HomeMy WebLinkAbout01-04-21 Joint TC BOT Agenda PacketTC/BOT Agenda – 01/04/21
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TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
January 4, 2021 VIA VIRTUAL MEETING
5:00 P.M.
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct
this joint virtual meeting at 5:00 p.m. on Monday, January 4, 2021 by video and telephonic conference
in order to advance the public health goal of limiting face-to-face meetings (also called "social
distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the
physical location described above. A recording of the virtual meeting will be made and will be available
to the public in accordance with the Open Meetings Act. Instructions for public participation in the
meeting by video conference and telephonic conference are as follows:
By Video: By Telephone:
Link: http://bit.ly/tcbot010421 Local: (346) 248-7799
Webinar ID: 814 9713 6817 Webinar ID: 814 9713 6817
Passcode: 020045 Passcode: 020045
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Regular Session
1. CALL TO ORDER
2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public comment
using a Windows computer must first press the “Raise Hand” button on the screen.
Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any
person desiring to make a public comment using a Mac computer must first press the “Raise
Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to
raise or lower their hand.
For those joining by teleconference: Any person desiring to make a public comment must
first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak. Persons
joining the meeting by teleconference may mute and unmute their phones by pressing star-
6 (*6).
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Citizens will be placed in a queue based on the order the hands were raised. The presiding
officer will recognize callers based on the order of the queue, where they will be asked to
state their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding officer
may ask the citizen to hold their comment on an agenda item if the item is posted as a Public
Hearing. The Council cannot by law take action nor have any discussion or deliberations on
any presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and
will be enacted with one motion. There will be no separate discussion of items unless a Council
Member or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
a. Consider approval of the minutes from the Town Council meeting on October 5, 2020.
b. Consider approval of the minutes from the Board of Trustees meeting on October 5,
2020.
c. Consider approval of Resolution 21-01, Approving the acceptance of a generous
donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and
Sciences Center located at 2600 J.T. Ottinger Road.
d. Consider approval of Resolution 21-02, Approving the authorized signers on the
Town of Westlake Depository Accounts with First Financial Bank and TexPool.
e. Consider approval of Resolution 21-03, amending the authorized signers on the
Town of Westlake Insurance Trust account with First Financial Bank.
5. PRESENTATION AND DISCUSSION REGARDING THE BACK-TO-SCHOOL PLAN FOR
THE 2020-2021 ACADEMIC SCHOOL YEAR, INCLUDING UPDATES AND
RECOMMENDATIONS REGARDING INFORMATION RELATED TO THE IMPACT OF
COVID-19 ON MUNICIPAL AND ACADEMIC OPERATIONS.
6. CONDUCT A PUBLIC HEARING TO DISCUSS CHARTER FIRST 2020 RATING BASED
ON SCHOOL YEAR 2018-2019 DATA AND ANNUAL FINANCIAL MANAGEMENT
REPORT.
7. DISCUSSION AND CONSIDERATION OF ORDINANCE 918, CALLING AND
ORDERING AN ELECTION FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL
MEMBERS TO BE HELD ON MAY 1, 2021.
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8. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development
negotiations; or (2) to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1) for the following:
- Deloitte
- Potential development on 55.12 acres located at Tracts 7C, 7F, 7G, 7H, 7L and
7M Abstract 648, William Huff Survey, Town of Westlake, Texas, and more
generally located at the northeast corner of U.S. Highway 377 and State
Highway 170
b. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station and
the Dove Road Waterline.
c. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters
in which the duty of the Town Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Government Code - FM 1938 access for proposed Southlake development.
d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened,
or contemplated litigation regarding drainage matters within Vaquero.
e. Section 551.073 – Deliberations Regarding Gifts and Donations.
9. RECONVENE MEETING
10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
11. COUNCIL RECAP/STAFF DIRECTION
12. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing for
adequate time for staff preparation on the agenda item.
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13. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, December 31, 2020, by 5:00 p.m. under the
Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable
accommodations will be made to assist you.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public comment
using a Windows computer must first press the “Raise Hand” button on the screen.
Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any
person desiring to make a public comment using a Mac computer must first press the
“Raise Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be
used to raise or lower their hand.
For those joining by teleconference: Any person desiring to make a public comment
must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak.
Persons joining the meeting by teleconference my mute and unmute their phones by
pressing star-6 (*6).
Citizens will be placed in a queue based on the order the hands were raised. The presiding
officer will recognize callers based on the order of the queue, where they will be asked to
state their name and address. Individual citizen comments are normally limited to three
(3) minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Council cannot by law take action nor have any discussion or
deliberations on any presentation made to the Council at this time concerning an item not
listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council
and Board of
Trustees
Item #2 – Citizen Comments
ITEMS OF COMMUNITY INTEREST: Mayor and Council
Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations
or condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
C alendar of Meetings/Events:
Westlake Academy CLOSED for Christmas Holiday
Thursday, December 21st through Monday, January 4th. January 5th: Teacher’s professional
developmental day
Town Council/Board of Trustees Joint Session/Meeting
Monday, January 4, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing
Planning & Zoning Meeting
Monday, January 11, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing
Westlake Municipal Offices CLOSED for Dr. Martin Luther King, Jr. Holiday
Friday, January 18th, 2021
Town Council/ Board of Trustees Joint Session/Meeting
Monday, January 25, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing
*Reminder: Agendas for all municipal/academic meetings are posted a minimum of 72 hours before the meeting begins and can be found on
our Town’s website under the tab “Government/Agendas & Minutes.”
