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Home My WebLink AboutRes 21-17 Authorizing a contract with Region 11 ESC for Support ServicesWESTLAKE ACADEMY RESOLUTION NO.21-17 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE SUPERINTENDENT TO EXECUTE A CONTRACT WITH THE EDUCATION SERVICE CENTER REGION 11 FOR VARIOUS BUSINESS AND STUDENT SUPPORT SERVICES FOR THE FY 2021-22 OPERATIONS OF WESTLAKE ACADEMY. WHEREAS, the Westlake Academy has utilized the business and student services of the Education Service Center Region 11, which is responsible for providing training for faculty and staff, providing compliance training for public education rules and regulations, performing the payroll functions in full compliance with the Texas Education Agency (TEA) Financial Accountability System Resource Guide, as well as offering software and information technology training and hosting services to Westlake Academy; and, WHEREAS, additional personnel costs for the Academy would have a greater impact to the Academy's operating budget than utilizing these contracted services offered by the Education Service Center Region 11, and the quality of these services has been exceptional; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy does hereby approve the contract with the Education Service Center Region I for functions and services for Westlake Academy attached hereto as Exhibit "A"; and further authorizes the Superintendent to execute this agreement. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. WA Resolution 21-17 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 9"' DAY OF AUGUST 2021. ATTEST: Todd'Wood, Board Secretary APPROVED AS TO FORM: cxbjy�Q� L. Stant Lowry or Janet S. Bubert, School Attorney Laura Wheat, President A")04 eZ4-- Amanda DeGan, Superintendent OF WES � .� TEX WA Resolution 21-17 Page 2 of 2 EDUCATION SER P%f i-I G I 1�1 a 11 M s ter Interlocal Agreement (MIA) This Master Interlocal Agreement ("Agreement") is made by and between Education Service Center Region 11 ("ESC Region 11") and Westlake Academy Charter School ("Local Government"), (collectively referred to as the "Parties" or individually as the "Party") acting herein by and through their respectively authorized officers or employees. PREMISES WHEREAS, Chapter 791 of the Texas Government Code authorizes local governments to contract with each other to provide governmental functions and services; and WHEREAS, The Parties wish to enter into this Agreement to provide local governments with greater efficiency and economy in purchasing products and services; and WHEREAS, the governing bodies of the Parties, individually and together, do Hereby adopt and find the foregoing promises as findings of said governing bodies; and NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants and agreements, herein, the Parties hereto mutually agree as follows: AGREEMENT 1. Terra: This Agreement is effective from the date of the last signature and shall automatically renew annually unless either party gives sixty (60) days prior written notice of non -renewal. 2. Purpose: This Agreement shall: (1) Allow the Local Govemment to purchase products or services by purchase order, contract, agreement, or other appropriate legal method from ESC Region 11; and (2) Allow the Local Government to join ESC Region 11-sponsored purchasing cooperatives in order to purchase products or services from vendors which have been properly awarded contracts through statutorily authorized methods. 3. Relationship: The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to bind the other in any manne.r The Local Government may be required to enter into subsequent contractual arrangements with ESC Region 11 for specific products or services. 4. Agreement and Interpretation: The Parties covenant and agree that any litigation relating to this agreement, the terms, and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be exclusively in Tarrant County, Texas. 5. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Local Government ESC Region 11 Westlake Academy Charter School 220-810 1451 S. Cherry Lane White Settlement, Texas 76108 Name of Local Government 2600 JT Ottinger Rd, Westlake, TX 76262 Address of Local Government Marlene Rutledge, Academic Bus Mgr (817) 490-5737 Contact Name and Telephone Number Z ,&t 08/10/2020 Boa d President or Authorized Rep Signature /Date 0§ o 7191Z0ZI Board Approval Date (if applicable) Attn: Purchasing 08/21/2020 CI.yN, St,( Fm m (Auk;�2.NO.1,11114 CDT) Authorized Representative Signature Date Executive Director Authorized Representative Title 0211312020 Additional fees will be charged for public schools having more than five campuses or more than one payroll frequency. Superintendent or Approved Designee 08/10/202Q Date CI} Ie Steelmai _1, 202CI 10.03 CDT) Executive Director Education Service Center Region 11 08/21/2020 Date Note: 1. Use the Printer icon located to the right of the contract name on the Contract Home page to print a copy of this contract. Click on Review/Submit Contracts on the contract home page. ESC Region 11: Return a signed and dated copy to the district. 36 cIDM nose Print Date: 6/16/2020 Page 2 of 2 $60,470.00 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Signature of Board President or Designee AMO"'C4� Signature of Superintendent or Designee / oLdege iecj�%P.Jy - Designated District Contact Please fax or e-mail to: Education Service Center Region 11 Atten: Dr. Clyde W. Steelman, Jr. 1451 S. Cherry Lane White Settlement, Texas 76108 Fax (817)740-7675 clydes@esc1 Lnet $'9/z1 Date Appro ev d by Board of Trustees sk/4 / Date Mr-uf ledyc wesf/a,rese- .�_y E-mail of District Contact For additional information, contact: Dr. Clyde W. Steelman, Jr. (817)740-3630 clydes@escll.net ESC Region 11 Executive Director Signature Print Date: 6/23/2021 Name of Local Government 2600 JT Ottinger Rd Westlake TX 76262 Address of Local Government Marlene Rutledge, Academic Finance Mgr (817) 490-5737 Contact Name and Telephone Number Boar resident or Authorized Rep Signature /Date '9l1lzo21 Board Ap ro al Date (if applicable) EDUCATION SERVICE _ CENTER R1G1(___. NMaster Interlocal Agreement (MIA) This Master Interlocal Agreement ("Agreement") is made by and between Education Service Center Region 11 ("ESC Region 11 ") and Westlake Academy Charter School ("Local Government'), (collectively referred to as the "Parties" or individually as the "Party") acting herein by and through their respectively authorized officers or employees. PREMISES WHEREAS, Chapter 791 of the Texas Government Code authorizes local governments to contract with each other to provide governmental functions and services; and WHEREAS, The Parties wish to enter into this Agreement to provide local governments with greater efficiency and economy in purchasing products and services; and WHEREAS, the governing bodies of the Parties, individually and together , do hereby adopt and find the foregoing promises as findings of said governing bodies; and NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants and agreements, herein, the Parties hereto mutually agree as follows: AGREEMENT 1. Term: This Agreement is effective from the date of the last signature and shall automatically renew annually unless either party gives sixty (60) days prior written notice of non -renewal. 2. Purpose: This Agreement shall: (1)Allow the Local Government to purchase products or services by purchase orde4 contract, agreement, or other appropriate legal method from ESC Region 11; and (2) Allow the Local Government to join ESC Region I I -sponsored purchasing cooperatives in order to purchase products or services from vendors which have been properly awarded contracts through statutorily authorized methods. 3. Relationship: The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to bind the other in any manner The Local Government may be required to enter into subsequent contractual arrangements with ESC Region 11 for specific products or services. 4. Agreement and Interpretation: The Parties covenant and agree that any litigation relating to this agreement, the terms, and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be exclusively in Tarrant County, Texas. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Local Government ESC Region 11 Westlake Academy Charter School 220-810 1451 S. Cherry Lane White Settlement, Texas 76108 Attn: Purchasing At� Za&(_� Authorized ESC Representative Signature Date Authorized ESC Representative Title 1012212020 EDUCATION SERVICE CENTER RIGI N 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary Report (previously approved) Last Year Enrollment: 0 Contract Approved Date Enroll Start Enroll End Total ASCENDER Service Fees -(Co-op Fee, 06/22/2021 09/01/2021 08/31/2022 $3,350.00 Hosting Fee, Extracts) Business Services 06/22/2021 09/01/2021 08/31/2022 $22,500.00 Comprehensive Services Basic Contract 06/22/2021 09/01/2021 08/31/2022 $650.00 Instructional Solutions and Support 06/22/2021 09/01/2021 08/31/2022 $8,415.00 Management Information Systems 06/22/2021 09/01/2021 08/31/2022 $17,130.00 Software & Support Service (ASCENDER Student and Business) Technology Resources Education 06/23/2021 09/01/2021 08/31/2022 $2,425.00 Consortium (TREC) Technology Services 06/22/2021 09/01/2021 08/31/2022 $2,000.00 TSDS (PEIMS, studentGPS 06/22/2021 09/01/2021 08/31/2022 $2,750.00 Dashboard,TIMS, UID,ECDS) TxTracts 06/22/2021 09/01/2021 08/31/2022 $1,250.00 Print Date: 6/23/2021 EDUCATION SERVICE CENTER RIG1. 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Master Interlocal Agreement .2 Enrollment Period: 09/01/2011 - 08/31/2012 Last Year Enrollment: 865 Answer Price The Master Interlocal Agreement allows districts to participate in purchasing services through ESC Region XI bidding processes. NOTE: Even if your district has signed an Interlocal Agreement in the past, this automated contract system REQUIRES YOU TO SIGN UP for this new Interlocal Agreement this year only. This new Interlocal Agreement allows districts to sign up for the following contracts: Benefits Cooperative, Bus Driver Drug Testing, Web Hosting, TETPC, and MrLibs as well as future services/contracts that require an Interlocal Agreement. If it is your intent to utilize the Master Interlocal Agreement, please check the box on the right. Please click the box on the right and "Save Contract." Click on "Contract Home" and print the pdf of this Interlocal Agreement to take to your Board for approval. Total: Contract Contact: Marlene Rutledge; mrutledge@westlake-tx.org 817-490-5737 NOTE: Please print the pdf file for this Master Interlocal Agreement and take it to your Board for approval. This signed agreement page must be submitted to ESC Region 11 with Board President signature. 