focused on
udits for o variety of clien}s, primorily in nonprofit ond govemmentol organrsoflons. She
M1as olso worked wifl� clients in the consirucflon, reol estote antl mon�taci�ring
ndustries. Jocq�eline develops ond mo-ntains excellent wo�kfng ralotionships wifh
c1lenls' monogement ond personneL SM1e wpervises sfaff in all engogemenf pl�oses.
Representoiive Experienc¢
• Town of Wesiloke - Buckner Intemoflonol
• City of Irving - Jes�it Collaga Preporotory School of
• c�ty of tne coiony oouas Foundotion
• Wesfloke Acodemy � Senlo�Citizens of Graofer oauas
- Rockwoll IS� • `i`/omen ln Neetl of GanErous Supporf
- O�ncanvill¢ I5� (W��N�)
• Oa11a5 Co�nty Ufl111y ond Reclamaiion • Professional Aclivitles and MEmberships
Oislncl - Junlor Leog�e of �allas, Member
- Meeting Professionals Intamafional � Vol�ntear. North Texos Food Bonk ond
• Perot Musevm of Noture ond Science Cl�ildren's 1Nedlcol Cente�
• a.TBT Performing Arts Center
EtloCotion and Certificalio
- Bocl�ebr of B�sinass Adminisfrotion,o nting, UniversitY ot Richmontl
- Cur�enlly mp¢is confin�ing profassionol ed�cotion req�ired by generolly accepted govarnmant
Quditing standards (80 ho�rs of CPE cvery fwo yeors, with o nlmum of 20 ho��s of GPE in each
year of ihaT periotl and at least 24 hours rcloting to }he governmentol o�dlt envlronmenYJ; a
detollcd list of CPE hovrs ond coursas is ovoiloble upon req�esf.
TecM1nicol Proposal ror Intlepentlent Audl}ing Servic¢s I Town af WesllaKe
WaOvarC�nc]TI Jw¢IL LLP_ I Pogc- I I
weaver�-
Continuing Professionc�l Education
In keeping witM1 c ntinuing professionol ed�cotion (GPE� requlremen}s of ihe AICPA, PCAOB,TExos Stote
Boord ot Publlc Acco�ntoncy o stote o ntoncy boards and oihar r2g�lofory agencies, Weover's CPE
policy req�ires }M1ot oll protesssonol stoff ecerve a} leasl 120 ho��s of CPE evary ihree yeors, foc�sed in }heir
indusiries of concenfroTion.
To c mply wlih Govemment A�diting Stondords, Weavar prof¢ssionals who plan, cond�ct o report o
govemment a�tlit engogemen}s obioln 80 M1o�rs ot CPE evary iwo Years. witFi ot leost 24 hours relaTing to
}he govemment oudit environment.
L -
All stc�ff ossigned To youi' engagemant wlll meet or exceed Government ���
Audifing Siandords CPE requirements.
In foct. � ch Year Waover provides extensivE Intamol froining— cluding 16 Fiours of CPE relo}ed to
governmentol occounting/finoncial raporting ond 161�o�rs of CPE reloTed To singla o�tlf15.Additional
epresentotive co�rses provided to o�r govemmeniol o�dit professionals lncl�de:
e- Stote ond Local Government A�dit Plonning Considerotions
r EtM1lcs An Overview tor Tezos CPAs
e Sampling ond Reven�e Tes}ing T�alning
TM1Is Intemol troining is �pplemented bY exlemol classes,wo�kshoPs,seminors and confarencas os neetled
to meet CPE req�i�emenis ontl specific ciient needs.
Team Continuity
Personnel shake-�ps happen freq�ently in mony firms, crsating broken ond segmented teoms, ontl often
res�lt in a loss of imporiani infnnsic knowledge- We vndarsiond how fr�siroting ii Is to geT an at�dltor�p to
spead only fo laam fhat a pa�fic�la�team member will be rototed off of}he engogemeni.
- O�r people ore tYie fovndotion of o�r business and the core of everything we
do. Tl�e q�olity of o�r stoff dirc;c}ly }ronsle�}cs to ihe qucility of o�r work fior clieMs;
I ��� � ,�`� for tYils rcoson, omong oil�crs, wE taka employee retPnfion ond contln�ity very
seriously_
Altho�gh no firm is imm�ne to ihe facfors thai laad to tumover ond rototion. Wecve�makes contin�iiy of a
ohesive, stoble engog�ment team o cliant s e priority}M1ro�gFout o client relofionship. Wfian our
angogemeni teoms do rotote o cFiange,we toke sieps To qWck1Y bring naw members �p to speed on the
clfent relationsM1ip c nd engagement to facilitate an effici�nt froreition. This hos proven to be o frue
ditferentiotor to�Weover.
Tec6nicol Proposol fo�Ind¢pendenf Aptll�ing Services I Town of WeslloRe
WEOVErpIiCyTi(]wEII.L-I_P_ I Pu9a 12
.-V...
we ave r
Similar Engagements with Other
Government Entities
Significant Engagements
O�r dedicated govamment proctice is one of iF�e Iart�est ind�siry praciices in ti�e firm ond Fios }M1e
expe�ience needed to provide conilnued excellence in service. O�r profEssionols perform o�dR bnd
advisory services tor m e}hon 300 govammani anfities each yaoc Thc following is o somple list of dienls
relavonf to ihe Town ihot we have served in}he pasf ihre�Ycors_
�� • ����
Ciy of JOM1n Sl�oren Jockson Ann�ol financial ond
SootM1loKe DeBurro Chief Finonciol Officer mplionce a�+dits. Sfnce �00 Y Y
81 JJ98.8042 i clt�ding sin9le d�dit 1995
sjoc ksonC�s ci so�th�oke.fx.�s
�avid Erb q��uol finonciol ond
Cfiy of Jol'�n Finonce �i�ecio� Sinca 65O Y Y
Lewizvllle �eBurro 9]22192]]5 nclud n'9 sC 9leuditdlt 2013
de�bGcifyoflawisville.com � � ou
Jonino Jewell Ann�ol finonciol ond
Clty of So�a Fmpnce �uecto� Since 500 V Y
Euless �empsey 81Z685_1626 omplioncea�dil5, 2013
jjewellOO ci.e�less?x.�s �cl�din9 single o�dit
Jennifer Miller qnn�ol finonciol ond
Cify of Jol'�n Finonce �irec}o� Since 400 Y Y
Coppep �eBurro 9�2.3043689 omplionceoudits, 201�
JmillerOO coppellix.gov �r cluding sngle oudi}
Melisso Beo�d q��yol finoncial ond
City of John Fnonce Of�ecto� Since 45O Y Y
WYlie �aB�rro 9J2S 6_6122 n omPllonce a�difs. 2009
Melisso.beordC�wyllefexas_gov dvdin9 single o�dlt
TecM1nicol Proposal for Intlependenl Aodlling Servlcesl Town of WeslloKe
We�ver�ind TidwelL LLP. � Vc�ge 13
weaver�
Reprc:s�rrtative Clients
MUNICIPALRIES Ec�a�Co�nfYAPP�oIsolDisi�lci PfWgEMIlEl50'/+-
City of Allen'H Ec�ar Co�n�Y Hospryol�IsfriciR Plono ISD^/+
GfY of Arling�OnN G��adalVpe COUNY����� Rockwoll I5�'
Gfy of Henbrook' HovsfUn GOIVEsIon A a CouncllH iexos CBY ISO'
Cl}y of ClEvalond� Lokz CHies M nicipalrUHli�y iOmboll ISD'/� �
City of Con�oeY� AufM1an�y -O 6�'/rt
Cify of Coppell'H a4oco�e ServlceSR cM1lb Folls ISO•
CltyofCoppe�oSCOvy'/+� MIO'IandCo�nfY EDVCATIONSERVICECENTERS
Cify of CorpuS Ch�is�iR Mid�ancy-pyEs54 Wbpn LOnSR Reglon 9 CSC'/+
City of�enfon'/+ �isirict RBglon 5 ESC•
C1LY of E�lesi'/+ MONgamery C¢nf�ol App�oisol ftEglOn G FSC'
Qfy of Fort WorIIt•/� �Isfrlci Reglon I 1 ESC'/8
GN�f Frisco•/r ontgamery Counry•/� Ragion 13 ESC'/+
Clty Of GOrIpnCJ^/+ MOnfgOm@ry COVnfY HOSpRoI STATE GOVEPNMFNT
Cify of Georgetown•H/u Olsirict Concer Prevenfion ond Resaorch Institu�e of Texasli
CiYy oY G�ond P�oi�ie'/t NorIM1 Texos M�nicipol Wo1Bf EmplOy¢E Refi�emenf System of TetxaSM
C11Y of Hau5lonN �I51�icfH/+ Siofc Ba�of T¢zps
Gly O!Irving'/+ NorIM1 Texos Tallwoy Au1M1orByN s Boord of Low ExaminErs
Ci�Y of JoepaP/t Odetso Housinq A��tiorl�y' s G:o�ncil fo1 DevelopmP.Nal�Isobili9Es#
Ci�y of Kellar`/r Odcsso 1�@velopmEnl COrporo�Ion Texcis�epor�meni af Informotion ReSUvrc'es#
Ci�y of Kille¢n'/� Po�ka�Coun�y' IExpS Oepoilmenf of InSwonceM
Ci�y of Leag�c Giy/t Pecos CouniY �axas Deparlmenf of Llcens�ng ond Ragvlotionik
Cly of Lewis�/flla'/+ Reeves Couniy TErqs Gane„pl Lond OfRcefl
ClY Of WbboCk Toiionl App�alsol Olsinc� iexos HigM1er E[f�Co�iUn Goo�dino�Ing Boo�d6
Cify Of MCAIIBn ipl�4N CO�nty9 Taxos Lottc-ry Commission
Cify of MCKinney Tarton�Co�n�y TOx Of(iCE6 Texos Munlclpal Roti�am�n�Sys�emH
Cify of nnisso�ri Cify 1'omboli Hospital AWhoriry Texos Permonenf SCFooi F�nd
G�y of Mu�pM1y Tnniiy Rivc�Aufha�iiy+ TExOs 9o�e A�dlb(s OYM1cah
G1y of Odesso'H Williomson Ca�nty•H TEz02 WinCi5�0/m Insu�c�nce Asiac.ti
Ci1Y of Plpno'/+ SCHOOL OISTRICTS RIGNER E�UGAiION
CI�Y Of Rc>wIPMT qlvin I5�' Abllane CM1�isflon UnIVE/Sfiy#
Gty Of SOutNakE'/M/+ Bbdv➢I@ I5�'/+ qlomo Collagasrt
�-��1Y of$pringtOwn' BryOn ISD' Colleqe of}ha Moinlond#
Clty of Suqo�Lond College SiotiOn ISD� Oel Ma�C011egeN
CBY of}ha Colonyt Cornas ISO'H Oc�llas Bop9i1 IJniversity
Glv of Wasf LlnlversilY Ploce Crowley ISD Lomor UnivP.r5i1Y
CHy of WortM1com CYprEss-Fpi�bank51S0'/-t/N Lea C'allcgctt
Ci1y O(WYlly/� Dallai 6�'/t/.Y LonB Slor COIIEgE
iwrn of Fairvi���� p�nCanvillB 150' iorronf Co�nry Go11BgeY
iown o!Litflc EImH Concs ISU' iExos A8M Unlversl�yh
TownofWestlokei FO�iWortFiIS�'/+/H iyxOSCYaiS�ItinVnlversBy
IOCAL/REGIONAL ENTITIES F(sco 6�'/+/8 Tyler Jvnip/COOEge
AlGonce Al�po�t Au�YiOfiiy G/and P�alne 6O'/f Vnivy�sify Of NO�IM Texas SYsfemtt
BexOr COunfy Audibr's Office HigNpnd Pork I5�'H UnNcrsity of Texos Sysfemh
B�usM1Y C�eek Regio�ol Vllfty�Is}�Ici I�Wrsi-EWe55-AedfO/d IS�'/+� IJnNe�sRy of Tsxos oi A�Iing�on
erva�*e.as��wti�:w o-�i..e iso^/�./n u�i�ersiy or re.a:ar oauo:
CeN�ol Texos Council Of GovemmeNs'H La Po�te ISD'H UnivE/Sify of TEx45 c�t Son Anbnlo
�01105 Co�ntY Pa�k CifiEs MVniciP�l IJflllly MCKinneY ISDN tlnivE/Si�y Of TExps Pe�mlon BoSIn
OiStriC� Piqvile ISD'
OOI4�S COVn1Y U�ilily Ond ReClamotiOn Mldlpnd I5�'
�IStnCf MonfgOTBry ISp'/�
Denton CouniY T�on51f AW hon1Y'H/IR Klc-eIn I5O'/+
Eost iexos Councfl of GOvemmENYH/tt
smgle Huai�r I aecip�ene of GioA Awora b�Enc¢II¢n<¢1n finenclel a¢petling I u Inlemel canlml vna/or li/1ud11
TecM1nicol Pmpasol for Intlependent Auditing Services� Town ol Wesiloke
WEUVC�GnCJ TldwelL L.LP. I Pa�J�" I4
weaver�-
,,....,.,��., ,�. A.,�,. y � �.
Scope and Audit Approach
Proposed Segmentation of the Engogement, Staff and Hours
Af o F9gFi level, o o blg prcture opp�oach: we take the timc to c sider how your operotions and
nting processes�elote to yovr Intarnal conlrol systems ond ihe responsibilities of yo�r existing
personnel_TFvougFiout ihe oudit, o�r decisions o e g�idetl by iwo s mple goals-whol will bast serve yo�r
needs, anci what will prod�ce iha highesf quolity yet mwt effiCient o�dlt.
When we evaWota yo�r risks,we'll foc�s not only on deepening o nderstonding of you�operc�tions ond
acco�nting processes, b�i also on continving to a e Your iniemol c nfrol rystems and iha
responsibilitias of yo�r parsonnaL We will olso disc�ssoo r plonned o�dR p ocedures with managemenf,
eigFiing tha benefits/afticiancy of existing c n}rols to determine the degree 5o which iFiey con be
leveroged to retl�ce level of eftort wiPrio�t comp�omising q�ality.
An overview of}he key segments of o eriiodology is providetl below; additional detoils regording o�r
approacli ora provided on riie pravio�s poges_
PHPSE KEY PURPOSE GNO4CTIVITIES STAFG TIMING HOLIRS
� Weuvlllunde�sbndYou�P�bAfesand�isks. PoaCa�.
finplliE IM1E a�dlf plan.and c mplle INona9e�.5enlo�
dacumen��eq�asfz o Ass fe
15�
Wew111tlocumenfandfesl.asaPPllcoble. Po�iner.
Infamalconfrols.de�e�minecompliance Mono9er.5enlor
- fo�mofo�p�o9�am5�os appllcoble�antl Assocbf¢.
Itlen�Ifykeynsks. Azmcia�es
W ii�v,ary bY
� W¢wlll PU rtortn substa`Vlve fasfln9 antl Pa��neC �BY.
pe�so� Monogcr.5eniar
dafo onalYsls.p�ePare oM1.Pa d Azmclate. $ee PiOP�Sed
comm ncoeonyitlenilf�edlssuos. qssociotes Scheduleson
Poges2]28 93<
' We 'll ( I- o tl f� po t p rtorm p N�e
.. tecM1 I �vs t hnd 9 I�h M B r.a5enbr
n 9 f ndl p �ef dback py c1 f¢,
_ . � as PPI able:d {�AFRP�avldedfo� A lai
r f
�wiltlal oriinoi�repM antlalF ve�e
gemenlFe uPaal cl�eaxu ox Portna�.
appucvblac oinrz e Town pnanO $Enio� HO
IiNn � ee ed�olMeirb Asoclote
pe_irv¢etiw�Un1
Tofol:
669
TecM1nicol Pwposol io�Ind¢pendeN Autllting Services I Town of Wesfloke
Weaverand Tidwell.LLP. I �'�9e 15
weave r�-
Proteciing Your Informoiion
Waov2r Is olways mindf�l of tl�c Yasponsil.>Gty assocloiad wltli monoging
�' confiGenllol personol ond finoncial doto so we hc�va crecited o comprehensive
�.�a arroy of Procedures rootcd in intl�siry-sfc� ulord best proctices ond sys}�ms fo
F �-
"�k:�r'- protect client ond firm Informotlon.
To start, physical sec�rity meas��as incl�de s ured doors in oftices antl workstotions}M1ot bck
a�tomaflcally. Prin}ed doc�menl5 which w store o e kept Inosec��ed a�eas, ond � ztled documen}s
are collected in locked containars for shredding. We a e diligent in req�inng doto s rity reports f�om
�hird-porty vandors, m nitoring I�ow}hird porfles pro}ect o��data, and knowing wFiere o�r data ie storad. In-
housa cybersecurity m clude fwo-facto�a�ihentication ond e crypted lopiops, harcl drWas and
oil. Weover also enforcesmnndotory encryption of all r�movoble metlio �wch os USB drives).l'hese ore
j�st s omples ot tFie exha�stive p�oced�r¢5 we follow to make s cllent daia remains sacure_
Add-i m� I d f "I d- IT d �t I' -I bl f.
