HomeMy WebLinkAbout04-05-21 Joint TC BOT Agenda PacketTC Executive Session Agenda – 04/05/21
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TOWN OF WESTLAKE TOWN COUNCIL EXECUTIVE SESSION
MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
APRIL 5, 2021 5:00 P.M. MEETING
In accordance with Order of the Office of the Governor issued March 16, 2020
and March 19, 2020, the Town Council of the Town of Westlake will conduct this closed meeting at
5:00 p.m. on Monday, April 5, 2021 in order to advance the public health goal of limiting face-to-
face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19).
There will be no public access to the physical location described above.
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Executive Session
1.CALL TO ORDER
2.EXECUTIVE SESSION
The Town Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a.Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee:
-Town Manager evaluation
3.RECONVENE MEETING
4.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
5.ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, April 1, 2021 by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
TC/BOT Agenda – 04/05/21
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TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
April 5, 2021 6:00 P.M. MEETING
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19,
2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy
will conduct this joint meeting at 6:00 p.m. on Monday, April 5, 2021. In order to advance the
public health goal of promoting "social distancing" to slow the spread of the Coronavirus
(COVID-19), there will be limited public access to the physical location described above. A limit of
thirty (30) seats will be available to the public on a first-come, first-serve basis. A recording of this
meeting will be made and will be available to the public in accordance with the Open Meetings Act.
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Regular Session
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or
Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold
their comment on an agenda item if the item is posted as a Public Hearing. The Town
Council and Board of Trustees cannot by law take action nor have any discussion or
deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Town Council and Board of Trustees will receive the information, ask staff to
review the matter, or an item may be noticed on a future agenda for deliberation or action.
4.ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
5.PRESENTATION AND DISCUSSION REGARDING THE PERSONAL PROJECT.
6.PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY
ACADEMIC INTEGRITY POLICY.
TC/BOT Agenda – 04/05/21
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7. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY
ATHLETIC PROGRAM.
8. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY
QUARTERLY FINANCIAL DASHBOARD REPORT FOR THE QUARTER ENDING
FEBRUARY 28, 2021.
9. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC
OPERATIONS.
10. EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect that
the governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
- PD7 (Spencer Ranch)
b. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551
of the Texas Government Code - FM 1938 access for proposed Southlake
development.
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee:
- Town Manager evaluation
d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened,
or contemplated litigation regarding BRS.
e. Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding
Granada Homeowners' Association matters.
f. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened,
or contemplated litigation regarding drainage matters within Vaquero.
g. Section 551.073 - Deliberations Regarding Gifts and Donations.
11. RECONVENE MEETING
12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
13. COUNCIL RECAP/STAFF DIRECTION
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14. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing for
adequate time for staff preparation on the agenda item.
15. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, April 1, 2021, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable
accommodations will be made to assist you.
United States Pledge
"I pledge allegiance to the flag of the United States of
America, and to the republic for which it stands, one
nation under God, indivisible, with liberty and justice for
all."
Texas Pledge
“Honor the Texas flag; I pledge allegiance to the, Texas,
one state under God, one and indivisible.”
Town
Council/Board
of Trustees
Item # 2 – Pledge of
Allegiance
CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or
Board of Trustees on any matter, whether or not it is posted on the agenda.
Individual citizen comments are normally limited to three (3) minutes; however, time limits
can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold
their comment on an agenda item if the item is posted as a Public Hearing. The Town
Council and Board of Trustees cannot by law take action nor have any discussion or
deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Town Council and Board of Trustees will receive the information, ask staff to
review the matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council/
Board of
Trustees
Item #3 – Citizen Comments
ITEMS OF COMMUNITY INTEREST: Mayor and Council
Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations
or condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
Calendar of Meetings/Events:
Joint Town Council/BOT Meeting
Monday, April 5, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
Westlake Academy Foundation’s Gallery Night
“Rhinestones at the Ranch House”
Saturday, April 10th, 2021 – Vaquero Club
Planning & Zoning Commission Meeting
Monday, April 12, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
Joint Town Council/BOT Meeting
Monday, April 26, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
Early Voting for the May 1, 2021 General Election
April 19-27, 2021 – Please see the Town’s website for Tarrant and Denton County hours
Election Day
Saturday, May 1, 2021; Polls open 7:00 am – 7:00 pm
Glenstar Conference Center – 1500 Solana Blvd, Building 1, Suite 1100, Westlake, TX 76262.
Voters must use 1400 Solana Blvd. driveway then access the rear parking lot and enter the rear
entrance of Building 1. Signage will be at the location and maps will be provided electronically to
residents through the Communications Department and on the Town’s website.
**Please Note** On Election Day, this location is only open to Westlake residents.
Joint Town Council/P&Z Meeting
Monday, May 3, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
Town Council
and Board of
Trustees
Item # 4 – Items of
Community Interest
Joint Town Council/BOT Meeting – Election Canvassing
Monday, May 10, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
New Council/BOT Orientation
Wednesday, May 12, 2021
Planning & Zoning Commission Meeting
Monday, May 17, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100
Limited seating will be available to the public to promote social distancing.
*Reminder: Agendas for all municipal/academic meetings are posted a minimum of 72 hours before the meeting begins and
can be found on our Town’s website under the tab “Government/Agendas & Minutes.”
**For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website
or the Town of Westlake website for further assistance.
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estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, April 05, 2021
TOPIC: Presentation and Discussion of the Personal Project
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director, Kaylene Rudd, MYP Principal,
Terri Watson, MYP Coordinator, and Katie Estrada, MYP Personal
Project Coordinator
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations Middle Years Programme Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2014 Completion Date: May 31, 2021
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy’s mission is to provide students with an internationally minded education of
the highest quality, so they are well-balanced lifelong learners. Aligned with WA’s mission is the
vision of the campus. WA’s vision is to inspire college-bound students to achieve their highest
individual potential in a nurturing environment that fosters the traits found in the IB Learner
Profile.