**For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website or the Town of
Westlake website for further assistance.
Town Council
and Board of
Trustees
Item # 3 – Items of
Community Interest
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the Town Council meeting on October
5, 2020.
b. Consider approval of the minutes from the Board of Trustees meeting on
October 5, 2020.
c. Consider approval of Resolution 21-01, Approving the acceptance of a
generous donation to be used exclusively for the addition to the Sam and
Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road.
d. Consider approval of Resolution 21-02, Approving the authorized signers on
the Town of Westlake Depository Accounts with First Financial Bank and
TexPool.
e. Consider approval of Resolution 21-03, amending the authorized signers on
the Town of Westlake Insurance Trust account with First Financial Bank.
Town Council
and Board of
Trustees
Item # 4 – Consent
Agenda
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MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
October 5, 2020
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake conducted its regular meeting following the Board of
Trustees meeting at 5:00 p.m. on Monday, October 5, 2020 by video and telephone conference in
order to advance the public health goal of limiting face-to-face meetings (also called "social
distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the
physical location described above. A recording of the telephonic meeting was made and is available
to the public.
PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Alesa
Belvedere, Rajiv Trivedi, and Rick Rennhack.
ABSENT:
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney
Stan Lowry, Town Secretary Todd Wood, Director of Information
Technology Jason Power, Director of Finance Debbie Piper, Director
of Facilities & Public Works Troy Meyer, Director of Administrative
Services Ginger Awtry, Communications Manager John Sasser,
Business Manager Marlene Rutledge, Budget & Financial Analyst
Kelsey Wong, and Jeri Harwell from Republic Services.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the Regular Session to order at 8:50 p.m.
2. CONDUCT A PUBLIC HEARING REGARDING AN ORDINANCE SUPPORTING A
NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN
APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT
AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN
ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO
QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE.
This item was withdrawn prior to the meeting by the applicant.
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3. CONSIDER APPROVAL OF ORDINANCE 916, PROVIDING A SUPPORTING
NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN
APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT
AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN
ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO
QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE.
This item was withdrawn prior to the meeting by the applicant.
4. CITIZEN COMMENTS
No one addressed the Town Council.
5. PRESENTATION AND DISCUSSION REGARDING THE RENEWAL OF THE SOLID
WASTE AND RECYCLING SERVICES CONTRACT WITH REPUBLIC SERVICE.
Director of Public Works and Facilities Troy Meyer introduced this item. He began by
providing information regarding Fall Cleanup Day. Presently, staff is working with the City
of Fort Worth to have the ability to dispose of paint products, along with a third-party vendor
for the disposal of electronic items. It is anticipated that specific information will be obtained
by the end of the week.
Mr. Meyer provided a brief PowerPoint presentation regarding the proposed contract
renewal with Republic Services for waste and recycling services. He began with the history
of this contract, where a 10-year contract was executed in 2001 with Allied Waste Services
(now Republic Waste Services). In 2010, a five-year contract extension was approved. An
additional 5-year extension was approved in 2015. The 2015 contract contained a clause
that there would be no rate increases for three (3) years, and Council approved a 5% rate
increase, with an 11% increase in 2018. Currently, Educational programs are also included
in this contract for all stakeholders, along with no fees for dumpsters at Town facilities or
for Cleanup Days, which occurs two (2) days per year. Mr. Meyer asked for Council direction
as to whether the handling of “Green Waste” (comprised of grass and other organic
materials) should be modified and priced accordingly in the upcoming contract proposal.
Ms. Jeri Harwell from Republic Services addressed questions from the Town Council. She
noted that most of the bulk waste that is collected in Westlake is “Green Waste”. She stated
that Green Waste goes into the landfill, rather than into the compost area of the landfill.
She indicated while rate increases are necessary for waste and recycling services in the
upcoming contract, these services can be tailored in the contract to accommodate
Westlake’s needs. If bulk pickup is reduced from two (2) days per month to one (1) day
per month to allow for one (1) Green Waste pickup, it would require education for the
landscapers and residents. She noted that the contract could remain the same, with the
option to add a Green Waste program during the contract period or create a pilot Green
Waste Program in the Spring is an option to gather data moving forward.
6. EXECUTIVE SESSION
The Town Council did not convene into Executive Session.
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7. RECONVENE MEETING
The Town Council did not convene into Executive Session, therefore it was not necessary
reconvene the meeting.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
None.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing
for adequate time for staff preparation on the agenda item.
None.
10. COUNCIL RECAP/STAFF DIRECTION
None.
11. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Langdon made a motion to adjourn the meeting.
Council Member Goble seconded the motion. The motion carried
by a vote of 5-0.
Mayor Wheat adjourned the meeting at 9:39 p.m.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
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APPROVED BY THE TOWN COUNCIL ON JANUARY 4, 2020.
ATTEST: _____________________________
Laura Wheat, Mayor
__________________________
Todd Wood, Town Secretary
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MINUTES OF THEWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING
October 5, 2020
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Board of Trustees of Westlake Academy conducted a virtual meeting at 5:00 p.m. on Monday,
October 5, 2020 by video and telephonic conference in order to advance the public health goal of
limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus
(COVID-19). There was no public access to the physical location described above. A recording of the
telephonic meeting was made and is available to the public.