Key Activities
Phasc 1 : Plc�nninc� 8. Risk Assessment a�yoi�o �riF iaUolT
To starL o r teom will m st with yo� to �nders+ond yo�r
oparotlons onci procassas, c mplla o r ciocumant �/•/I�ot n okas Waavei�ciiffarsnl2 W�
request list, provide a s io o clleni portal, identifY strivE to provitle on5�����9 vaWe bcyond
and confirm potenHol risks and colc�lote o preliminory e cl�eck f1�F box" complionccc,
esfimafe of matenolity. Finolly, wa will develop key incWdlnc�:
pa�ameters for tF�a a�di�, inclvding: � A knowledgeabls angogemeni
teom il�ot can alert you to pending
e Avdit objeclive5 chang¢s ond cooci� yo� fl�ro�gh
> Stoffing and rasponsibili�ies, incWding monoger �Y�em
nd por}ner s�pervision n ProFessionols c�t every leval who
a Appllcotion ot o olyficol procetl�res ndersiond cJovernmeni a�tlifing
> Sched�les ond M1o�r b�dgets by a�dii oreo �nd acco�nfing sfontlortls ond ihe
� Moteriality levels �sed fo� planning specic�l roG�iremenfs ot
o A Iisk o55E55rvtBnt by OVdii QIEQ ,er mCNctl En}ities
In daveloping o r Qudit plon, w will conHn�e to consltle� • Yeo�ro�nd o s to conS�IfaHon
aspac}s of yo�r operotions Priot c �Id otfect the o�di1 ��d �Jvice from well informad
scope ond opprooch, s ch o orgonizolionol structure; nU�s1ry leaclers
goveming lows ond reg�lotions o ol b�dget and � FrPe adrnisslor� to W�c�ver's cin uol
urces ot reven�e; n�mber of employ�cs ond ony �I.oy f �tln � � ofes nl ,
slgnlficant av¢nK tl�ring the post yaor thot might hova ����- "-� � • cic'_� � J st�_ f_i�liy ioi
offected yoirt finoncloi processes.
T¢cM1nicol Proposol�or Intlependent P.uditing Services I Town of W esflaRe
Weovcr ond TidweLL LL.P. I Puge 16
we ave r�
Waovar's sec�re portol enables o�r teom and yo�rs to 51�are,
review, s}ore ond irock oll items reloicd to tYie engogemen}. We
�� con olso downlood finonciol dato directly into o�r ciudlt softwcire to
� PrePcire inal bolonces, Perform onolYticol Procedures and prePore
tl�e finonciol stotemen}s. io f�rtl�e� incieose efficiency and
TECHNOLOGV acc�racy. we con even leveroga o�r in-ho�se dain c�nolytics teom
IN THE AU�IT I�o anc�lyze 100 perceni of selacted doto.
As o nteg�al part of o�r o�dit plonning, we compleie ann�al reviews of Infemol conirols, }Fe Town's
operations and acco�nling p�ocesses.This in-depih �ndarstonding of ihe Town's ope�otions and
nfing process�s is essantiol for c ntin�ing to partorm o }horough, efficlenl and effecfive a�dit M also
helps us make relevani, vaWabla rnanogement commen}s.
Phase 2 Control �oc�mentation 8. Preliminary Fieldwork
During This phose w work to onders}ond your intemol control structore, de�ermine lows ond�egulaflons
sabject fo tesfing ond perform oudii sampling.
Understonding Internol Conirol Structure
As o ntegrol pori of o�r a�dit plonning, w mplefe n otives reloting to intemoi coMrol, fF�e Town'z
ope otions ond o nting processes.TMs n-dep}M1 �nde�standing of fhe Town's operotions ontl
acco�nting proce ses will asslst�s in performing o a lhoro�gh, efticiant ond effective o�dit as well as
¢nobla�s io make val�oble managemant comman}s. We will e odeq�ote �nde�standing of yotir
ntamal c ntrols rabf¢d to iha control e ni, risk o entrc onfrol ocllvi}ies, informofion onci
otion ond m nitoring_Tl�e beiter we undersfond y ur organorsaYion, ihe more helpf�l our
monagement commenis ond recommendotions will be.
This will be occomplishad by
> R�viawing conirols ond defc>�mining whetl�er they hove been ploced in ope�ation
> Assessing }he moteriality of ihe significoni ironsaction cydes
> Test iniemal confrol o r identitied ironsocilon cycles
e Evol�oling the risk foctors }Fiof co�ld oftect }ha scope of fasting
Defermining Lows 8 RegulaTions Subject to Tes7ing —__
We will consider}M1e effec}s of lows ond regulotions lhat hova o tlirect antl moteriol effect �� "
on 1Fie determinotion of omo�n}s in }he finonclol stolement5.To do this. we will:
> �isc�ss oPPlicoble lows ond reg�lotions wRM1 Town representativas ond legol
co�nsel,if indicoted
> Utilize fnformotion from prior-year work papers
> Reviaw certoin granis and c Nrocis
� Obtoin wriMcn rcprasenfotionos from monogemenT
TecFNcol Propasol for Independenf Aadi�ing Services� Town of WesiloRe
WEa�¢�GnfJTI[ywyll.L.LP. I Pn96I]
we ave r�:=
Single Audit TesTing (as Required)
sno�id rne ro,,...,exPe.,d eede�oi e�.,a.,��ai a s�sra.,�e�� ess of s�w.000, we,,,.�u co�s�de,rne �.,re�.,ai
conrrol categories for whlch tesHng is requirea in accordonce with Uniform G�idonce.These oddlflonol
internal conirol categones odtlress whethe�:
> Transactions ore properly recorded and calcWated fo:
Parmit}he prepo�otion of reliable Pinanciol stotaments ond faderol reports
nnoin�oin acco�ntobility over ossets
o �cmonsfrote complionce wiPri lows, reg�lotions, ond oPrie�compliance r¢q�iremen}s
> Tronsoctions orc a - �tad in mplionce wi1Fv
o Lows, regulotions, ond }M1e provivons of con}racis or g�ant ograamEn}s ihot co�ld hove o
tli�ect ond moteriol effect on o fede�al progrom
Any othe�laws ond regWations identified in }he Complionce Supplement
s F�nds, property, ond other ossets are safcg�orded ogoinst Iws from u vihorized �se o�disposifion
> Spacific reqviraman}s for major fedarol tinonciol ossisfonce progroms Fiove been complied wi}M1:
o Activities allow�d o ollowed o Penod ot pe�formance
o Allowable cosis/cost principles o P�oc�r¢ment and s�spansion ond
o Cosl� monogement debormeni
Eliglbillty Progrom in ome
o Eq�ipment and real properfy a Reporting
managemant a SubrecipienT monifo�ing
o Motcl�ing, level of effort, a Special tash and provisions
earmorking
Aitar examining in}emol confrols over compliance raq�iremcnis for mojor progroms, Weovar will test each
progrom's c mpliance in order to offer an opinion regording fYie Town's c mplionce wifh tF�e tlirecl and
oteriol req�iremanis of a ch mojor progrom. We o olso M1lghly expenencetl performing sSofE single
�drts. If required, we otfer}hese services�n occordornce witM1 Urnfo�m Grant Manogcm�nf 5londords
(UGMS�.
Audit Sampling Approach
TFie noture ond s of the Town's operoflons will req�Ire �s to design proced�res to includa s mpling
opplicotions. All s mpling will be performed ln cordance wlih AU Section 530 ond fl�e AICPA o�dif guide,
"A�dit SomplingloSompOng opplicoflons may be �sed for fhese areos'
n Tests of intemol c nfrols o r FnanUal reporfing
. Tests of controls over compllance req�iremants of mojor{ederol o stote programs, o opplicoble
s Tesis of compliance with major faderol o�stote progrom requiremenis, os oppllcobles
� S�bstonlive fesis of acco�nt-balonca detoils
Th¢ de}ermination of tesis of controls for transoction cycles will be determined by o ol�alion of}he
design ond etfectivanass of yo�r accovnfing c n}rols.Ovr opprooch to tesis ot acco�nfing controls will�se
toleroble rotes of deviotion ond o 90 percent c ntidence level.The n�rnber of transactions fested will
�IHmafely be determined by o expected rotes of deviation and o�r con}rol risk ossessmeni.The speci£c
items to be tesied will be chosen rondomly.
TechNcol Proposol for Indepentl¢ni Auditing Sc�rvlces I Town o�Wesilale¢
waovaroncl fidwolL LLP. I POCJa I8
weaver�-
oeTermining Somple Sizes
The s of s mples c ot be tletermined in advance fo�subslanlive tesis of d�toils of o nt bolonces.
Wsavar�ses o nstotisticol s mpling opproach based on statisiicol theory, o widely u ed }hro�gM1o�t fhe
a�dit protesson. This methodology uses fhe concepts of tolerobla m sstotemenf, risk of materiol
ssfat�meM, oHier substoniivE proced�ve risk, individ�olly signiticont tronsocibns and accotint bolonce in
detemnining Iha sample size.
Phase 3= Final Fieldwork
Aftar yo� complate}he y¢ar-End closing of o n}s, o r teom will begin finol fieldwork.This is ttia tima
when wa parform most of}ha svb5lanfiva tesis oon yo�r doto ond prepore ou�audlf work papers. �uring fl�is
time. the o�ditors wnl: PREPARED BY CLIENT (PBC)
> Perhorm a�dlt tesis and compl�fa prEporotion of REQUESTS
vdit work popers
> Complete oudit progroms, procedures antl We re ognize tl�ot ihe Town'S staif m ogas
� �oclusions tlnonces af a m�iM1milllon-dollorenferprse:
c�ss o�dit Flndings ond otlj�sHng enfries with o�r objacfive is to ollocote to yo� only}hose
yo��manogement fosks ihot will res�lt in }M1e g�eotesi cosf-
. Obtain oltomey letiers efficiency overall.
ihro�gho�1 fM1ls phase—and fhro�9M1o�t o�r enfira
relotionship with yo�—Weaver will r�moin in dose For ony ond oll raq�esfs fo�informotion,w
' ofion with your monog�m�nt O�r gool is o �'�II giva iha Town odeq�ote leod-time fo�
- urpri es"o�dii.TFierato�e, whenevet there is a �he��Preporotion. We will tleliver o req�est 6sf
q�estion or a poTenlial Iswe, we will immediofclY bring it for o nterim fieldwork no Iafer fhon o
io yo�r a}tention, seak yo�r confirmofion of Pria doto ontl monih in acJvance of}he scheduled ornvol
osk abo�f any relavant circ�mstances- for fieldwork.
Subs7ontive Procedures when we concwde o ntarim fiaidwork in
your office, w will deliver a tailored list of
Wsava�determines ihe autllt capproach and the spaciFlc cM1ed�les for finc I tielclwork bosad o
procedures performed for vorious finonciol sfotemenf ndersionding of conirols ond operotions
n}s ond ironsoctions bosed o expenence wilh yp�eloped during ttie Interim fieldwork.We
omllor enfltles, ond o r prior experiencoe wi1M1 you. We
tollo�ihese procedures to yo�r speclfic acco��nting tlo not�fllize siontlortl templafes; roth¢r.
rysfem and conKols in orde�to perform fhe oudit �^'henev¢�passible wE will work witYi
}horougYily ond efficiently.ThE finonciol oblectivas of scFed�las alr�ody prapored by
}hese proced�res o e to provide r oble o r nce monogemenf.
}hot you will be oble to process, wmmonze ond �eport gosev on o� nderstonding of fM1e Town's
tin ol doto consistenl wifh monagemenf's asserfions. nting ond finoncial reporfin9 wE
THose assertions cova�classes of hansactions, Year-end expeci 1F�o1 o�r PBC lisf would ba s milor to
acco�nt balances, and presentafion ond disclowre of . �
tlnoncial dai2 pr�or outliis, updated for ony iiems
�bsequenHy re ed }ha1 co�ltl be atlded
We also pertorm doto onalytics doring}M1is p6ase. to iFie list ond items ihat do not add
meaningful voWa will be removed.
Pmposol for Ind¢pendenf AodH$eNiCes � T1ie Town of W¢SiloKe
Wvov2r OncJ TlUwall. LL V. I Po9B 19
we ave r�-
Anolyticol Proced�res WEAVER ANALYTICS
D�ring Yo�r a�diL we examine more ihan P��ces of daio in
olotion_ We also onalYze ihe intErrelationsFiips of finonciol `/'/cover Anay�ics is o �Ncmol dolo
ond nonfinonciol dato- O�r extensive u �of o olyticol ��Yf�cs team O�ot�ses odvoncea
procetl�res offers o oturol extension io ihe process of mpuferizetl doto-onolysis feUiniq�es to
ndersTontling iM1e Town's operotions. As we tleveiop 1Fils �+^ocovcr urcguloritics thoi couldrr dicQole
�ntlerstantling,we determine wFiot roflos, �elotionships and f���d. persistenf or rysipmafic e , nd
iMemal or 2x1¢enol data m nagemenf fooLs will bc usef�l in �ntemol conM1ol weoknesses.
id0n}lfying ond monitoring roisks. p�ring financial Qudils. Waover AnolY��cs
The axact anoiYf�cal proced�res pertormad for Prie Town will a nolyze 100 percent of selected dafa
bE det¢rmincd d��ing the planning procass, bosad on our n}he o of lo�mol enfnes, payroll ond
prior exparience with yo� ond e otion of yo�r disb�rzcno nls. Wa c n icl�nlify pol�nliol
nting systems ond operot ons.ICommon procetlures risY ore s}M1oi may rcq�irc furtF�r
dude frend o olysis, rotio onolysis ontl predictive or �rncslicJo�ion by�Yie ovdil Isam.
reosonoblene s" tes}s. p�Nng previo�s engogemen}s. o�r teom
For e mple,depending on fl�a spacifics ot your doTo ond ��as iden�ified ifams s cM1 as bid splitling
p�ocesses, we may: nd nePo�ism, o ell as oppor�uni�1�5 I�o
> Com are finonclol informotton with compa�abla ^'��"ve efficiencies in ihe disb�rsemenl
P process. Exompl�s of keY Flndinc,�s from
prior Pe��otls. taking into accovnY any known o otlier dato 0 olysas parformed Uy
axpacteC chang¢s. For¢xampla, w will compore yyeav-c Anolyllcs lncl�dc
nd expendifures witl�c mporoble
pre�-o�Speriods ond bolonces,looking to� r� �uplicote vendors in iFe mostar
�nexpecied v oflons andor file
> Compore oct�al witM1 anticipated r�sults (for ��plicote in e poymenls
mpie, bvdget-vars�s-act�ol comporison of n Concentrotions in endors ond
nd expendit�resj c�stomcrs fhot moy indicohe fro�d
✓ Evol�ote elotionsFiips a ong difterent elemenls n Poyroli ch�cks poid in�Fie incorrec�
wrtF�In }he period,s cM1 o oblas in relation to amo�nfs
billin>s,o�revan�es in�elation to cosls b Poyroll cM1ecks paid io formar
r Anolyze finoncial in£ormotion in IigFit of relevoni mploYees
nfinonciol informotion (growSF�, politicol chonges, u Employee addresses fl�a1 mo�ch
reg�lotory req�iremen}s, etc) endor oddresses
> PerForm outomoted doTo 0 olyss (dato mining) vGMosY'e nployees ond vendors
�sing oudii command Ianguage (ACL) ond similor �� Llnusuol overlimc pollems
tools
Wsave�lypicaliy purs�es onolytic proced�res af depil� in }hase oreos.
e Sobnes ond benefits
> Cash disbursemen}5
> �apreciation
r Certoin reven�es ond ezpenditures
Any u expected variotiore ara raseorched tor explonations, and fhen co�roborofad by raviewing
wpporting informofion_
Proposol�or Independen�Aotli�Services � The Town ol Wesiloke
waa..er a�>>rciwau.�.�.r. I raeE 20
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Phase 4: Financial Review and 4uality Con�Yrol
ARer fieltlwork is complete, il�e engogement portner will review}M1e enfire enga9ement.
wiih porfic�lar attention to significont oudit oreos. In addlflon, }M1e tl�aR�epori and work
popars will be reviawad bY 1he tecFinical raview pa�lnar to determin� ihe complateness wiih
wfiich ih� angogement hos been perforrned.TYie o�tlilor's review will datarmine whefl�er
j�dgmenis made bY��hers are reasonabl2 in relation to flie svpporting doto ond to
generolly oc epted occo�nting principles, ouditing stondords,ond tirm policy.
