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HomeMy WebLinkAbout03-24-14 TC Agenda packetThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the posted start time. Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our vibrant culture and metropolitan location. Westlake, Texas – A Premier Knowledge Based Community Page 1 of 5 TOWN OF WESTLAKE, TEXAS Vision Points Sense of Place; Leadership; Caring Community; Exemplary Governance; and Service Excellence TOWN COUNCIL MEETING AGENDA March 24, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS or MUNICIPAL CONFERENCE ROOM Workshop Session: 5:00 p.m. Regular Session: 6:30 p.m. Page 2 of 5 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 24, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Discussion regarding the proposed amendment to Chapter 36 Engineering Standards regarding driveway connections. (10 min) b. Discussion of future Arbor Day celebrations. (10 min) c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections including the proposed amendment to the Guarantee Maximum Price (GMP). (15 min) d. Discussion regarding the Public Improvement District (PID) for the Entrada Development, of the Service Assessment Plan. (15 min) e. Presentation and Discussion of the Draft Vision and Mission Statement, Final Version of the Values. (30 min) 5. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Page 3 of 5 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION 9. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the February 24, 2014, meeting. b. Consider approval of the minutes from the March 3, 2014, meeting. c. Consider approval of Resolution 14-13, Appointing a new member to the Historical Preservation Society. d. Consider approval of Resolution 14-14, Amending the original Guaranteed Maximum Price (GMP) of $8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for Phase I of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. e. Consider approval of Ordinance 724, Reappointing the Presiding Judge and the Alternate Judge for the Westlake Municipal Court of Record No. 1. f. Consider approval of Ordinance 725, Amending Chapter 36 Engineering Standards, Article II Roadway Facilities, Section 36-42, Classification of Streets, adding a residential roadway classification; and Section 36-44 revising regulations for the location of residential driveways. Page 4 of 5 4. DISCUSS AND CONSIDER ACCEPTANCE OF THE CERTIFICATION OF UNOPPOSED CANDIDATES. 5. DISCUSSION AND CONSIDERATION OF ORDINANCE 726, CANCELING THE MAY 10, 2014, GENERAL ELECTION. 6. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Page 5 of 5 Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 10. COUNCIL CALENDAR 11. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, March 19, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Town of Westlake Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the February 24, 2014, meeting. b. Consider approval of the minutes from the March 3, 2014, meeting. c. Consider approval of Resolution 14-XX, Appointing a new member to the Historical Preservation Society. d. Consider approval of Resolution 14-XX, Amending the original Guaranteed Maximum Price (GMP) of $8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for Phase I of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. e. Consider approval of Ordinance 724, Reappointing the Presiding Judge and the Alternate Judge for the Westlake Municipal Court of Record No. 1. f. Consider approval of Ordinance 725, Amending Chapter 36 Engineering Standards, Article II Roadway Facilities, Section 36-42, Classification of Streets, adding a residential roadway classification; and Section 36-44 revising regulations for the location of residential driveways. Town of Westlake Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Discussion regarding the proposed amendment to Chapter 36 Engineering Standards regarding driveway connections. (10 min) b. Discussion of future Arbor Day celebrations. (10 min) c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections including the proposed amendment to the Guarantee Maximum Price (GMP). (15 min) d. Discussion regarding the Public Improvement District (PID) for the Entrada Development, of the Service Assessment Plan. (15 min) e. Presentation and Discussion of the Draft Vision and Mission Statement, Final Version of the Values. (30 min) Town of Westlake Item # 4 – Discussion Items Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Discussion regarding the proposed amendment to Chapter 36 Engineering Standards regarding driveway connections STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: March 24, 2014 March 24, 2014 Funding: Amount - N/A Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY Driveway access and regulation is necessary to adequately protect the public health, safety and welfare. The collector and arterial roadways along with the state highways are designed to accommodate peak traffic volumes and to maintain smooth traffic flow in the town. Driveways create conflicting turning movements and congestion, negatively impacting the roadways. In order to protect the major roadways’ vehicular capacity and to improve public safety, new residential driveway connections are to be allowed only on the new proposed street residential street classification. ORGANIZATIONAL HISTORY/RECOMMENDATION N/A ATTACHMENTS None Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Discussion of future Arbor Day celebrations. STAFF CONTACT: Troy Meyer, Director of Parks & Recreation / Facilities DECISION POINTS Start Date Completion Date Timeframe: March 24, 2014 n/a Funding: Amount - $n/a Status- Funded Source - General Fund Decision Alignment VVM Perspective Desired Outcome Service Excellence Customer Focus CF.Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY Over the past several years, the community has held an Arbor Days celebration at the park in Westlake to commemorate our Tree City USA designation and to promote the preservation of our natural environment. As our community has continued to develop it is necessary to discuss the current and future plans for this celebration with the Council. Staff will present a possible alternative to the recent configuration/location and will outline the involvement of various stakeholder groups. ORGANIZATIONAL HISTORY/RECOMMENDATION Discussion of existing plan and proposed plans to celebrate and recognize our community as it relates to Arbor Days. ATTACHMENTS 0T Standing agenda item during the construction project c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections including the proposed amendment to the Guarantee Maximum Price (GMP). (15 min) Town of Westlake Item # 5c – No Supporting documentation Page 1 of 3 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Update Discussion of the Process for Establishing a Public Improvement District (PID) for the Entrada Development , the Petition Submitted to Establish a PID for Entrada, and a Draft Service Assessment Plan for Same. STAFF CONTACTS: Tom Brymer, Town Manager DECISION POINTS Start Date Completion Date Timeframe: October 28, 2013 TBD Funding: Amount - None. Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Financial Stewardship Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action Comprehensive Planning and Management of Natural Resources N/A SA 09D1: Ordinances Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY The owner of the development known as Entrada, located at the northeast corner of FM 1938 Page 2 of 3 (Davis Blvd) and Solana Boulevard, has submitted a petition to the Town of Westlake to establish a Public Improvement District (PID) for construction of public infrastructure in this development. The PID for this property was created by the Town Council at their February 24, 2014 Regular Meeting (following an advertised public hearing authorized by Council on January 27, 2014). Next steps would include discussion of a proposed Service and Assessment Plan (SAP) for this PID as well as a timeline for establishing the PID. However, the Developer is waiting to hear from the Texas Attorney General’s office regarding their proposed conduit financing mechanism for issuance of the PID bonds. The purpose of this agenda item is to update the Council on the status of the Developer’s discussions with the Attorney General’s office, should there be anything to report to Council at the time of their meeting. ORGANIZATIONAL HISTORY/RECOMMENDATION Previously this property was zoned for office and retail uses. In April of last year, after much public input and meetings, the Town Council, with a unanimous recommendation from the Planning & Zoning Commission, approved a request by the owner to amend the zoning in this PD1-2 zoning district . Also in April of last year, prior to consideration of this zoning change request, the land use plan component of the Town’s Comprehensive Plan was amended to provide for the uses requested in the zoning change request for this property. The amended zoning adds certain residential and entertainment uses in order to allow development of a mixed use P lanned Development on this tract. The zoning ordinance, as amended, is intended to achieve a design that emulates a European style village with a Spanish architectural theme. The development’s name is Entrada. During the re-zoning approval process it was pointed out by Staff, as well as discussed by Council, that if the zoning request was approved, the developer intended to submit to the Town a petition to create a Public Improvement District (PID) to fund the construction of the public infrastructure for this development. Further, in the Economic Development with the developer of Entrada, the Town agreed to consider creating a PID for this purpose. This Economic Development Agreement also was approved by the Town Council in April of this year. This agenda item is intended to continue discussion begun at the Council’s October 28, 2013 Workshop, the Council’s November 11, 2013 Workshop, and the Council’s December 9, 2013 Workshop regarding this proposed PID. The Staff has been reviewing various iterations of a draft Service and Assessment Plan (SAP) since the petition to establish this PID was submitted by the owner of this tract. If the Council wishes to move forward on establishing this PID, a specific timeline for establishing the PID will need to be set for this as well. With the Development Plan and Preliminary Plat for Entrada now approved by the Town Council, the developer is ready to move forward on establishment of a PID for this property. After t he December 9, 2013 Council Workshop, it was determined that , due to IRS regulations related to issuance of bank qualified debt, modifications to the approach previously discussed with Council for issuance of PID bonds would need to be modified. The developer’s team discuss ed this at the Town Council’s January 27th workshop. The developer request ed that the Council approve the resolution that begins the public notification process for hearings on these PID bonds at the Council’s January 27, 2014 Regular Meeting. The Town Council did approve this resolution at their January 27, 2014 setting the public hearing to consider creating a PID for the Council’s February 24, 2014 Regular Meeting. This Public Improvement District was Page 3 of 3 approved by the Town Council at their February 24, 2014 Regular Meeting. Approval of the bond issuance comes at a later point in the process and the process can be halted any time before then by the Council. ATTACHMENTS None Page 1 of 4 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Presentation and Discussion of the Draft Vision and Mission Statement, Final Version of the Values STAFF CONTACT: Tom Brymer, Town Manager Amanda DeGan, Assistant Town Manager DECISION POINTS Start Date Completion Date Timeframe: March 24, 2014 May 31, 2014 Funding: Amount - 0 Status- Funded Source - N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 4 EXECUTIVE SUMMARY Over the past year, the Council and staff members have reviewed our current iteration of our strategic planning document, reviewed the mission, vision, and value statements, and created the direction necessary to formulate a dynamic strategy for the organization. As we enter the final preparations for our processes, we have constructed a timeline to indicate the steps and decision point s thus far, in the creation of our plan. May 31, 2013 At our strategic planning retreat, we reviewed our mission, vision, and values statements, along with the Balanced Scorecard (BSC) system, which is designed to function as a communication tool, and aligns our daily work activities. We grouped the common verbiage and directives from the various documents and feedback tools (i.e. DF Survey, previous strategic plan, etc.) to create four distinct themes that will guide our service provision efforts over the next few years. The Council also named the four perspectives for balanced service delivery – People, Facilities, & Technology (capacity building), Municipal & Academic Services (operational processes), Financial Stewardship, and Citizens, Students, & Stakeholders (customer service). The representation of our foundational work is shown below: July 15, 2013 Staff met during a Q2 meeting to discuss the Council directives regarding the municipal services vision, and mission statements and to draft verbiage to use during our first two (2) day retreat with the consultant. July 29 & 30, 2013 The entire municipal staff team along with member s of the executive team from the