Within the scope of accomplishing the mission and vision of Westlake Academy, the Academy
utilizes capstone projects in each IB programme as a vehicle to provide opportunities for students
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to develop, implement, and put into practice the various components of their IB world education.
In May, the IB Coordinators will present to the Board of Trustees exemplars across the Academy’s
IB programmes that illustrate the power of these capstone projects for our learners. These capstone
projects are multifaceted and serve as a culminating academic experience for our students that
allow them to demonstrate mastery of the IB Approaches to Learning, ATLs, along with their
development of the IB Learner Profile. It also provides students an opportunity to consolidate their
learning and illustrate it in meaningful ways.
This presentation is designed to highlight one of our students who has gained notoriety based on
the work that she has done with her personal project. Karlayna Platt has written and published a
book on the topic of dyslexia. In fact, it is a book that is based on Karlayna’s personal journey as
a student with dyslexia. The purpose of her book is to inspire those struggling with dyslexia to
realize that there are others with similar struggles and to inspire the reader to discover their own
talents and strengths.
Karlayna Platt’s personal project is an exemplar and demonstrates the power that the personal
project can play in our students’ academic careers. We ask the Board of Trustees to join us in
celebrating Karlayna Platt.
ATTACHMENTS
None.
, estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Board Meeting
Monday, April 05, 2021
TOPIC: Presentation and Discussion of the Westlake Academy IBO Integrity Policy
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Strengthen our
Westlake Academy
Culture
Strategic Initiative
Time Line - Start Date: N/A Completion Date: N/A
Funding Amount: NA Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Educational institutions have an obligation and duty to protect and promote the academic integrity
of the organization. Westlake Academy believes that fostering the academic integrity of students
is a high priority. In essence, the Academy has a responsibility to uphold the highest level of
academic honesty in all the scholastic work produced by students.
In addition, teachers and students have the responsibility to help ensure that all students have an
equal opportunity to demonstrate the knowledge and skills they acquire during their studies and to
continue this responsibility as a “lifelong learner” in post-secondary education and future career.
All members of Westlake Academy IB community must strive to be principled, acting with
integrity and honesty, with a strong sense of fairness and justice, and with respect for the dignity
and rights of people everywhere. In exhibiting integrity, students must embrace these principles
and standards established by the IBO and Westlake Academy.
At the December 7, 2020 Board of Trustees meeting, the Instructional Leadership Team, ILT,
engaged in a dialogue with the board about the role of academic integrity at the Academy. This
presentation and discussion led to questions about the ILT’s approach to consequences for
academic dishonesty. In the interim, the ILT has meet several times to discuss this issue and to
revise Westlake Academy’s IBO Academic Integrity Policy. In doing so, the Academy has taken
a developmentally responsive approach throughout the Academy’s IB continuum.
Staff is seeking guidance and direction regarding the attached revised draft of Westlake Academy’s
Academic Integrity Policy.
ATTACHMENTS
Westlake Academy’s Academic Integrity Policy – Revised Draft
Westlake Academy Item 7b Exhibit "A"
DRAFT Academic Integrity Policy
Westlake Academy
Academic Integrity
Policy
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Revised March 2021
Westlake Academy
Academic Integrity Policy
Westlake Academy Vision
Westlake Academy inspires college-bound students to achieve their highest individual potential in a
nurturing environment that fosters the traits found in the IB Learner Profile:
Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-takers,
Balanced, and Reflective
Westlake Academy Mission
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest qualityso they are well-balanced and respectful
life-long learners.
Westlake Academy Values
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
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Revised March 2021
Westlake Academy
Academic Integrity Policy
Statement of Philosophy
A component of the mission statement for WestlakeAcademy is to strive to achieve
academic excellence and develop life-long learning traits for the success of the
students. As such, an academic honesty and honor code is necessary to support those endeavors.
All students are expected to act with integrity in regards to academic and non-academic contexts.
Within the IB Programme Standards and Practices, Culture 3 requires schools to implement,
communicate and regularly review an academic integrity policy that creates cultures of ethical
academic practice. (0301-03)
●Culture 3.1: The school implements and reviews an academic integrity policy that makes the
school’s philosophy clear and is aligned with IB guidelines. (0301-03-0100)
●Culture 3.2: The school clearly describes in its academic integrity policy the rights and
responsibilities of all members of the school community,what constitutes good practice and
misconduct, and the actions that are to be taken if there are transgressions. (0301-03-0200)
●Culture 3.3: The school articulates responsibilities for teaching a variety of practices related
to academic integrity, and reflects its five fundamentals: honesty, trust, fairness, respect and
responsibility. (0301-03-0300)
●Culture 3.4: The school ensures that relevant support materials, resources and structures
related to the academic integrity policy are implemented. (0301-03-0400)
●Culture 3.5: The school monitors and evaluates the impact of the academic integrity policy
to ensure that it regularly informs learning and teaching across the curriculum and that
school’s procedures are transparent,fair and consistent. (0301-03-0500)
Purpose of the Academic Integrity Policy
This document is to make explicit the academic integrity philosophy of Westlake Academy, an IB
World School, offering an international education to children from Kindergarten through Grade
12.
Policy Review Procedures
Each spring, representatives from each programme (PYP, MYP, and DP) will form a committee to
review the current Academic Integrity Policy. This committee will make revisions based on current
International Baccalaureate (IB) documents and Texas Education Agency updates. The committee
will present the revised policy to the whole staff for further input.
At the commencement of each school year, the coordinatorswill facilitate reflection on the policy
agreements with all teaching staff to ensure the policyis a working document evident in planning,
teaching, and assessment.
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Westlake Academy
Academic Integrity Policy
How do you learn and act with academic integrity?
By ‘learning how to learn’ through a common language of the approaches to learning (ATL)
skills that are common in all IB programmes, students will acquire five skills:
Approaches To Learning Skills What does it look like in the classroom?