PRESENT: President Laura Wheat and Trustees: Carol Langdon, Greg Goble, Alesa
Belvedere, Rick Rennhack, and Rajiv Trivedi.
ABSENT:
OTHERS PRESENT: Superintendent Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, School
Attorney Janet Bubert, Town Attorney Stan Lowry, Town Secretary
Todd Wood, Director of Information Technology Jason Power,
Director of Finance Debbie Piper, Director of Facilities & Public
Works Troy Meyer, Director of Administrative Services Ginger
Awtry, PYP Principal Rod Harding, Assistant PYP Principal Beckie
Paquin, MYP Principal Kaylene Rudd, DP Principal/DP Coordinator
Dr. James Owen, College Counselor Carl Tippen, Special Education
Coordinator Mrs. Shannon Ward, Communications Manager John
Sasser, Business Manager Marlene Rutledge, Budget & Financial
Analyst Kelsey Wong, and Registrar Kimberly Gardner.
Regular Session
1. CALL TO ORDER
President Wheat called the Regular Session to order at 5:04 p.m.
2. CITIZEN COMMENTS
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President Wheat provided a brief summary of instructions to the public for citizen comments.
Dr. Anna White addressed the Board and began by asking if there would be any Board
discussion during the citizen comments portion. President Wheat replied that she assumed
that there would be some discussion, provided that the item was listed on the agenda,
noting that an agenda item regarding the Back-to-School Plan which included information
regarding on-campus and virtual instruction. Dr. White then asked if she would wait until
that report to speak, as she felt that most citizen comments would pertain to this item.
President Wheat replied that she would be happy to come back to her for comments at that
time, and that this agenda item may be brought forward to an earlier time in the meeting
to allow for citizen comments.
President Wheat then asked if the agenda item regarding the Special Education Policy be
considered at the end of the meeting. There were no objections from the Board of Trustees.
3. ITEMS OF COMMUNITY INTEREST:
Communications Manager Jon Sasser provided an update on this item.
Census Numbers: Westlake’s participation rate for the 2010 census was 74.8%, and the
participation rate for the 2020 census was 74.4%. While this was slightly less than the 2010
census, the participation number was below 70% several weeks ago, and the additional
participation that has occurred in this short period of time is encouraging.
Scenic City Certification: The Town Westlake recently received the Scenic City platinum-
level certification. This award is based on several categories, including public roadways,
public standards of the community, parks, and trails. The Town received a near-perfect
score in every category. Last year, only 17 (seventeen) municipalities received this level of
certification.
Fall Cleanup: This event is scheduled for October 24th and will allow Westlake residents
to bring various types bulk waste and other items for disposal. This will take place at the
former fire station, located on 2900 Dove Road from 9 a.m. to 11 a.m., and identification
will be required.
Upcoming meetings: Upcoming public meetings will be posted as virtual only through
the end of the year. Updates will follow regarding meetings in 2021.
The next Town Council meeting is scheduled for October 26, 2020 at 5:00 p.m. via
telephonic and video conference.
Virtual Coffee and Conversation with the Mayor: This event is tentatively scheduled
for the following week and would be held via Facebook Live and/or Zoom video conference.
4. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented, and there will no presentations associated with the report items. There will be
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no separate discussion unless a Trustee requests that report be removed and considered
separately.
a. TEA Required Asynchronous Plan Report.
Superintendent Amanda DeGan presented this item. She stated that the Academy
has submitted this report in a timely fashion using a TEA-approved template, and
reports would be returned for corrections, if necessary. She noted that the report
was very comprehensive, and thanked Dr. Bryson and her team for their diligent
efforts with the completion of this report.
5. DISCUSSION AND CONSIDERATION OF A RESOLUTION 20-13, APPROVING
UPDATES TO THE SPECIAL EDUCATION POLICY.
President Wheat requested that this item be discussed following Item #6 on the agenda.
There were no objections from the Board.
Superintendent DeGan presented this item, noting that this document is required to be
updated every two (2) years, and this update did not contain anything that was out of the
norm from previous updates.
Special Education Coordinator Mrs. Shannon Ward informed the Board that she has
reviewed the documents provided from the Texas Charter School Association (TCSA) and
there were no significant changes. She stated that all of the language in the document is
consistent with any required updates.
MOTION: Trustee Goble made a motion to approve Resolution 20-13. Trustee
Rennhack seconded the motion. The motion carried by a vote of 5-0.
6. DISCUSSION REGARDING THE BACK-TO-SCHOOL PLAN FOR THE 2020-2021
ACADEMIC YEAR, INCLUDING UPDATES REGARDING VIRTUAL AND ON-CAMPUS
STUDENT INSTRUCTION.
President Wheat requested that this item be discussed following Item #4 on the agenda.
There were no objections from the Board.
Superintendent Amanda DeGan presented this item. She stated that she had a brief
PowerPoint to present to the Board. She began by noting that Westlake Academy began
with a four (4) week delay at the beginning of the school year to re-open the campus at the
discretion of the Superintendent. During this time, staff has modified various areas on the
campus to ensure the safety of staff and students. Additionally, procedures have been
developed or modified for sporting events, drop-off and pickup of students, providing lunch
services, controlling traffic flow, and implementing PPE (Personal Protective Equipment)
protocols on campus. These processes will be continually reviewed.
Ms. DeGan then noted that in order to help mitigate the spread of the virus, the Back-to-
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School Plan was developed with the goal of creating a safe campus for staff and students.