Academy, then met with our consultant to create strategy maps for each of the distinct themes. The maps identified key strategic objectives necessary to provide a high level of service to our stakeholders across each of the four perspectives. Sept. 16, 2013 After review of the theme maps, the mission, vision, and value statements were redrafted and presented to the Council at workshop. Staff also included a recommendation to use an abbreviated ‘tag line’ for municipal services, along with a comprehensive mission statement that explains, “who we are, what we are about, and our purpose.” The newer versions created a succinct statement pertinent to our unique service provision programs, our commitment to personal customer service, and financial stewardship. Page 3 of 4 October 29, 2013 Staff met to combine the four distinct theme maps into one organizational wide draft of the Tier One Strategy Map, which would serve as our communication tool and strategic direction until the next iteration of the plan. November 11, 2013 The updated vision, mission, and value statements were discussed with the Council and the Tier One Strategy Map draft was presented for review. We outlined the definitions, ‘read the map’ in order to demonstrate our service delivery efforts, and explained the associated strategic objectives for each of the four perspectives. The draft strategy map was approved by the Council as well as the value statements for the community. The mission and vision were discussed with a secondary draft to be prepared by the staff. Jan. 23 & 24, 2014 Staff subsequently met with our consultant to begin the work of drafting objective commentary for each of the strategic objectives. The commentary provides an easy to understand definition and the intended results for the objectives, denotes the associated performance measures, and lists the current and potential staff initiatives that support the achievement of the objective. These will be presented to the Council at the May 2014 workshop session and retreat. March 2014 Staff reviewed the vision, and mission statements and has worked to create draft versions based on previous feedback from the Council and as we have gathered new information through discussions with residents at the comprehensive planning public meetings, various neighborhood gatherings, etc. The Council provided direction that we work to keep the mission statement succinct while conveying the uniqueness of the community, the accessible manner in which we provide services, and help readers to understand that we operate with a ‘different mindset’ than other municipalities. Page 4 of 4 We are asking Council to review the draft vision statements and proposed mission statements, and provide Staff with a final direction of these elements for our strategic plan. ORGANIZATIONAL HISTORY/RECOMMENDATION Review of draft vision and mission statements ATTACHMENTS - Draft Vision Statement and Mission Statement s / Tag Line – Power Point Presentation Westlake Vision Statement - DRAFT 1 An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Updated based on Council feedback and resident discussions at Comprehensive Plan workshops Vision statements are designed to describe our “picture of the future…that is brief, easy to understand, is emotionally inspiring and recommended to be one sentence in length.” Westlake Mission Statement Previously Reviewed by Council 2 Mission: To provide the residents and businesses of Westlake with superior municipal and academic services, while ensuring that we are accessible, efficient, cost-effective, and transparent. Reviewed by Council on 11/11/13 Westlake Mission Statement - DRAFT 3 Tag Line: “Unique community; natural oasis – providing an exceptional level of service.” Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Mission statements are recommended to answer the following: “who we are, who we service, what we are about, and our purpose.” Themes/Repeats from Comp Plan Workshops 4 Views •Natural views/vistas/scenic; agricultural character; rural heritage; sense of openness; balance between residential/commercial developments. Quality of Life & Accessibility •Quiet; tie community together by streets, trails, buffers; protect residential from commercial zones; traffic around community; distinctive parks and environmental preservation of area Land Use •Reinforce single family values/neighborhoods; distinguish us from other communities in region; high quality educational services/facilities. Westlake Value Statements 5 •Innovation •Educational Leaders •Family Friendly & Welcoming •Informed & Engaged Citizens / Sense of Community •Preservation of our Natural Beauty •Strong Aesthetic Standards •Transparent / Integrity-driven Government •Fiscal Responsibility •Planned / Responsible Development Approved by Council on 11/11/13 EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality Town of Westlake Item # 5 – Executive Session Town of Westlake Item # 6 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality Town of Westlake Item # 7 – Take any Necessary Action, if necessary COUNCIL RECAP / STAFF DIRECTION Town of Westlake Item #8 Council Recap / Staff Direction Town of Westlake Item # 9 – Workshop Adjournment Back up material has not been provided for this item. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town of Westlake Item # 2 – Citizen’s Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the February 24, 2014, meeting. b. Consider approval of the minutes from the March 3, 2014, meeting. c. Consider approval of Resolution 14-XX, Appointing a new member to the Historical Preservation Society. d. Consider approval of Resolution 14-XX, Amending the original Guaranteed Maximum Price (GMP) of $8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for Phase I of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. e. Consider approval of Ordinance 724, Reappointing the Presiding Judge and the Alternate Judge for the Westlake Municipal Court of Record No. 1. f. Consider approval of Ordinance 725, Amending Chapter 36 Engineering Standards, Article II Roadway Facilities, Section 36-42, Classification of Streets, adding a residential roadway classification; and Section 36-44 revising regulations for the location of residential driveways. Town of Westlake Item # 3 – Consent Agenda Town Council Minutes 02/24/14 Page 1 of 7 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING February 24, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol Langdon and Wayne Stoltenberg. Rick Rennhack arrived at 5:11 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, , Public Works Director Jarrod Greenwood and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 02/24 /14 Page 2 of 7 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 24, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Keller Police Department’s 2013 State Required Racial Profiling Report. 