Communication ●Students express their own ideas clearly and logically.
●Students paraphrase accurately and concisely.
●Students ask for clarifications.
●Students listen to and follow directions.
●Exchanging thoughts, messages and information
effectively through interaction
●Reading, writing and using language to gather and
communicate information
Research ●Students evaluate and select appropriate information
sources and/or digital tools based on the task.
●Students use critical literacy skills to analyze and
interpret information.
●Students understand the significance of academic
integrity and intellectual property rights.
●Finding, interpreting, judging and creating information
●Students create references and citations, use
footnotes/endnotes and construct a bibliography
according to the MLA format.
Self-management ●Students keep an organized and logical system to
document learning.
●Students use technology responsibly and productively
with academic purpose.
●Students demonstrate persistence by coming up with
their own original ideas.
●Students take responsibility for one’s own actions.
Social ●Students respect the work of others by giving creditfor
original ideas.
●Students are aware of their personal impact as a
member of a learning group.
●Students use the language of the learner profile in
conversations and discussions.
Thinking ●Students revise understandings based on new
information and evidence.
●Students make judgments or decisions about personal
responsibility in regards to original ideas, projects, and
assignments.
●Students independently think for themselves rather
than making shortcuts by duplicating of others’
thinking and written work.Page 4 of 10
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Westlake Academy
Academic Integrity Policy
Academic honesty is the responsibility of all teachersand students in IB programmes and must
be developed across the curriculum K-12 through the approach to learning. From an early age,
students can be taught in the PYP to recognize ownership of work and attribute accordingly. As
students gain experience they can be taught a range of academic honesty skills so that by the
time they meet externally validated assessment in the MYP or the DP, they have well-developed
skills and can avoid pitfalls.
Westlake Academy believes that our approach to academic integrity is developmentally responsive.
In doing so, students learn important ATL skills (such as citing and referencing) and are given
opportunities to make mistakes and learn from them so that they are well prepared for further
studies. Each year, students are taught explicit skills and conceptual understandings relating to
academic integrity through ATL skills. This developmentally appropriate approach enables
academic honesty to be instilled as a set of valuesand skills that promote personal integrity and
good practice in teaching, learning and assessment.
Academic Integrity Pledge
The Integrity Pledge that follows has been a collaborative process, drafted and discussed by
students across all IB Programmes, subject-based teachers, and the administration. By means of
a pledge, students practice responsible leadership, accept personal responsibility, develop strong
character, and create an atmosphere free from suspicion. At its core, the pledge is based on the
fundamentals of honesty, trust, fairness, respect,and responsibility, serving as a written model
for what is expected from students in terms of behavior,as well as a pledge to live by the
school’s values. Parents and community members are important partners in promoting academic
integrity.
All students will be required to support the traits identified in the IB Learner Profile by
committing to the following:
As an IB student, I am responsible for upholding a principled perspective
in my personal and academic life.
Consequences Related to Academic Integrity
Students who have knowingly chosen not to uphold the Integrity Pledge regarding academic
honesty will be subject to the Westlake Academy discipline policy and the administrative guidelines
(see discipline section of Student-Parent Handbook).This includes collusion and cheating, but does
not include mistakes relating to learning about the proper methods to represent ownership through
academic works.
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Westlake Academy
Academic Integrity Policy
Offense One Offense Two Offense Three Offense Four
PYP: With each
offense,the
student will be
provided with
reteach
opportunities
conducted by the
teacher or an
administrator to
develop an
understanding of
academic
integrity.
The incident will
be documented
in writing to the
parents. The
student will redo
the assignment.
A parent,
teacher, student
conference will
be conducted
and the student
will redo the
assignment
during after
school
detention.
A parent, teacher,
student
conference will be
conducted and
the student will
redo the
assignment during
Saturday school.
A parent, teacher,
student
conference will
be conducted
and the student
will redo the
assignment
during an
in-school
suspension.
MYP Zero on
Assignment,
formative or
summative,
with no
opportunity to
make up and
assignment to
Saturday
School;
Zero on
Assignment,
formative or
summative,
with no
opportunity
to make up
and
assignment to
In-School
Suspension;
Zero on
Assignment,
formative and
summative,
with no
opportunity to
make up and
assignment to
Out-of-School
Suspension
Zero on
Assignment,
formative or
summative,
with no
opportunity to
make up and
Expulsion
DP An automatic
zero for the work
in the case of a
first offence. The
work must be
resubmitted, but
the grade will
remain a zero
grade. The
document/incide
nt is to be
collected by the
teachers and filed
with the
Principal, who
will record the
incident. Parents
An automatic
zero for the
work with the
same above
specified
notifications and
qualifications
for a second
offence.
Additionally, an
out of school
suspension is to
be assigned and
a meeting of the
parents, student,
teacher and
college
Indefinite
suspension
pending a
recommendation
for expulsion.
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Westlake Academy
Academic Integrity Policy
are to be notified
(If a student
commits their
first offense in
the DP, but they
committed a
previous breach
of academic
honesty in either
9th or 10th grade
at Westlake
Academy, they
will automatically
move to a second
offense, as
outlined above)
counselor called
by the Principal
In case of academic dishonesty being committed ineither a) the submission
of work that is to be assessed or moderated by theIB or b) during IB
external assessments, the DP Coordinator shall immediately inform the IB.
This will likely result in the student being excluded from being eligible for the
receipt of an IB diploma.
Please note that measuring a learner’s progression on the learning continuum is imperative. As
such, a teacher may assign an alternative assessment to determine student progress. This
alternative assignment will provide feedback but will not be assigned a mark.
Determination of academic dishonesty
A determination of whether academic dishonesty hasbeen committed shall be made, in the first
instance, by the teacher of record. If the teacheris uncertain, they should consult with the
Programme Principal. In instances where “evidence beyond reasonable doubt” is not available, and
the offense is disputed by the student, a meeting will take place between the teacher, student,
parents and the Programme Principal to discuss the evidence presented by the teacher. If a
consensus cannot be reached, the Programme Principal will make a determination on the “balance
of probabilities” approach, as outlined by the IBO(Academic 4).