This plan utilizes a “layered” approach to protocols, and also implemented a remote learning
option for all grades, as well as a “hybrid” option for Grades 9-12. She then stated that this
pandemic is unlike any other time in recent history, and schools are at the forefront of public
health. At this time there are no confirmed cases at Westlake Academy; however, this
should not give anyone a false sense of security. Ms. DeGan then asked the Section
Principals to provide an update regarding their experiences on campus.
MYP Principal Kaylene Rudd addressed the Board. She stated that some of the processes
that have been a point of focus were morning drop-off, afternoon pickup, and this is going
well based on parental feedback. Students have taken these protocols very seriously.
Lunchtimes have been expanded to four (4) sections to ensure the timeliness of lunch
delivery, and it has been working well. The use of technology has provided teachers and
students with an equitable learning environment, and teachers have been able to
successfully engage with their classes while ensuring proper interaction between students
and peers. She noted that students have struggled somewhat with desk shields, as this has
required them to make adjustments to the classroom learning experience.
DR Principal Dr. James Owen then addressed the Board. He began by stating that he has
made many observations and received significant feedback regarding positive aspects and
areas of opportunity to improve the on-campus learning experience. Regarding the positive
aspects, he stated that DP teachers have worked incredibly hard with students utilizing both
the remote learning option and the hybrid learning option. He noted that he has observed
a great deal of engagement between students and teachers this year. He explained that
assessment tools were being utilized to assist DP students, noting that current data shows
that remote students and on-campus students are performing well with assessments. Dr.
Owen then stated that there have been some technological challenges, notably with internet
bandwidth. He closed by stating that he was very proud of the students and staff during
this time.
PYP Principal Rod Harding then addressed the Board. He began by stating that the protocols
that are in place are very important, and without these protocols, learning would not be
possible. He noted that desk shields could be improved, and staff is currently improving
the drop-off and pickup processes. He stated that water fountains have been shut off and
have been replaced by water bottle re-filling stations. Recess periods are continually
supervised for the safety of students and staff. He noted that he has been very impressed
with resilience of teachers and the use of classrooms to maximize learning. Collaboration
has been emphasized to support “voice, choice, and ownership” in the classroom. He said
that one challenge is maintaining the integrity of written curriculum, as the learning
environment has changed. The school schedule has been a challenge for some students,
as approximately 60 (sixty) additional PYP students have migrated to the in-person
instructional option. He then noted that another challenge was to properly have student
group meetings in the afternoons to support their educational progress.
President Wheat thanked the Section Principals for the incredible job that they were doing.
Superintendent DeGan then provided the Board with COVID-19 statistics statewide, as well
as statistics for Keller ISD, Carroll ISD, and Northwest ISD separated by students and staff.
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Mrs. DeGan then shared some feedback that she has received from parents.
President Wheat then opened the meeting for Citizen Comments.
Dr. Anna White addressed the Board and asked if she could share her screen for a
presentation to the Board. President Wheat agreed. Dr. White began by thanking the Board
for hearing her comments. The presentation was called “Return for High School
Student…How and Why”. Dr. White’s presentation began with those schools who have been
able to re-open successfully, as this has been successful in other countries and several
Independent School Districts in the State of Texas. She stated that high school students
were at a very low risk for infection, and the emotional and psychological development at
this stage was paramount and is a key component for mental health in this age group. She
then showed the suicide statistics reported by Cook Children’s hospital, which were double
from the previous year. She then stated that she is a strong proponent of wearing masks;
yet questions whether social distancing should be 2 (two) feet or six (6) feet, as the CDC
(Center for Disease Control) has no referenced sources within their guidelines showing six
(6) feet as a standard. The CDC only references six (6) feet to maximize safety and the
reduction of transmission. Other groups (World health Organization and the American
Academy of Pediatrics) use the standard of three (3) feet. She noted that data from other
countries support the conclusion that three (3) feet of social distancing results in no increase
in community spread rates. She stated that our students are our priority, and this should
remain front and center. She then said that she viewed Westlake Academy’s small size as
an advantage, and that individuals need to determine their own risk tolerance regarding
COVID-19, accepting the outcome of their choices. Finally, she stated that there should be
acceptance for those who have differing risk tolerances regarding this pandemic, as this
goes both ways.
President Wheat thanked Dr. White for her comments.
Mr. Wayne Stoltenberg addressed the Board and expressed his appreciation for the efforts
of the Board and staff members, noting that there is no guidebook or roadmap for this
pandemic. He began by stating that while his position primarily focused on Grades 9-12,
he took to heart some of the comments from Mr. Harding. He noted that students wanted
to be in front of their teachers, and there is no difference between PYP and DP students.
He questioned the effectiveness of the hybrid learning option, noting that it would be difficult
to provide an effective in-person educational program when mixed with the hybrid option.
He stated that he didn’t think the objective should be to prevent infections among 100% of
the non-vulnerable population, as this standard would do more harm than good. He then
stated that if his child were infected, he would not hold the Board or any staff member
responsible, as he chooses to accept responsibility for any choice he makes by not opting
for one of the off-campus educational options.
Mr. Harding responded that he wanted to reiterate his position that he feels that the
measures being observed at Westlake Academy are working, and he is not advocating for
100% in-person learning until the community spread has lowered and it is proven safe that
all students may return to campus. He then stated that at this point, Westlake Academy
has been successful in our efforts, and these efforts should continue.