5. DISCUSSION ITEMS a. Discussion and presentation of the annual Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year ended September 30, 2013. Mr. Greg Shropshire, Pattillo, Brown & Hill, L.L.P., provided an overview of the audit as prepared. No additional discussion. b. Presentation and discussion regarding SH 114/170 interchange construction and safety issues. Director Greenwood provided an overview of the item and discussions with TxDot and Westlake’s County Commissioners. Discussion ensued regarding proposed options to relieve traffic on Ottinger Road and State Highway 170, the State’s proposed final design plans which currently depict the Ottinger Road crossover eliminated, safety concerns of traffic crossing State Highway 170 to travel Northbound, Environmental Protection Agency (EPA) concerns that prevent the opening of a 3rd lane on State Highway 114 Eastbound, and the toll lane along State Highway 114 through Grapevine. c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation, overview and a project update. Discussion ensued regarding the availability of the academy during Spring Break, and closing the North driveway for driveway repairs. Town Council Minutes 02/24 /14 Page 3 of 7 d. Discussion of a proposal from the City of Keller regarding Library Service. Assistant Town Manager DeGan provided an overview of the proposal and cost of service per household. Discussion ensued regarding the cost for non-residents, considering a trial year agreement, concerns regarding utilization of services, options for students to use the library, senior program offerings, and the number of resi dents currently using the library. Council requested Staff revisit the proposal and discuss additional utilization and options for residents and students. e. Discussion of the Process for Establishing a Public Improvement District (PID) for the Entrada Development, the Petition Submitted to Establish a PID for Entrada, and a Draft Service Assessment Plan for Same. Mr. Kirk Wilson, T. Wilson & Associates , stated that they could not provide any additional financial information since they cannot qualify expenses until the district is created. Discussion ensued regarding the appraisal approach and the timing of infrastructure improvements. 6. EXECUTIVE SESSION The Council convened into executive session at 6:03 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Town Council Minutes 02/24 /14 Page 4 of 7 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:15 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 9. COUNCIL RECAP / STAFF DIRECTION Revisit the proposal with the City of Keller regarding Library services and discuss additional utilization and options for residents and students. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 7:17 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:17 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Present Employee service awards. Mayor Wheat presented Mrs. Jaymi Ford with a 10 year Employee Service Award. Mayor Wheat presented Mr. Calvin Kniffen with an Employee Excellence Award for Fire & Emergency Medical Services. Town Council Minutes 02/24 /14 Page 5 of 7 3. CONSENT AGENDA a. Consider approval of the minutes from the January 27, 2014, meeting. b. Consider approval of Resolution 14-05, Accepting the annual Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2013. c. Consider approval of Resolution 14-06, Approving an Economic Development agreement regarding transportation with the Marriott Solana. MOTION: Council Member Langdon made a motion to approve consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 14-07, MAKING FINDINGS THAT THE PROPOSED SOLANA PUBLIC IMPROVEMENT DISTRICT AND THE PROPOSED PUBLIC IMPROVEMENTS WILL PROMOTE THE INTERESTS OF THE TOWN AND CONFER A SPECIAL BENEFIT ON A DEFINABLE PART OF THE TOWN; PROVIDING THAT THE DISTRICT AND THE PROPOSED PUBLIC IMPROVEMENTS AND ADVISABLE; PROVIDING FINDINGS WITH RESPECT TO THE NATURE AND ESTIMATED COST OF THE PROPOSED PUBLIC IMPROVEMENTS, THE BOUNDARIES OF THE DISTRICT, THE METHOD OF ASSESSMENT, AND APPORTIONMENT OF COSTS BETWEEN THE DISTRICT AND THE TOWN; AUTHORIZING THE CREATION OF THE DISTRICT; DIRECTING THE TOWN SECRETARY TO PUBLISH NOTICE OF THE CREATION OF THE SOLANA PUBLIC IMPROVEMENT DISTRICT. Town Manager Brymer provided an overview of the item as presented. Mayor Wheat opened the public hearing at 7:23 p.m. Kirk Wilson, representing McGuire Partners Inc. 1221 N. IH 35, Carrollton, Texas, spoke in favor of the item to create the Public Improvement District. Mayor Wheat closed the public hearing at the 7:23 p.m. Mayor Wheat opened discussion at 7:23 p.m. No additional discussion. MOTION: Council Member Langdon made a motion to approve Resolution 14-07. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 02/24 /14 Page 6 of 7 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Cox made a motion pursuant to Executive Session Item 6, c of the Work Session agenda, to authorize the Town Manager and Town’s attorneys to file any and all appeals to overturn the TCEQ Order to approve the Trophy Club Municipal Utility Districts No. 1 pending bond application. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 8. FUTURE AGENDA ITEMS No items. 9. COUNCIL CALENDAR Town Council Minutes 02/24 /14 Page 7 of 7 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:29 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 24, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 03/03/14 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 3, 2014 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon and Rick Rennhack. ABSENT: Michael Barrett and Wayne Stoltenberg OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, Susan McFarland, Communications Specialist and MYP Assistant Principal Alan Burt. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 6:24 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of Resolution 14-08, Approving an Agreement with Alpha Fitness Solution for Fitness Equipment at Westlake Academy. b. Consider approval of Resolution 14-09, Approving an Agreement with Synetra Inc., for Communication Equipment at Westlake Academy. Town Council Minutes 03/03 /14 Page 2 of 3 c. Consider approval of Resolution 14-10, Approving an Agreement with Audio Visual Innovations Inc., for Equipment at Westlake Academy. d. Consider approval of Resolution 14-11, Approving an Agreement with Business Interiors for Furniture at Westlake Academy. e. Consider approval of Resolution 14-12, Approving an Agreement with Convergint Technologies for Security Equipment at Westlake Academy. MOTION: Council Member Langdon made a motion to remove all items from the consent agenda for additional discussion. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Director Meyer provided an overview and presentation of the items included in each contract and proposed purchase. Director Meyer also stated that the Construction At-risk Manager will be attending the March 24th meeting to discuss the status of the project. Discussion ensued regarding the transparency of expenditures as shown on the budget summary report, using monies from the betterment fund to cover the Low Voltage package, and bidding procedures. MOTION: Council Member Langdon made a motion to approve Resolution 14-08. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Langdon made a motion to approve Resolution 14-09. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Langdon made a motion to approve Resolution 14-10. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Langdon made a motion to approve Resolution 14-11. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Langdon made a motion to approve Resolution 14-12. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 03/03 /14 Page 3 of 3 4. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 6:43 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 24, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Consider approval of Resolution appointing a new member to the Westlake Historical Preservation Society Board. STAFF CONTACT: Ginger Awtry, WHPS Town Liaison DECISION POINTS Start Date Completion Date Timeframe: March 14, 2014 March 14, 2014 Funding: Amount - $ Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY Currently WHPS has three (3) vacant seats on their board. Ms. Laurel Mason submitted an application and has met with current President Stephen Thornton (and with past President Schultz) regarding the duties of a board member. With the addition of Ms. Mason, the current number of WHPS board members will now be brought to seven (7) and they will now be able to hold meetings with a minimum number of five (5) members present for a quorum of the nine (9) member board. If Ms. Mason is approved, the board will consist of 3 non-resident board members and four (4) resident board members to date, with only two (2) vacancies remaining. ORGANIZATIONAL HISTORY/RECOMMENDATION Appoint Ms. Laurel Mason, a Keller resident, to serve on the Board for the Westlake Historical Preservation Society. Ms. Mason’s term will expire in June 2016. ATTACHMENTS Application and Resolution APPLICATION FOR APPOINTMENT { This application and its contents is a Public Record Town of Westlake * 3 Village Circle, Suite 202 * Westlake Tx 76262 Tel: (817) 430-0941 * Fax (817) 430-1812 www.westiake-tx.org Email: townhall@westlake-tx.org Position Sought (please indicate Ist, 2nd and 3rd choice): Economic Development Corporation Historical Preservation Society Planning and Zoning Commission Texas Student Housing Authority Tree City USA Advisory Committee Public Art Society of Westlake Westlake Academy Foundation Board Other: Applicant Information Applicant's Name: - Address: City, State, Zip: How Long Have You Lived t This Addres Email Addres Home Phone Work Phone# Occupation, Experience/Degrees he 9\ Q.-j Why do you want tR serve on this commi ee? i 5 - holoi� - Do-you have any political�nflict of interest? P1 vo, Do you.have any related a perience? "t do you fe I you have to offer thi om itt ? � 1 Signature of Applicant: - Dated: /6 Office Use • Received By: Date: Application for Appointment 06-11-08 Resolution 14-13 Page 1 of 1 TOWN OF WESTLAKE RESOLUTION NO. 14-13 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING ONE MEMBER TO THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD. WHEREAS, Currently, three (3) vacancies exist on the Westlake Historical Preservation Society board; and WHEREAS, the Town Council has received one application for consideration of appointment; and WHEREAS, the meeting at which this Resolution was considered was open to the public as required by law, and public notice of the time, place, and subject of the meeting has been given in accordance with Chapter 551, Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake does hereby appoints the following individual to serve as a member of the Westlake Historical Preservation Society board for the term noted below: Laurel Mason – term expiring June 2016 SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 24th DAY OF MARCH 2014. _________________________________ ATTEST: Laura Wheat, Mayor ________________________________ ________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: _________________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Consider approval of Resolution amending the original guaranteed maximum price (GMP) of $8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for the Phase One of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. STAFF CONTACT: Troy J. Meyer, Director of Facilities and Parks/Recreation DECISION POINTS Start Date Completion Date Timeframe: August 26, 2013 December 31, 2014 Funding: Amount - $8,578,694 Status- Funded Source- Bond Issuance This Guaranteed Maximum Price (GMP) includes the cost site work, construction, and CMR fees. The reduction of the GMP includes funds that will be mo ved to the FFE line items in the Town’s budget. Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Capital Investment 3. Policy and Cost Analysis Drive by GRowth (Future Assets) SA 03.3: WA Campus Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The construction of Phase I of the Westlake Academy Campus Expansion Project was approved by the Council in June 2013. Steele & Freeman was approved by the Council as the CM at Risk in April 2013. The estimated project budget is $10,500,000.00 which includes the hard and soft costs for the project. Total estimated budget for the IT/Security/Audio Video package is $330,476.00. Total bid package come in at $454,204.00. IT $115,238.00 Audio video $115,238.00 Security $100.000.00 Staff recommends use of the current own betterment funds to cover the increase in the communication/IT/security and audio equipment budget which is critical infrastructure for the project. The betterment funds came from savings in the project which includes kitchen equipment, pier cases and other equipment changes. Approving this resolution would reduce the betterment fund to zero and the total cost of the project would not increase. Current balance own betterment $111,490.00 AV Package $28,912.00 Communication Package plus $73,063.00 Security $21,754.00 Town’s Betterment Balance ($12,238.00) ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends Council authorizing the Town Manager to reduce the GMP to amending the original guaranteed maximum price (GMP) of $8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for the