Weove�will olso prepore }he Town's CompreM1ensrve Ann�al Financlal Report d�ring lhis phose. Wa utilize
o�r angagemanf sof}ware fo link your fnoncial stafernenis and svpporting sched�les to o udited
olectronic triol bolance database.This �se of technology, combined wi}I�o experience preporing
CompreFiensive Ann�al Finonciol Reporfs s cl� os ltie Town's, ollows us to sireomllne}M1e preporaflon
process os bolonces con be eosily verified ond c -checked ond ony n ory changes can be made
q�Ickly. TFie Comprel�ensive Annuol Finonciol Report will be r wed by fhe engagement monager, ond
}he engogement ond technicol review por}ners wFio ore both members of iM1e GFOA Speciol Raview
Committee.
W e will discuss ond contirrn o�r findings with appropriote Town sfoft wFienever we dlscover o orea of
poteniiol c . In oddition, we will r w droR fintlings ond r endotlons wlth yo� ihro�gho�t fhe
engagarn2ntcAt tFie reporting stoge,there sM1o�ld be no s��prises. 2eviaw ond q�olity control tosks include:
> Engagemant portne�r¢view of all work papers to ansur� complionce with tecFinicol sTondords
o TecFinicol r of oll work popers
> Pe�forming onY flnol o olyticol proced�res
> A client conference to re w flnonciol stotements,iha a�rditor's opinion and preliminory
managamen+letterc mmen}s
.- Obtoining w�itten representations from manogament
Weove�will creafe and m ntoin oll n ory info�maflon and tlocvmentalion, incWding o nting
ords rala}g�y to s ond poymen}, Fo�ot leost five years afiar}hP Engogem¢nt, o ntil ony o�dit of
records or litigatlon conceming any s rvices has been safisfactorily raSONed,whicl�ever o s loter. We will
olso moke ovoilobl¢ fo any avihorized representotivas ond fl�air entities necessory, relevc�nt nrformoflon.
Pl�osc 5: Reporting
Througl�out tFie oudit, if we bacoma o ot irreg�lonfies or illegol acis, we will make an immediata,
wntten reporl ot ihose ocis to m og ment After o�r intemal reviaws hava confirmed}hc o�dit is
compla�a,you hava ravlewed}he droff�eports, and we hove in orporofed your m ogement responses
and ralofed informalion, Weaver will iswe fha final oudit doc�mants (printed copiesoond electroNc£les).
incl�dingr
✓ Indapendent A�dlior's Raports, incWding'
o A report on }he foii prasentotion ot the Town's finonciol statemen}s in conformitY�+'�rh U.S
generolly o epted o nting pnnclples (GAAP) (12 copiesJ
o A report on fl�e foir pr seonloflon ot ihe Wes}lake Academy's financiol stotemen}s in
conformRy witti GAAP (12 copies)
o A r¢po�t on iha foir prasentotion of flie Wesfloke Acodemy Fountlaflon's financial
stotaman}s in conformity with GAAP (15 coples)
Proposol for Indep¢ndenl Aatlit Services � The Town o�W¢511aKe
Weover ond TldwelL LLP. I Poge 21
weaver�
o Separote reports on ihe presentation of ttie financial statemenis of ihe Tezos St�dant
Ho�sing A�thorify (TSHA), and }he Texas Sf�dent Hot�sing Corporotion's Coll�ge Stotion ond
�anfon projec�s. in conformity wiiFi GAAP (1 2 copies e cYi)
o Repoh to }Fie Town Co�ncil ond component unif goveming boords ond o monagemeni
lettep It n ory
e Independent Audiforss Report on infemal Confrol Over Finonclol Repor}Ing ond on Complionca
and Other Motters Bosed o n A�dlt of Finonclol STotemen}s Perto�med in Accordance With
Government A�diting Sianda�ds (excapf westlake Academy Fo.�ndofion7
> Independant Audifor's Raport on Complionce for Eoch Mojor Federol Progrom, ond Report on
Intemol Conhol Ovar Complioncc In Accordonce witl� the Uniform Gu{donce (it n eded�
> All other repor}s required of ihe indepandent o�difor exomining ihe Town ontl its component vrnls'
financial stotemenis in occordonce wlth oppropnote stondords
We wlll ls oll reporfs c enfly req�ired by generolly o epted o�diting stondords and onY reg�latory
agencies Vas well o ony other reporfs wbseq�enfly equired by}Fiese or similar entities following
completion of iFie tlnonclol a�dit.
Weovar will pteseni o�r findings to the porties you designate. At}M1at time,we will explain o�r findings,
prasent procticol recommendaflons for improvemeM (if naededJ and onswe�yo�r q�estions. TFie
engagemeN portna�and mano9er wni olso bring ihese raports to m etings o req�asted_Ti�is provides Your
leodars wifl� tl�e oPPorf�nity fo osk q��stions dir�cily ond enoblas �s to exploin our recommendotions ond
ony�nus�ol tintlings.
Weover's Audit InsigYits are designed }o convey ihe 3n�v~•+wc�aT „��• `•
most essentiol ras�Hs of ihe o�dit, witho�t excessive _,. - •^•^" �"�"�
occouniing jorgon. H also presen}s informc�tion on __._ _
finonclal trends over time, sirengihs ond opport�nities AI •�^ """"> I
ond looming cYionges. � ._... ... I
We will ans�re Town leaders, ond iM1e leoders ot l}s c mponeni �I �� ' �I I'I � I
�niis, are informetl of ihe following InFormoiton, os we11 as any � � ��
o1M1er Ifems req�i�ed by a�dii standords:
> The o�ditor's responsbiltty�ntler generaly occepted a�dlling standards and government o�diting
siondords
> �ifficuHies e nt�red in performing }h�oudii
> �isogreemen}s wiih m ogement
✓ Mojor iswes discusscd wi1Fi m ogement prior fo reteniion
u MpnQgErciBnt c VRC]flOn wiTh OtM1Ef pCCOVIltQn15
> Monog�mant j�dgman}5 and acco�nting estimales
P Other informotion in tloc�manis confoining oudited finonciol stofamen}s
> Signlficont occounting policies
✓ Slgnlficont oudit odjus}men}s
All working popers ond reporis will be retoined for o m ot Five (5) yeors unless Wec v¢�is notified in
writing by fFie Town of Prie n ed to extend Prie retention Iperiod. We wlll moke working pape�s availcbls,
�pon req�esl, to tF�e Town ond ony odditionol porHes yo�desgnote.
Praposol lor Independ¢nt Aodit Services I The Town af WeslloKe
Wc-ovcr ond TidwalL LLP. I F'o9�' 22
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Identify any Anticipoted Potential Audit Problems
Weover does not expect any significani oudit problems. The biggest chollenge will b� �
oging 1Fie o�dii efficiently in order to meeT oll deadlines. O��comprahansive
plonning process—incl�ding the initiol meeting wltM1 Yhe Town sfaff, in which we will
prepore o comprel�ensive tloc�ment Itemlzing 1he 5lgnificani time�ines ond milestones
to�fhe phases of the engagement, delineate responsibilifies ond prepore the list of
itams Weover wo�ld raq�est 1M1af fl�a Town staff prepore—I�os been specifically
designed to identify potentiol deloys so fl�ot we c n loke prevenlive meas�ras and plon oheod os
necessary-O�r reg�lar stat�s�pdole meetings tti o�gFioui fieldwork olso help prev¢nt problems.
Sho�ld any�naxpecfetl issues or del�Ys arise. WeavEr's depPri of ezperienced govemment a�ditors wo�ld
ollow�s to s olc�p}he toom o -�ded_O�r integroted firm orgonlzotlon allows partners fo drow stoft
from ofhEr ofticas when neeUad to k�ep o�dits on scl�ed�le or oddress dltfic�ll techNcal chollenges.
Mcanaging Iss��cs, PrevcniincJ Surprises
Creating voWa in any angogement sforfs wiYFi open ond reg�lor comm�nication—hands-on portner
olvemanT by leod�rs who communicote on o reg�lor boss. TFiis serves as ihe evervvol�oble fo�ntlotion in
every W eover en9o9ement.
Thro�gl�o�t tl�a oudit—ond ihrougl�out o ntire reblionsFiip w1}M1 yov—Weaverwill re cbse
- otion with your m ogemenl teom. O�r phibsophy is a " - �rprises"o�dit TM1eroefore,whenever
tYiere is a quesiion o a pofenotlal Is ,we will irc ediofaly bring it to yo�r ottention, s ek yo�r contirmaiion
of}he data, and ask abo�t any relevant ci�cvms5onces. Yo�r engagement pariner is also avai�able ot any
time for phon¢ calls and meetings. Yo�r team will disc�ss tindings with Yo� before cnY are formoliz�d or
enfri�s ore posfed to cnsura monogement ogrees.
Stcatement of Tect�nicol Assistance and Advice
Level of Assistance of Town Staff
O�r oblecflve is to olbcote only tM1ose tosks to yo� ihat will ras�lt in }he greotesf cost-etFlciency ovaroll.
Whenevar possble,w ottempf to m nimize fli¢a�dii's impoct on your stoff by using ihe informotion yovr
manogoment olreody preparas ond lu egulorly_ Weaver con occept el¢ctronic data from virtuolly e ery
acco�niing systam on tha morkai, whicl�sred�ces}M1e time reqWred by Yovr personnel to s�nd�s neces ory
informoflon.
Wa will chack-in wiih o r kay Town c ntoct for fFie oudlt o o doilY bass whil¢In ihe fiald, ond will work witti
fhot parson to besi oddress }Fie req�esfs we hova,whl�e seiting a realistic time-line for eoch deliverable riiot
ets boih fl�e Town's ond o r personnel schedules. We wlll work with fhc Town os best we c n to pnonflze
reques}s ond sched�le m elings}hot allow evaryon¢ involved to sfill meet tl�eir doy-to-tloy d�ties In
oddlfion to making lime for c-omplatlon of tha audit.
Pmpasal for IntlependeM Autllt Servlces I The Town o(WeslbKe
Weave�un J Tldwell LLV. � Pu9a 23
weave r°�
Communication Approach
Thro�gho�t ihe a�dlt ond oll yeor, Weover will
mm�nicate wifh yo� openly and oHan_Wc wonf to be o :�. "- .
a to halp onswer your qvesfions ond Fielp You �� '_ �
eC--k..i::�.3(._
prepore to implement n�w reporting stondords. ��ring riie
o�dif itself, tl�e Weovcr teom will Fiold tl�ese meetings wiPri -
management ond, when oppropnote,witM1 fM1ose chargad ' _
with govemonce: Conli�l�0U5
COTT V NCOHOIf
r- An engogement plonning m eflng to disc�ss pno�
oudits ond leom yo�r expactotions tor the
pcoming o�dii . �
> Entrance ond exii conferences at the beginning
and concl�sion of fioldwork �" � � "'�
> P�ogress conferancas d�ring fieldwork to disc�ss
ork in prograss ond opcn items
> A c nference when 1Fe droft copy of}he m ogemen5leHe�is prepared
> Presentations of ihe final a�dit report ond monogamant letter for key stokeYioltle�s, as needed
we.,�.iu oiso usa tnese communicorons*o:
> Provide technicol updotes ond discuss M1ow}hey affeci 1M1e Town
> Leom oboui chonges ln your forvvord-looking s}ratagies as we look to}he next seoson
> lindersland Yo��ovarall satisfaction fo dote
We will keep yo�informed of bny significant ev2n}s iYiot o c during fl�e c of}he engogement.
Wh�naver ihera is o q�asiion or a pot�niiol is will i etllotely bring 11 to yo�r aftention, s ek your
nfirmotion of the data and osk obout ony ifelevoni orc�stonces, and we enco�roge yo�to do fl�e
Proposol br Independent Audi�Services I TFe Town af We511oRe
Weovcr ond lidwelL LLP. I Page 24
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Proposed Schedule
A preliminary, higFi-level sched�le Is provided below, based on o�r�ndersionding of yo�r needs and ihe
work plon described in fl�is proposol.
We o mlfted fo m eting }Fie timelines 1ndlcoted in }M1e RFP.��nng 1he initiol plonning stoge,w wlll
wo�k wltM1 yo�to finolize detoiled, mut�olly ogreeoble sched�les and fha fiming for recaipt of informoTlon
being provided by ihe Town. Adj�stmenis can be mode oi fhat time io 0 odote your needs,
prefarencas ond staff availobility_The schadule moy oiso be offected by ony flndings mada d��ing initiol
fieldwork_
Town of Westlake
5¢PI Nov
3021 3011 3022
. . . . _... . . . .. . .... ..__.__ _ _ _ __ ___ ._._._ .
Plennm9 8 RUK -
v'cietlb men}
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confrel Testing a
V�Niminary FicldworK
Finol Fi¢ldworK _
Finoncial�Rcviaw 8 �
Q�ulv�C b��c'
i d�/f dtler -
v�
ve ..e: oRePorling —. . . _ ._._._ _-- ■
�FFlnaircpertsdcsvcctl t
Fcbuory Counc�i m��Y'nQ!
Proposol�or Independenf Autlll Services I TFie Town of WesflaKe
W zover ond iidwcell, LLP. I Poc�a 25
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Westlake Academyand Foundation
o�e oe�
sozi �o�� . zo�i
Plonning 6 Risk �
Ass¢55menl
IPBC"`5�prov:detl by 7/31)
Cevfml Tesfing i
Preliminory Fi¢IdworR
Final Fieldwerk -
Finvncial R¢vi¢w 8
QvalifYConh�ol 1;, I���-�-�
{Q'oRs de::vered by�. 51 `�/'
M.�ndoYin N...vc�te')
.. . . . . . _ ___ .. ___ .. __- _--__ .
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Januarybcordm�e Ings�
TexasStudent Housing
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aoai m�� 2ozi
Vlonnin98RisR �
Azz¢szm¢nl
y'PBC isiF'ov�tledCy7/3l?
cenirel Tezfing 8
Pr¢liminory Fi¢IdworK
Finel FieldweiR -
Finonciel Review8 i��`�`
QuolvtyC onirol ',r;' -
�Grofis tle�. d by:ost -
rnooeor'��ao..a,-,ue.. .
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__ ._. . . . . . . _ __ . _ ... _..__ ._ _ ._
R PeNing �
�Fna'reP .t tl ' dai
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Pwposol for Indepandenf Autll}Serv�ces I TNe Town ol WesLOKe
WECivy�pnd TI[]wP.IL LLP. I P�J9E 2C
weaver�-
Other Information and Concluding
Remarks
Ccapabilities to Audit Cornp�terized Systerr�s
Weover Yios significant exp¢�ience p�oviding o�diting ond odvisory services (��'��
ralotad to ihe mojor finoncial oncl business sysiems�sed by Texos cities. O�r
proced�res for evoWating fl��sac�riiY and integrity ot IT systems typicollY ind�de
p�oced�res to volidote sysiem settings ontl user outtiorizattons. ��e to ihe size �
and scope of yo�r comp�tenzetl elecironlc data processing or informotion o::o. m•o.
technology (IT) f�nction, Weover's IT Advisory group will ossisi with o�r oudit. o 0 0
We u �Iflple fromeworks ond stondords to conduct specific IT applfcatlon and sec�ri5y oudits, selacting
ihe g�idellnes most oppropriote for eoch c e. Our centrol opproach is based on Confrol Objectives for
Intormotion ond Reloted TecM1nology (COBIT), whicYi f�mishes a comprehensive methodology to�nderlie oll
of o�r IT oudii ango9emanfs_ We apply iha COBIT f�omework in plonning,exec�ting ond reporting}he
resulis of our IT-related services
Appiication Controls
As port of ovro�dit procad�res, w will� �tomoted scrip}s to evoWote cnflcal b�siness application
ontrols wilFiin your computer system. Wtien e oluoflng oppllcation confrols,we will partorm tosks s ch os
v ng doc�mentoHon, c mponng processes to siantla�d b�siness rWes ontl practices ond veritying
access con}rol In oppliC4}jons.
Applicai�ion SCJct�rity
As parf of ovr applicatlon p�ocedu�es. we will consider system s rify c nfigurotion ond f�nciionollty. We
will perform tosks d¢signed fo e oWofe fhe s �rity ot yo�r elect onic rystems, Incl�ding ihe s�pporting
infrosfr�cl�re ond processes. S�cFi tosks moY�ncl�de reviewing sec�rtty m2as�res s nding opplicotions
nd s sitive doTo, rev w ng cM1onge m ogement conlrols. revi�wing }he phYsicolranvuonment ond its
sec�n}y ontl revlewinglproced�res designed fo profecf doip inlBgrity_
Pmposol for Independent Aotlil Services I TM1e Town o�Westlake
Wec�verond �idwell.I_.L.P. I Pa9c 2]
._
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Tax ApproacF�
Stoying up to date wi}I� c�ncnt tox low can be Gffficull for �n�any orqonizotions, wf�id� is whiy
o�r not-for-profit dien}5 }rusf' us lo ens��re thot oll bc�ses ore covered.