84 CIDt 2517 Print Date: 6/22/2021 Page 1 of 1 EDUCATION SERVICCi411 IUGli Comprehensive Services Basic Contract 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. School districts and charter schools that purchase the Comprehensive Services Basic Contract will receive services in the following areas: Technical Assistance • Communication and dialogue with school district personnel on pertinent state and federal legislation • Information dissemination of rules, regulations, standards, and other legislative and agency mandates • Technical assistance regarding performance -based monitoring and accountability activities • Telephone technical assistance • Annual report of ESC Region 11 workshops attended by district staff Meetings • TASA Study Group meetings — 7+ face-to-face meetings TASA Midwinter Breakfast meeting • Superintendents' Fall Conference • Superintendent cluster meetings (quarterly) • Technology Directors meetings — 4 face-to-face meetings • Instructional Leaders meetings — 4 face-to-face meetings Prerequisite for Other Services • This contract is a required prerequisite for other ESC Region 11 contracts. Executive Director (817) 740-3630 EDUCATION SERVICE CENTER RE G I N Price List Comprehensive Services Basic Contract 2021-2022 School Tie Annual Cost Public Districts $650 Non -Public Schools $800 EDUCATION SERVICE CENTER YUGI ('- N 11 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Comprehensive Services Basic Contract .7 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 Do you wish to sign up for the Comprehensive Services Basic Contract? If yes, please select your LEA's classification from the box on the right. Total Answer Price Public $650.00 (Independent) Public (Charter) $660.00 32 CID#: 18411 Print Date: 6/22/2021 Page 1 of 1 EDUCATION SERVICE CENTER I:U G I - N11 The Business Center Handbook 2021-2022 For more information, contact Brandilyn DePalma, Chief Financial and Operations Officer, at (817) 740-7610 or bdepalma@escll.net. Business Center e-mail: businesscenter@escll.net The Business Center at Education Service Center Region 11 utilizes a business model that streamlines and facilitates sound business procedure and practice. The following handbook outlines the services provided and the forms and procedures that must be followed by school districts, charter schools, and business center personnel. Our ultimate goal at ESC Region 11 is to establish and maintain a business system for our clients that can be followed and maintained at a high level, regardless of changes in personnel. Services Under the Basic Services Package, the ESC Region 11 Business Center processes finance and payroll transactions as described below. This means, simply, that we process data exactly as the school district/charter school submits it, concerning payroll or finance. The Business Services Center does not act as the business manager or chief financial officer for the school district/charter school. The accuracy of the coding, payroll amounts, payroll deductions, federal fund NOGA requirement compliance, and finance check amount is the sole responsibility of the school district/charter school. ESC Region 11, however, will make every effort to advise the school district/ charter school in the event that we discover an error; Under the Full Service Package, ESC Region 11 will now offer additional finance and payroll assistance and training in regards to budgeting and Summary of Finance. In addition, Business Manager services are available upon request for additional fees. Please submit the appropriate form provided in Appendix A: Finance Budget Processing I Budget Processing The school district/charter school can input the The Business Center will: preliminary budget on site. This requires setup and access in the finance software. The service center provides training, for a nominal fee, to school district/ charter school personnel who are not familiar with the system. It is the fastest and most efficient method of entry. In the event that the school district/charter school does not have the capability or does not wish to input its preliminary budget on site, the preliminary budget can be submitted to the Business Center for data entry by adhering to the following procedures: • Submit the data on the budget form provided with complete coding and amounts. Include both revenue and expenditure amounts for all funds that you wish entered. Submit data in order by fund/function/object code. Submit no later than three (3) business days after Board approval of new budget. • Provide data entry upon request. • Provide any preliminary budget or budget reports that the school district/charter school requests (Report Types are Line Item, By Fund/Function, By Fund/Object Code, By Fund/Organization, or By Fund/Program Intent.) • Make budgets available in next year finance within five (5) business days following receipt of notification of approval by school district/charter school board. • Post all fiscal year budget amendments. Finance Cash Receipt Processing For local funds and federal funds not paid through the Texas Education Agency (TEA), school districts/ charter schools must submit cash receipt data utilizing the Business Center "Cash Receipts Voucher Form" during the month that the revenue is received. Submit no later than three (3) business days after the date of deposit. Purchase Order and Vendor Payment Processing School districts/charter schools may submit requisitions and create purchase orders utilizing the Purchasing package of the finance software for an additional fee. Note: This is not practical if the school district/ charter school issues a small number of monthly checks to vendors. This creates an encumbrance and later purchase order with correct coding to the general ledger. The ESC provides training, for a nominal fee, to district/charter school personnel who are not familiar with the system. School districts/charter schools not utilizing the Purchasing system must submit to the Business Center a Requisition Purchase Order Form with complete coding, vendor information, P.O. number, and amounts. • School districts/charter schools may submit payment authorization requests utilizing the Business Center "Payment Authorization Form" with complete coding, vendor information, and amounts. • Vendor additions and vendor information changes must be submitted utilizing the Business Center "New Vendor/Payee Form." W-9 forms are the sole responsibility of the school district/charter school. • Allow three (3) business days for processing. Cash Receipt Processing The Business Center will: • Post all funds listed on the Texas Education Agency (TEA) payment report to the general ledger in the month that payment is received. • Post all local funds and any other grant funds not paid through TEA to the general ledger based on data submitted by the school district/charter school on the "Cash Receipts Voucher Form." • Draw down Federal and State Grant funds through Texas Education Agency TEASE Web site monthly so that they will be posted to the TEA payment report (if requested). • Reconcile cash receipts to the bank statement monthly • Provide the school district/charter school with a monthly cash receipt journal. • Allow three (3) business days for processing. Purchase Order and Vendor Payment Processing • Process and enter payment authorizations and purchase order forms into the general ledger for payment. • Provide outstanding purchase order reports to school districts/charter schools (if applicable). • Allow three (3) business days for processing. 3 Finance ResponsibilityDistrict/ Charter ..Responsibility Finance Check Processing Finance Check Processing • Submit a copy of the invoice marked "OK to Pay," • Post finance checks to the general ledger. which includes the purchase order number if • Print and return finance checks to the school applicable. district/charter school for distribution. • If utilizing a payment authorization, submit the • Provide a check register with checks to the school Business Center "Payment Authorization district/charter school. Form." • Sign checks (if signatures are provided). • Allow three (3) business days from date of request. • Bank reconciliation to the general ledger monthly and reported to the school district/charter school. • Allow three (3) business days from date of request. General Ledger and Year -End General Ledger and Year -End Processing/ Maintenance Processing/ Maintenance • Submit all budget amendments utilizing the Business • Post all journal entries. Center "Budget Amendment/Adjustment • Insure that all funds are in balance in the general Form," complete with coding and amounts. ledger monthly prior to closing. • Submit all journal entries utilizing the Business • Close individual school district/charter school files Center "Journal Voucher Form," complete with monthly. proper coding, amounts, and a valid reason for the • Enter audit adjustments and opening entries. change. • Provide end -of -month reports to school districts/ • Submit audit adjustments and opening entries as charter schools in accordance with prior established provided by school district/charter school auditor. time lines for board meetings. • Allow three (3) business days for processing. • Allow three (3) business days for processing. Year End (Fiscal/Calendar) Processing Year End (Fiscal/Calendar) Processing • Maintain W-9 documentation. Prepare 1099s at calendar year end and distribute • Provide list or vendors receiving 1099 if not system to school districts/charter schools prior to January generated. 