BOT Minutes – 10/05/20
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Mr. Steven Bernard then addressed the Board. He expressed support for the points made
by Dr. White and Mr. Stoltenberg. He stated that while he felt it was great thing to protect
students while at school, we cannot regulate family life. He noted that the effectiveness of
paper or cloth masks is approximately 15-30 minutes. He then stated that one of his
children was informed by a Principal that their face covering was not acceptable, and TEA
has given schools the authority to enforce this standard. Mr. Bernard then stated that he
has reviewed the TEA guideline document dated September 24, 2020 and this document
had not changed as of today. Therefore, he is concerned that the information that is being
passed down from administration to students is not accurate. Mr. Bernard then asked how
many students did not return for the 2020-2021 school year, as he had noticed that the
lottery was larger than in previous years. President Wheat thanked Mr. Bernard for his
comments.
School Attorney Janet Bubert commented that while the TEA document provided
recommendations for face coverings, there is presumably a level of discretion as to what
could be required by schools at the local level. She noted that the Governor’s Office, TEA,
and the Attorney General’s Office has encouraged local agencies to determine these
standards based on their individual local circumstances and adopt standards that make
sense to address those circumstances, which may include discretionary criteria.
Mrs. Jeanette Connelly then addressed the Board. She began by saying that she appreciated
Dr. White’s presentation, and felt it was important to balance the physical and mental health
of our students. She then explained that her child chose the hybrid option, and they were
initially excited about this choice. Shortly after beginning this program, the child
experienced instances where the teacher had their back to students attending the class
remotely. Additionally, breaks required her child to obtain a pass to leave the classroom,
and her child was concerned that a lecture might be missed. As a teacher, Mrs. Connelly
expressed appreciation for the hard work of the staff; however, she felt that the picture that
is being painted is not accurate. President Wheat thanked Mrs. Connelly for her comments.
Mr. Chris Connelly then addressed the Board. He said that he felt that Westlake Academy’s
approach to the pandemic was extreme. He felt that students should be able to eat outside
and utilize the facilities around campus more freely, especially since they were congregating
after school or during sporting events. He felt that the approach that is taken should be
more lenient, especially since the curve has flattened. President Wheat thanked Mr.
Connelly for his comments.
Mr. Brad Swearingen then addressed the Board. He began by stating that he felt everyone
was working in extreme measures and applauded the staff for their efforts. He then asked
Superintendent DeGan on the frequency that communication is delivered to Westlake
Academy, and whether that information is filtered upward to the Board of Trustees. Mrs.
DeGan replied that if it is an operational matter, it is communicated to the school. If it is a
governance or policy issue, this information is shared to the Board at public meetings or
provided on an as-need basis between meetings due to the pandemic and the Board’s
connections with the community. Mr. Swearingen stated that he felt that a lot of the
information given by staff was a “lot of fluff”, and contrary to information he has received
from students and teachers. He also felt that communication was lacking with the Board,
and this should be more frequent to provide guidance in order to follow the right path. He
BOT Minutes – 10/05/20
Page 7 of 10
felt that Westlake Academy could lead the way in overcoming the pandemic with less
restrictions. Mr. Swearingen then provided his opinion that a face covering is a face
covering; if you must sneeze, simply walk away. He then stated that during flu season, this
would also result in a positive COVID test, and CDC numbers cannot be relied upon since
they have changed their own numbers so many times. He then said that if the school were
to continue with current facemask standards, then these masks should be changed
frequently. He then expressed that the hybrid learning option is a disaster. He then asked
what plans would be in place for flu season. Mrs. DeGan explained that the protocols that
are in place are based on TEA guidelines and provide procedures that would be followed
when a case arose that displayed symptoms of either illness. These procedures were also
based on the input of multiple local physicians, and can be modified moving forward, if
necessary. Mr. Swearingen stated that kids come first, and he was disappointed in the
position of some teachers regarding their position to return to the campus, as this is what
they signed up for as educators, much like first responders. President Wheat said she
appreciated his thoughts on this matter. She also stated that she wanted to address the
contrast between first responders and teachers, noting that she was reminded that during
school safety preparations, a question of armed teachers on campus was presented. The
response from the Keller Police Chief was, “No. We are trained to run into a building, and
you are not.” In this context, she conveyed that this was part of the holistic approach that
has been taken, as everyone on campus is of great value. Mr. Swearingen stated that he
wanted safety for all as well; yet was disappointed in hearing that some teachers wanted
to leave at the beginning of the year. He wanted the mentality to change to “we’re all in
this together”, rather than implementing procedures that focused on the safety of the staff.
President Wheat thanked Mr. Swearingen for his comments.
Mrs. LeAnne Peters then addressed the Board. She indicated support for Dr. White’s
presentation and noted that her child had a very good experience at Westlake Academy last
year. She stated that she felt that so much emphasis was being placed on the safety aspect
of the pandemic at the expense of the educational component. She noted that she wanted
everyone to be safe, but there needed to be a balance. Her child recently said, “I’ve learned
more in the last two days in person than in the last month.” Her child also stated that the
in-person instruction was focused more to the camera (for remote learners) than those in
the class. She expressed concerns regarding socialization at school, and that children need
to have fun in order to make the most of their learning experience. President Wheat thanked
Mrs. Peters for her comments.