O�r tax professionols are seamlessly lnieg�o}ed inlo fFe broader client s e teom, e obling Weove�10
bring tFia power of oll o�r r�so�rcas to Tha Hoflina_ Beginning wiih }he ti st Infrod�ction nwp 51ar1 by gaining o
deep understonding ot yo�r orgonizotion ond its speclfic gools.The bette�we t�nderstand your siruc}ura
and desl�ed o�}comes, }he more effecflvely Weover wlll help yo� to maximize opporiunities ond minim¢a
liobilities.
A strong reloflonsl'iiP also Fielps �s identify e erging tox iss�es relevant to The HOHin2 to help keep your
team into�med. In oddiilon to foz preporoti n, w olso p�ovide othe�fax-r2lotc.d s- cluding
ItlenflPicoHon of areos of tox expowre, s�ch os �n�ebtetl business incoma ond consv'Itations on f�ndroising
vies ond iobbying resiricfions.
�� Weovar provldes tox pianning, tax ret�m preporation ond IRS representation
servicEs for Form 990 filers.
Form 990
Since Yo�r tox filings or� p�blic r ords ovoiloble tor viewing by pofentlol dono�s and other intarast¢d
porties,yo�r filings o ny ways 1Fie foce of yo�r orgonlzotlon.The�e ar¢ n maro�s rasponsas }hoi, if
not answerad co�recflyndrow publlc ond iR5 s r�finY� `�`/haYs mor¢, propar completion of ti�e forms is
important }ool io morket the orgonizoflon's objectives fo fha ganaral p�blic ond communicote to c�rrenf
and potential dono�s abo�1 the aclivRies that yo� support.
With Weaveq con rest o retl tl�ot yo��foz needs will be m2}with¢xperience, o cy ond efficlency.
Yo�r tax pa�tne�will remoin ovoiloble to yo�yea�-ro�nd io disc�ss tax questions as tFiey orise.
We integ�ote open ond prompt commuNcaHon Thro�gho�t av2ry sfep of o ngogament;c sistent ond
slr�cf�red comm�Ncation}M1ro�gho�t ihe year is ihe key to o smooth tox rei��n process. As a gene�ol r�le,
fhe firm a-files mosi of o���rafvms, as mandated by IRS.
co��a��,�,t��,� F,�a�t a�,a rax work
Recognizing fhof a�diY and fax Servlces go hand-in-hond, o �dii ond tox professonals u e a �eom-
nted opprooch fo ens�re fl�ot o zhored clien}s experien e ihe hlghest q�ality ond mosf �fficieM and
ordinoted s a. We work closelY fogether intemolly To e e ihat o�r shared clienis do not racaive
dupllcote Info moTion req�esfs o red�ndoni questions ontl w nlcate togethar with clien}s on
eporFlng expectotions by holding joint o�dit/tox meeflngs witY� cl ernls.V
Efficient Collaboration
Weave�has devaloped rob�st, effcienl wo�kflows and tools fFiof e oble �s to complete evan vary la�ge,
complax¢nga9emenis etflcienily, ettectively. on time ond on b�dget. Some of tM1ese proctices leveroge
t�cFinology,wF�ile oth�rs are bosed o specific processes for pertorming wolklM1ro�ghS, tesiin9 conVols,
doc�menting findings and comm�nicofing with clien}s.
Pmposol for Independeni AVtli�$ervfCas � The Town ol W¢5f1oRe
WEovE/ancJ TI JwaIL L�-P. I PagS 28
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An Adoptc�bl� Approc�ch
Whofever}he fuf��e holds in esponsa to COVID-19 0 olher emergencias, Weover c mplete yo�r wo�k
ztficienfly, on fima, and with no loss of effecflveness.The pas}yea� has demonstroted tFiot o emote
orking technology ond m ogemeni procflces enabie �s fo deliver on time, ev wFien client offices are
cbsed ond statf ore working�emotely. O��rob�st comm�nicotion ond q�olity osw�ance processes I�ave
enabletl �5 to maste�a challenging season ond prapored �s to be os Flemble as needed for fut�re
en9a9emeMs.
Leveraging Technology — Fluddle, Teams and Zoom
Weaver's Yeam]s odepf at Ieva�aging t�chnologY in o angogemen}s. We reg�larly�tiliza tools s cFi o
HVddIB afld MiCrOsoff T@aT5 t0 f4Cilitpte BffiCiBnt, s e docVment COIIpbOIp}ion, c o}ion ond
}racking. These fools not only anobla etficient c otion, }hey also providc odditio ol v s'ibllity ond
iracking tor m nagameM. We're wall-versed in oking iM1e most of fools for remote work ond vlrt�al
etings utllizoing Plotforms s�cFi os Zoom and T¢ams. Wa remoin flexible Priro�ghout}he engagement,
odopting to yovr comfort
Weovar typicolly�ses Microsoft Taoms for colloborotlon intemolly ond tor clienf interocflons.Teams is an
Office 365 cloud-bosed b�siness c oflons app 1M1at enob�es bcol ond r ote wo�kers to
olloborote on content in ol ilme across differEnt davices,ind�ding loplops ond mobila devices.
Becovse Teams is port ot ihe Office365 s�ite of prod�c}s, ii is updofed f�eq�enlly by Microsoft, goining new
teot�res and enwring iM1at sec�rity remoins sfrong.
Waova�regWadY meets wilh cllenfs vio Teoms, w1�icM1 i cl�des feot�res s�ch as screan shoring,video antl
a.�dio shoring,ond doc�meni presenioTions wlih file sharing copabillfiEs. Clienis wFio 7oin Teoms meetings
receive o oil with o e link to ihe m eflng. Even if an individ�ol does noY Fiove Teoms installed, ihey
still oble to join v mple clieni,whicM1 is downloaded wl�en dicking }he link fo joln ih� m2afing_
Meelings con be cond�cted trom ony comp�ter or fhro�gh o mobile device r�nning tM1e Taoms opp.
Sc�mpi¢Tacni�s Cl�ann_I
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Proposol lor Independenf Aotlit Services I TM1e Town ol WesNOKe
Weover ond Tl[1wcIL LLP. I Pm9e 29
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we ave r�-
Whc}M1ar 1hc lool is Microsof}Teams, 1-WUCYIp or Zoorn. Wcov�r kaeps its focus on the colloboration these
tools moka possiblc-., iYiey a . .cafvl. bul IM1�_ry oi -nly iools. Ul�imotely, our reol vol�e wlll emerge from o�r
opan comm�Nc 1 n oi�v Icanllc„ ,on c1 cfrv� sduuons_
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For oc]c]ltionel L�formoYion on)__Fr p�n 1M1a.�ucJ-i u oc_ss. plaosF�se_<x IYix>Scope an J A�JIt ApproocFi
rection, under Key Acfivibes.
Pmposal to�IndepentleN Autllf Sarvicas I TFe Town of W¢s11oKe
WE`Ove!Ond Tldw�ll LLP. I �'aJP- 30
weaver�-
Cost of Services Schedule
Weover prides Itselt o oftering }he copob111Hes ot o ch lorger firm wilhout ih¢ axpanse. Witl�o
sireomllned oPe�oilons, w n provide fl�e knowletlge antl expe�ience yo� need. combinad with o
pe�sonol touch ond individuol ottention.
One of tFie most imporioni fociors in Weover's obilllY �o pertorm cost-efticient services is ovr f�nciion-
specific opproocl� to rendering prof2ssionol s s. Weover con field o teom wlth experience at�very
level. As o result. wa con opply stoff time ot fl�e mwt cost-effective levels and�ates.
All-Inclusive Moximum Price
F�.,o���ai a�a�i ro�rnE
Town of WesHoke fo�ihe $41.000 $41.]50 $42500 $43,300 $44,250
fiscal y�or snding
Se tember 30
Finonciol outlit tor fhe
WeslloRe Acodemy tor $pp 000 $2Q500 $21250 $21.6]5 $22250
riie fiscol yeor ending
A� usi 31
Finonciol o�dit for the
WestloKeAcodemY $8.100 $8,150 $8.200 $8,225 $8.425
FoaindoNon fo�tha fiscal
r andin AV �5131
Finonciol o�dit tor Texos
Sfvdent Housing gg,250 $II,450 $8,550 $8,5�5 $BJOD
Aul6ority tor riie fiscol
endin Au ust 31
F nonciol o�dii for rexns
Staidenf Hou5in9
Corpo�otion �enton $16,500 $16.850 $1�.250 $I]J50 $IS.000
P�o/ect fo�the fiscol
Finr pndin A� ust 31
anciol o�dit for Texos
Sf�denf Housing
CorporotionCollege $�6,500 $16,850 $1]250 $17J50 $18.000
Stoilon Project for}he
fiscol Year ending
A� �st 31
Preparaflon of IRS For
990 for iha Wesfloke
Acodemy Foondoflon $2,000 $2,000 $2000 $2000 $2000
for}he fiscol yeor
sn Jin A� �st 31
TOTAL $112,350 $114,550 $11],000 $119.2]5 $1'21,625
P�oposol far Independent Audii$eNICeS � TF¢Town 01 Wa511OKa
Waovar ontl Titlwall.L.L.P. I Pa�e 3I
__
weaver ' .
Out-of-Pocket F_xpenses ond Administrative Costs
Th¢ feas qt�oted a�e oll-incl�slve;we tlo not cho�ge tor o�t-of-Pockat expenses s cFi as pnnling, �eport
prod�clion ond simlb�otlminisfrative costs. Ro�tine maatings ontl a nting ativ{ce in iM1e ordlnary
coirrse of b�siness ore olso consicYerecY parf of o�r rola as yo�r profess onool servlc s provlde�and are noi
cFior9ed os o sePara}e fee.
Q�estions c7nd Communications
We enco�rage yo� to contact �s with ro�tina q�esiions Prirougho�t tFia engogement, ond 1M1ro�gho�i �M1e
yeoc w will not bill yo� for g�narol inquiries nor for H�e time to leom tFie n onces ot yo�r operations. We
see oll oF}Fiis os on investmant in building a long-term relotionshlp wlth you.
Fo�quastions tYiot req�ire s�bstantial r�saorcfi, or If it should become n ory to change ihe eKisiing
ope—either to s�pplemaM }he servicas requested or to pertorm addlfional wo�k as a res�lt of}he
specific re ndqtions—we will d'acun projeci detolls w1tM1 yo� bnd agree�pon a pricing sirvct�re
before beginrnng work. Typicolly, odditionol work Is negotioted based �pon iha fiming ot Prie services
needed ond ski�l level requlred.
Addressing Scopc Chonges
We believ2 ihere sho�ld n v r be wrp�Ises d�(ng an a��dif engogem�nt, especiollY"'�hen R c s to cos}s.
Ws axpacl the cosi of}he engagement b noi exceed fhe cos}s o�flined in }M1is proposal. Howevap 1M1ere
are sif�ations ihai can trig9er the need for oddiiionol s cFi o significoni cM1anges in clienf
operations, c�vditing siandards, or to address issues idaniified during ihe o�dii.
If it shoWd becoma necessary to changa the axisting s ope, w will disc�ss pro]ect details wiih yov and
agrae upon o pricing sfrvct�ra b�fora baginning odditional s ces. Keeping fees raosonable is j�st one
oy we tlemons5rote o mitment to o clien}s. If yo� ore av¢r�nsatisfiad wifl�yo�r fee, pleose do not
FiesiTote to let�s know; we wont our relotionship wlth yo� to be long-te�m and mufuolly beneficiol.
Mc�nner of Paymant
Weover will s�bmit montFily progress billings bosetl on }he ho�rs worked d�ring fhe pravious period.
Pmposol lor Intl¢pendenf Aodi1$ervlCeS I T1ie Town Of W¢StIpK¢
Weuv�r ond lidwell.I_l..P. I �'�9� 32
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weaver�-
House Bill 89 Form (signed)
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Proposol far Intlependeni Audi�Services I TFe Town af Wes�laKe
Weover ond Tldwc�ll. LLP. I Poc�e 33
-.
weave rr-
House Bill 1295 Form (signed)
CERTIFICATE OF INTERESTEO PARTIES FORm 1295
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Proposal br Independent Autl�t Services I TM1e Town ol W esfloKe
W�civP.r Ontl Tiaywell. LLP. I Page 34
r n E i o w a o r
WESTLAKE
oisuNciivi Hv nisinn
TOWN COUNCIL AGENDA ITEM
Regular Meeting - Consent
Monday, June 21, 2021
TOPIC: Consideration and approval of a Resolution approving membership with the
North Central TeXas Council of Governments (NCTCOG).
STAFF: Nick Ford, Development Coordinator
STRATEGIC ALIGNMENT
� � � . � . . , ; � • � � � �
High Quality Planning,Design&
Planned/Responsible Development-We are a desirable Optimize Planning&
Development Fiscal Stcwardship well planned,high-quality Development
community that is distinguished by Capabilities
exemplary design standards.
SUMMARY
NCTCOG is a political subdivision of the State of Texas,but has no regulatory power or other
authority possessed by cities, counties or other local governments. NCTCOG's decisions are not
binding on member governments, but are considered and adopted as members' needs require.
The Town of Westlake has partnered with the NCTCOG on several occasions, however, we have
not been a member city with the organization. Being a member city allows one of our elected or
appointed officials to participate in the General Assembly where they elect officers and directors
to the NCTCOG Executive Board. Membership also contains perks of discounted membership
pricing on publications, services and products NCTCOG may offer.
Dues for cities under 2,000 in popualtion are $100 per year.
STAFF RECOMMENDATION
Staff recommends approval of this item.
Page 1 of 2
COUNCIL ACTION/OPTIONS
• Approve Resolution;
• Deny Resolution
STAFF RECOMMENDATION
Staff recommends approval of this Resolution.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $100.00 Funding Source: General Fund
Contract: No Forms: N/A
Service Levels:
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: N/A
Comprehensive Plan: N/A
Cost Recovery Analysis: N/A
Traffic Impact: N/A
Forms: N/A
ATTACHMENTS
NCTCOG Membership Bylaws - EXhibit "A"
Approving Resolution and Exhibit
Page 2 of 2
Res 21-21 Exhibit "A"
BYLAWS (REVISED) OF THE
North Central Texas Council of Governments
2018
* * * * * *
INTRODUCTION
The North Central Texas Council of Governments (NCTCOG) is the regional planning commission
for the 16-county Texas State Planning Region 4 comprising Collin, Dallas, Denton, Ellis, Erath,
Hood, Hunt, Johnson, Kaufman, Navarro, Palo Pinto, Parker, Rockwall, Somervell, Tarrant and
Wise counties. NCTCOG is a Texas political subdivision and non-profit corporation organized and
operating under Texas Local Government Code Chapter 391.
STATEMENT OF PRINCIPLES AND POLICIES
1. The underlying concept of the North Central Texas Council of Governments (hereinafter
referred to as the Council) is that the general purpose units of government, which are
closest to the people, should exercise the basic initiative and leadership and have the
primary responsibility for dealing with those problems and needs which require action on
an areawide or regional basis.
2. The physical, economic, and social well-being of the region, its citizens and business
enterprises, now and in the future, are dependent upon an orderly development of the
entire region. This will be possible only with the successful coordination of governmental
services and policies.
3. Counties and cities are the principal units of local government in the region. As such, they
have the responsibility for anticipating and meeting the local governmental needs which
future development will produce, including the need for joint and coordinated areawide
services.
4. County and city governing bodies are, and should continue to be, the top policy makers in
local government. They are directly concerned with all services and regulations affecting
the public in their communities.
5. Constructive and workable policies and programs for meeting and solving the areawide
problems of local government will be most effectively and expeditiously developed by
regular meetings of governmental unit members in an areawide voluntary council
dedicated to the solution of these problems.
6. The Council is an organization through which individual governmental units can coordinate
their efforts. It is not in itself a government nor does it seek to become one.
7. The Council shall consider such matters as are areawide or regional in nature or as
requested by or deemed beneficial to its member governments.
Page 1 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
MEMBERSHIP
Section I.
Membership in the Council of Governments shall be voluntary and will be determined by
passage of a resolution, the payment of dues, and shall be open to the following eligible
entities:
A. Any county in State Planning Region 4, as determined by the Office of the
Governor, State of Texas.
B. Any incorporated cities, municipalities, towns, and villages within State Planning
Region 4, as determined by the Office of the Governor, State of Texas.
C. Any authority, district or other political subdivision of the State within State
Planning Region 4, as determined by the Office of the Governor, State of Texas.
GENERAL ASSEMBLY
Section II.
A. The General Assembly shall be composed of one (1) elected or appointed public
official from each governmental member of the Council whose annual dues are
current. The General Assembly shall be responsible for the election of officers,
directors and for amendments to these Bylaws except as otherwise provided
herein.
B. The members present at any Assembly meeting shall constitute a quorum, and the
majority vote of said members shall decide any business under consideration
except Bylaws. Bylaws may be revised by an affirmative vote of seventy-five
percent (75%) of the members present. (See Section XI.)