What is Academic Dishonesty?
●Engaging in any act of plagiarism by passing off ideasor words of another as one's own,
using another's work without quoting sources, committing literary theft, or presenting anPage 7 of 10
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Westlake Academy
Academic Integrity Policy
idea from an already existing source as new or original. Plagiarising is the representation,
intentionally or unwittingly, of the ideas, wordsor work of another person without proper,
clear and explicit acknowledgment;
●Receiving or providing assistance on an assignment in or out of the classroom where
collaboration is not explicitly condoned by the teacher. This does not include legitimate
collaboration in a group project or assistance provided to help another student understand
class material;
●Engaging in collusion. Collusion is supporting academic misconduct by another student, as
in allowing one’s work to be copied or submitted for assessment by another;
●Communicating or attempting to communicate with another student during an examination
via verbal, nonverbal, written, or electronic means;
●Disclosing the content of assessment material to anotherstudent who is taking or has taken
the same course but has not yet taken the assessment in question;
●Possessing or using forbidden materials or aids during an assessment; stealing, attempted
theft, or collusion with any who attempt to steal assessment materials.
●Duplicating the work of another individual. Duplicationis the presentation of the same
work for different assessment components;
●Any other behaviour that gives an unfair advantage to a student or that affects the results of
another student (falsifying data, misconduct during an examination, creating spurious
reflections).
Academic Integrity Essential Agreements
●We will seize teachable moments for students to ensure academic integrity is upheld in
future works. This will instill positive behaviors.
●We will actively monitor students during class work times. Our presence as a facilitator of
learning ensures we are establishing an environment where academic integrity thrives.
●We will make the Academic Integrity Pledge visible in our classrooms. When turning in
research assignments and assessments teachers will require students to transcribe or sign a
copy of the pledge.
●We will hold students accountable for their actions when the choice is made to not uphold
the Academic Integrity Pledge.
●We will model for students how to cite work and write a bibliography.
●We will examine sources as documented by students.
What do teachers do?
●Model academic integrity by providing proper citations and references for materials and
ideas that are shared with students.
●Create a learning environment that fosters academic integrity by ensuring that inquiry and
agency allow the student to thrive. Active monitoring of this environment ensures students
are working independently.
●Explicitly teach students skills that ensure academic integrity: maintains fairness, trust and
credibility, and develops respect for others (Academic 5).Page 8 of 10
Revised March 2021
Westlake Academy
Academic Integrity Policy
●Explicitly embed the Westlake Academy Honor Code into teaching and assessment
practices.
●Understand that implementation of school policy andprocedures pertaining to academic
integrity builds school culture.
●Evaluate the views of students in regard to academicintegrity and identify areas of
understanding that may need development.
●Consider the reasons that lead to academic misconduct. Are they unintended acts, poor
self-management skills, lack of reinforcement thatleads to consequences, internal
pressures? (Academic 13).
●Plan a manageable workload so students can allocate time effectively to produce work
according to IB’s expectations.
What do students do?
●Understand the significance of academic integrityand intellectual property rights.
●Create references and citations, use footnotes/endnotes and construct a bibliography
according to recognized conventions.
●Students understand the consequences of the WestlakeAcademy Academic Integrity Pledge
as they begin to understand and independently practice academic integrity.
What do parents do? (Academic, 17-18)
●Understand policies, what constitutes misconduct, and the consequences.
●Support student understanding of the policies andprocedures.
●Understand how the school safeguards student work.
●Assist their child in managing workload and time management.
●Refrain from giving (or arranging) assistance as their child completes assignments.
What does the school do?
●Adopt a holistic approach to academic integrity and understand the varying factors that may
lead to rule breaches such as prior pedagogical experiences, learning environments, and
relationships.
●Develop an awareness campaign (Academic 7).
●Ensure teachers have engagement and commitment to uphold a common understanding of
academic integrity (Academic 8).
●Focus on processes for managing academic integrity incidences (Academic 9).
●Utilize the International Baccalaureate Programme Standards and Practices when making
informed decisions.
Page 9 of 10
Revised March 2021
Westlake Academy
Academic Integrity Policy
Bibliography
Academic Integrity.International Baccalaureate Organization, 2019. Available at:
https://resources.ibo.org/ib/works/edu_11162-58121?lang=en. Accessed 29 January 2021.
Programme Standards and Practices.International Baccalaureate Organization, 2020.
Available at: https://resources.ibo.org/ib/psp/Standards-and-Practices?lang=enAccessed 26
January 2021.
PYP: From Principles into Practice.International Baccalaureate Organization, 2018. Available
at: https://resources.ibo.org/pyp/works/pyp_11162-51465?root=1.6.2.4.9&lang=en.
MYP: From Principles into Practice.International Baccalaureate Organization, 2014.
Available at:https://resources.ibo.org/data/m_0_mypxx_guu_1405_4_e.pdf.
DP: From Principles into Practice.International Baccalaureate Organization, 2015.Available
at:https://resources.ibo.org/data/d_0_dpyyy_mon_1504_1_e.pdf. Accessed 5 February 2021.
Page 10 of 10
Revised March 2021
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Board Meeting
Monday, April 05, 2021
TOPIC: Presentation and Discussion Regarding the Westlake Academy Athletic
Program
STAFF CONTACT: Alan Burt, Athletic Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2014 Completion Date: Ongoing
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Academy’s mission is to provide students with an internationally minded education of
the highest quality, so they are well-balanced life-long learners. Aligned with the WA’s mission
is the vision of the campus. WA’s vision is to inspire college-bound students to achieve their
highest individual potential in a nurturing environment that fosters the traits found in the IB
Learner Profile.
Within the scope of accomplishing the mission and vision of Westlake Academy, the Academy
utilizes athletics as a vehicle to provide opportunities for students to develop, implement, and put
into practice the IB Learner Profile.