Phase One of the Westlake Academy Campus Expansion Project , and authorize Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. ATTACHMENTS Resolution with AIA document; Exhibit A Resolution 14-14 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-14 A RESOLUTION OF THE TOWN COUNCIL ALLOWING THE TOWN MANAGER TO AMEND THE ORIGINAL GUARANTEED MAXIMUM PRICE (GMP) OF $8,578,694 TO $8,467,204.00 WITH STEELE & FREEMAN, INC., FOR THE PHASE ONE OF THE WESTLAKE ACADEMY CAMPUS EXPANSION PROJECT AND AUTHORIZE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. WHEREAS, the Town of Westlake owns and operates the Westlake Academy and provides facilities for Town and Academy use; and, WHEREAS, construction manager at risk will amend the original guaranteed maximum price (GMP) to effectively provide the town with funds to install the critical infrastructure for the project for the single-story multi-purpose building, three story secondary classroom building, and one single story field house; and, WHEREAS, the current own betterment funds will be used to cover the increase in the communication/IT/security and audio equipment bids; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council does hereby authorizing the Town Manager to AMENDING THE ORIGINAL GUARANTEED MAXIMUM PRICE (GMP) with Steele & Freeman, Inc. for construction manager at-risk services establishing a guaranteed maximum price for the Westlake Academy campus expansion project, attached as Exhibit “A”. SECTION 3: That the Town of Westlake Town Council hereby authorizes the Town Manager or his designee to approve change orders to this agreement up to $25,000, in the aggregate, on behalf of the Town of Westlake. Resolution 14-14 Page 2 of 2 SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolut ion without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 24th DAY OF MARCH 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Consider approval of an Ordinance Reappointing the Presiding Judge and the Alternate Judge for the Westlake Municipal Court of Record No. 1 STAFF CONTACT: Amanda DeGan, Assistant Town Manager DECISION POINTS Start Date Completion Date Timeframe: n/a n/a Funding: Amount - Status- Funded Source - General Fund Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY In keeping with the requirements of Ordinance No. 401 establishing the Municipal Court for the Town of Westlake in 2001, the presiding and alternate judicial positions require reappointment on a biennial basis. The Court has been very fortunate to have two outstanding individuals fill these positions, each with a long history of public service to local governments. Brad Bradley is the current presiding judge and has served as either presiding or alternate judge for many of our surrounding communities. Eric Ransleben is the alternate judge and has served as a prosecutor and alternate judge for many local jurisdictions as well. The proposed ordinance recommends the reappointment of both of these individuals. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval of the re-appointment Ordinance.. ATTACHMENTS Ordinance XX Ordinance 724 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 724 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING THE PRESIDING JUDGE AND THE ALTERNATE PRESIDING JUDGE FOR THE MUNICIPAL COURT OF RECORD NO. 1 FOR A TWO (2) YEAR TERM IN THE TOWN OF WESTLAKE; PROVING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake Board of Aldermen established the Municipal Court of Record No. 1 and must provide for the appointment of a Presiding Judge and an Alternate Judge; and WHEREAS, Ordinance No. 401 also sets forth certain duties and qualifications for each of the Appointees. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the Town Council hereby appoints the following individuals to the Municipal Court of Record No. 1 in the capacity set forth below: Presiding Judge Brad Bradley Alternate Judge Eric G. Ransleben These appointments are made subject to and are governed by the provisions of Ordinance No. 401, and in accordance with State law. SECTION 2: That this Ordinance shall be cumulative of all other Ordinances and shall not repeal any of the provisions of such Ordinances except for those instances where there are direct conflicts with the provisions of this Ordinance. Ordinances or parts thereof in force at the time this Ordinance shall take effect and that are inconsistent with this Ordinance are hereby repealed to the extent that they are inconsistent with this Ordinance. SECTION 3: If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such ho lding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4: All other Ordinances in effect and not in conflict with this Ordinance shall remain in full force and effect. Ordinance 724 Page 2 of 2 SECTION 5: The Town Secretary of the Town of Westlake is hereby directed to engross and enroll this Ordinance by copying the exact Caption and Effective Date clause in the minutes of the Town Council of the Town of Westlake and by filing this Ordinance in the Ordinance records of the Town. SECTION 6: This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED ON THIS 24th DAY OF MARCH, 2014. __________________________________ Laura Wheat, Mayor ATTEST: _________________________________ ___________________________________ Kelly Edwards, Town Secretary Tom Brymer, Town Manager APPROVED AS TO FORM: __________________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Consider amending the Town of Westlake Code of Ordinances, Chapter 36, Engineering Standards, Article II Roadway Facilities, Section 36-42, Classification of Streets, adding a residential roadway classification; and Section 36-44 revising regulations for the location of residential driveways. STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: March 24, 2014 March 24, 2014 Funding: Amount - N/A Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Page 2 of 2 Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY Driveway access and regulation is necessary to adequately protect the public health, safety and welfare. The collector and arterial roadways along with the state highways are designed to accommodate peak traffic volumes and to maintain smooth traffic flow in the town. Driveways create conflicting turning movements and congestion, negatively impacting the roadways. In order to protect the major roadways’ vehicular capacity and to improve public safety, new residential driveway connections are to be allowed only on the new proposed street residential street classification. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval. ATTACHMENTS Ordinance - Exhibit A Ordinance 725 Page 1 of 4 TOWN OF WESTLAKE ORDINANCE NO. 725 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE TOWN OF WESTLAKE CODE OF ORDINANCES, CHAPTER 36, ENGINEERING STANDARDS, ARTICLE II ROADWAY FACILITIES SUBSECTION 2, SECTION 36- 42, CLASSIFICATION OF STREETS, ADDING A RESIDENTIAL ROADWAY CLASSIFICATION; AND SECTION 36-44 REVISING REGULATIONS FOR THE LOCATION OF RESIDENTIAL DRIVEWAYS; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The Town Council of the Town of Westlake has determined that driveway access and design regulations is necessary to adequately protect the public health, safety and welfare; and WHEREAS, Driveway access and design regulation can reduce the number of vehicular accidents by reducing the number of conflicting turning movements; and WHEREAS, regulating residential driveways to connecting local streets only can reduce congestion and increase roadway capacity on the major roadways; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That Chapter 36, Article II, Engineering Standards, Section 36-42, Classification of Streets, of the Town of Westlake Code of Ordinances, as amended, is hereby amended as follows. ARTICLE II: Roadway Facilities Classification of Streets A. The Town of Westlake recognizes the following classifications of public streets in the Thoroughfare Plan: • Freeway • Major Boulevard Arterial (165’ average ROW) • Minor Arterial, (120’ ROW) Ordinance 725 Page 2 of 4 • Major Collector (106’ ROW) • Minor Collector (90’ ROW). • Local (60’ ROW). • Residential (50’ ROW). A description of these classifications is given in the Town of Westlake Thoroughfare Plan. B. Typical cross-sections of these street classifications are illustrated in Town of Westlake Thoroughfare Plan. C. Please note that when swales or roadside ditches on either side of the paved road are used for drainage; the right -of-way shall be wide enough to contain the swales; due to this, additional right -of-way may be required in some cases as determined by the Board of Aldermen or the Town Engineer. D. Right -of-way may vary by an additional 15 feet to reflect variations due to topography of the area, intersection design and whether a Hike and Bike Trail runs parallel to the roadway system. SECTION 3: That Chapt er 36, Article II Engineering Standards, Section 36-44 of the Town of Westlake Code of Ordinances, as amended, is hereby amended as follows. ARTICLE II: Roadway Facilities Driveway Design Standards, Design Criteria The following requirement shall be added and state “Residential driveways shall connect to local streets only”. Table (e)(1) – Driveway Design Standards shall be replaced by the following table: Revised: 3/24/2014 Table (e)(1)—Driveway Design Standards Criteria Street Classification Residential Driveway Commercial & Multi-Family Driveway Industrial Driveway Driveway Throat Width* State Highways & frontage roads N/A 30-36 ft. 30-48 ft. Arterials N/A 30-36 ft. 30-48 ft. Collectors N/A 24-36 ft. 30-48 ft. Ordinance 725 Page 3 of 4 Local Streets N/A 24-36 ft. 30-48 ft. Residential Streets 10-20 ft. N/A N/A Driveway Curb Radius* State Highways & frontage roads N/A 20-30 ft. 20-40 ft. Arterials N/A 20-30 ft. 20-40 ft. Collectors N/A 20-30 ft. 20-30 ft. Local Streets N/A 20-30 ft. 20-30 ft. Residential Streets 5-10 ft. N/A N/A Minimum Centerline Driveway Spacing Along Roadway ** State Highways & frontage roads N/A 500 ft. 500 ft. Arterials N/A 250 ft. 250 ft. Collectors N/A 150 ft. 150 ft. Local Streets 20 ft. 100 ft. 100 ft. Residential Streets 30 ft. N/A N/A Minimum Distance to Intersection Along Roadway *** State Highways & frontage roads N/A 250 ft. /500 ft. 250 ft. /500 ft Arterials N/A 250 ft. /500 ft. 250 ft. /500 ft Collectors N/A 150 ft. /300 ft. 150 ft. /300 ft Local Streets 30 ft. 100 ft. 100 ft Residential Streets 60 ft. N/A N/A * The requirements for Driveway Throat Width and Driveway Curb Radius are for standard undivided two-way operation and may be varied by the Town Engineer, in consultation with the Town Transportation Planner/Engineer, if traffic volumes, truck usage, common driveways, and other factors warrant such. ** The minimum centerline spacing does not implicitly determine the number of driveways allowed. Driveways served by deceleration lanes may be spaced at closer intervals if approved by the Town Engineer, in consultation with the Town Transportation Planner/Engineer. *** Distance measured from nearest edge of the driveway throat to the intersecting R.O.W. line. Note: Residential driveways shall be allowed on residential streets only. SECTION 4: That all provisions of this Ordinance shall remain in full force and effect. SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. Ordinance 725 Page 4 of 4 SECTION 6: That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) or Five Hundred ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 7: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 8: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 24th DAY OF MARCH, 2014. __________________________________ Laura Wheat, Mayor ATTEST: _________________________________ ___________________________________ Kelly Edwards, Town Secretary Tom Brymer, Town Manager APPROVED AS TO FORM: __________________________________ L. Stanton Lowry, Town Attorney estlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Discuss and consider acceptance of the Certification of Unopposed Candidates. STAFF CONTACT: Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: March 3, 2014 May 10, 2014 Funding: Amount - $0.00 Status- Funded Source- General Fund Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY The Town Council ordered the May 10, 2014, General Election on January 2 7, 2014, to elect a Mayor and two (2) Council Members for two (2) year terms. As of the filing deadline on February 28, 2014, there were no opposed candidates or propositions to appear on the ballot. Pursuant to the Texas Election Code the Town may cancel the May General Election. The first step in the process to cancel is acceptance of the certification of unopposed candidates from the authority responsible for preparing the ballot. ORGANIZATIONAL HISTORY/RECOMMENDATION Accept the Certification of Unopposed Candidates . ATTACHMENTS Certificate estlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, March 24, 2014 TOPIC: Discussion and Consideration of an Ordinance canceling the May 10, 2014, General Election. STAFF CONTACT: Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: March 3, 2014 May 10, 2014 Funding: Amount - $0.00 Status- Funded Source- General Fund Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY The Town Council ordered the May 14, 2011, General Election on January 24, 2011, to elect three (3) Council Members for two (2) year terms. As of the filing deadline on March 14, 2011, there were no opposed candidates or propositions to appear on the ballot. Pursuant to the Texas Election