C. The General Assembly shall elect a President, Vice President, Secretary-
Treasurer, and Directors to serve on the Executive Board.
GENERAL MEMBERSHIP (GENERAL ASSEMBLY) MEETINGS
Section III.
A. An annual membership meeting of the General Assembly shall be held after the
municipal elections for the purpose of electing Officers and Directors to the
Executive Board. Additional meetings may be called by the Executive Board, as
necessary. General membership meetings shall be for the purposes of amending
Bylaws, electing officers, and conducting any other business which may be
deemed appropriate.
Page 2 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
B. Written notice of the time, date and location of general membership meetings shall
be transmitted to each member government entitled to vote thereat (at the
member's physical or electronic address as it appears on the books of the Council)
at least ten (10) days prior to the meeting.
C. Special general membership meetings, for any purpose or purposes, shall be
called by the President at the written request of a majority of the members of the
General Assembly.
D. Written notice of special general membership meetings, stating the time, place,
and object of such meetings, and the business to be transacted, shall be
transmitted to each member government entitled to vote thereat, at least ten (10)
days before such meeting. Business transacted at all special meetings shall be
confined to the objects and business to be transacted as stated in the notice.
E. The time, date, and location of all general membership meetings shall be
determined by the President as recommended by the Executive Board.
ROLE AND RESPONSIBILITIES
Section IV.
A. The Council shall be concerned with the planning of the region with respect to
transportation, water supply, storm water, waste water, flood management,
emergency management, work force development, community services, data
support services, land use, environmental protection, public facilities, conservation,
and any other governmental functions beneficial to its members. Such Council
shall be vested with full authority to perform all acts, to render all services, to
initiate all studies and to make all recommendations authorized by law. The
Council is authorized to apply for, contract for, receive and expend for its purposes,
any funds or grants from any participating governmental unit or from the State of
Texas, Federal Government, or any other sources, and to contract with and
receive payments for services rendered to any incorporated municipality, the State
of Texas or any of its political subdivisions, or the Federal Government. The
Council shall have no power to levy any character of tax whatsoever. The
participating governmental units shall pay annual dues, as determined by the
Executive Board, to the Council to help offset the costs and expenses required in
the performance of its purpose.
The Council is empowered to make use of funds to employ staff and/or agents,
rent office space, and contract for goods and services as it deems necessary to
expeditiously carry to completion any studies, activities and/or programs with which
it may be charged.
B. A member government(s) may request the Council to conduct or administer a
special study, activity or service on their behalf wherein they agree to pay or share
in the costs of such. If said study, activity or service is deemed feasible by the
Council, it may enter into an agreement(s) with the member government(s) and
any other interested parties to conduct same.
Page 3 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
EXECUTIVE BOARD
Section V.
A. The Executive Board shall constitute the Board of Directors and governing body of
the Council and shall be responsible for the general policies, programs and the
control of funds.
B. The Executive Board shall also be responsible for approving a work program,
including a complement of personnel to implement it, adopting the annual budget
following a public hearing of such budget, and making necessary amendments to
the budget during the fiscal year.
C. The Executive Board shall be empowered to appoint an Executive Director as the
chief administrative and executive officer of the Council.
D. The Executive Board shall be empowered to employ consultants and to authorize
contracts necessary to carry out the business of the Council.
E. The Executive Board shall be empowered to appoint study committees, technical
advisory committees, and policy development committees deemed necessary to
carry out the business of the Council.
F. The President of the Executive Board shall appoint a nominating committee
comprised of Past Presidents to prepare a slate of Officer and Director candidates
for consideration at the annual membership meeting of the General Assembly.
G. The Executive Board shall meet regularly at least once each month, unless
otherwise determined by its members, to conduct the continuing business of the
Council.
H. Representation on the Board shall meet the following minimum requirements at all
times:
Counties (6 Seats)
• Four (4) locally elected officials on the Board shall be representatives from
the four (4) largest populated member Counties (one from each County),
as of the last official census.
• One (1) locally elected official on the Board shall be from a member County
with a population of between Seventy Five Thousand (75,000) and Six
Hundred Fifty Thousand (650,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member County
with a population of less than Seventy Five Thousand (< 75,000), as of the
last official census.
Cities (10 Seats)
Page 4 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
• Three (3) locally elected officials on the Board shall be representatives from
the three (3) largest populated member Cities (one from each City), as of
the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of between Two Hundred Thousand (200,000) and Three
Hundred Fifty Thousand (350,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of between One Hundred Thousand (100,000) and Two
Hundred Thousand (200,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of between Fifty Thousand (50,000) and One Hundred
Thousand (100,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of between Twenty Thousand (20,000) and Fifty
Thousand (50,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of less than Twenty Thousand (20,000), as of the last
official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of between Fifty Thousand (50,000) and Three Hundred
Fifty Thousand (350,000), as of the last official census.
• One (1) locally elected official on the Board shall be from a member City
with a population of less than Fifty Thousand (< 50,000), as of the last
official census.
No entity shall have more than one representative on the Board at any one time,
with the exception that the Past President shall serve in a designated position on
the Board and shall not be deemed to be a representative of any specific entity.
I. The Executive Board shall be composed of the following members:
1. The Immediate Past President of the Council;
2. The sixteen (16) Directors of the Council; and,
3. One (1) ex-officio, non-voting member who is a Texas State Legislator
representing a Legislative District that is located in-whole or in-part in a
county holding membership in the North Central Texas Council of
Governments for so long as required by State law.
J. Each member of the Executive Board shall be entitled to one vote, with the
exception of the President who will only vote in the event of a tie. Members must
be in attendance to vote. Attendance via telephone and/or videoconference is
allowable when permitted by State law and as prescribed by Board resolution.
K. The membership of the Executive Board shall always be composed of elected
local government officials except as provided in 1.3. above.
Page 5 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
L. A majority of the Executive Board members in office immediately before a meeting,
excluding the ex-officio, non-voting member, shall constitute a quorum for the
transaction of business. No business shall be considered by the Board at any
meeting at which a quorum is not present.
M. Should a vacancy occur in the Officers or Directors of the Executive Board, a
successor shall be appointed by the remaining members of the Board to fill the
unexpired term and in accordance with Section V. H.
N. The Executive Board shall establish an Ethics Policy, consistent with State law
related to Metropolitan Planning Organizations, which is applicable to Board
members and employees.
DIRECTOR AND OFFICER LIABILITY AND INDEMNIFICATION
Section VI.
A. No Director or Officer of the Council shall be personally liable to the Council or
any other person for an action taken or omission made by the Director or Officer
in such person's capacity as a Director or Officer unless a Director's or Officer's
conduct was not exercised (1) in good faith, (2) with ordinary care, and (3) in a
manner the Director or Officer reasonably believed to be in the best interest of
the Council.
B. The Council shall indemnify a Director or Officer for necessary expenses and
costs, including attorney's fees, judgments, fines and amounts reasonably paid in
settlement, incurred by the Director or Officer in connection with any claim
asserted against the Director or Officer in their respective capacity as a Director
or Officer so long as the Director's or Officer's conduct was exercised (1) in good
faith, (2) with ordinary care, and (3) in a manner the Director or Officer
reasonably believed to be in the best interest of the Council.
WAIVER OF NOTICE
Section VII.
Whenever any notice is required to be given under the provisions of the Bylaws to
any member, a waiver thereof in writing signed by the person or persons entitled to
such notice, whether before or after the time stated therein, shall be deemed
equivalent thereto.
ADVISORY GROUPS
Section VIII.
Page 6 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
A. It is the intent of this organization that the Council shall, when advisable, seek the
advice and cooperation of interested citizen groups in the formulation of
recommendations and to establish the priority of projects for consideration.
B. The Council may recommend to the Executive Board the establishment of such
citizen and/or technical advisory committees as may be necessary to effectively
carry out the business of the Council.
FINANCES
Section IX.
All checks or demands for money and notes of the corporation shall be signed by
such officer or officers, or such persons as the Executive Board may from time to
time designate.
ELECTIONS AND OFFICERS' TERMS
Section X.
Election of Officers and Directors to the Executive Board will be conducted at the
annual membership meeting of the General Assembly. The elected Officers and
Directors shall hold office for one year, said term to begin immediately following the
aforementioned meeting and continuing through the next annual membership
meeting or until such time as a replacement has been duly elected in accordance
with Section V. M.
AMENDMENTS TO THE BYLAWS
Section XI.
These Bylaws may be altered, amended, or added to by written ballots from the members
or by action of the General Assembly or Executive Board, provided:
A. Proposed changes shall contain a full statement of the proposed amendment or
amendments.
B. The enactment of the amendment by written ballots shall require a majority vote of
the city and county member governments.
C. The enactment of amendments at the General Assembly shall require an
affirmative vote of seventy-five percent (75%) of the members present at the
General Assembly and shall be submitted in writing to the Executive Board at least
sixty (60) days prior to the General Assembly.
D. The enactment of amendments by the Executive Board shall require a majority
vote and shall be limited to only those changes necessary to conform the Bylaws
to State law. Any such changes by the Executive Board shall be transmitted in
writing to all member governments within thirty (30) days of enactment.
Page 7 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
Page 8 of 9
Bylaws Adopted by General Assembly
June 15,2018
Res 21-21 Exhibit "A"
BUDGETS AND PAYMENTS
Section XII.
A. The fiscal year of the organization shall begin on the first day of October in each
year.
B. The annual budget, including the dues structure, for the organization shall be
prepared and submitted to the Executive Board for approval and adoption on or
before the last day of September of each year, after a public hearing thereon.
C. New members may join the Council upon the pro-rated payment of dues for the
remaining portion of the current fiscal year.
D. The annual dues for city and county member governments shall be established in
accordance with current population of such member governments as certified
annually by the Council. All other member governments shall pay annual dues as
established by the Executive Board.
E. The books of the Council shall be audited annually by a certified public accountant
or accountants, and the audit report shall be approved by the Executive Board and
be available no later than six (6) months after the close of the fiscal year.
Page 9 of 9
Bylaws Adopted by General Assembly
June 15,2018
Exhibit A
TOWN OF WESTLAKE
RESOLUTION NO. 21-21
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING MEMBERSHIP WITH THE NORTH CENTRAL TEXAS
COUNCIL OF GOVERNMENTS.
WHEREAS, the Governor of the State of Texas has identified the North Central Texas
region (consisting of the 16 counties of Collin, Dallas, Denton, Ellis, Erath, Hood, Hunt, Johnson,
Kaufman, Navarro, Palo Pinto, Parker, Rockwall, Somervell, Tarrant, and Wise) as a state
planning region for purposes of sub-state regional planning; and,
WHEREAS, the local governments of North Central Texas, including counties, cities,
school districts, and special districts, create the North Central Texas Council of Governments in
1966 in response to their common interests and concerns and the need for a j oint regional approach
to resolve areawide problems; and,
WHEREAS, this voluntary, cooperative venture was intended to help local governments
improve their capability to serve their citizens by devising regional issues, problems, and
opportunities; by setting priorities and devising policies, plans, and programs to deal with them;
and by achieving efficient and effective action on areawide matters and related actions in order to
insure the orderly growth and development of the region; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby approve the
proposed membership resolution, attached as Exhibit "A", governing the disposal of the Town's
surplus, obsolete, and non-repairable assets.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 21-21
Page 1 of 2
PASSED AND APPROVED ON THIS 21ST DAY OF JUNE 2021.
ATTEST:
Laura L. Wheat, Mayor
APPROVED AS TO FORM:
Todd Wood, Town Secretary
L. Stanton Lowry, Town Attorney
Resolution 21-21
Page 2 of 2
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BOARD OF TRUSTEES AGENDA ITEM
Regular Meeting - Consent Item
Monday, June 21, 2021
TOPIC: Consideration a Resolution authorizing a waiver from the State of TeXas
CPR instruction requirement for the Graduating Class of 2021.
STAFF: Dr. Mechelle Bryson, Executive Director
STR�.,,''`_'T" . T T`_".r�7ENT
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Mission: Westlake
Academy is an IB
World School whose
mission is to provide
students with an Academic Optimize Student
internationally Operations Diploma Programme potential
minded education of
the highest quality, so
they are well-
balanced life-long
learners.
SUMMARY
The Texas Education Agency requires all high school students to complete hands-on CPR training
prior to graduation. Due to COVID-19, the graduating class of 2021 was unable to fulfill this
graduation requirement. The Texas Education Agency has provided a series of waivers to Local
Education Agencies, LEAs, and Charter Schools to eXempt 2021 Seniors from certain graduation
requirements including the CPR training.
Page 1 of 2
The CPR training requirement was enacted in 2013 and Westlake Academy has conducted this
training as required. When we first offered the training to our students, it was facilitated by an
Academy teacher who was a CPR trainer. Shortly thereafter, the Academy partnered with the
Westlake Fire Department and they began providing the training for our students.
Westlake Academy is seeking approval to submit the Waiver from the CPR instruction
requirement due to COVID-19.
COUNCIL ACTION/OPTIONS
Approval of the TEA CPR Waiver and accompanying Resolution.
Denial of the TEA CPR Waiver and accompanying Resolution.
STAFF RECOMMENDATION
Staff Recommends review and approval of the TEA CPR Waiver and accomplanying Resolution.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: N/A Funding Source: N/A
Contract: No Forms: N/A
Service Levels: N/A
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: What impact, if any, would this have on WA? It is a compliance issue and
allows the WA to meet compliance requirements through the waiver.
Comprehensive Plan: N/A
Cost Recovery Analysis: N/A
Traffic Impact: N/A
ATTACHMENTS
Copy of Application for Waiver from the CPR instruction requirement
Resolution
Page 2 of 2
WESTLAKE ACADEMY
RESOLUTION 21-06
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING THE CPR STATE OF TEXAS WAIVER FOR THE GRADUATING CLASS
OF 2021.
WHEREAS, Westlake Academy is required to adhere to state policies regarding
graduation requirement for all students; and,
WHEREAS, The Texas State Legislation enacted a law requiring CPR training for all
Texas high school graduates in 2013; and
WHEREAS, The State of Texas provided local education agencies and charter schools
with an option to exempt 2021 graduates from the required CPR training due to COVID-19; and,
WHEREAS, Westlake Academy is seeking to exercise the State of Texas CPR Waiver;
and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
CPR Waiver for the Graduating Class of 2021 attached to this resolution as Exhibit "A':
SECTION 3: If any portion of this resolution shall, for any reason,be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
WA Res 21-06
Page 1 of 2
PASSED AND APPROVED ON THIS 21ST DAY OF JUNE 2021.
Laura Wheat, President
ATTEST:
Todd Wood, Board Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
Janet S. Bubert or L. Stanton Lowry,
School Attorney
WA Res 21-06
Page 2 of 2
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My Waivers -
• Create New Waiver
• View Reports
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Category: General
Creator: Janet Sexton-Bryson, District Editor
Status: Draft
Creation Date: 6/7/2021
Approving Superintendent:
Assigned To: Janet Sexton-Bryson
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*First Name: MeChelle
�
*Last Name: B SOCI
*Phone: 8174905761
Ext:
*Email: mbryson@westlakeacadem�
LEA: WESTLAKE ACADEMY CHARTER SCHOOL (220810)
Address: 2600 J T OTTINGER RD, WESTLAKE, TX 76262-
Phone: (817) 490-5757
I1 , i - : � , � � � � � i
*Date: 6/7/2021
1 1
This waiver allows districts and charter schools to request a waiver of a requirement, restriction, or prohibition imposed
by the Texas Education Code (TEC) or rule of the board or commissioner, except as prohibited by TEC § 7.056 (e).
1 � i
*Enter a brief waiver description:
0 of 75 characters allowed
Waiver from the CPR instruction requirement for Seniors due to COVID-19
� 1
*1. Give a brief narrative description of the requested waiver.
72 of 500 characters allowed
Waiver from the CPR instruction requirement for Seniors due to COVID-19.
*2. Does the district or campus plan reflect the need for this waiver? If yes, what is the specific objective impacted by '
the waiver?
3 of I00 cha�acters allowed
N/A
*3. Cite the section(s) of the Texas Education Code or the Texas Administrative Code that the district or campus wishes
to waive.
44 of I00 characters allowed
TEC28.0023 and applicable rules in TAC 74.38
*4. Describe the plan to be implemented, if the waiver is granted.
3 of 1000 cha�acters allowed
N/A
*5. How will granting this waiver help achieve the district's or campus' objective?
3 of 200 characters allowed
N/A
*6. Please explain how the school district or campus will evaluate the impact of the waiver towards meeting the district's
or campus' goal.
3 of 500 characters allowed
N/A
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� Years �_
2020-2021 Q
2021-2022 ❑
2022-2023 ❑ •
*At least one school year '
is required.