31" • Close out the fiscal year in the finance software. • Provide year-end reports to school districts/ charter schools. • Provide quarterly summary W-9 reports. Pre -Audit Preparation Pre -Audit Preparation • Request data files for auditor. 0Create data files and reports for the auditor. • Request finance reports for auditors. • Distribute data files and reports as requested to • Allow a minimum of five (5) business days for school districts/charter schools. processing and receipt. • Allow a minimum of five (5) business days for • Contact auditors to determine schedule an notify processing and receipt. ESC Region 11. Finance ResponsibilityDistrict/ Charter .. Responsibility PEIMS Submission PEIMS Submission • Information is submitted to TEA by the school • Extract budget and personnel data for fall PElMSreport. district/charter school (if the district/charter does • Extract audited fiscal finance data for mid -year not contract for PEIMS services through ESC PEIMS report. Region 11). • Reconcile audit and adjustments to the PEIMS data. • Review PEIMS data prior to transmission. • Information is submitted to TEA (for Region 11 • Submit final approval of PEIMS data to TEA. districts/charters). Payroll The Business Center offers reliable, efficient, and cost-effective payroll services whereby we track and process your payroll and tax payments. As a part of this process, The Business Center performs the following payroll functions: Payroll sistrict/ Charter Responsibility ESC Region 11 Business Center Responsibility Payroll Check Processing Payroll Check Processing • Submit demographic data on new hires, new subs, • Data enter employee information into payroll and any changes such as address or last name. system, including payroll and employee leave • Gather substitute teacher information and absence transactions. data and submit to ESC Region 11 by fax or email • Run payroll calculations. five (5) business days prior to scheduled EFT/ • Print payroll checks. payroll check processing date. • Prepare and submit electronic funds transfer file • Provide any changes in payroll amounts for to bank. distributions or deductions on the "Payroll • Checks and reports mailed to school. Change Form" five (5) business days prior to • Sign payroll and deduction checks (if signatures scheduled EFT/payroll check processing date. are provided). • Submit supplemental, hourly, or stipend pay data • Interface monthly payroll to finance. for the pay period five (5) business days prior to • Submit monthly payroll taxes through EFTPs. scheduled EFT/payroll check processing date. • Process supplemental payroll as required. Note: • SubmitanyW-4status changenoticesfromemployees. Additional supplemental payrolls will be billed • Sign payroll and deduction checks, if applicable, according to the Business Center Contract Price and distribute. List for current school year. • Insure cash is available at the bank for payroll expenses. Deduction Processing Information Deduction Processing Information • Provide employee voluntary deduction information • Maintain employee deduction information in TxEIS. immediately following open enrollment or date of • Print payroll deduction checks. hire. • Balance deduction reports. • Provide deduction changes monthly (five business days prior to EFT/payroll check processing due date) after first notifying Third Party Administrator* of deduction change. *ForschooldistricticharterrchoolrruingFinancialBeneftt Services,please instruct employees to enroll for deductions online within 30 days of open • Provide ESC Region 11 with TRS Active Care bill enrollment (or hire date for new employees). as soon as it is available. Payroll District/ Charter Responsibility ESC Region 11 Business Center Responsibility Payroll Reporting Payroll Reporting • Copy of the Basic Claim filed for prior month for • Prepare and submit monthly TRS reports utilizing Child Nutrition to ESC — due 151 of each month. TRAQS. • Provide copy of social security card for name • Submit wire for TRS utilizing TexNet. changes for timely reporting of change to TRS. • Prepare and submit quarterly TWC and Unemployment reports through TASB/TWC Web site. • Prepare 941 reports and submit utilizing Telefile. • Perform and maintain all file backups. PEIMS Reporting PEIMS Reporting • Information is submitted to TEA by the school • Verify payroll -related data for Fall PEIMS district/charter school (if the district/charter does not Submission. contract for PEIMS services through ESC Region 11). • Verify payroll related data for Summer Submission. • Submit final approval of PEIMS data to TEA. • Submission of Fall PEIMS file. Year -End Processing Year -End Processing • Provide ESC Region 11 with payroll information for • Enter and maintain information in Next Year the following school year beginning in February of Payroll files beginning in February of each year. each year. This will include employee terminations, • Interface Next Year Payroll salary and benefit new hires, distribution changes, retirees, etc., to information into the Budget system when allow timely data entry for Next Year Payroll files. requested by school. • Distribute W-2s to employees. • Balance, prepare, and print W-2s at calendar year end. • Process the August accrual job, when applicable. Base Pricing To view base pricing information, see Business Center Contract Price List. Other Services Available at an Additional Fee Business Manager Services • Includes on -site visits to train, assist and/or code purchase orders, budget amendments, and journal vouchers. • Monitor compliance with special programs and federal and state grants. • Monitor trial balances of all funds. • Build and provide budget reports on -site. • Review/assist with payroll coding of employees. • Hourly rate or extended contract for services available upon request. Summary of Finance Services • Summary of Finance Tracking — $150/hr, max $5,000 per year • Summary of Finance and Budget Tracking — $150/hr, max $10,000 per year L EDUC KHON SERVICE CENTER ern Business Center REGI ' N Contract y� Price List 2021-2022 Business Center Pricing Enrollment Service <600 600-1,199 1,200-1,799 1,800-2,399 Basic Finance Services $17,000 $20,500 $22,500 $24.500 Full -Service Finance Services $20,000 $23,000 $25,000 $27.500 Full -Service Payroll Services $20,000 $22,500 $25,000 $27,500 FuII Service Finance and Payroll Services $33,000 $38.950 $45,950 $54,000 Monthly Bank Reconciliation Services $3,000 $3,000 $3,000 $3,000 Other Business Center Charges New Client Fee: A new client conversion Fee will be charged alter initial analysis ofprospectivc client's current finance, accounting. and payroll data. Bank Account Reconciliation Services: ISDs/Charters contracting For bank reconciliation service only will be charged $250 per month Ior the first bank account. $50 per month ftrr each additional account. Supplemental Pavroll Fee: ISDs/Charters contracting For payroll services will be charged S60 plus an overtime rate of S50 per hour for each supplemental payroll that is requested by the client. TxEIS Software Charges The.folloiring charges mill be billed through ,Management Infornudian System Del-cu7menl contracts: • New Client database creation charge. Hosting Fee. and a one-time SQL license lec (must complete -"I.xEIS Service Fees' Contract) • TSEIS License and support lees (must complete "Management Infiormation Services Software and Support" Contract) Business Center Cancellation policy: • Either party has a right to cancel with a 30-day notice subject to the 25% non-refundable amount as described below. A letter of intent to contract for services must be signed (or online contract must be submitted and accepted) prior to work beginning for the new year_ y • 25% of the total contract amount is non-refundable once any service has begun. This includes. but is not limited to. beginning the set up ol'payroll information or budget information. • Refunds will be determined by monthly proration. The monthly proration will be calculated by subtracting the 25% non- refundable amount and any TaEIS fees incurred From the contract amount then dividing the remaining contract amount by the number of months ofthe contract to come up with a per -month amount. Once a transaction has been posted to a month by the ESC Region Business Center_ the total month's proration is earned by the ESC Region 1 I Business Center. • Any amoimtdue to the client or the ESC Region I I Business Center is due within 30 days alter the effective dale of cancellation. 7 EDUCATION SERVICE CENTER RIGI N 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Business Services 03 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 If you wish to sign up for Business Services, please indicate the service for which you wish to contract in the box on the right. Fee (see Business Service Contract Price List in the "Business Center Handbook") Do you wish to sign up for the Requisition Module? If yes, please enter the amount of users in the box on the right. * A Requisition Module fee of $580 + $20 per user will be applied. Bank Reconciliation: Enter the number of bank accounts that will be reconciled by ESC Region 11's Business Center in the box on the right. $250 per month for the first bank account, $50 per month for each additional account. Contract Adjustment Business Manager Service Fees (Call for quote Brandilyn DePalma (817)740-7610) By clicking the box on the right, I, as an authorized representative of the above mentioned LEA/Charter, agree to the terms of the attached "Business Center Handbook" stating LEA/Charter Responsibility and ESC Region 11 Business Center Responsibility and Business Center Price List. Total Contract Contact: Marlene Rutledge, mrutledge@westlake-tx.org, (817) 490-5737 Answer Price Payroll Support Services Only $22,500.00 0.00 0.00 0.00 0.00 0 $22,500.00 36 CID#: 18729 Print Date: 6/22/2021 Page 1 of 2 Additional fees will be charged for public schools having more than five campuses or more than one payroll frequency. A� AQ,� Superintendent or Approved Designee Date Executive Director Education Service Center Region 11 Date Note 1.Use the Printer Icon located to the right of the contract name on the Contract Home page to print a copy of this contract. Click on Review/Submit Contracts on the contract home page. ESC Region 11: Return a signed and dated copy to the district. 