Mrs. Laura Luckett then addressed the Board. She stated that she has not heard of any
plans for senior activities or events so far. The call then experienced a great degree of
interference and was indecipherable. President Wheat then moved to the next caller, with
wishes that Ms. Luckett could rejoin the meeting after obtaining a reliable connection.
Mrs. Sonya Austin then addressed the Board. She thanked the Board for opening this for
public comment and agreed with the comments from other parents. She began by stating
that her child began the year with the hybrid learning option and has now chosen the remote
learning option. Her other child has chosen the on-campus learning option rather than the
remote option, as this experience has been much more effective in terms of learning.
President Wheat thanked Mrs. Austin for her comments.
BOT Minutes – 10/05/20
Page 8 of 10
President Wheat then thanked all callers for their input at the meeting and expressed
appreciation for their time.
Trustee Belvedere shared some thoughts with the Board, stating that she has spent time
every day over the last several weeks thinking about this issue. She noted that she had
heard from approximately 20 to 30 parents since the beginning of August. Based on the
feedback she has received; teachers seem to be overwhelmed with the combination of
remote learning and in-person learning. This is something that students that have picked
up on. Trustee Belvedere then stated that there is an overwhelming desire for students to
return to school and resume normal lives again. In one conversation with a student, the
student told her, “I’m really glad to be back, but I feel sorry for my teacher.” She then
stated the need for balance in the school’s approach without focusing on one aspect while
losing sight of the big picture. She then noted that she was hesitant to take
recommendations (from TEA or other sources) and turn them into requirements. Finally,
Trustee Belvedere inquired if other avenues could be explored using feedback from parents
who have not provided it. While she did not know if an anonymous parent survey would
be the correct way to collect this feedback, it may address any hesitancy from parents to
provide it.
President Wheat thanked Trustee Belvedere for her comments and input.
Superintendent Amanda DeGan stated she had one final slide to present to the Board, which
could be discussed. This included options and final staff recommendations, including data
that would continue to be monitored from other schools in the area. The slide included the
following information:
• Monitor data as it relates to the region and campuses
• Continue to monitor processes for on-campus and remote learning
• Review testing protocols and options
• Survey parents of G12 students
• Formulate G12 option to return to campus on October 26th
o Given data remains the same and protocols are followed
o This will need to be monitored up to the time of return to campus
• Continue to allow flexibility to opt for remote learning
Superintendent DeGan stated that there were clearly processes that could be improved as
staff works over the next few weeks to see what this would look like. One point that was
emphasized was the difference between ISDs and Westlake Academy’s K-12 campus, which
does not allow for the depth of specialized teaching resources should a staff member
become ill. She then provided information on each point and how this would be addressed
by staff moving forward. This information would be brought to the Board once it has
updated and she welcomed Board feedback based on parental comments or other
information that has been received.
Trustee Trivedi stated that valuable conversations have taken place so far. When looking
at the broad spectrum, he agreed that children possess the resilience that provides them
with the lowest probability to contract COVID-19. He felt that the guidance that has been
issued regarding the wearing of facemasks is also valid. With only 40% of students fully
returning to in-person instruction, he agreed that a parent survey needed to be conducted.
BOT Minutes – 10/05/20
Page 9 of 10
He stated that the Academy needs to look at other single-campus schools (including private
schools) who have successfully opened and the processes these schools have used. He
then noted that in-person learning was more successful for the growth of students, and it
is important to understand the reason some students have returned to campus and others
have not. He emphasized the importance of listening to parental feedback before
developing new recommendations.
Trustee Belvedere stated that she agreed, and she is concerned if there is hesitancy for
parents to provide feedback, noting that many problems may be avoided if everyone feels
that they are heard. Additionally, she asked if the numbers representing remote learners,
in-person learners, and hybrid learners could be illustrated in an easily understandable
format in the future. Superintendent DeGan replied that this has been prepared and will be
provided at the next Board meeting, as it was not on this evening’s agenda.
Trustee Rennhack stated that it would be good to know how many remote-only students
were participating in sports programs. This may provide an indicator of how many were
comfortable in this setting; yet felt that there was no additional value to attending classes
in-person. He then stated that he would like to tour the campus to see what the learning
environment looks like, as this would help him to fully understand the topics that have been
discussed.
Mrs. DeGan stated that she would be happy to schedule on-campus tours for anyone on the
Board who were interested. The survey would take approximately 1-2 weeks to prepare
and would have a quick turnaround. The results of the survey would be brought back to
Board for review and direction. She then asked for direction as to whether the Board wanted
to bring 12th grade students back on October 26th. The Board stated that it would be
advantageous to conduct the survey first before making this decision.
7. FUTURE AGENDA ITEMS
None.
8. BOARD RECAP / STAFF DIRECTION
Prepare and conduct a Parent Survey.
9. ADJOURNMENT
There being no further business before the Board of Trustees, President Wheat asked for
a motion to adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Trivedi seconded the motion. The motion carried by a vote of 5-0.
President Wheat adjourned the meeting at 8:37 p.m.
BOT Minutes – 10/05/20
Page 10 of 10
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 4, 2021.
ATTEST: _____________________________
Laura Wheat, President
__________________________
Todd Wood, Town Secretary
Page 1 of 2
Westlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 04, 2021
TOPIC: Consider approval of a Resolution accepting a generous donation to be used
exclusively for the addition to the Sam and Margaret Lee Arts and Sciences
Center located at 2600 J.T. Ottinger Road.