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�Action Date User
Create � 6/7/2021 12:59:26 PM � Ja� net.SextonBryson I
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The submittal of this request by the superintendent reflects the following assurances:
1. the campus- or district-level committee established under TEC §11.251 has reviewed and concurs with this waiver
(exception) request or has provided additional comments in an attachment; and
2. the Board of Trustees has officially approved the waiver(exception) request.
• • � � � • • � � Editor:
Janet Sexton-Bryson � � •
OO 2021 Texas Education Agency (TEA). All rights reserved.
waivers 2.20.0.1
T x e i o w H o r
WESTLAKE
nisnNcrivE Hv nrsicN
COUNCIL AGENDA ITEM
Regular Session - Consent
Monday, June 21, 2021
TOPIC: Consider approval of a Resolution accepting a generous donation from
Deloitte to be used exclusively for Public Art, Public Safety, and Westlake
Academy.
STAFF: Ginger Awtry, Finance Director
STRATEGIC ALIGNMENT
i � � . � . ., ; � . � i � �
Mission: Westlake is a
unique community blending
preservation of our natural Exemplary Service&Governance
environment and -We set the standard by delivering Improve Technology,
viewscapes,while serving People,Facilities, & unparalleled municipal and Facilities&
our residents and businesess Technology educational services at the lowest Equipment
with superior municipal and
academic services that are cost.
accessible, efficient, cost-
effective,&trans arent.
SUMMARY
On May 18,2021,Deloitte made a generous donation to be used exclusively for Public Arts,Public
Safety, and Westlake Academy. These funds may be used for the following:
• Public Arts Program - $150,000 restricted to the acquisition of new public art and future
repair and maintenance of eXisting installations
• Public Safety—restricted to the acquisition of the Life Pack Heart Monitor, EMS Training
Manikin, CAD Equipment for all vehicles, Commance Vehicle Suburban, and balance to
go toward new ladder truck.
• Westlake Academy - $50,000 restricted to the acquisition of facilities, technology, or
equipment that directly enhances the student learning environment or experience.
This donation must be formally accepted by the Town Council and may only be used for the uses
listed above.
COUNCIL ACTION/OPTIONS
Accept the Deloitte donation or reject the Deloitte donation.
Page 1 of 2
STAFF RECOMMENDATION
Staff recommends accepting the Deloitte donation and their continued support to the Westlake
community.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $500,000 Funding Source: Contributions/Grants
Contract: No Forms: N/A
Service Levels: The generous Deloitte donation will greatly benefit the Town's Public Art,
Public Safety, and Academic programs.
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: The dontation will provide funding that directly benefits the student
learning experience.
Comprehensive Plan: The donation will provide funding that helps fulfill the Town's Public
Art initiative and the Comp Plan.
Cost Recovery Analysis: No fiscal impact.
Traffic Impact: No traffic impact eXpected.
ATTACHMENTS
Resolution with Exhibit"A"—Deloitte donation letter
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-22
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
APPROVING THE ACCEPTANCE OF A GENEROUS DONATION FROM DELOITTE
TO BE USED EXCLUSIVELY FOR PUBLIC ART, PUBLIC SAFETY, AND
WESTLAKE ACADEMY.
WHEREAS, the Town of Westlake desires to encourage broad community support and
involvement in this project through utilization of private donations, gifts, and other private
funding sources to enhance this project, as well as ensure its success via the use of a
public/private partnerships; and
WHEREAS, Deloitte has come forward and expressed a desire to provide a generous gift
to the Town; and
WHEREAS, the Town Council acceptance of this generous gift is in the best interests of
the Town of Westlake and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 3: That, the Town Council of the Town of Westlake, hereby accepts a
generous donation of $500,000.00 to the Town from Deloitte, the Council acknowledges the
desire of this donor to apply these funds to be used eXclusively for Public Art, Public Safety, and
Westlake Academy as identified in their letter, attached as Exhibit"A".
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 21-22
Page 1 of 2
PASSED AND APPROVED ON THIS 21St DAY OF JUNE 2021.
ATTEST: Laura Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 21-22
Page 2 of 2
DocuSign EnvelopelD:F5385CDA-OOCE-0SCE-AC9D-0508380E4�F6
De I o i tte Deloitte LLP
2501 Westlake Parkway
Westlake,TX 76262
USA
Teh 2148407162
May 18, 2021 Fax: zia�se 9z�o
Mayor Laura Wheat
Town of Westlake
1500 Solana Bivd.
Building 7,Suite 7200
Westlake,TX 76262
USA
RE:Charitable Donation to Westlake Public Art Program and the Fire-EMS Department
Mayor Wheat:
The people of Deloitte LLP and its affiliates(collectively"Deloitte") are pleased to make a charitable one-time
donation in the amount of$500,000 to the Town of Westlake to support the Public Art Program,the Fire-EMS
Department,and Westlake Academy. This donation is in recognition of Deloitte's thirteen years in the
Westlake community and recent expansion of our footprint in the Circle T Ranch.
Deloitte wishes to allocate the donation between the following categories and items:
• Public Arts Program: $150,000 restricted to the acquisition of new public artwork and future repair
and maintenance of existing installations.
• Public Safety: $300,000 restricted to the acquisition of the Life Pack Heart Monitor, EMS Training
Manikin,CAD Equipment for all vehicles,Command Vehicle Suburban,and balance to go toward a new
ladder truck.
• Westlake Academy: $50,000 restricted to the acquisition of facilities,technology,or equipment that
directly enhances the student learning environment or experience.
Please see the attached donation use limitation agreement.This donation is in accordance with the terms of
the use limitation agreement,attached hereto as Schedule A;please sign to acknowledge your acceptance of
the terms and the gift.
Westlake is a distinctive place and Public Art uniquely expresses the culture and identity of the town and
community. We are truly appreciative of the continual support,dedication,and sacrifice the Fire-EMS
department makes for the community of Westlake. Finally, Deloitte is proud to continue supporting academic
and learning initiatives provided at Westlake Academy.
Sincerely,
l�ua,i 5o(fiS 1°Jt,wuV'
Heidi Soltis-Berner
Managing Director
Deloitte LLP
CC: Town Manager Amanda DeGan
Chief Richard Whitten
Public Arts Commission
DocuSign Envelope ID: F5385CDA-OOCE-0SCE-AG9D-0508380E4DF6
Mayor Laura Wheat
May 18, 2021
Page 2
Schedule A-DONATION USE LIMITATION AGREEMENT
In the event that the donation can no longer be used for the intended purpose stated herein,the Town of
Westlake shall notify Deloitte,with reasonable notice,and Deloitte(or any legal successor to the Deloitte, if
applicable)shall determine the proper allocation of the donation, if any,and shall modify this letter to the
extent necessary to enable the donation to be used in a manner which coincides with the Deloitte's original
intent as closely as possible. Notwithstanding the foregoing or anything to the contrary in this letter, if Deloitte
(or any legal successor to Deloitte, if applicable) is no longer in existence at the time that the donation may no
longer be used for the intended purpose stated herein,the Mayor of the Town of Westlake shall use his or her
best judgment to determine the proper allocation of the donation taking into account Deloitte's intent as set
forth herein.
The obligations of Deloitte hereunder shall terminate upon written notice by Deloitte to the Town of Westlake.
The Town of Westlake will confrm by email to Deloitte,that the nature and amount of the gift was honored.
Neither party may assign, directly or indirectly, by operation of law, change of control or otherwise,this letter
or any rights or obligations hereunder,without ihe prior written consent of the other party.
This letter shall be governed by and construed in accordance with the laws of the State of New York,and shall
be subject to any applicable Town of Westlake policies(if any)adopted from time to time.
�.a�6V' �µ�n+a �u�.A� 05/25/2021
Laura Wheat (Date)
NLa�bV' �aU,u^a �u,c,a�
Mayor,Town of Westlake
T x e i o w H o r
WESTLAKE
nisnNcrivE Hv nrsicN
TOWN COUNCIL AGENDA ITEM
Regular Meeting - Action Item
Monday, June 21, 2021
TOPIC: Consider approval of Resolution 21-23 authorizing publication of
notice of intention to issue combination tax and revenue certificates
of obligation; authorizing the preparation of a preliminary official
statement and notice of sale; and providing for other matters
incidental thereto.
STAFF: Ginger Awtry, Finance Director
STRATEGIC ALIGNMENT
� � � . � . . , ; � • � � � �
High Quality Planning,Design&
Development-We are a desirable Increase
Transparent/Integrity- Municipal& Transparency,
driven Government Academic Operations �'ell planned,high-quality Accessibility&
community that is distinguished by
exemplary design standards. Communications
SUMMARY
The Town's current Adopted Capital Improvement Plan (2020-2024) was approved in
2019 with the Town Budget. The Capital Improvement Plan (CIP) presents the Town's plan far
infrastructure development and improvements and is evaluated annually by the Town leadership
to determine the financial availability of resources for design, construction, operations, and
maintenance. Balancing these priorities, while at the same time being cognizant of the fiscal
challenges of our Town, continues to be a priority for our staff team and elected officials. The CIP
provides a comprehensive plan of capital improvements that are to be undertaken by the Town
over the next five (5) years. Cost estimates and financing methods for the improvements are
included and are referenced by individual project. The development of the CIP is one of the more
compleX and multi-faceted processes of the Town. Striking a balance between the needs and
interests of the residents and our financial capacity is a challenging proposition.
The COVID pandemic outbreak last year impacted our CIP as we saw a decline in
revenues, constrained resource logistics, and a retriction of Town staff's interaction with
contractors. The CIP for the remainder of FY 2020 was significantly diminished and projects
listed for FY 2021 have been re-evaluated to consider funding options.
Page 1 of 3
The FY 2021-2025 CIP presented at the June 17th Council/BOT retreat represents staff's
reassessment of the current CIP, future needs, and funding sources. The proposed CIP includes
approximately $3.4M for public infrastructure projects to be funded through the issuance of
Certificate of Obligation Bonds.
Based on "non-certified" tax rolls and staff's preliminary evaluation of the Town's ad
valorem revenue for the proposed FY 2022 budget, the proposed CIP debt could be absorbed in
the current ad valorem revenue, meaning the issusance would not require an increase to the ad
valarem rate. Staff will review this assumption when the"certified"taX rolls are provided for final
analysis for Council's consideration at the August 23rd Council meeting.
If Council desires to preserve the Town's right to consider issuance of the Certificates of
Obligaiton to finance the proposed projects in the FY 21-25 CIP,the Town would need to approve
the Resolution 21-23 Notice of Intention to Issue Certificates of Obligation. This publication does
not obligate the Town to issue debt, rather it only preserves the Town's option to consider the
issuance of debt at the August 23rd meeting.
The proposed Notice of Intent Resolution is a companion document to the proposed
Reimbursement Resolution, 21-24, that is also presented for Council's consideration.
If Council desires to approve Resolution 21-23 for Notice of Intention to Issue Certificates
of Obligation, staff would recommend the approval of the proposed companion Reimbursement
Resolution, 21-24.
If the Council does not wish to approve Resolution 21-23 for the Notice of Intention to
Issue Certificates of Obligation, staff would recommend rejecting the proposed companion
Reimbursement Resolution, 21-24.
The estimated combined principal and interest required to pay the Certificates on time and
in full is $4,405,706, and is based on an assumed interest rate of approXimately 2.75%. Market
conditions affecting interest rates vary based on a number of factors beyond the control of the
Town, and the Town cannot and does not guarantee a particular interest rate associated with the
Certificates. The aggregate principal amount outstanding of tax-supported debt obligations of the
Town is $31,684,000. Based on the Town's eXpectations, the combined principal and interest
required to pay all of the outstanding tax-supported debt obligations of the Town on time and in
full is $43,511,990.
COUNCIL ACTION/OPTIONS
Approve Resolution 21-23
Reject Resolution 21-23
STAFF RECOMMENDATION
Approval of Resolution 21-23 to provide a Notice of Intention to Issue Certificates of Obligation.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $3,400,000 Funding Source: Bond Issuance
Contract: No Forms: N/A
Page 2 of 3
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: The prosed funding will provide improved regional mobility that will
provide improved traffic and pedestrian conditions for Academy families.
Comprehensive Plan: The proposed funding will provide infrastructure investment and re-
investment in the Town's regional mobility in conformance with the Comp Plan and Master
Thoroughfare and Trails Plan.
Cost Recovery Analysis: No fiscal impact
Traffic Impact: Traffic and pedestrian conditions would be improved through the reconstruction
of roads, installation of directional signage, and construction of trails.
ATTACHMENTS
Resolution with Exhibit"A"—Notice of Intention to Issue Certificates of Obligation
Page 3 of 3
RESOLUTION NO. 21-23
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION;
AUTHORIZING THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT
AND NOTICE OF SALE; AND PROVIDING FOR OTHER MATTERS INCIDENTAL
THERETO
WHEREAS, the Town Council of the Town of Westlake, TeXas (the "Town") deems it
advisable to issue certificates of obligation(the "Certificates") of the Town in accordance with the
notice hereinafter set forth; and
WHEREAS, the Town desires to authorize the preparation of a preliminary official
statement (the "Preliminary Official Statement") and notice of sale (the "Notice of Sale") in
anticipation of its issuance of the Certificates; NOW, THEREFORE
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS
THAT:
Section 1. The findings, determinations, definitions and recitations set out in the
preamble to this resolution are found to be true and correct and are hereby adopted by Town
Council and made a part hereof for all purposes.
Section 2. The Town Secretary is hereby authorized and directed to cause to be
published in the manner required by law and in substantially the form attached hereto as EXhibit A,
a notice of the Town's intention to issue the Certificates (the "Notice").
Section 3. The Notice shall be published once a week for two (2) consecutive weeks
in a newspaper that is of general circulation in the Town, the date of the first publication to be at
least forty-siX(46)days before the date tentatively set in the Notice for the passage of the ordinance
authorizing the issuance of the Certificates. In addition, the Notice shall be posted continuously
on the Town's website for at least forty-five (45) days before the date tentatively set in the Notice
for the passage of the ordinance authorizing the issuance of the Certificates.
Section 4. The Town hereby authorizes the preparation and distribution of a Notice of
Sale, if required, and Preliminary Official Statement relating to the Certificates and authorizes the
Town Manager or the Director of Finance to approve the contents of and deem final such
Preliminary Official Statement within the meaning and for the purposes of paragraph (b)(1) of
Rule 15c2-12 under the Securities EXchange Act of 1934.
Section 5. For purposes of section 1.150-2(d) of the Treasury Regulations, this Notice
serves as the Town's official declaration of intent to reimburse itself from proceeds of the
Certificates in the maximum principal amount and for expenditures paid in connection with the
projects, each as set forth in Exhibit A hereo£ Any such reimbursement will only be made (i) for
an original expenditure paid no earlier than 60 days prior to the date hereof and (ii) not later than
18 months after the later of(A)the date the original expenditure is paid or(B)the date the project
#80730261
to which such expenditure relates is placed in service or abandoned,but in to event more than three
years after the original expenditure is paid.
Section 6. The Town's financial advisor, Hilltop Securities, Inc. and bond counsel,
Bracewell LLP, are authorized and directed to proceed with the necessary arrangements for the
sale of the Certificates in accordance with the aforesaid Notice of Sale and Preliminary Official
Statement.
Section 7. The Mayor,Town Manager,Director of Finance,Town Secretary,and other
officers and agents of the Town are hereby authorized and directed to do any and all things
necessary or desirable to carry out the provisions of this resolution.
Section 8. This resolution shall take effect immediately upon its passage.
[Execution Page to FollowJ
#so�3oa6.i -2-
PASSED AND APPROVED on this the 21st day of June, 2021 by the Town Council of
the Town of Westlake, Texas.