36 CID#: 18729 Print Date: 6/22/2021 Page 2 of 2 Management Information EDUCATION SERVICCENTER Systems Software & Support ~ ' N Service Contract (Ascender REGli_ Business and Student) 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Ascender Business and Student sofware is web -based, fully integrated, and supports the operational and reporting requirements of Texas districts, charter schools, private schools, and education service centers. The Management Information Systems Department offers the following services and discounts to districts that sign the MIS Software & Support Service Contract for Ascender Business and Student: The Ascender Business software is a state-of-the-art school administrative software system. It is supported by ESC Region 11 MIS specialists and staff. Business Applications: • Accounts Receivable • Asset Management • Bank Reconciliation • Budget • District Administration • Document Attachments • Employee Access • Finance • Human Resources • Purchasing • State Reporting • Warehouse • Hands-on training and implementation with first year installation • On -site visits as needed the first year of installation • Unlimited telephone consultation • Review workshops and webinars throughout the school year • Workdays • Up to three on -site visits per year (in region); one on -site visit per year (out of region) • Zoom sessions for new personnel • Backups on and off site • Retraining for new personnel will be billed at: o Walk-in One -on -One - $75 per hour, $450 maximum per day o On -Site One -on -One - $95 per hour, $570 maximum per day o Zoom sessions for new personnel that exceed 2 hours - $55 per hour • On -Site System Operation provides districts with hands-on operation of the Ascender Business System to fill in for district personnel who are out unexpectedly. On -Site System Operation will be billed at $95 per hour with a minimum of $285 and a maximum of $570 per day per person. *Note: A purchase order is required for all extra services. • Perform all data entry necessary to establish data files and operate the systems on a routine basis. • Perform, maintain, and verify all file backups, as instructed. • Allow staff to attend all training sessions provided by ESC Region 11. • Allow staff to attend all scheduled meetings at ESC Region 11 concerning updates and enhancements to the systems. • Each school district shall designate a person to function as District Coordinator(s). The Ascender Student Software is a web -based student package specifically designed to meet the needs of Texas school operations. It is supported by ESC Region 11 MIS specialists and staff. Student Applications: • Attendance • Attendance Letter System • Document Storage • Discipline • Exports (Enrollment Tracking, TREx, Unique ID, Cafeteria, FitnessGram, STAAR/TAKS Precoding) • Grade Reporting • Graduation Plan • Health • Office of Civil Rights (OCR) • PEIMS • Registration • Scheduling • Security • Special Education • State Reporting (PEIMS) • Test Scores • Ascender Parent Portal • Ascender Teacher Portal • Ascender Student Portal Services Included at No Add • Hands-on training and implementation with first year installation • On -site visits as needed the first year on installation • Unlimited telephone consultation • Review workshops and webinars throughout the school year • Workdays • Zoom sessions (limited to 2 hours) • Up to three on -site visits per year (in region); one on -site visit per year (out of region) • Backups on and off -site • Additional services charged at $95.00 per hour • Perform all data entry necessary to establish data files and operate the systems on a routine basis. • Perform, maintain, and verify all file backups, as instructed. • Allow staff to attend all training sessions provided by ESC Region 11. • Allow staff to attend all scheduled meetings at ESC Region 11 concerning updates and enhancements to the systems. • Each school district shall designate a person to function as District Coordinator(s). Director of MIS/IT (817) 740-7506 Management Information EDUCATION SERVICE 4,i4ll Systems Software & Support REGI Service Contract (Ascender Business and Student) Ascender Business Price List 2021-2022 First -Year Set-up Installationand training............................................................................................................. Conversion of data from prior vendor....................................................................................... Business System Annual license fee (ADA 0-1,000)....................................................................................... Annual license fee (ADA 1,001+)........................................................................................ Userfee................................................................................................................................. Requisition/Purchase Order System Annual license fee...................................................................................................... Userfee...................................................................................................................... ..............$2,500 ..............$2,500 ................ $7,415 ................ $7,765 $5 per employee ..................$600 ..$20 per person Management Information EDUCATION SERVICService CENTER Systems Software & Support RIGIiN. ce Contract (Ascender Business and Student) Ascender Student Price List First -Year Set-un District installation ............................. Campus training ................................. Conversion of data from prior vendor Student Svstem License Fee — ADA = 0-1.000 1 regular instructional campuses ....................... 2 regular instructional campuses ....................... 3 regular instructional campuses ....................... 4 regular instructional campuses ....................... 5 regular instructional campuses ....................... 6 regular instructional campuses ....................... 7 regular instructional campuses ....................... 8 regular instructional campuses ....................... 9 regular instructional campuses ....................... 10 regular instructional campuses ..................... 11 regular instructional campuses ..................... 12 regular instructional campuses ..................... 13 regular instructional campuses .................... 14 regular instructional campuses .................... 15 regular instructional campuses .................... 16 re War instructional cam uses gp................................................................. 17 regular instructional campuses................................................................. 18 regular instructional campuses................................................................. 19 regular instructional campuses................................................................. 20 regular instructional campuses................................................................. 2021-2022 ..................................................$350 ........................... $1,500 per campus ........................... $2,500 per campus .............................. ................. $6,065 .............................................$12,130 .............................................$17,370 .............................................$22,610 .............................................$27,085 .............................................$31,560 .............................................$36,035 .................................$40,510 .................................$44,985 ................................. $49,460 .................................$53,935 .................................$58,410 .................................$62,885 .................................$67,360 .................................$71,835 ................................. $76,310 .................................$80,785 .................................$85,260 .................................$89,735 .................................$94,210 Student System License Fee — ADA 1,000+) 1 regular instructional campuses...................................................................... 2 regular instructional campuses...................................................................... 3 regular instructional campuses...................................................................... 4 regular instructional campuses...................................................................... 5 regular instructional campuses...................................................................... 6 regular instructional campuses...................................................................... 7 regular instructional campuses...................................................................... 8 regular instructional campuses...................................................................... 9 regular instructional campuses...................................................................... 10 regular instructional campuses.................................................................... 11 regular instructional campuses.................................................................... 12 regular instructional campuses.................................................................... 13 regular instructional campuses.................................................................... 14 regular instructional campuses.................................................................... 15 regular instructional campuses.................................................................... 16 regular instructional campuses.................................................................... 17 regular instructional campuses.................................................................... 18 regular instructional campuses.................................................................... 19 regular instructional campuses.................................................................... 