STAFF CONTACT: Troy J. Meyer, Director Facilities & Public Works
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: December 17, 2020 Completion Date: January 4, 2021
Funding Amount: N/A Status - Funded Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
On December 17, 2020, an anonymous donor made a generous donation to be used exclusively for
the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger
Road. These funds may be used for the following; architect firm, engineering firm, construction
cost and new equipment exclusively for the Sam & Margaret Lee Arts and Sciences addition.
Page 2 of 2
This donation must be matched by outside sources and the matching funds may only be used for
the addition to the Sam & Margaret Lee Arts and Sciences Center. Outside sources may include
but are not limited to the following: Funds raised by Westlake Academy Foundation, private
organizations, nonprofit organizations and donations made to the Town of Westlake for the use of
the Sam & Margaret Lee Arts and Sciences Center addition.
The matching funding sources may not include, bonds, federal or state funding or, funds from the
general fund balance from the Town or Academy.
RECOMMENDATION
Staff is recommending the acceptance of the generous donation for the addition to the Sam and
Margaret Lee Arts and Sciences Center.
ATTACHMENTS
Resolution
Resolution 21-01
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
APPROVING THE ACCEPTANCE OF A GENEROUS DONATION TO BE USED
EXCLUSIVELY FOR THE ADDITION TO THE SAM AND MARGARET LEE ARTS
AND SCIENCES CENTER LOCATED AT 2600 J.T. OTTINGER ROAD. THIS
DONATION MUST BE MATCHED BY OUTSIDE SOURCES AND THE MATCHING
FUNDS MAY ONLY BE USED FOR THE ADDITION TO THE SAM & MARGERT
LEE ARTS AND SCIENCES CENTER.
WHEREAS, the Town of Westlake desires to encourage broad community support and
involvement in this project through utilization of private donations, gifts, and other private
funding sources to enhance this project, as well as ensure its success via the use of a
public/private partnerships; and
WHEREAS, an anonymous donor has come forward and expressed a desire to provide a
generous gift for this project; and
WHEREAS, the Town Council acceptance of this generous gift for an additional to the
Sam and Margaret Lee Arts and Sciences Center and that is in the best interests of the Town of
Westlake and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 3: That, the Town Council of the Town of Westlake, hereby accepts a
generous donation of $250,000.00 to the Town from a donor wishing to remain anonymous to
the extent allowed by law and while respecting the donor's wishes to remain anonymous, the
Board acknowledges the desire of this donor to apply these funds to be used exclusively for the
addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger
Road.
Resolution 21-01
Page 2 of 2
SECTION 4: That, the $250,000.00 donation must be matched by outside sources and
the matching funds may only be used for the addition to the Sam & Margaret Lee Arts and
Sciences Center. Outside sources may include but are not limited to the following: Funds raised
by the Westlake Academy Foundation, private organizations, nonprofit organizations and
donations made to the Town of Westlake for the use of the Sam & Margaret Lee Arts and
Sciences Center addition. The matching funding sources may not include, bonds, federal or state
funding or, funds from the general fund balances of the Town or Academy
SECTION 5: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 4th DAY OF JANUARY 2021.
ATTEST: Laura Wheat, Mayor
_____________________________________ ______________________________
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
Westlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 04, 2021
TOPIC: Consider a Resolution amending the authorized signers on the Town of
Westlake Depository Accounts with First Financial Bank and TexPool.
STAFF CONTACT: Ginger Awtry, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Citizen, Student &
Stakeholder
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 4, 2021 Completion Date: N/A
Funding Amount: $0.00 Status - Not Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Due to the recent retirement of the Finance Director Debbie Piper, it is necessary to change the
authorized signers on the Town’s bank accounts and TexPool.
Signers on the Town’s accounts have included the Town Manager, the Finance Director, and the
Mayor Pro-Tem. The Town Manager’s signature appears on all checks, with the Finance Director,
or Mayor Pro-Tem as needed, signing all checks over $10,000.
Page 2 of 2
The Mayor Pro-Tem signs checks in emergency situations when two signatures are required and
either of the primary signers are unavailable. This also provides a mechanism to continue normal
financial operations during staffing changes until new signature cards are completed.
RECOMMENDATION
Approve Resolution amending the authorized signers on the Town of Westlake depository
accounts with First Financial Bank and TexPool.
ATTACHMENTS
Resolution
Resolution 21-02
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-02
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AMENDING THE AUTHORIED SIGNERS ON THE TOWN OF WESTLAKE
DEPOSITORY ACCOUNTS WITH FIRST FINANCIAL BANK AND TEXPOOL.
WHEREAS, authorized signers of the Town of Westlake’s depository accounts may
require amendments at certain times due to changes in structure and/or personnel; and
WHEREAS, due to the recent retirement of the Finance Director, it is necessary to
change the authorized signers on the Town of Westlake’s bank accounts and TexPool; and
WHEREAS, signers on the Town’s accounts have included the Town Manager, the
Finance Director, and the Mayor Pro-Tem. The Town Manager’s signature appears on all
checks, with the Finance Director signing all checks over $10,000; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Council hereby designates Amanda DeGan,
Ginger Awtry, and Carol Langdon as authorized signers of the Town of Westlake’s depository
accounts with First Financial Bank and TexPool.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 21-02
Page 2 of 2
SECTION 4: That this Resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 4TH DAY OF JANUARY 2021.