Page 1 of 2 2
The Academy believes in the benefits and role that athletics plays in the overall health and well-
being of our students. We believe that students who participate in athletics develop skills in
leadership, time management, and collaboration as well as exhibit responsibility while holding
themselves accountable. We also believe that participation in athletics positively impacts student
academic achievement.
The purpose of this presentation and discussion is to provide an overview and update of the current
status of the Westlake Academy Athletic Program. The agenda for this presentation and discussion
will be:
• Historical Overview of the Athletic Program;
o Growth of Team Offerings
o Growth of Participation
• Update on League Status;
• Update on 11 Man Football;
• Explore Optional League Opportunities; and
• Senior Athletes Feedback.
Staff is seeking feedback on status of the athletic program.
ATTACHMENTS
None.
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, April 05, 2021
TOPIC: Quarterly Financial Dashboard report for the quarter ending February 28,
2021.
STAFF CONTACT: Ginger Awtry, Finance Director
Marlene Rutledge, Academic Finance Manager
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Timeline: Start Date: September 1, 2020 Completion Date: February 28, 2021
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 2nd quarter Financial Dashboard for FY 2020-2021 is attached for your review. This report
reflects the adopted budget and compares the allocated 2nd quarter budget to the actual revenues
and expenditures as of February 28, 2021. Also included with the Financial Dashboard report is
the 2020-2021 Westlake Academy Foundation Grant Summary as of February 28, 2021. This
report identifies each grant received, its original allocation, year-to-date expenditures, and grant’s
current status.
The financial report columns, shown below, include: (1) the 2nd quarter 2019-20 actual
revenue and expenditures; (2/3) the adopted budget and the 2nd quarter calculated budget;
(4/5) the amended budget and the 2nd quarter calculated budget; (6) the actual revenue and
expenditures as of February 28, 2021; and (7/8) the percentage and amount of each variance
compared to the 2nd quarter adopted and amended budgets.
The 2nd quarter budget for the Blacksmith Annual Campaign has averaged 81% over the
prior two years. The majority of donations received follow an event, such as North Texas
Giving Day, and therefore, are not evenly divided to correspond to each quarter. Using
this percentage is a preferred indicator for the 2nd quarter budget amount.
A summary is shown at the bottom of the report indicating the net revenues over/(under)
expenditures along with the projected ending fund balance for the Adopted Budget and the
Actual YTD. The operating days remaining in Fund Balance have been calculated using
operating expenditures.
The Analysis narrative is color coded, corresponding to specific line-items on the Financial
Dashboard. All “cautionary” and “critical” variances, in addition to any excessive
“positive” variances, are described in the Dashboard Analysis, and include the percentage
and variance corresponding to the financial report.
Revenue Summary
The General Fund has received 100.5% of its 2nd quarter budgeted revenues. The classifications
exceeding 100% include Blacksmith donations, Other Local Revenue, Athletic Registrations, and
Student Parking Fees. Described in the Dashboard Analysis are the identified areas of concern,
and include:
Interest earned 26.8%
Other local revenue 230.3%
Student parking fees 170.5%
Food Services 0%
WAF Salary Reimbursement 91.7%
Athletic Registrations 130.9%
Transportation Fees 3.3%
The most common variable for the deficit in revenue pertains to modifications made during the
coronavirus remote vs. in-person learning and February’s inclement weather event. In addition,
the Academy implemented a new software for collecting fees and student activity registrations.
This new system (SchoolsBuddy) has enhanced the collection process, recognizing an increase in
local revenue.
Expenditure Summary
The General Fund has expended 98.1% of its 2nd quarter budgeted expenditures. The functions
below 100% include Instruction, Resources & Media, Curriculum & Staff Development,
Instructional and Campus Leadership, Guidance & Counseling, Extra-/Co-Curricular Activities,
Maintenance & Operations, Security Monitoring, and Community Services. Described in the
Dashboard Analysis are the identified areas of concern, and include:
Curriculum & Staff Dev 10.9%
Administration 134.5%
Debt Service 150%
Health Services 112.1%
Data Processing 103.4%
The most common variable for the overages is payroll costs for Health Service staff participating
on the COVID Response Team, administrative contract costs paid in full early in the fiscal year,
and an increase in Technology costs supporting distance and in-person learning. Curriculum &
Staff Development expenditures remain low due to travel restrictions in place at this time.
RECOMMENDATION
Review of the financial information.
