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Home My WebLink About02-24-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING February 24, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol Langdon and Wayne Stoltenberg. Rick Rennhack arrived at 5:11 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, , Public Works Director Jarrod Greenwood and Susan McFarland, Communications Specialist. Session Work 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 02124/14 Page 1 of 7 3. REVIEW OF CONSENT AGENDA T S FOR THE FEBRUARY 24, 2014, T COUNCIL EGU EETI G AGENDA. No additional discussion. 4. REPORTS a. Keller Police Department's 2013 State Required Racial Profiling Report. S. DISCUSSION ITEMS a. Discussion and presentation of the annual Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year ended September 30, 2013. Mr. Greg Shropshire, Pattillo, Brown & Hill, L.L.P., provided an overview of the audit as prepared. No additional discussion. b. Presentation and discussion regarding SH 114/170 interchange construction and safety issues. Director Greenwood provided an overview of the item and discussions with TxDot and Westlake's County Commissioners. Discussion ensued regarding proposed options to relieve traffic on Ottinger Road and State Highway 170, the State's proposed final design plans which currently depict the Ottinger Road crossover eliminated, safety concerns of traffic crossing State Highway 170 to travel Northbound, Environmental Protection Agency (EPA) concerns that prevent the opening of a 3rd lane on State Highway 114 Eastbound, and the toll lane along State Highway 114 through Grapevine. c. Standing Item; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation, overview and a project update. Discussion ensued regarding the availability of the academy during Spring Break, and closing the North driveway for driveway repairs. Town Council Minutes 02/24/14 Page 2 of 7 d. Discussion of a proposal from the City of Keller regarding Library Service. Assistant Town Manager DeGan provided an overview of the proposal and cost of service per household. Discussion ensued regarding the cost for non-residents, considering a trial year agreement, concerns regarding utilization of services, options for students to use the library, senior program offerings, and the number of residents currently using the library. Council requested Staff revisit the proposal and discuss additional utilization and options for residents and students. e. Discussion of the Process for Establishing a Public Improvement District (PID) for the Entrada Development, the Petition Submitted to Establish a PID for Entrada, and a Draft Service Assessment Plan for Same. Mr. Kirk Wilson, T. Wilson &Associates, stated that they could not provide any additional financial information since they cannot qualify expenses until the district is created. Discussion ensued regarding the appraisal approach and the timing of infrastructure improvements. . EXECUTIVE SESSION The Council convened into executive session at 6:03 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Town Council Minutes 02/24/14 Page 3 of 7 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:15 p.m. S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 9. COUNCIL RECAP / STAFF DIRECTION Revisit the proposal with the City of Keller regarding Library services and discuss additional utilization and options for residents and students. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 7:17 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:17 p.m. 2. CITIZEN ESE TAT IONS AND RECOGNITIONS Present Employee service awards. Mayor Wheat presented Mrs. Jaymi Ford with a 10 year Employee Service Award. Mayor Wheat presented Mr. Calvin Kniffen with an Employee Excellence Award for Fire & Emergency Medical Services. Town Council Minutes 02/24/14 Page 4 of 7 . CONSENT a. Consider approval of the minutes from the January 27, 2014, meeting. b. Consider approval of Resolution 14-05, Accepting the annual Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2013. c. Consider approval of Resolution 14- 6, Approving an Economic Development agreement regarding transportation with the Marriott Solana. MOTION: Council Member Langdon made a motion to approve consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 14-07, MAKING FINDINGS THAT THE PROPOSED LA A PUBLIC IMPROVEMENT IST ICT AND THE PROPOSED PUBLIC IMPROVEMENTS ILL PROMOTE THE INTERESTS OF THE TOWN AND CONFER A SPECIAL BENEFIT ON A DEFINABLE PAT OF THE TOWN; PROVIDING THAT THE DISTRICT AND THE PROPOSED PUBLIC IMPROVEMENTS A ADVISABLE; PROVIDING FINDINGS WITH RESPECT TO THE NATURE AND ESTIMATED COST OF THE PROPOSED PUBLIC IMPROVEMENTS,THE BOUNDARIES OF THE DISTRICT, THE METHOD O ASSESSMENT, AND APPORTIONMENT OF COSTS BETWEEN THE DISTRICT AND THE TOWN; AUTHORIZING THE CREATION OF THE ISTRICT; DIRECTING THE TOWN SECRETARY TO PUBLISH NOTICE OF THE CREATION OF THE SOLANA PUBLIC IMPROVEMENT ISTRICT. Town Manager Brymer provided an overview of the item as presented. Mayor Wheat opened the public hearing at 7:23 p.m. Kirk Wilson, representing McGuire Partners Inc. 1221 N. IH 35, Carrollton, Texas, spoke in favor of the item to create the Public Improvement District. Mayor Wheat closed the public hearing at the 7:23 p.m. Mayor Wheat opened discussion at 7:23 p.m. No additional discussion. MOTION: Council Member Langdon made a motion to approve Resolution 14-07. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 02/24/14 Page 5 of 7 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 6. RECONVENE E T 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION T S. MOTION: Council Member Cox made a motion pursuant to Executive Session Item 6, c of the Work Session agenda, to authorize the Town Manager and Town's attorneys to file any and all appeals to overturn the TCEQ Order to approve the Trophy Club Municipal Utility Districts No. 1 pending bond application. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 8. FUTURE AGENDA ITEMS No items. 9. COUNCIL CALF Town Council Minutes 02/24/14 Page 6 of 7 ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:29 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 24, 2014. ATTEST: Laura Wheat, Mayor Kelly Edwar`ds�, Town Secretary Town Council Minutes 02/24/14 Page 7 of 7