Town Secretary Mayor
Town of Westlake, Texas Town of Westlake, Texas
[SEAL]
#80730261
EXHIBIT A
NOTICE OF 1NTENTION TO ISSUE CERTIFICATES OF OBLIGATION
NOTICE IS HEREBY GIVEN that the Town Council of the Town of Westlake,Texas (the
"Town"), will meet at the Town Council Chambers, 1500 Solana Boulevard
Building 7, Suite 7200 Westlake, TX 76262, at 5:00 p.m., on the 23rd day of August,2021 (unless
alternative meeting arrangements are required to address public health concerns, which meeting
arrangements will be specified in the notice of such meeting posted in accordance with applicable
law), which is the time and place tentatively set for the passage of an ordinance and such other
action as may be deemed necessary to authorize the issuance of the Town's Combination Tax &
Revenue Certificates of Obligation, Series 2021 (the "Certificates"), in the maximum aggregate
principal amount not to exceed $3,400,000, payable from the levy of a direct and continuing ad
valorem tax against all taxable property within the Town sufficient to pay the interest on this series
of Certificates as due and to provide for the payment of the principal thereof as the same matures,
as authorized by Chapter 271, Subchapter C, Texas Local Government Code, as amended, and
from all or a part of the surplus revenues of the Town's water and wastewater revenue system,
such pledge of surplus revenues being limited to $1,000,bearing interest at any rate or rates not to
exceed the maximum interest rate authorized by law, as shall be determined within the discretion
of the Town Council of the Town at the time of issuance of the Certificates, and maturing over a
period not to eXceed forty (40) years from the date of issuance, for the purposes of evidencing the
indebtedness of the Town for all or any part of the costs associated with(i) designing, developing,
constructing and acquiring drainage improvements and facilities within the Town, including the
acquisition of land therefor; (ii) designing, developing, constructing, improving and renovating
Town parks, trails and recreation facilities, including the acquisition of land therefor, (iii)
designing, developing, constructing, improving, extending, and expanding streets, thoroughfares,
sidewalks, bridges, and other public ways of the Town, including streetscaping, signage,
streetlighting, right-of-way protection, utility relocation, and related storm drainage
improvements; and acquiring rights-of-way in connection therewith, (iv) designing, developing,
constructing,and renovating Town cemetery improvements; and(v)professional services incurred
in connection with items (i) through (iv) and to pay the costs incurred in connection with the
issuance of the Certificates. The estimated combined principal and interest required to pay the
Certificates on time and in full is $4,405,706. Such estimate is provided for illustrative purposes
only, and is based on an assumed interest rate of approximately 2.75%. Market conditions
affecting interest rates vary based on a number of factors beyond the control of the Town, and the
Town cannot and does not guarantee a particular interest rate associated with the Certificates. As
of the date of this notice, the aggregate principal amount outstanding of tax-supported debt
obligations of the Town is $31,684,000. Based on the Town's expectations, as of the date of this
notice, the combined principal and interest required to pay all of the outstanding taX-supported
debt obligations of the Town on time and in full is $43,511,990.
#so�3oa6.i A-1
WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 21st day of
June, 2021.
Todd Wood
Town Secretary
Town of Westlake, Texas
#so�3oa6.i -2-
CERTIFICATE FOR RESOLUTION
STATE OF TEXAS §
TOWN OF WESTLAKE §
I, the undersigned officer of the Town Council of the Town of Westlake, Texas, hereby
certify as follows:
1. The Town Council of the Town of Westlake, Texas, convened in a regular meeting
on the 215t day of June, 2021, at the regular meeting place of the Town Council, and the roll was
called of the duly constituted officers and members of said Town Council, to wit:
Laura Wheat Mayor
Carol Langdon Mayor Pro Tem
Alesa Belvedere Council Member
Chandrika Dasgupta Council Member
Rajiv Trivedi Council Member
Anna White Council Member
and all of said persons were present, except the following absentee(s): ,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written
RESOLUTION NO.
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO
ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF
OBLIGATION; AUTHORIZING THE PREPARATION OF A PRELIMINARY
OFFICIAL STATEMENT AND NOTICE OF SALE; AND PROVIDING FOR
OTHER MATTERS INCIDENTAL THERETO
was duly introduced for the consideration of said Town CounciL It was then duly moved and
seconded that said resolution be adopted; and, after due discussion, said motion, carrying with it
the adoption of said resolution,prevailed and carried by the following vote:
Member(s) of Town Council shown present voted"Aye."
Member(s) of Town Council shown present voted "No."
2. A true, full and correct copy of the aforesaid resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this certificate; that said
resolution has been duly recorded in said Town Council's minutes of said meeting; that the above
#80730261
and foregoing paragraph is a true, full and correct excerpt from said Town Council's minutes of
said meeting pertaining to the adoption of said resolution; that the persons named in the above and
foregoing paragraph are the duly chosen, qualified and acting officers and members of said Town
Council as indicated therein; that each of the officers and members of said Town Council was duly
and sufficiently notified officially and personally, in advance, of the date,hour,place and purpose
of the aforesaid meeting, and that said resolution would be introduced and considered for adoption
at said meeting, and each of said officers and members consented, in advance, to the holding of
said meeting for such purpose; that said meeting was open to the public as required by law; and
that public notice of the date, hour, place and subject of said meeting was given as required by
Chapter 551, TeXas Government Code.
SIGNED AND SEALED this day of , 2021.
Todd Wood
Town Secretary
Town of Westlake, Texas
[SEAL]
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T x e i o w H o r
WESTLAKE
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TOWN COUNCIL AGENDA ITEM
Regular Meeting - Action Item
Monday, June 21, 2021
TOPIC: Consider approval of Resolution 21-24 expressing intent to reimburse
eXpenditures from proceeds of future obligations.
STAFF: Ginger Awtry, Finance Director
STRATEGIC ALIGNMENT
� � � . � . . , ; � • � � � �
High Quality Planning,Design&
Development-We are a desirable Increase
Transparent/Integrity- Municipal& Transparency,
well planned,high-quality
driven Government Academic Operations community that is distinguished by Accessibility&
exemplary design standards. Communications
SUMMARY
The proposed Reimbursement Resolution is a companion document to the proposed
Resolution 21-23, Notice of Intention to Issue Certificates of Obligation that is also presented for
Council's consideration. This will provide the Town the opportunity to reimburse the General
Fund for any costs associated with the acquisition, construction, reconstruction or renovation of
the projects from the proceeds of obligations.
If Council desires to approve Resolution 21-23 for the Notice of Intent, staff would
recommend the approval of the proposed companion Reimbursement Resolution 21-24.
If the Council does not wish to approve Resolution 21-23 for the Notice of Intent, staff
would recommend the rejecting the proposed companion Reimbursement Resolution 21-24.
COUNCIL ACTION/OPTIONS
Approve Resolution 21-24
Reject Resolution 21-24
STAFF RECOMMENDATION
Approval of Resolution 21-24 to provide reimburse expenditures from proceeds of future
obligations.
Page 1 of 2
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $3,400,000 Funding Source: Bond Issuance
Contract: No Forms: N/A
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: The prosed funding will provide improved regional mobility that will
provide improved traffic and pedestrian conditions for Academy families.
Comprehensive Plan: The proposed funding will provide infrastructure investment and re-
investment in the Town's regional mobility in conformance with the Comp Plan and Master
Thoroughfare and Trails Plan.
Cost Recovery Analysis: No fiscal impact
Traffic Impact: Traffic and pedestrian conditions would be improved through the reconstruction
of roads, installation of directional signage, and construction of trails.
ATTACHMENTS
Resolution with Exhibit"A"— Reimbursement Resolution Expressing Intent to Reimburse
Expenditures From Proceeds of Future Obligations
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
APPROVING THE REIMBURSEMENT RESOLUTION EXPRESSING INTENT TO
REIMBURSE EXPENDITURES FROM PROCEEDS OF FUTURE OBLIGATIONS.
WHEREAS, the Town of Westlake, Texas (the "Town") is a municipal corporation and
political subdivision of the State of Texas authorized to finance its activities by issuing
obligations; and
WHEREAS, the Town will make, or has made not more than 60 days prior to the date
hereof, payments with respect to the design, engineering, acquisition, construction,
reconstruction or renovation of the projects listed on Exhibit A attached hereto (collectively, the
"Financed Project"); and
WHEREAS, the Town has concluded that it does not currently desire to issue obligations
to finance the costs associated with the Financed Project; and
WHEREAS, the Town desires to reimburse itself for the costs associated with the
Financed Project from the proceeds of obligations to be issued subsequent to the date hereof; and
WHEREAS, the Town reasonably expects to issue obligations to reimburse itself for the
costs associated with the Financed Project;
NOW, THEREFORE, be it resolved that:
Section L The Town reasonably eXpects to reimburse itself for costs that have been or
will be paid subsequent to the date that is 60 days prior to the date hereof and that are to be paid
in connection with the acquisition, construction, reconstruction or renovation of the Financed
Project from the proceeds of obligations to be issued subsequent to the date hereof.
Section 2. The Town reasonably eXpects that the maXimum principal amount of
obligations issued to reimburse the Town for the costs associated with the Financed Project will
be $3,400,000.
Section 3. Unless otherwise advised by bond counsel, any reimbursement allocation will
be made not later than 18 month after the later of(1) the date the original expenditure is paid or
(2) the date on which the Financed Project to which the expenditure relates is placed in service or
abandoned, but in no event more than three years after the original expenditure is paid.
Resolution 21-24
Page 1 of 2
ADOPTED THIS DAY OF , 2021.
TOWN OF WESTLAKE, TEXAS
By:
Mayor
Signature Page to Reimbursement Resolution 21-24
Page 2 of 2
EXHIBIT A
DESCRIPTION OF PROJECT
Purpose/Project Amount
(i) designing, developing, constructing and acquiring drainage $3,400,000
improvements and facilities within the Town, including the
acquisition of land therefor; (ii) designing, developing,
constructing, improving and renovating Town parks, trails and
recreation facilities, including the acquisition of land therefor,
(iii) designing, developing, constructing, improving, extending,
and expanding streets, thoroughfares, sidewalks, bridges, and
other public ways of the Town, including streetscaping, signage,
streetlighting, right-of-way protection, utility relocation, and
related storm drainage improvements; and acquiring rights-of-
way in connection therewith, (iv) designing, developing,
constructing, and renovating Town cemetery improvements.
A-1
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T x e i o w H o r
WESTLAKE
nisnNcrivE Hv nrsicN
TOWN COUNCIL AGENDA ITEM
Public Hearing
Monday, June 21, 2021
TOPIC: Conduct a public hearing and consider approval of a resolution approving
proposed amendments to the Preliminary Site Evaluation for Spencer Ranch
(now called Westlake Ranch), located in the PD7 zoning district at the
southeast corner of Pearson Lane and Aspen Lane.
STAFF: Ron Ruthven, Planning and Development Director
STRATEGIC ALIGNMENT
� � � . � . . , ; � • � � � �
High Quality Planning,Design&
Development-We are a desirable
Planned/Responsible Citizen, Student& Preserve Desirability
Development Stakeholder �'ell planned,high-quality &Quality of Life
community that is distinguished by
exemplary design standards.
SUMMARY
The applicant and subject property owner,Pearson 35 Opportunities, LLC, is requesting to amend
the preliminary site evaluation (PSE) for Spencer Ranch (now called Westlake Ranch) approved
by the Town Council as Resolution 19-31 on September 30, 2019. The amendment is requested
in order to bring the PSE into compliance with Ordinance 928, approved by the Town Council on
May 24, 2021 and which approved amendments to PD7, and to change the name of the
development to Westlake Ranch.
Unlike the final plat, the PSE is not recorded with the County Clerk and is intended to allow
evaluation of the proposed development for conformity with applicable requirements, plans,
policies and conditions prior to the submission of the final plat.
Once the PSE amendment is approved, the next steps include:
• Submission and review of civil grading and construction plans and landscape plans;
• Amendments to the economic development and development agreements;
• Notice to proceed for construction of all development improvements and amenities;
• Approval of final plat and final approval of architectural guidelines and CC&R's;
• Final acceptance of all public and private improvements;
Page 1 of 2
• Recording of final plat and payment of all outstanding fees;
• Release for issuance of building permits in the development.
COUNCIL ACTION/OPTIONS
NOTE: Council discretion regarding action on this item is limited to approval or approval with
minor conditions since it has been determined by Town staff that this item complies with all
applicable Town regulations.
• Approve the proposed Resolution as submitted;
• Approve the proposed Resolution with additional minor conditions/modifications;
PLANNING AND ZONING COMMISSION RECOMMENDATION
On June 14, 2021,the Planning and Zoning Commission voted to approve the item by a(4-0)vote.
STAFF RECOMMENDATION
Approval of the request as presented.
FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY
Project Cost/Funding Amount: $0.00 Funding Source: N/A
Contract: No Forms: N/A
DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY
Westlake Academy: As approved by Ordinance 928, a total of 32 residential units are included
on the amended PSE. These additional units may allow for more students to enroll in the Academy.
Per the terms of Resolution 19-33, Spencer Ranch Economic Development Agreement(which will
require amendment),these additional units shall require the payment of$5,000 per unit into capital
funds specific to Westlake Academy prior to the recarding of the final plat.
Comprehensive Plan: The request generally complies with the comprehensive plan as approved
by Ordinance 928.
Traffic Impact: A traffic impact analysis (TIA) was conducted as part of the original zoning
request. According to the original February 2018 TIA performed for the initial development
proposal,the traffic impact for the 32 single family residential units shown on the PSE is projected
to be 10.9 trips per day per unit, yielding a total impact of 349 trips per day. Given the approved
zoning conditions contained in Ordinance 928, no additional traffic study is required in order to
approved this item.
ATTACHMENTS
Resolution
Amended PSE Exhibit
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-25
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS
AMENDING RESOLUTION 19-31, APPROVING A PRELIMINARY SITE
EVALUATION IN THE PD7 ZONING DISTRICT, RENAMING THE DEVELOPMENT
TO "WESTLAKE RANCH" FROM "SPENCER RANCH"
WHEREAS, the Town Council approved Resolution 19-31, which approved the
preliminary site evaluation for 37.798 acres in the PD7 zoning district, on September 30, 2019;
and,
WHEREAS,the Town Council approved Ordinance 928, which approved amendments to
the PD7 zoning district, on May 24, 2021; and,
WHEREAS,the developer of a 34.798 acre portion of the PD7 zoning district,to be called
"Westlake Ranch" seeks to amend the preliminary site evaluation approved by Resolution 19-31
such that the amended preliminary site evaluation is consistent with the amended
concept/development plan and conditions contained in Ordinance 928; and,
WHEREAS, the Planning and Zoning Commission held a public on June 14, 2021 and
voted unanimously to recommend approval of the amended preliminary site evaluation; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council of Westlake, TeXas, after
considering the recommendation for approval from the Planning and Zoning Commission on June
14, 2021, does hereby approve the amended preliminary site evaluation as found in the attached
document as Exhibit "A".
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 21-25
Page 1 of 3
PASSED AND APPROVED ON THIS 21ST DAY OF JUNE 2021.
ATTEST: Laura Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 21-25
Page 2 of 3
EXHIBITS
EXHIBIT A Amended Preliminary Site Evaluation—"Westlake Ranch"
Resolution 21-25
Page 3 of 3
NOTES:
LEGEND
A TI N 1 NCLU�DING MAINTENA�NCEAOF �AN�YI PONDSTO AND MAINTAINED BY THE HOMEOWNERS ASSOCIATION, O BLOCK DESIGNATION ROANOKE - DOVE
TYP C � S TR E E T S E C O 2. ALL ON-SITE STREETS WILL BE FIRE LANES. APPROVED BY THE TOWN COUNCIL OF N
w (NOT TO SCALE� w 3. FRONT YARD SETBACKS FROM RIGHT-OF-WAY ARE THIRTY (30) FEET. SIDE YARD SETBACKS ARE � � � � BOUNDARY LINE WESTLAKE, TEXAS on this the day of
20
� � w � � w FIVE (5) FEET AND FIFTEEN (15) FEET. REAR YARD SETBACKS ARE FORTY (40) FEET. ROW LINE / STREET LOT LINE � ciT LIMITS LINE
� o z � o z 4. ACCORDING TO FEMA FLOOD INSURANCE RATE MAP PANEL 48439C00805, NO PART OF THIS ATTEST: �
U' J J PRIVATE ROAD EASEMENT N J J PROPERTY LIES WITHIN A FLOOD HAZARD ZONE. - - LOT LINE
GAS & 35.0' DUCT BANK 8C TIMBER I � TOWN O WESTLAKE
ELECTRIC WATER EASEMENT - - - - - - - PROPOSED EASEMENT RIDGE I �
�fi� 4.0� 27.0' B- 4.0' 15.0� ASPEN CT N ASPEN
� � C I TY/TO WN LI M I T LI N E Mayor Town Secretary --��
� � � � �-��� EXISTING CONTOUR MAJOR APPROVED BY THE PLANNING&ZONING �I�
� z � z COMMISSION OF WESTLAKE,TEXAS on this the w SI TE
� Q 8 �� CL � Q EXISTING CONTOUR MINOR dayof , 20 a�
� � 6" CONCRETE 5" STAND- � � SPRING� LIMIT �� E
PAVING CURB . � MPX � ROW DEDICATION ATTEST: BaNTR I
MPX 2�- W/4>, CROWN -2% 4. �
0 50 100 200 WINTER J ��
4•.� UTILITY Q ��
6" CEMENT�LIM WATER DUCT BANK EXISTING EASEMENT TO BE ABANDONED Chairman TownSecretary CITY OF K L ER Y I�
STABILIZATION �
� IN FEET ) AUTUMN COVENTRY I�
LAZY �r
ELECTRIC GAS 2.0
SANITARY STORM 7.5' 5.5' GAS & 1 INCH = 100 FT I m
SEWER SEWER ELECTRIC
(AS NEEDED) LOCATION MAP
11.5' 10.5' 7.0' � � � " " SCALE: 1" = 2000'
eso ut � on - x � �t
28 DAY STRENGTH = 3,600 PSI
#3 STEEL REBAR 18" C-C
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rRusr Y
` �, I
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couR r J w �
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P.R. rc.r Y "�� � � � �� � � _� �`�`'`'��� ��v�'�� �''✓�'� PROPERTY DESCRIPTION
� ,n,���,i , ;, . .,, .