ATTACHMENTS
1) Quarterly Financial Dashboard – Quarter Ending February 28, 2021
2) Analysis of Dashboard for Quarter Ending February 28, 2021
3) Local Grants for Quarter Ending February 28, 2021
WESTLAKE ACADEMY
General Fund
Quarterly Financial Dashboard
Quarter Ended 2/28/21
(1) (2) (3) (4) (5) (6) (7) (8)
FY 19/20 FY 20/21
2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over (under)
PY Actual Budget Budget Budget Budget CY Actual Amended budget
Local Interest Earned 10,693$ 10,000$ 5,000$ 10,000 5,000$ 1,341$ 26.8%(3,659)$
81% Local Blacksmith Donations 946,119 1,030,000 834,300 1,030,000 834,300 905,582 108.5%71,282
Local WAF Salary Reimbursement 32,241 71,235 35,618 71,235 35,618 32,647 91.7%(2,971)
Local Other Local Revenue 12,709 47,300 23,650 47,300 23,650 54,470 230.3%30,820
Local Athletics 54,393 88,100 44,050 88,100 44,050 57,672 130.9%13,622
Local Parking Fees 2,245 15,000 7,500 15,000 7,500 12,787 170.5%5,287
Local Transportation Fees 100 10,500 5,250 10,500 5,250 175 3.3%(5,075)
Local Food Services 3,000 7,000 3,500 7,000 3,500 ‐ 0.0%(3,500)
1,281,250 1,279,135 958,868 1,279,135 958,868 1,064,674 111.0%105,807
State All State Funding 3,895,842 7,666,758 3,833,379 7,666,758 3,833,379 3,734,739 97.4%(98,640)
State TRS On‐behalf 197,932 486,085 221,143 486,085 221,143 237,478 107.4%16,335
4,093,773 8,152,843 4,054,522 8,152,843 4,054,522 3,972,217 98.0%(82,305)
5,375,023$ 9,431,978$ 5,013,389$ 9,431,978$ 5,013,389$ 5,036,891$ 100.5% 23,502$
FY 19/20 FY 20/21
2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over (under)
PY Actual Budget Budget Budget Budget CY Actual Adopted budget
11 Instructional 2,359,408$ 5,141,964$ 2,607,783$ 5,144,964 2,609,283 2,543,258$ 97.5%(66,025)$
12 Resources & Media 43,092 95,802 47,901 95,802 47,901 35,540 74.2%(12,361)
13 Curriculum and Staff Dev 31,324 64,045 32,023 64,045 32,023 3,476 10.9%(28,547)
21 Instructional Leadership 77,249 191,240 95,620 191,240 95,620 87,446 91.5%(8,174)
23 School Leadership 481,819 1,117,395 583,265 1,120,395 584,765 583,037 99.7%(1,727)
31 Guidance & Counseling 239,253 604,282 302,141 614,782 307,391 306,001 99.5%(1,390)
33 Health Services 34,342 82,673 41,337 82,673 41,337 46,333 112.1%4,996
36 CoCurricular Activities 160,571 272,047 157,710 272,047 157,710 133,894 84.9%(23,816)
41 Administration 148,171 241,995 120,998 225,495 112,748 151,615 134.5%38,868
51 Maintenance & Operations 498,559 983,676 491,838 983,676 491,838 444,259 90.3%(47,579)
52 Security Monitoring 20,088 26,800 13,400 26,800 13,400 11,693 87.3%(1,707)
53 Data Processing 115,981 221,565 110,783 221,565 110,783 114,584 103.4%3,802
61 Community Services 66,513 142,471 71,236 142,471 71,236 70,053 98.3%(1,182)
71 Debt Service 166,005 207,922 103,961 207,922 103,961 155,941 150.0%51,980
4,442,375$ 9,393,877$ 4,779,993$ 9,393,877$ 4,779,993$ 4,687,129$ 98.1% (92,864)$
61xx Payroll & Related 3,280,486 7,425,791 3,795,950 7,425,791 3,795,950 3,762,277 99.1%(33,674)$
62xx Prof & Contracted Services 551,104 932,785 466,393 932,285 466,143 472,312 101.3%6,169
63xx Supplies & Materials 167,157 362,074 181,037 362,074 181,037 129,390 71.5%(51,647)
64xx Other Operating Costs 277,624 465,305 232,653 465,805 232,903 167,209 71.8%(65,693)
65xx Debt Services 166,005 207,922 103,961 207,922 103,961 155,941 150.0%51,980
4,442,375$ 9,393,877$ 4,779,993$ 9,393,877$ 4,779,993$ 4,687,129$ 98.1% (92,864)$
FY 19/20 FY 20/21
2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter
PY Actual Budget Budget Budget Budget CY Actual
611,212$ 38,101$ 233,396$ 38,101$ 233,396$ 349,762$
1,105,605 1,559,356 1,559,356 1,559,356 1,559,356 1,559,356
1,716,817$ 1,597,457$ 1,792,752$ 1,597,457$ 1,792,752$ 1,909,118$
8,468 88,000 44,000 88,000 44,000 44,000
1,708,349$ 1,509,457$ 1,748,752$ 1,509,457$ 1,748,752$ 1,865,118$
72 59 68 59 68 72
23,863$ 25,737$ 25,737$ 25,737$ 25,737$ 25,737$
Daily Operating Cost
Net Revenues Over (Under) Exp
Beginning Fund Balance (Audited)
Ending Fund Balance
Assigned Fund Balance
Ending Fund Balance (Unassigned)
# of Operating Days (Unassigned)
Summary
FY 20/21 AMENDED
FY 20/21 AMENDEDFY 20/21 ADOPTED
Total Expenditures and Other Uses
EXPENDITURES and OTHER USES
Total Expenditures and Other Uses
FUNCTION CODES
OBJECT CODES
FY 20/21 ADOPTED VARIANCE
FY 20/21 ADOPTED VARIANCE
Total Revenues and Other Sources
Total Local Revenues
Total State Revenues
REVENUES and OTHER SOURCES
FY 20/21 AMENDED
Positive >95%
Cautious 75% ‐95%
Negative <75%
Revenue Legend
Positive <100%
Cautious 101% ‐110%
Negative >111%
Expenditure Legend
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ending 2/28/2021
GENERAL FUND
1
REVENUES
Revenue Summary
$ 1,279,135 Adopted Budget Local Sources
$ 8,152,843 Adopted Budget State Sources
$ 1,279,135 Amended Budget Local Sources
$ 8,152,843 Amended Budget State Sources
$ 9,431,978 Total Adopted Budget
$ 9,431,978 Total Amended Budget
$ 5,013,389 YTD Amended Budget
$ 5,036,891 YTD Actual
100.5% YTD Budget (Based on Amended Budget)
$ 23,502 Over/(Under) Budget
Interest Earned: 26.8% or ($3,659)
The Federal Reserve has lowered the federal funds rate in response to the coronavirus pandemic.
As of February 2021, the interest rate at First Financial Bank was 0.150000% compared to
1.642500% this time last year, recognizing a 66% decrease in revenue, or $7,034.
WAF Salary Reimbursement: 91.7% or ($2,971)
Payroll costs decreased by 6%, or $607, compared to the prior year for the Westlake Academy
Foundation support staff due to a decrease in hours worked caused by the coronavirus pandemic
and inclement weather.