Code the Town may cancel the May General Election. The first step in the process to cancel is acceptance of the certification of unopposed candidates from the authority responsible for preparing the ballot. ORGANIZATIONAL HISTORY/RECOMMENDATION Approve the ordinance canceling the May 10, 2014, General Election. ATTACHMENTS Ordinance Exhibit A Ordinance 726 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 726 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS CANCELING THE MAY 10, 2014, GENERAL ELECTION AND DECLARING EACH UNOPPOSED CANDIDATE ELECTED TO OFFICE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas, is a General Law municipality located in Tarrant and Denton Counties, created in accordance with the provisions of the Local Government Code and operating pursuant to the enabling legislation of the State of Texas; and WHEREAS, in accordance with law a general election has been ordered for May 10, 2014, for the purpose of electing a Mayor and two (2) Council Members to serve two (2) year terms on the Town Council in the Town of Westlake; and WHEREAS, no proposition is to appear on the ballot; and WHEREAS, the Town Secretary has certified in writing that each candidate on the ballot is unopposed for election to office; and WHEREAS, the filing deadlines for placement on the ballot and declaration of write-in candidacy have passed; and WHEREAS, in these circumstances Chapter 2, Subchapter C of the Texas Election Code authorizes a governing body to declare each unopposed candidate elected to office and cancel the election. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, THAT: SECTION 1: The following candidates, who are unopposed in the May 10, 2014, general election, are hereby declared elected to office, and shall be issued a certificate of election: Laura Wheat Mayor Michael Barrett Council Member Alesa Belvedere Council Member SECTION 2: The Town secretary is directed to post a copy of the Order of Cancellation attached as Exhibit “A”, at each designated polling place on May 10, 2014. Ordinance 726 Page 2 of 2 SECTION 3: This ordinance shall be cumulative of all provisions of ordinances of the Town of Westlake, Texas, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 4: It is hereby declared to be the intention of the Town Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the Town Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 5: This ordinance shall be in full force and effect from and after its passage, and it is so ordained. PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ON THIS 24TH DAY OF MARCH 2014. APPROVED: _____________________________ Laura Wheat, Mayor ATTEST: _______________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED: ______________________________ L. Stanton Lowry, Town Attorney AW12-2 Prescribed by Secretary of State Section 2.051 – 2.053, Texas Election Code 03/07 Ordinance 726 Page 1 of 1 ORDER OF CANCELLATION ORDEN DE CANCELACIÓN The ______________________________ hereby cancels the election scheduled to be held on (official name of governing body) ____________________________________ in accordance with Section 2.053(a) of the Texas (date on which election was scheduled to be held) Election Code. The following candidates have been certified as unopposed and are hereby elected as follows: El _____________________________ por la presente cancela la elección que, de lo contrario, (nombre oficial de la entidad gobernante) se hubiera celebrado el _______________________________ de conformidad, con la Sección 2.053(a) (fecha en que se hubiera celebrado la elección) del Código de Elecciones de Texas. Los siguientes candidatos han sido certificados como candidatos únicos y por la presente quedan elegidos como se haya indicado a continuación: Candidate (Candidato) Office Sought (Cargo al que presenta candidatura) Mayor Laura Wheat Council Member Michael Barrett Council Member Alesa Belvedere A copy of this order will be posted on Election Day at each polling place that would have been used in the election. El Día de las Elecciones se exhibirá una copia de esta orden en todas las mesas electorales que se hubieran utilizado en la elección. ________________________ President (Presidente) _____________________________ Secretary (Secretario) ________________________________ Date of adoption (Fecha de adopción) (seal) (sello) Town of Westlake Town of Westlake May 10, 2014, May 10, 2014, EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality Town of Westlake Item # 6 – Executive Session Town of Westlake Item # 7 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality Town of Westlake Item # 8 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #9 - Future Agenda Items  Simply Westlake Resident Social Gathering/Restaurant Review Tuesday, March 25, 2014; 6:30 – 8:30 PM Jack & Grill, Roanoke; RSVP needed to Connie Chase at connie.chase@n2pub.com  Alliance Development Forum Luncheon (3rd annual – Joint Regional Eco Devo promotion) Friday, March 28, 2014; 11:00 a.m. – 1:00 p.m.; RSVP to Ginger Marriott at Champions Circle (across from TMS)  Annual Westlake New Resident Reception Thursday, April 3, 2014; 7:00 p.m. Home of Doug & Mayor Laura Wheat  Westlake’s MasterWorks Free Concert: Me & My Monkey (Beatles tribute band- tours across US & abroad) Thursday, April 10, 2014; 7:00 – 8:00 p.m. Solana Village Circle Courtyard  Board of Trustee Workshop & Meeting Monday, April 14, 2014  Comp Plan Steering Committee Meeting (not Public Input) Wednesday, April 16, 2014; 6:00 – 8:30 pm Town Council Chambers/Courtroom Town of Westlake Item # 10 – Council Calendar COUNCIL CALENDAR CONT.  Town Offices Closed in observance of Good Friday Friday, April 18, 2014  Westlake MasterWorks Free Concert: Live 80 (Premier 80s show band-the ULTIMATE 80s experience) Thursday, April 24, 2014; 7:00 – 8:00 p.m. Solana Village Circle Courtyard  WHPS Historical Marker Dedication Day (Cross Timbers Region) Saturday, April 26, 2014; Time TBD WA Campus- Primary parking area overlooking southern vista  Town Council Workshop & Meeting Monday, April 28, 2014  General Election Early Voting - Northwest and Keller ISD Races April 28th – May 6, 2014; hours and locations vary  Comp Plan Public Input Workshop #3 Wednesday, May 7, 2014; 6:00 PM Westlake Academy – Performance Hall  General Election Day – Northwest and Keller ISD Races Saturday, May 10, 2014; 7:00 – 7:00 p.m.  Board of Trustee Workshop & Meeting Monday, May 12, 2014  Town Council Workshop & Meeting Monday, May 19, 2014  WHPS Annual Decoration Day Monday, May 26, 2015; 6:00 p.m. Westlake IOOF Cemetery; 36101 J.T. Ottinger Road  Town Council All-Day Retreat Monday, May 30, 2014; 9:00 – 5:00, Location TBD Town of Westlake Item # 11 – Adjournment Back up material has not been provided for this item.