20 regular instructional campuses.................................................................... Co-op Fee............................................................................................ Ascender Teacher Portal Gradebookuser fee........................................................................ Attendance user fee........................................................................ Health Application System Health application campus fee ........ ...................................$6,345 ................................. $12,690 ................................. $18,175 ................................. $23,660 .................................$28,345 .................................$33,030 ................................. $3 7,715 ................................. $42,400 .................................$47,085 .................................$51,770 .................................$56,455 .................................$61,140 ................................. $65, 825 ................................. $ 70, 510 .................................$75,195 .................................$79,880 .................................$84,565 .................................$89,250 .................................$93,935 ................................. $98,620 ...........................................$350 ...................... $30 per person .................. $500 per campus ....................... $450 per campus AlternateCampus............................................................................................................................................$600 EDUCATION SERVICE CENTER ][?J G Ik N 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Management Information Systems Software & Support Service (ASCENDER Student and Business) .12 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 ASCENDER STUDENT If you wish to sign up for the ASCENDER Student Software Contract, please enter the number of regular instructional campuses using this software in the box on the right. ASCENDER Student Annual License Fee Please indicate the number of alternative campuses in your district using this software in the box on the right. ASCENDER Student Software License Fee (Alternative Campuses) Is this your FIRST year to contract with ESC Region 11 for your student system software? If yes, please select the option(s) you wish to purchase in the boxes below: First -Year LEA Installation Fee First -Year Campus Training Fee First -Year Conversion of Data from Prior Vendor Fee Do you wish to add the ASCENDER Teacher Gradebook Portal Option? If yes, enter the number of district -wide ASCENDER Teacher Portal users (Number of TEACHERS) in the box on the right. Do you wish to add the ASCENDER Teacher Attendance Portal Option? If yes, enter the number of campuses using ASCENDER Teacher Portal in the box on the right. 91 CID#. 18029 Print Date: 6/22/2021 Page 1 of 2 Do you wish to add the ASCENDER Health Application System? If yes, please enter the number of campuses using this system in the box on the right. ASCENDER BUSINESS If you wish to sign up for the ASCENDER Business Software Contract, please check the box on the right. ASCENDER Business System Annual License Fee Please indicate the number of employees in your LEA in the box on the right. Is this your FIRST year to contract with ESC Region 11 for your Business software? If yes, please select the option(s) you wish to purchase in the boxes below: First -Year Installation and Training Fee First -Year Conversion of Data from Prior Vendor If you wish to sign up for the Requisition/Purchase Order System, please indicate the number of users in the box on the right. Requisition/Purchase Order Annual License Fee Requisition/Purchase Order User Fee Adjustment Total 1.00 1 $450.00 $7,415.00 100.00 1 $500.00 20.00 $600.00 $400.00 $17,130.00 Contract Contact: Stephanie Smelley/ESC Region 11 ssmelley@escll.net 817-740-7602 * Annual licensing fee provides software maintenance, support, and all regularly scheduled training sessions, workdays, and user meetings. 91 CIDM 18029 Print Date: 6/22/2021 Page 2 of 2 Technology Resources EDUCATION SERVICE CENTER Education Consortium (TREC) REGI �\~ N Library and Resource Management Services Contract 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Educational Technology Department offers the following services to school districts/charter schools that sign the TREC Library and Resource Management Services Contract: • Library Automation Software and/or Resource Management Software (includes Web -based library/resource catalog, circulation, reporting, inventory, and management functions), dependent on contracted services selected. • All centralized equipment costs, including servers, equipment replacement, management, and licensing • Centralized support personnel time and effort for equipment setup, installation, upgrades, support, troubleshooting, and management of the library and/or resource management servers • Centralized technical support for the library and/or resource management systems • Data management for the system as needed • Support for cataloging new items as needed • Assistance with uploading and updating records in the system • All updates, enhancements, and new versions • All initial training, scheduled new user training, selected professional development opportunities, and listsery membership • Nightly secure backup of all data and transactions, both on -site and off -site, and a continuity plan • Automated patron assistance • Reduced costs for Follett add -on products and services • Access to all additional resources provided by TREC, such as an e-book library collection Director of Instructional Services (817) 740-7611 Technology Resources EDUCATION SERVICCENTER Education Consortium (TREC) REG16-N Library and Resource Management Services Contract 2021-2022 First -Year Price List TREC Library Management Services TREC Membership and New Library Manager License Optional Products (Annual Cost) WebPath Express Standards Alliance AV (must be district -wide) Reading Program Service Lexile Reading Program Service Fountas & Pinnell Reading Program Service AR/RC TREC Resource Management Services Resource Manager TREC Data Services Sites with non -Follett systems: Library Services One -Time Data Conversion from non -Follett system Resource Services One -Time Data Conversion from non -Follett system Sites with Follett Self -hosted or Follett Hosted: One -Time Data Migration $2,925 per site $350 per site $350 per site $100 per site $300 per site $300 per site $275 per site $2,500 per site $650 per site $900 per site $975 per district Technology Resources EDUCATION SERVICE CENTER Education Consortium (TREC) RE G I N Library and Resource Management Services Contract 2021-2022 Renewal Price List TREC Library Management Services TREC Membership and License Renewal (student enrollment below 300) $1,275 per site TREC Membership and License Renewal (student enrollment 300 more) $1,575 per site Note: License includes TitlePeek. Renewing TREC member sites not currently subscribing to TitlePeek may request custom quote for Library Manager license renewal without TitlePeek. Optional Products (Annual Cost) WebPath Express $350 per site Standards $350 per site Alliance AV (must be districtwide) $100 per site Reading Program Service Lexile $300 per site Reading Program Service Fountas & Pinnell $300 per site Reading Program Service AR/RC $275 per site TREC Resource Management Services Resource Manager (new site) $2,500 per site Resource Manager (renewal) $850 per site Textbook Manager (renewal only) $500 per site Resource Manager: Asset (formerly Asset Manager, renewal only) $700 per site TREC Data Services Sites with non -Follett systems Library Services One -Time Data Conversion from non -Follett system $650 per site Resource Services One -Time Data Conversion from non -Follett system $900 per site Sites with Follett Self -hosted or Follett Hosted One -Time Data Migration $975 per district EDUCATION SER\'IC1�CE11 REGI(N Technology Resources Education Consortium (TREC) Renewal Quote Enrollment Period: 09/01/2021— 08/31/2022 Westlake Academv Quantity Months Cost per Site Total Cost TREC Library Management Services Library Manager Follett New Library Manager Site Licensing Fee (Year 1 only) TREC Annual Membership 1 12 $1,450.00 $1,450.00 TitlePeek (All new sites and current TitlePeek sites must include) 1 12 $125.00 $125.00 TREC Annual Membership New Site by Month Titlepeek annual charge new site by month Library Manager Add -On Services*+ WebPath Express State Standards Alliance AV (district -wide purchase only, $100/campus) Reading Program Service: Lexile Reading Program Service: Fountas & Pinnell Reading Program Service: AR/RC 1 575.00 TREC Resource Management Services Follett Destiny Resource Manager 1 12 $850.00 $850.00 Follett New Resource Manager Site Licensing Fee and partial service Upgrade from Textbook Manager/Asset Manager Resource Manager Annual Fee by Month Legacy Systems Textbook Manager (Renewing sites only) Asset Manager (Renewing sites only) Total Cost TREC Resource Management Services $850.06 TREC Data Migration Services District Migration Data -Conversion (per site) Total Cost TREC Data Migration Services $0.00 Adjustments/Discounts Small school discount for campuses < 300 enrollment Credit Payment Received Total Adiustment 0.00 Grand Total Cost for all TREC Services $2,425.00 * If you wish to cancel any services for 2021-22, a written notification must be sent to ESC Region 11 no later than August 31, LUL1. +Additional services can be added at any time during the current school year. TREC Member Services: Shawna Ford, sford@escll.net, 817-740-3674 1 TREC Technical Services: Marcia Riebe, mriebe@escll.net, 817-740-7553 TREC Business Services: Alan Richert, arichert@escll.net, 817-740-7644 1 TREC Business Support: Kellye Irvin, kirvin@escll.net, 817-740-7619 EDUCATION SERVICE CENTER YU G I N11 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Technology Resources Education Consortium (TREC) .4B Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 The following fees reflect your LEA's quoted TREC services. TREC Library Management Service TREC Resource Management Services TREC Data