Other Local Revenue: 230.3% or $30,820
Other Local Revenue is made up of ESC11 Training Reimbursements, Technology Use Fees, Student
Printing Fees, and Miscellaneous Revenue.
o In February 2021, a one‐time insurance recovery proceed was received from Travelers
Property Casualty Company of America for a lightening strike claim on June 20, 2020.
o An increase in revenue from student fees and activity payments is due to the
implementation of SchoolsBuddy, a partner of Managebac, providing an electronic platform
for collecting fees and student activity payments. Receipts as of February 2021 for Technoloy
Use Fees total $23,102, or 62% of the annual budget compared to the fees received in FY
2020 totalling $25,157.
Athletic Revenue: 130.9% or $13,622
As of February 2021, 60% of the annual Athletic budget, or $57,672, was received for athletic
participation fees. In the prior year, a total of $65,241 was collected, which also included refunds
for cancelled athletic events due to the Academy’s closure.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ending 2/28/2021
GENERAL FUND
2
Student Parking Fees: 170.5% or $5,287
85% of the annual Parking Fee budget, or $12,962, has been collected for student parking during
the current fiscal year. In the prior year, the majority of fees were collected in August 2019 prior to
the start of the 2019‐2020 school year, and were not reported in FY 2020.
Transportation Fees: 3.3% or ($5,075)
While transportation fee receipts were low due to several athletic tournament cancellations caused
by the coronavirus pandemic and inclement weather, there is a slight increase in revenue compared
to the prior year. Moving forward, Spring sports are under way with no cancellations to date.
Food Services: 0% or ($0)
From the start of the 2020‐2021 school year, the volume of student lunches provided decreased by
80% over the prior year. This decrease was due to a large number of students on the remote‐
learning schedule and in‐person students bringing lunch from home. Pending discussions with the
food service vendor on projected student participation may decrease the contract for FY2021.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ending 2/28/2021
GENERAL FUND
3
EXPENDITURES
Expenditure Summary
$ 9,393,877 Adopted Budget
$ 9,393,877 Amended Budget
$ 4,779,993 YTD Adopted Budget
$ 4,779,993 YTD Amended Budget
$ 4,687,129 YTD Actual
98.1% YTD Budget % (based on amended budget)
$ (92,864) Over/(Under) Budget (based on amended budget)
Expenditures – Function Code
Fnct 13 – Curriculum & Professional Development: 10.9% ($28,547)
Due to travel restrictions, in‐person staff development and conferences have been temporarily
discontinued. During the first half of the 2019‐2020 school year, 67% or $50,713, was spent on
employee travel and training compared to 6%, or $3,145, expended for remote training in the
current year. It is projected that training and travel will increase in the 2021‐2022 school year.
Fnct 33 – Health Services: 112.1% or $4,996
Compared to the prior year, payroll costs in Health Services have increased 35%, or $11,991. The
Academy’s two part‐time nurses have worked extra days evaluating each reported exposure or
positive coronavirus case in order to thoroughly provide contact tracing data to the Texas Education
Agency and to Academy administrators.
Fnct 41 – General Administration: 134.5% or $38,868
The following memberships and services have been paid in full as of February 2021, creating a
higher percentage of funds disbursed. This will equalize over the remaining fiscal year:
o Annual membership to the Texas Charter School Association (6% of annual budget)
o Annual contract to the Education Service Center Region 11 (26% of annual budget)
o Annual contract to Weaver & Tidwell for the Academy’s audit (9% of annual budget)
Fnct 53 – Data Processing: 103.4% or $3,802
81%, or $30,495, of the annual Technology budget is for software agreements and general supplies.
As of the 2nd quarter, additional repairs and replacements were needed for student and staff
equipment. In addition, more subscription apps were purchased to improve remote instruction
capabilities.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ending 2/28/2021
GENERAL FUND
4
Fnct 71 – Debt Service: 150.0% or $51,980
The lease for the One‐To‐One iPad Initiative is invoiced up to six‐weeks prior to the quarterly rental
period. For internal control purposes, all invoices are paid within thirty (30) days; therefore, due to
the timing of the invoices, three payments on the lease have been made as of February 2021.
Expenditures – Object Code
62XX Professional & Contracted Services: 101.3% or $6,169
Guidance & Counseling
o 47% of contracted services support student programs, such as English as a Second
Language (ESL), Occupational Therapy (OT), and Autism Intervention (new program). These
programs were resumed as more students returned to in‐person learning during the 2nd
half of the school year. The budget‐to‐actual totals will equal out as the fiscal year
progresses.
General Administration
o 19% of non‐payroll expenditures in function 41, or $43,417, was spent on annual contracts
for services provided (see Function 41 above).
65XX Debt Services: 150.0% or $51,980
Three‐fourths of the annual lease contract for student iPads has been paid as of February 2021 (see
Function 71 above).
