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HomeMy WebLinkAbout10-05-20 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 5, 2020 In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake conducted its regular meeting following the Board of Trustees meeting at 5:00 p.m. on Monday, October 5, 2020 by video and telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the physical location described above. A recording of the telephonic meeting was made and is available to the public. PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Alesa Belvedere, Rajiv Trivedi, and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney Stan Lowry, Town Secretary Todd Wood, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Administrative Services Ginger Awtry, Communications Manager John Sasser, Business Manager Marlene Rutledge, Budget & Financial Analyst Kelsey Wong, and Jeri Harwell from Republic Services. Regular Session 1. CALL TO ORDER Mayor Wheat called the Regular Session to order at 8:50 p.m. 2. CONDUCT A PUBLIC HEARING REGARDING AN ORDINANCE SUPPORTING A NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. This item was withdrawn prior to the meeting by the applicant. TC Minutes — 10/05/20 Page 1 of 4 3. CONSIDER APPROVAL OF ORDINANCE 916, PROVIDING A SUPPORTING NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. This item was withdrawn prior to the meeting by the applicant. 4. CITIZEN COMMENTS No one addressed the Town Council. S. PRESENTATION AND DISCUSSION REGARDING THE RENEWAL OF THE SOLID WASTE AND RECYCLING SERVICES CONTRACT WITH REPUBLIC SERVICE. Director of Public Works and Facilities Troy Meyer introduced this item. He began by providing information regarding Fall Cleanup Day. Presently, staff is working with the City of Fort Worth to have the ability to dispose of paint products, along with a third -party vendor for the disposal of electronic items. It is anticipated that specific information will be obtained by the end of the week. Mr. Meyer provided a brief PowerPoint presentation regarding the proposed contract renewal with Republic Services for waste and recycling services. He began with the history of this contract, where a 10-year contract was executed in 2001 with Allied Waste Services (now Republic Waste Services). In 2010, a five-year contract extension was approved. An additional 5-year extension was approved in 2015. The 2015 contract contained a clause that there would be no rate increases for three (3) years, and Council approved a 5% rate increase, with an 11% increase in 2018. Currently, Educational programs are also included in this contract for all stakeholders, along with no fees for dumpsters at Town facilities or for Cleanup Days, which occurs two (2) days per year. Mr. Meyer asked for Council direction as to whether the handling of "Green Waste" (comprised of grass and other organic materials) should be modified and priced accordingly in the upcoming contract proposal. Ms. Jeri Harwell from Republic Services addressed questions from the Town Council. She noted that most of the bulk waste that is collected in Westlake is "Green Waste". She stated that Green Waste goes into the landfill, rather than into the compost area of the landfill. She indicated while rate increases are necessary for waste and recycling services in the upcoming contract, these services can be tailored in the contract to accommodate Westlake's needs. If bulk pickup is reduced from two (2) days per month to one (1) day per month to allow for one (1) Green Waste pickup, it would require education for the landscapers and residents. She noted that the contract could remain the same, with the option to add a Green Waste program during the contract period or create a pilot Green Waste Program in the Spring is an option to gather data moving forward. 6. EXECUTIVE SESSION The Town Council did not convene into Executive Session. TC Minutes — 10/05/20 Page 2 of 4 7. RECONVENE MEETING The Town Council did not convene into Executive Session, therefore it was not necessary reconvene the meeting. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. None. 10. COUNCIL RECAP/STAFF DIRECTION None. 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 9:39 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. TC Minutes — 10/05/20 Page 3 of 4 APPROVED BY THE TOWN COUNCIL ON JANUARY 4, 2020. ATTEST: Laura Wheat, Mayor Aea- �) Tod Wood, Town Secretary TC Minutes — 10/05/20 Page 4 of 4