Services Enter ESC Region 11 quoted adjustment (if any) Total Answer Price 1,575.00 $1,575.00 850.00 $850.00 $2,425.00 Contract Contact: Entered by Shawna Ford, sford@escll.net, 817-740-3674. Updated 6/23 to add Titlepeek 48 CID#: 18553 Print Date: 6/23/2021 Page 1 of 1 EDUCATION SERVICCENTER RlGli_-' N11 TSDS Contract (PEIMS, studentGPS Dashboard, TIMS, UID, Collections) 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. • Explain the overall data requirements to ESC personnel • Provide and maintain the Texas Education Data Standards (TEDS), and the STUDENTATTENDANCE ACCOUNTING HANDBOOK (SHAH) • Provide the ESC and district with a standard editing and reporting system (TSDS) • Send the data required (ACCEPT) by the current Texas Education Data Standards (TEDS) to TEA by the specified due dates for each submission/re-submission. • Review the district data using edit rules and reports supplied by TEA, assuring that all fatal errors are corrected. • Assist the district with its data submission to TENs TSDS server. • Notify district when its data has been accepted by the ESC and made available for further processing by TEA. • Facilitate the accuracy and timely delivery of data. • Explain the overall data collection requirement for PEIMS and Enrollment Tracking (ET) to district personnel. • Train school district personnel to adequately meet the data submission requirement, covering: o Overall data flow o Delivery schedule o Data element definitions o Data submission formats o Editing requirements o Correction cycle o Approval of summary report and error listing o Operation of the web -based TSDS system o Operation of the Enrollment Tracking (ET) System o TSDS Unique ID Corrections Consult with districts to assist them in preparing the data submission and to ensure data quality and compliance to schedules ESC TSDS staff will coordinate assistance by: o Answering questions about the Texas Education Data Standards (TEDS) and Student Attendance Accounting Handbook o Organizing the data submission schedule o Answering questions about the edit and summary reports o Organizing the error correction schedule o Initiating the final approval of the district's submission to TEA o Providing assistance for the optional student GPS Dashboard by either hourly rate or contracted support o Providing assistance for the Early Childhood Data System (ECDS) by either hourly rate or contracted amount o Training and assistance on TSDS Incident Management System (TIMS) o Providing assistance with the Unique Identification System (UID) o Assist with issues relating to TEA Login System (TEAL) Training and assistance on all Core Collections: o Early Childhood Data System (ECDS) o Expanded Learning GOpportunities (ELO) o Residential Facility (RF) Tracker o State Performance Plan Indicator 14 (SPPI-14) o TSDS Classroom Roster Fall Submission o TSDS Classroom Roster Winter Submission • Submit the data required by the current Texas Education Data Standards (TEDS) to the ESC in accordance with the specifications of the data standards. • Approve the required data (along with the ESC) by the due dates. • Follow the ESC-established deadlines to allow sufficient time for technical assistance by the ESC. • Validate/edit the district data file using TSDS. • Get approval of data file by ESC. • Correct errors found by the ESC during the editing/validation process in a timely manner. • Approve the content of the data submission by completion of the SOA by the Superintendent, as available through TSDS. Coordinator, Management and Information Systems (817)740-7704 EDUCATION SERVICCENTER RfG1(`--'N11 TSDS Contract (PEIMS, studentGPS Dashboard, TIMS, UID, Core Collections) Price List 2021-2022 TSDS (PEIMS, TIMS, UID, Core Collections) Students in District Fee 1-500 $1,700 501-1,000 $2,750 1,001-2,000 $3,800 2,001-4,000 $4,850 4,001-8,000 $5,900 8,001-16,000 $6,950 16,001-32,000 $8,000 32,001-64,000 $9,050 64,001-128,000 $10,100 EDUCATION SERVICE CENTER RIG I N 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for TSDS (PEIMS, studentGPS Dashboard,TIMS, UID,ECDS) ,no Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 Please select the following TSDS services for which your district will use. TSDS PEIMS Support - Please select the options(s) that applies to your district: PEIMS Support (all districts and charter schools) PEIMS TSDS First Year Training (also select this checkbox if this is your district's first year to submit TSDS PEIMS) Adjustment Total Contract Contact: Stephanie Smelley/ESC Region 11 ssmelley@esc11.net 817-740-7602 Answer Price 0 $2,750.00 $2,750.00 106 CID#: 18027 Print Date: 6/22/2021 Page 1 of 1 EDUCATION SERVICE CENTER P%41GI NI I ASCENDER Service Fees Contract 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Management Information Systems Department offers the following services to school districts/charter schools that sign the ASCENDER Service Fees Contract: Ascender Hosting Districts that sign the ASCENDER License Contract may choose to receive ASCENDER hosting services from ESC Region 11. If hosting services are selected, ESC Region 11 will do the following: • Provide equipment to house the ASCENDER database. • Provide equipment for necessary application servers. • Provide equipment necessary for gradebook and parent portal servers. • Provide staff to monitor and maintain database and application servers. • Perform the initial installation of the software. • Install all software upgrades to the servers. • Provide back-up of the district database. • Provide data restoration as needed. Sybase SQL License Districts using the ASCENDER Business or Student software will need to purchase an upgrade for existing licenses to Sybase SQL version 17. Licenses for this software are provided through an OEM agreement between Sybase and Texas Computer Cooperative (TCC). Director of MIS/IT (817) 740-7506 EDUCATION SERVICCENTER 1UGli-N11 Price List ASCENDER Service Fees Contract 2021-2022 ASCENDER Hosting Tier Tier 1: 1-30 users Tier 2: 31-50 users Tier 3: 50+ users Cost $3,000 per application server $4,000 per application server $5,000 per application server Co-op District Membership *Annual Ascender $350 Co-op Fee *Note: Districts must pay this co-op fee if they are signing up for the ASCENDER Business and Student Contract. They must only pay it one time per year, even if they contract for both the business and student options. EDUCATION SERVICE Ci4li 1UG 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for ASCENDER Service Fees -(Co-op Fee, Hosting Fee, Extracts) .26 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 Please indicate in the box on the right whether your district is self -hosting the ASCENDER Business and/or Student software or if it is being hosted by ESC Region 11. If your district is self -hosted, please indicate the number of users in the box to the right. Please select the number of users that will use the ASCENDER software. (Do not include teachers that use Gradebook) ASCENDER Co-op License Fee ASCENDER Hosting Fee Adjustment Total Contract Contact: Stephanie Smelley/ESC Region 11 ssmelley@esc11.net 817-740-7602 Answer Price ESC Region 11 Hosted 1 - 30 users $350.00 $3,000.00 $3,350.00 90 CID#: 18026 Print Date: 6/22/2021 Page 1 of 1 EDUCATION SERVICE CENTER YUGI N Technology Services Contract 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Technology Services Contract is designed to increase access to rich learning technology resources and services, to increase the efficiency of school and district technology operations, and to enhance communication sharing among the entire Region 11 educational community. The following services are provided by ESC Region 11 Technology Services staff and our partners: Cloud and Colocation Services DDoS Mitigation - Included This network -based cloud solution offers advanced detection and mitigation technology that minimizes the impact of DDoS attacks by re-routing all traffic to one or more scrubbing centers. As a result, only clean traffic is delivered. This service provides scalable and flexible protection, including authorized, automatic and self mitigation support options. Unlimited amount of scrubs are provided to contract districts. DNS Services - Included ESC Region 11's authoritative name servers can host your district's DNS zones as a primary or secondary source. Secondary zone hosting can provide off -site redundancy for your district's existing primary name server. Primary zone hosting includes management of any new records or adjustments via support requests to a dedicated ESC Region 11 support technician. Offsite Backup Storage - Reduced Rate ESC Region 11 will provide offsite storage for districts on a monthly subscription agreement. Storage is available in 1 TB increments. Connectivity will be set up to the district to ensure secure transport of files to the ESC Region 11 data center. Storage needs can be expanded as needed, and districts will be billed monthly only for the allocated amount. Service Member Pricing Non -Member Pricing Backup Storage (per TB) $25.00 $30.00 Rackspace - Reduced Rate (As Available) Space in a standard 19" rack within the ESC Region 11 data center can be purchased as available. Rackspace service includes attachment to the UPS with backup power from a dedicated generator. Location is secured with video monitoring as well as guided access to the room with a log of all visitors and timestamps. Badge and fingerprint verification is on both access doors with a separate badge access between the telecom equipment room and server racks. Rackspace is available in increments as small as 1 standard Rack Unit (1RU). Needs can be expanded as needed, and districts will be billed monthly for the allocated space. Service Member Pricing Non -Member Pricing Full Rack $400 $500 Half Rack $250 $350 1 U $25 $75 Infrastructure Services Bandwidth Monitoring - Included Access to the portal will provide visibility to bandwidth utilization graphically and in report formats. Core, hub, and local router paths will be displayed for connectivity link status for quick views of network availability. Logins are provided for districts to view their content from any web -based location and device. Access to this service is available to FIBERI 1 districts only. Network Assessment - Reduced Rate A full assessment of the district network will include documentation, diagrams, findings, and recommendations. A full list of questions and deliverables is available on request. A further reduced rate is available for return visits within two years of the initial or repeat assessments to keep all documentation current for the district. Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate Network Diagramming - Reduced Rate The purpose of the network diagram is to demonstrate how one computer or system is linked to others within the network. ESC Region 11 will provide logical and physical diagrams in small or large format as well as in Visio and PDF format for portions or the entirety of the district network. A custom quote will be provided based on the number of locations within the WAN. The engagement will consist of both on -site and remote discovery by trained ESC staff. Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate Local Network Monitoring - Reduced Rate Monitoring of the local district network is available to assist and notify districts in a timely manner of network failures and outages within the district. Setup and configuration services are included with this service, with notifications delivered to specified district personnel and ESC Region 11 personnel (if requested). Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate Technical Assistance Onsite Technical Support or Planning Services -1-Day Incl., Reduced Rate ESC Region 11 technicians and engineers can provide on -site support for PCs, devices, applications, network, strategic planning, security planning, and more. Needs and assistance are provided on an as -needed basis and can be scheduled in half -day or full -day increments. Excluding emergency situations, it is recommended to schedule the day(s) in advance to ensure availability of appropriate personnel to fulfill the request. Service Member Pricing Non -Member Pricing On -Site Full Day $500 $800 On -Site Half Day $300 $500 TEA/NIST Security Self -Assessment Assistance - Included ESC Region 11 will provide two days per year for district staff to attend the self -assessment workshops to assist in completion, updating, and policy creation. Templates are developed and updated throughout the year and will be available to help districts stay ahead of the game on requirements and to strengthen the security posture of the district. Disaster Recovery Framework Planning - Included ESC Region 11 will provide two days per year for district staff to attend disaster recovery planning workshops to assist in completion, updating, testing and evaluation of the district disaster recovery plan. Templates will be provided to contract members to assist in getting started with or enhancing the district disaster recovery plan. Recommendations and reduced rate solutions will be available for districts. Onsite or Remote Server Assistance - Reduced Rate To assist districts with costs, the existing ESC Region 11 Network Server Contract will be rolled into the membership costs and provided for all districts on an as -needed basis at a reduced rate per instance. Assistance will be provided by skilled technicians and engineers to ensure that servers are performing at an optimal level. Service Member Pricing Non -Member Pricing On -Site Full Day $400 $500 On -Site Half Day (<4 hrs) $250 $350 Remote Full Day $25 $75 Remote Half Day (<4 hrs) $25 1 $75 Technical Training Customized Technical Training - Reduced Rate ESC Region 11 offers customized technical training that will be delivered at your location of choice. Experienced staff will provide technical training to meet the need of each individual district. Training can be provided to meet professional development requirements or for new or existing technologies within the district. Customized sessions will also include an online platform for the session that will house documents and provide the ability to review the content at a later date. Proper lead time for customized training is required for scheduling and preparation. Service Member Pricing Non -Member Pricing On -Site Full Day $600 $800 On -Site Half Day (<4 hrs) $400 $500 Staff Security Awareness Training - Reduced Rate ESC Region 11 will provide proactive face-to-face Security Awareness training of district employees. Training will include best practices, policies, procedures, popular attack methods, and trends. Some customization will occur to identify items specific to your district, such as password policies, procedures, etc. Service Member Pricing Non -Member Pricing On -Site Full Day $600 $800 On -Site Half Day (<4 hrs) $400 $500 Offsite Meeting Space - Reduced Rate Meeting space will be available for member districts at a reduced rate at the new ESC Region 11 Technology Center opening in Spring of 2020. The conference center space will accommodate 35-40 people comfortably with amenities that include audio/visual equipment, wireless Internet, coffee, microwaves, catering (available), parking, and cleaning services. The conference center is available for half -day or full -day rental. Service Member Pricing Non -Member Pricing On -Site Full Day $300 $500 On -Site Half Day (<4 hrs) $200 $400 ESC Region 11 Contact Director of MIS/IT (817) 740-7506 EDUCATION SERVICE CENTER RIGI � N Price List Technology Services Contract 2021-2022 District Enrollment Annual Contract Price* 0-300 $1,200 301-1,000 $2,000 1,001-2,000 $3,500 2,001-5,000 $5,000 5,001-10,000 $9,000 10,001-20,000 $15,000 20,001+ $20,000 * The annual price may increase no more than 2% yearly. Factors would include licensing and/or operation cost increases. EDUCATION SERVICE CENTERP%41 ' GI --J, J-1- 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Technology Services .5 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 If your district would like to participate in the Tech 11 Services contract, please check the box to the right. CLOUD AND COLOCATION SERVICES DDoS Mitigation - Included This network -based cloud solution offers advanced detection and mitigation technology that minimizes the impact of DDoS attacks by re-routing all traffic to one or more scrubbing centers. As a result, only clean traffic is delivered. This service provides scalable and flexible protection, including authorized, automatic and self mitigation support options. Unlimited amount of scrubs are provided to contract districts. DNS Services - Included ESC Region 11's authoritative name servers can host your districtS€TMs DNS zones as a primary or secondary source. Secondary zone hosting can provide off -site redundancy for your districtiETMs existing primary name server. Primary zone hosting includes management of any new records or adjustments via support requests to a dedicated ESC Region 11 support technician. Offsite Backup Storage - Reduced Rate ESC Region 11 will provide offsite storage for districts on a monthly subscription agreement. Storage is available in 1TB increments. Connectivity will be set up to the district to ensure secure transport of files to the ESC Region 11 data center. Storage needs can be expanded as needed, and districts will be billed monthly only for the allocated amount. Answer Price 0 $2,000.00 130 CID#: 17994 Print Date: 6/22/2021 Page 1 of 3 Rackspace - Reduced Rate (As Available) Space in a standard 19" rack within the ESC Region 11 data center can be purchased as available. Rackspace service includes attachment to the UPS with backup power from a dedicated generator. Location is secured with video monitoring as well as guided access to the room with a log of all visitors and timestamps. Badge and fingerprint verification is on both access doors with a separate badge access between the telecom equipment room and server racks. Rackspace is available in increments as small as 1 standard Rack Unit (1RU). Needs can be expanded as needed, and districts will be billed monthly for the allocated space. INFRASTRUCTURE SERVICES Bandwidth Monitoring - Included Access to the portal will provide visibility to bandwidth utilization graphically and in report formats. Core, hub, and local router paths will be displayed for connectivity link status for quick views of network availability. Logins are provided for districts to view their content from any web -based location and device. Access to this service is available to FIBER11 districts only. Network Assessment - Reduced Rate A full assessment of the district network will include documentation, diagrams, findings, and recommendations. A full list of questions and deliverables is available on request. A further reduced rate is available for return visits within two years of the initial or repeat assessments to keep all documentation current for the district. Network Diagramming - Reduced Rate The purpose of the network diagram is to demonstrate how one computer or system is linked to others within the network. ESC Region 11 will provide logical and physical diagrams in small or large format as well as in Visio and PDF format for portions or the entirety of the district network. A custom quote will be provided based on the number of locations within the WAN. The engagement will consist of both on -site and remote discovery by trained ESC staff. Local Network Monitoring - Reduced Rate Monitoring of the local district network is available to assist and notify districts in a timely manner of network failures and outages within the district. Setup and configuration services are included with this service, with notifications delivered to specified district personnel and ESC Region 11 personnel (if requested). TECHNICAL ASSISTANCE Onsite Technical Support or Planning Services - 1-Day Incl., Reduced Rate ESC Region 11 technicians and engineers can provide on -site support for PCs, devices, applications, network, strategic planning, security planning, and more. Needs and assistance are provided on an as -needed basis and can be scheduled in half -day or full -day increments. Excluding emergency situations, it is recommended to schedule the day(s) in advance to ensure availability of appropriate personnel to fulfill the request. 