� 'o' � _ �6 � o sHE�eY EsrA i� : sHE�eY EsrA rEs
� O �' ��T �..��n. �;;i; Bein
� '� ; 388 765, P�; i,`; �< .-. .388 765, PG. %�s !'�- �� � � g a tract of land out of the G. B. Hendricks Survey,Abstract No. 680;,the I. Boggus Survey,Abstract No. 196; and the J.Walker Survey,Abstract No. 1604,situated in the Town of
S z I
A� � � P R r C r � R � �; ;. Westlake,Tarrant County,Texas, and surveyed by Miller Surveying, Inc. of Hurst,Texas in October of 2019, said tract being the same tract of land described in the deed J.Timothy
� U � �. �. B. _ _ �_ = �`-' _ _ _ _ � Brittan and Kristin Brittan recorded as Instrument No. D206068103 in the Official Public Records of Tarrant County,Texas,and being more particularly described by metes and
C�� LOT OS-5 bounds as follows:
, �'7' $,336 SF ASPEN LANE `� o , „ ,
�
N 89�27��0��E 76 4.91 ' _ _ N 89 27 38 E 79 4.77 _ _ _ _ Beginning at a 1/2 inch capped steel rod found for the northwest corner of said Brittan tract, said rod being the intersection of the easterly right-of-way line of N Pearson Road and
x _ x ____ � - - the southerly right-of-way line of Aspen Lane;
� � - � ,
1. i� i
�L�' Y LOT OS-6 Thence North 89 degrees 27 minutes 00 seconds East with the northerly boundary line of said Brittan tract and with said southerly right-of-way line a distance of 764.91 feet to a 1/2
H%T 2, B�OCK i�� O I 1,098 SF inch steel rod fond for the most northerly northeast corner of said Brittan tract;
�� �;���ANos A r As�-- �� I I ' �;� I
couRr I I I LOT 2 � LOT 1 � I_ � VISITOR GATE �t
AB. 4 SUDE 63; � LOT PUBLIC OT OS-7 � - Thence South 01 degrees 31 minutes 26 seconds East with the easterly boundary line of said Brittan tract a distance of 441.35 feet to a 1/2 inch capped steel rod found for an inner
P r r c r OS-1 I I LOT 3 � 25,045 SF � 24,881 SF I 1� 00
„� f x 7� ���No sF-.s�: � � LOT CLUB HOUSE/ "� corner thereof;
27,316 SF I 95� SF O
� 21,985 SF � OPEN SPACE � • �
1- � 43,598 SF I �_ / � � Thence North 89 degrees 26 minutes 44 seconds East with the northerly boundary line of said Brittan tract a distance of 787.39 feet to a 1/2 inch capped steel rod found for the
- - - ' � i � - - most easterly northeast corner of said Brittan tract;
� � LONGHORN PROPOSED - � J � � � PROPOSED 15' SANITARY
1\ CIRCLE W 15' UTILITY / � . � � - � �p;� SEWER EASEMENT � W Thence South 00 degrees 09 minutes 05 seconds East with the easterly boundary line of said Brittan tract a distance of 751.97 feet to a 1/2 inch capped steel rod found for the
� EASEMENT � � �
� � � � � � LON I�0 fR� �IRZ,`L� � V W " , southeast corner there ,
w _
� �
/ - u?_- � ; � LOT OS-8 _� � C��� %� � � °f
��; � � � � - - - {� � N 15,493 SF ;sHER Aooirio�� �
'� � � - , � �� ,- � , � � � � T N0. D27404� ;� I`� Thence South 88 degrees 56 minutes 54 seconds West with the southerly boundary line of said Brittan tract a distance of 1553.43 feet to a 1/2 inch "MILLER 5665"capped steel rod
i ,' � " � � � \ r� - � r T c.T,; � set for the southwest corner thereof,said rod being in said easterly right-of-way line of N Pearson Road;
Pl lILLIPS L3Al'[SH���, �;' � �� �
' rRusr n1 _ �� � � � -x �� , .�. � �
LOT 8, BLOCK 4 � ��� � � � � O
� ; CRoss TIMBERc p u� ���'� � � � Thence North 00 degrees 06 minutes 02 seconds West with the westerly boundary line of said Brittan tract and with said easterly right-of-way line a distance of 766.38 feet to a 1/2
ACRES z LOT OS-3 ' /� LOT 3 � LOT 4 \ I inch capped steel rod found for an angle point therein;
�o�. .�88-24, P� 56 815 SF � VI�ITOR LOT 2 � �
F F n T r T I LOT OS-4 �ATE � 30,393 SF � 30,322 SF � 27,671 SF I �� ACCESS EASEMENT PROPOSED
' - � l� � � 328 SF / u 15' WATER Thence North 01 degrees 29 minutes 15 seconds West continuing with said westerly boundary line and said easterly right-of-way line a distance of 440.48 feet to the point of
� i_j � � / LOT 1 � O � EASEMENT beginning and containing 34.7987 acres of land, more or less.
�. �, � � 27,524 SF � �
- - � � ; /� - ' N89°26'44"E 787.39'
1 - - - -
� � - - - � � - - - - - -
. �
-
> � � � / � _ _ � � � �A PRD�OS'�B T� ILI�fY � �
� , _I ^, ,
�or 9R�, e � � - '� EASEMENT
-;�� �
� �� cRoss riMc ��;� � � i�� � � �� � � ���� � LOT 19 � � V LOT 13 �� �
> ACRES � � I � / � 31,405 SF � � 32,562 SF /
� ) Vo�. �388 24, PC >>o � � - � � � � � � � LOT 14 � � �
P.R. r.c.r �
�x zoNING: SF �c � � 33,421 SF �
n LOT 5 O � /
I � I I T
� - "� I / 26,209 SF \ I LO 12 I
;�� - - / � � 36,965 SF �
I \ � ��
� � , , � � , / LOT OS-2 ° � 1 �/ `
i .; , �Y ;, - : / � I
. '/-I; ; , v .
�T �� � Q��'� � I 166,873 SF
, �Ross riMeE�s � � � � � „ „ „ , , �' \ - - _ - I L A N D U S E A R E A S
- ACREs � PROPOSED � � � � � ��� � '� � � � � I � THIS DOCUMENT IS FOR INTERIM REVIEW
� �3ST l�� .�� ,�� � �I
i�� I � '� ' � r - - - - - t � AND IS NOT INTENDED FOR CONSTRUCTION,
\ RESIDENTIAL LOTS 894,858 SF / 20.54 AC (59.0�)
� 1 � / ' I BIDDING OR PERMIT PURPOSES.
;� 388-24, P� `�� 1 15' SANITARY � ' LOT 18 I BY: Richard W. DeOtte
; ��� i � L;
�� P.R. r.c.T I 1 SEWER 35' I 31,773 SF ( I� �- �A B�oc, , CLUBHOUSE LOT 43,598 SF / 1.00 AC (2.9�) Re . No.: 74232
, �on,��n,�� �r ,, _ ^
' � ` EASEMENT � � LOT 6 LOT 15 1 I _
� � 35 , • _ Date: 6/12/2021
\ � � 25,777 SF I I 33,085 SF ' LOT 11 � � "q NSADE � �_ g
- - � �
� � 29,255 SF
� \` \ \ O O / � - PUBLIC OPEN SPACE 119,364 SF 2.74 AC 7.9�
( ` � �
_ _ � ` � \ _ O � LOT OS-11 PRIVATE OPEN SPACE 293,103 SF / 6.73 AC (19.3�)
I� \ LOT 10 � - � I I
� _ �
� 29,622 SF � � � I - � _ _ �i' 9,643 SF
\ / � PRIVATE STREET 164,908 SF 3.79 AC 10.9�
I � ` `� � � \ \ LOT OS-10 I � � � �
N I \\ � � I / / - 29,861 SF _ , _ I 0 R.O.W. DEDICATION PEARSON 11,371 SF 0.26 AC
� �, � rn ( ) /
o �- - -�
� ' \
� \ L O T 9 I L O T 8 I LOT 7 / / P�ROPOSED 15' � TOTAL NET AREA 1,515,831 SF / 34.7987 AC
i;'_�v��ic�o;�� i � � 3 0,5 8 2 S F \ 0
oT ,� B�o�K ; o I � � , 30,942 SF � 3a,328 SF LOT 17 , � UTILITY LOT 16 � � P R E LI M N A R Y S TE E VA LU A T 0 N
��;Ross riMeER� � � LOT PUBUC OS-2 � � / � 28,853 SF C E SEMENT 2g,657 SF \ 27 g78 SF � PROPOSED 15' OF
ACREs z 97,379 SF \ � / �T dS- � � � MAINTENANCE
��:%!_ 388 24, PG ��� ���� �� ���
P.r.r.c.r. � I PROPOSED \� ��� \ � i 2,827�� � � � � � � � I � EASEMENT NOTEEXACT AREAS SUBJECT TO CHANGE WITH FINAL ��' �� ��
r k� �oNiN�: sF �, 15 U TI LI TY � � � �
EASEMENT I � - - - � � - -
`.
�n SUNRISE COURT _ � O SUBDIVISION DESIGN 3 4� �g g�NGq C R E S
L0NGH0RN C E -- --- _ � -- -
2. STREET LOT DEDICATED AS PRIVATE ACCESS,
LOT PRIVATE OS-1� � � i � � '-' \ � - - _ � \ DRAINAGE & UTILITY EASEMENT" BY THIS PLAT.
� � SITUATED IN THE
i 47,408SF , 0 � _ - - - - 0 - - - - - - JOSIAH WALKER SURVEY ABSTRACT N0� 1604
I AND THE
� , I PROPOSED LOT1 I
70 � D D CATION \ 23,311 SF � LOT 2 � LOT 3 � LOT 4 � � LOT 5 � LOT 6 I LOT 7 � � LOT 9 I G. B � H E N D R I C K S S U R VE Y A B S TR A C T N 0. 6 8 0
23,267 SF LOT 8
� I 21,408 SF I 2 1,6 5 2 S F � 23,318 SF � � � 21,705 SF I 21,250 SF � 23,436 SF � 34,945 SF
_ _ � � / TOWN OF WESTLAKE , TARRANT COUNTY, TEXAS
SPI�ING D1�IVE � OTOS-1 _ _ _ � 32 RESIDENTIAL LOTS, 2 PUBLIC OPEN SPACE LOTS,
� - _ � _ _ 9,465 SF � _ � � _ � - � OWNER/DEVELOPER:
_ _ TOWN oF STLA�€ - PEARSON 35 OPPORTUNITIES I, LLC 5 PRIVATE OPEN SPACE LOTS, 1 CLUBHOUSE LOT
- I
�,���e � > � RESIDENTIAL: BLOCK A, LOTS 1 - 3; BLOCK B, LOTS 1 -10;
��� � ITY OF KELLER 588��J6��J4� W � 553.4 � �� � �� � �N� � 2800 EAST STATE HIGHWAY 114
��' ��� r ��r �, e�oc,� , suirE 3so BLOCK C, LOTS 1 - 19
___ __ � � � �` '�'� _ ;' CASEM�`.'T � - _ � - � ;� � �'� �� l "`�l � 'l TROPHY CLUB, TEXAS 76262 ,
��;;' �, ���o�K��� = ' � �� � � � I ' � Y �'����'' s R EY�,�'� PHONE: �z�4> 4�3-za�o PRI VATE STREET. BLOCK D, LOT 1 X
��ROSS TIMBER� ��'� � , I , '� � I , ''�, � „ ' , � x x '� '� '� Q ��STRACT 76G'? CONTACT: BRYAN ELLIOTT /� ' - - -
� - � �9� LiLC�CK ,� ��9 LiLC�Cn ��, ��>l �� !�LOL!t �;! �1 L�LUc,�t OT 47 BLOCK � � ?'J �!�LJC'k" � 39 BLG'i;� � !0; �8 �s�Gii�: � �/ !�LGCK , 2� !�LiJ�K , � Zu !�LO�K' , �' � ���� ��/���• ���� �� � �� �
ACRES �,- , , � ��� ' ' �� � �� � ;, �� � ��;, c�� W � ---1CT 6F & 6i;;�
� �, �� _ �kMONT Hll l S OAKMONT Hll '"� �,KMONT HILL:�: "KMONT HILL`•���
'/KMONT H/L( S� � )i'',KMONT H/LLS OAKMONT Hl� � �>AKMONT H/L l.:�� �
� ,
C�!IKMONT H/L;.`> I �"KMONT HILLS _�KMONT HILL.,
� �. �8a-24, Pc. -_,r� I , =� I ' �' aooirioN � � �ooirioN � aooirioN AooirioN � AooirioN ���� aooirioN aooirion.� aooirioN �� AooirioN ����� AooirioN � AooirioN � w ��' %� � EN��NEER: LAN D U SE D ESI GN ATI ON: SI N GLE FAM I LY R ESI DEN TI AL
� ; i1;7 .� . , ;..iii: � _.�,� , ...i�, r,..�f,, ,...,,; ..,. , ...,,�,7 F '�%' : -� i /...�i' i�/ / /, - i ,..i�, �.��;,, ,...�;: '.�1:. ,...�;: "l/ � i i,..,,..; ,;� ,� ";
P.R. T.C.T. A, SLIDE 6��,: , , SL/OF h.�,i �.%�,s. ,�1, SL/DF ,,,,. 3. A, SLIDE h��-: A, SLIDE .,�; : 1-,'. A, SL/DE 6G� �,s. A, SLID� C J? �18. A, SL/DE E J? �.%�,�. A, SL/DE F��,, _, ,, A, SLIDE 6�,, _, ,,. A, SL/DE 6u, W � ,,,, _ ,-;,. -;
� �� . :�,: ��� �r ,�!� � � � �,� � � - � � -� � � � - � � � ,�-, � , - �� rr , ,�-,� � , � ,�-,� - - ,,,; , , - Y DEOTTE, INC. EXISTING ZONING: PLANNED DEVELOPMENT DISTRICT PD- 7 8c R- 5
,,, ,, ; � �, , „ ,-, y ,, ,,, � ������ � ;, � � � � � 420 JOHNSON RD. SUITE 303
r , ; ;; , ; , , ; , ; ; ; , ,: ,, . ;,, , � , , , ; x i�,�„�.,: s, � , ; _ , ,. _
;�, ��� ,�; � ;: �i : �;� �, , „ , ,� �, � O
., ,� ,..,.,,:.,: _ . � . ,. _ ,� ,. „ , .� /
p KELLER, TEXAS 76248 PROPOSED ZONING: PLANNED DEVELOPMENT DISTRICT (PD- 7) 8c R- 5
z PHONE: (817) 337-8899
� � CONTACT: RICH DEOTTE
o CITY CASE # PP-XX-XX-XX
I � I ~ JANUARY 2021 SHEET 1 OF 2
Town Cou nci I/
Board of
Trustees
Item # 9
REVIEW AND DISCUSSION OF WESTLAKE ACADEMY PROOF OF RESIDENCY
POLICY.
Town Cou nci I/
Board of
Trustees
Item # 10
RECAP OF THE JUNE 17, 2021 BUDGET RETREAT.
Town Cou nci I/
Board of
Trustees
Item # 9 — Presentation and
Discussion
PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC
OPERATIONS.
Town
Cou nci I
Item # 12 — Executive
Session
The Town Council and Board of Trustees will conduct a closed session pursuant to
Texas Government Code, annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or
financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate,
stay, or expand in or near the territory of the governmental body and
with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1)
for the following:
- Front 44
- Entrada
b. Section 551.071(2) Consultation with Attorney — to seek advice of
counsel on matters in which the duty of the Town Attorney under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with Chapter 551 of the Texas Government Code
- FM 1938 access for proposed Southlake development.
c. Section 551.071(2) — Consultation with Town Attorney on a matter in
which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with this chapter: Resolution No. 00-19, a
Contract with Hillwood Development Corporation Concerning the
Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
d. Section 551.071 - Discussion with the Town Attorney regarding
pending, threatened, or contemplated litigation regarding BRS.
e. Section 551.071 - Consultation with Attorney - to seek advice of
counsel regarding Granada Homeowners'Association and ACC matters.
Tow n
Council/ Board
of Trustees
Item # 13 — Reconvene Town
Council/Board of Trustees
Meeting
Town Cou nci I/
Board of
Trustees
Item # 14 — Necessary Action
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Town
Council/
Board of
Trustees
Item # 15 — Recap and
Staff Direction
Town
Council/
Board of
Trustees
Item # 16 — Future
Agenda Items
a. Approved by Council for Discussion
i. Historical Designations for various properties in Westlake (5/24)
b. Proposed Items
c. Pending items
i. Westlake Academy Data Request
Town Cou nci I/
Board of
Trustees
Item # 17 — Adjournment