WAF (AD00) Current Year Teacher Grants
484 (20) Technology Apps $ 11,300.00 09/21/20 $ 5,416.30 5,883.70$
484 (22) Angst Film Digital Screening 950.00 10/19/20 950.00 - CLOSED
484 (23) Water Bottle Filling Stations 22,375.00 11/19/20 22,375.00 -
484 () Appreciation Project: COVID Response Team 5,000.00 02/08/21 - 5,000.00
Sub-Total: WA Foundation-Teacher Grants $ 39,625.00 $ 28,741.30 $ 10,883.70
WAF (AD00) Prior Year Teacher Grant Roll-Overs
484 (76) AD-Performing & Fine Arts Program $ 36,970.00 12/17/18 $ 35,560.33 1,409.67$
Sub-Total: WA Foundation-PY Teacher Grants $ 36,970.00 $ 35,560.33 $ 1,409.67
WAF (GN30) Gallery Night FAI (multi-year)
484 (63) GN-Fund-An-Item 2018 (PYP Science Lab) $ 20,000.00 02/12/18 $ 18,176.30 1,823.70$
Sub-Total: WA Foundation-Gallery Night FAI $ 20,000.00 $ 18,176.30 $ 1,823.70
WAF (WB34) Westlake Baja FAI (multi-year)
484 (74) Baja Fund-An-Item 2019 (Sec Lit Coord) $ 9,479.38 08/08/19 $ 7,343.76 2,135.62$
484 (97) Baja Fund-An-Item 2020 (Teacher of the Year) 54,367.00 11/11/19 26,020.07 28,346.93
484 (99) Baja Fund-An-Item 2020 (Athletic/Club Stipends) 92,754.00 11/11/19 72,313.85 20,440.15
484 (100) Baja Fund-An-Item 2020 (Int'l Trvl/Trng & Projects) 53,420.62 11/11/19 - 53,420.62
Sub-Total: WA Foundation-Westlake Baja FAI $ 210,021.00 $ 105,677.68 $ 104,343.32
WAF (EF35.03) Endowment Funds: BRADLEY
497 Bradley: Travel Grant $ - $ - -$
Sub-Total: WA Foundation-Endowment Bradley $ - $ - $ -
WAF (EF35.05) Endowment Funds: QUINN (multi-year)
484 (85) Foreign Language Input Books $ 2,500.00 ILT 5/28/19 $ 2,150.96 349.04$
484 (90)Celebrating the Learner Profile in Action: Tchr/Stdnt
Recognition Program 1,000.00 ILT 8/19/19 143.48 856.52 CLOSED
484 (21) Portable Microphones 400.00 ILT 10/26/20 251.93 148.07
484 (24) This Is Language.com Licenses 1,593.00 ILT 2/1/21 1,593.00 - CLOSED
484 (26) Grade 3 Technology Stylus Pens 3,150.00 ILT 2/24/21 3,146.85 3.15 CLOSED
Sub-Total: WA Foundation-Endowment Quinn $ 8,643.00 $ 7,286.22 $ 1,356.78
$ 315,259.00 $ 195,441.83 $119,817.17 TOTAL GRANTS FUNDED BY WAF
Grant
Source Description of Grant Grant
Awarded
WESTLAKE ACADEMY FY 2020-2021 LOCAL GRANT SUMMARY
Condensed Version
as of February 28, 2021
Total
Expended
To-Date
Remaining
Balance
Award
Status
Brd Apvd
Date
Grant
Source Description of Grant Grant
Awarded
WESTLAKE ACADEMY FY 2020-2021 LOCAL GRANT SUMMARY
Condensed Version
as of February 28, 2021
Total
Expended
To-Date
Remaining
Balance
Award
Status
Brd Apvd
Date
WAF (EG31) Multi-Year RESTRICTED Donor-Designated Gifts
484 (37)Donation: After-School Dyslexia Tutoring
eff 4/16/20 incl GK-G3 math/reading initiatives $ 15,000.00 10/16/17 $ 12,381.81 2,618.19$
484 (43) Donation: Angel Funds (Class of 2024) 1,675.00 10/11/17 550.00 1,125.00
484 (47) Donation: Library Grant 12,520.00 10/16/17 - 12,520.00
484 (55) Donation: Student Travel Awards 10,000.00 01/15/18 2,761.00 7,239.00
484 (81) Donation: PYP (Davidson) Science Lab 5,000.00 11/26/18 699.58 4,300.42
484 (84) Donation: Drumline Program 10,000.00 08/21/19 5,416.27 4,583.73
484 (93) Donation: Theatre Program 11,000.00 10/18/19 1,020.56 9,979.44
484 (94) Donation: PYP Literacy Program 6,000.00 10/22/19 - 6,000.00
Sub-Total: Donor-Designated Grants $ 71,195.00 $ 22,829.22 $ 48,365.78
$ 386,454.00 $ 218,271.05 $ 168,182.95 TOTAL GRANTS THROUGH WA FOUNDATION
PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC,
INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND
ACADEMIC OPERATIONS.
Town Council /
Board of
Trustees
Item # 9
EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087: 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand
in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or
(2) to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
- PD7 (Spencer Ranch)
b. Section 551.071(2) Consultation with Attorney – to seek advice of counsel
on matters in which the duty of the Town Attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Texas Government Code - FM 1938 access
for proposed Southlake development.
c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to
deliberate the appointment, employment, evaluation, reassignment, duties, of
a public officer or employee:
- Town Manager evaluation
d. Section 551.071 - Discussion with the Town Attorney regarding pending,
threatened, or contemplated litigation regarding BRS.
e. Section 551.071 - Consultation with Attorney - to seek advice of counsel
regarding Granada Homeowners' Association matters.
f. Section 551.071 - Discussion with the Town Attorney regarding pending,
threatened, or contemplated litigation regarding drainage matters within
Vaquero.
g. Section 551.073 - Deliberations Regarding Gifts and Donations.
Town
Council /
Board of
Trustees
Item # 10 – Executive
Session
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Town Council /
Board of
Trustees
Item # 11 – Necessary Action
Town Council /
Board of
Trustees
Item # 12 – Reconvene Town
Council / Board of Trustees
Meeting
FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop
and / or Council or Board meeting, under “Future Agenda Item Requests”, an agenda item
for a future Council or Board meeting. The Council or Board Member making the request
will contact the Town Manager/Superintendent with the requested item and will list it on
the agenda. At the meeting, the requesting Board Member will explain the item, the need
for Council/Board discussion of the item, the item’s relationship to the Council and/or
Board’s strategic priorities, as well as the amount of estimated staff time necessary to
prepare for Council or Board discussion. If the requesting Council or Board Member
receives a second, the Town Manager/ Superintendent will place the item on the Council
or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on
the agenda item.
Town
Council /
Board of
Trustees
Item # 13 – Future
Agenda Items
Town
Council /
Board of
Trustees
Item # 14 – Recap and
Staff Direction
Town Council /
Board of
Trustees
Item # 15 – Adjournment