130 CID#: 17994 Print Date: 6/22/2021 Page 2 of 3 TEA/NIST Security Self -Assessment Assistance - Included ESC Region 11 will provide two days per year for district staff to attend the self -assessment workshops to assist in completion, updating, and policy creation. Templates are developed and updated throughout the year and will be available to help districts stay ahead of the game on requirements and to strengthen the security posture of the district. Disaster Recovery Framework Planning - Included ESC Region 11 will provide two days per year for district staff to attend disaster recovery planning workshops to assist in completion, updating, testing and evaluation of the district disaster recovery plan. Templates will be provided to contract members to assist in getting started with or enhancing the district disaster recovery plan. Recommendations and reduced rate solutions will be available for districts. Onsite or Remote Server Assistance - Reduced Rate To assist districts with costs, the existing ESC Region 11 Network Server Contract will be rolled into the membership costs and provided for all districts on an as -needed basis at a reduced rate per instance. Assistance will be provided by skilled technicians and engineers to ensure that servers are performing at an optimal level. TECHNICAL TRAINING Customized Technical Training - Reduced Rate ESC Region 11 offers customized technical training that will be delivered at your location of choice. Experienced staff will provide technical training to meet the need of each individual district. Training can be provided to meet professional development requirements or for new or existing technologies within the district. Customized sessions will also include an online platform for the session that will house documents and provide the ability to review the content at a later date. Proper lead time for customized training is required for scheduling and preparation. Staff Security Awareness Training - Reduced Rate ESC Region 11 will provide proactive face-to-face Security Awareness training of district employees. Training will include best practices, policies, procedures, popular attack methods, and trends. Some customization will occur to identify items specific to your district, such as password policies, procedures, etc. Offsite Meeting Space - Reduced Rate Meeting space will be available for member districts at a reduced rate at the new ESC Region 11 Technology Center opening in Spring of 2020. The conference center space will accommodate 3540 people comfortably with amenities that include audio/visual equipment, wireless Internet, coffee, microwaves, catering (available), parking, and cleaning services. The conference center is available for half -day or full -day rental. Total: I $2,000.00 130 CID#: 17994 Print Date: 6/22/2021 Page 3 of 3 EDUCATION SERVICE CENTER P%.f G 1 N Instructional Solutions & Support Contract Region 11 Public Districts/Charters 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. This contract was developed to assist LEAs with budgeting and registering personnel for professional development opportunities at ESC Region 11. This all-inclusive package provides all of the exceptional benefits and offerings of our former individual contracts (Administrative Services, Instructional Services, Digital Learning, and REIN) for an incredible cost -savings value with added features. • Get products and services for special low bulk pricing, no matter the size of your district/charter. • Enjoy the benefit of virtually no registration fees for most sessions. • Experience more variety and options of training modes through virtual, hybrid, and face-to-face learning opportunities. • Save time, money, and the hassle of processing purchase orders for each staff member to attend a single training opportunity. • Campus administrators will not need to juggle professional development funds to spread them evenly among teachers. • Business Office can budget PD and digital resources for the year to ease and/or eliminate huge cost fluctuations based on participation. • Unlimited technical support in all instructional areas. • Additional products available at no additional charge. Districts can enjoy an extensive list of conferences, individual training sessions provided at the ESC Region 11 facility, technical support, and products — all at no additional charge. Pay one fee for this contract, and your entire staff can reap the benefits of: Professional Development Offerings • 20+ Instructional Conferences • 50+ Teacher Workshop Sessions — Virtual, hybrid, and face-to-face learning opportunites to fit your schedule and needs — Basic materials provided — Sessions that are materials intensive may require an additional materials fee — Some sessions include extenstive follow-up opportunities (both virtually and face-to-face) • I Online Compliance Courses — ADA Compliance for Online Content — Bloodborne Pathogens — Bullying Prevention — Child Abuse & Maltreatment — Copyright — Teen Dating Violence & Abuse — FERPA (Family Educational Rights & Privacy Act) — Internet Safety — Section 504 — Sexual Harassment — Suicide Prevention — Texas Educator's Code of Ethics Professional Development Content • Administrator Professional Development • Early and Secondary Literacy • Core Content • G/T (6 hour & 30 Hour) • Special Education • Counselor • CTE • Instructional Leaders • Digital Technology • Administrative and Support Staff' • Behavior and Classroom Management • Librarian • Principal Cluster Meetings • Charter School Meetings • And much more! Digital Resources • Canvas • Bright Bytes • TexQuest • Discovery Education • Zoom/RETN Videoconferencing/Distance Learning — Remote Access to TETN programming (TEA updates) Interactive Virtual Learning Access to High School and Dual -Credit courses — Remote and recording access to professional learning sessions at ESC Region 11 Access to TETN programming (TEA updates) — Interactive Virtual Learning/Virtual Field Trips (Connect2Texas) —Allocated Pro Zoom licenses w/discounts on additional accounts — Zoom large meeting room discounts — Zoom webinar discounts — REATA robots — Ensemble video management portal — Virtual Conference Platform (selection pending) EDUCATION SERVICEENTER Instructional Solutions and RE G 14-,- N Support Contract Price List 2021-2022 Pricing is based on district enrollment numbers and prior -year usage of ESC services (e.g., registration fees). Contact John Petree at (817) 740-3670 or jpetree@escI Lnet for district -specific pricing. EDUCATION SERVICE CENTER YUGI N11 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Instructional Solutions and Support .33 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 ESC Region 11 has combined three of its most popular contracts into one inclusive package that provides exceptional offerings at an incredible value. The Administrative Services, Instructional Services, and Digital Learning contracts are now blended to form the new Instructional Support and Solutions Contract. This new contract provides all of the major benefits of each individual contract and features an added bonusa€;virtually no registration fees! If you would like your LEA to use the Instructional Services and Support Services, please check the box on the right. Total: Answer Price 0 $8,415.00 $8,415.00 127 CID#: 18412 Print Date: 6/22/2021 Page 1 of 1 EDUCATION SERVICE CENTER REGI - N11 TxTRACTS Contract 2021-2022 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2021, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Management Information Systems Department offers the following services to school districts/charter schools that sign the TxTRACTS Contract: TxTRACTS is a solution that streamlines the data import/export process with Ascender and third -party publishers. TxTRACTS is an approved partner with the Texas Computer Cooperative (TCC) to provide this innovative application that complements the data management functions of Ascender by offering a dynamic approach to creating, customizing, and efficiently integrating business and student information. TxTRACTS Features • Dynamic Application Extract Creation • Email Error Log • District ApprovalNerification System • Customization of Data Formats • Nightly/Hourly Custom Updates • Standardized Organization of Extract Files • Custom Reports Not Available in Ascender • Importing of Data into Ascender Prerequisite In order to purchase this contract, districts and charter school must first complete the ASCENDER Service Fees contract. ESC Region 11 Contact Director of MIS/IT (817) 740-7506 EDUCATION SERVICE I CENTER TxTRACTS P,-E G �Contract _ N Price List 2021-2022 Base Plan The TxTRACTS base plan includes the first five (5) extracts, built-in reports, and management of Data Privacy Agreements for extracted data. ADA Cost per Year 1-200 $500 201-500 $750 501-1,000 $1,000 1,001-2,000 $1,500 2,001-3,500 $2,000 3,501+ $2,500 Ascender Extracts # of Extracts Cost per Year Tier 1: 1-5 $0 Tier 2: 6-10 $250 Tier 3: 11-15 $500 Tier 4: 16-20 $750 Tier 5: 21-25 $1,000 Tier 6: 26+ $1,250 Ascender Imports # of Imports Cost per Year Tier 1: 0 $0 Tier 2: 1-5 $250 Tier 3: 6-10 $500 Tier 4: 11-15 $750 Tier 5: 16-20 $1,000 Tier 6: 21-25 $1,250 Tier 7: 26+ $1,500 EDUCATION SERVICE CENTER P*%1G1(1___N11 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for TxTracts .7 Enrollment Period: 09/01/2021 - 08/31/2022 Last Year Enrollment: 865 TxTracts is a solution that streamlines the data import and export process with TxEIS and third -party publishers. TxTracts offers a dynamic approach to integrating business and student information with a web -based management interface to improve your TxEIS data integration and reporting. Will your district use TxTracts solutions this year? If yes, check the box to the right. Select the Tier level of Daily Extracts your district will use: Select the Tier level of Monthly Imports your district will use: Base Plan fee Daily Extracts fee Monthly Imports fee Total: Contract Contact: Stephanie Smelley/ESC Region 11 ssmelley@esc11.net 817-740-7602 Answer Price 0 Tier 2: 6-10 Daily No Monthly Imports N/A $1, 000.00 $250.00 $1,250.00 133 CID#: 18028 Print Date: 6/22/2021 Page 1 of 1