ATTEST: _____________________________
Laura L. Wheat, Mayor
_______________________________ ______________________________
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
_______________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
Westlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 04, 2021
TOPIC: Consider a Resolution amending the authorized signers on the Town of
Westlake Trust Account with First Financial Bank.
STAFF CONTACT: Ginger Awtry, Director of Finance
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Citizen, Student &
Stakeholder
Exemplary Service & Governance
-We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 4, 2021 Completion Date: N/A
Funding Amount: $0.00 Status - Not Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Due to the current need to change authorized signers on the Town’s bank accounts, it is necessary
to also update the authorized signers on the Town of Westlake Trust account. This account is only
used to pay health insurance premiums for sales tax exemption purposes that are embedded in the
premiums. Only one transaction per month is processed through this account.
Previously, signers on the Trust account include the Town Manager and the Finance Director.
Page 2 of 2
RECOMMENDATION
Approve Resolution amending the authorized signers on the Town of Westlake Insurance Trust
account with First Financial Bank to be Amanda DeGan and Ginger Awtry.
ATTACHMENTS
Resolution
Resolution 21-03
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 21-03
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AMENDING THE AUTHORIED SIGNERS ON THE TOWN OF WESTLAKE
INSURANCE TRUST ACCOUNT WITH FIRST FINANCIAL BANK.
WHEREAS, authorized signers of the Town of Westlake’s depository accounts may
require amendments at certain times due to changes in structure and/or personnel; and
WHEREAS, the Town’s Insurance Trust account is required for payment of health
insurance premiums when government sales tax exemption is claimed; and
WHEREAS, due to the current need to change authorized signers on the Town’s bank
accounts, it is necessary to change the authorized signers on the Town’s Insurance Trust
account; and
WHEREAS, signers on the Town’s Insurance accounts have previously included the
Town Manager and the Finance Director;
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Council hereby designates Amanda DeGan and
Ginger Awtry as authorized signers of the Town of Westlake’s Insurance Trust Account with First
Financial Bank.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 21-03
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 4TH DAY OF JANUARY 2021.
ATTEST: ______________________________
Laura L. Wheat, Mayor
_______________________________ ______________________________
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
PRESENTATION AND DISCUSSION REGARDING THE BACK-TO-SCHOOL PLAN
FOR THE 2020-2021 ACADEMIC YEAR, INCLUDING UPDATES AND
RECOMMENDATIONS REGARDING INFORMATION RELATED TO THE IMPACT
OF COVID-19 ON MUNICIPAL AND ACADEMIC OPERATIONS.
Town
Council and
Board of
Trustees
Item # 5 – Presentation
and Discussion Items
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Board Meeting
Monday, January 04, 2021
TOPIC: Public Hearing to discuss Charter FIRST 2020 rating based on School Year
2018-2019 Data and Annual Financial Management Report
STAFF CONTACT: Ginger Awtry, Director of Finance
Marlene Rutledge, Academic Business Manager
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 4, 2021 Completion Date: January 4, 2021
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
FIRST is the acronym for Financial Integrity Rating System of Texas, as developed for the Texas
school districts by the Texas Education Agency in response to Senate Bill 875 of the 76th Legislature
in 1999. The primary goal of the rating is to achieve quality performance in the management of school
districts financial resources. TEA also included open-enrollment charter schools in this rating system
in 2009.
After TEA receives financial information, they complete a School FIRST rating worksheet for each
school district and charter school. The current year rating worksheet contains 15 questions, called
indicators. Each indicator on the rating worksheet is designed to assess the management of financial
resources. Ratings are based on staff and student data reported for a school and financial data reported
for the corresponding fiscal year. Charters provide information to TEA through various financial
reports, audit reports, and data reported through PEIMS.
If the district/charter school answers “No” to any one of the indicators 1, 2A, 3, 4, OR 5, the rating is
automatically a “Substandard Achievement”.
For the Fiscal Year ended August 31, 2019, Westlake Academy received a rating of “A”
Superior with a score of 100.
Within two months after receipt of the final rating on November 7, 2020, the Board of Trustees is to
hold a hearing for public discussion of the annual financial accountability system report. A notice was
published in the Fort Worth Star Telegram on December 18, 2020.
In addition to the Charter FIRST annual rating and in accordance with Title 19 Texas Administrative
Code, Chapter 109, Budgeting, Accounting and Auditing, Subchapter AA, Commissioner’s Rules
Concerning Financial Accountability Rating System, we are required to submit a Financial
Management Report including the following required disclosures:
•Copy of Superintendent’s current employment contract
•Reimbursements Received by the Superintendent and Board Members
•Outside Compensation and/or fees received by the Superintendent for Professional Consulting
and/or other personal services
•Gifts received by Executive Officers and Board Members (and First Degree Relatives, if any)
•Business Transactions between School and Board Members
RECOMMENDATION
Conduct public hearing and discussion of FIRST rating if necessary.
ATTACHMENTS
Charter FIRST ratings and Financial Management Report
WESTLAKE ACADEMY
Charter FIRST
Financial Integrity Rating System of Texas
Charter FIRST Annual Financial Management Report
(For Fiscal Year Ended August 2018-2019)
WESTLAKE ACADEMY
Charter FIRST Annual Financial Management Report
For the Year Ended August 31, 2019
INTRODUCTION
FIRST is the acronym for Financial Integrity Rating System of Texas, as developed for the Texas school
districts by the Texas Education Agency in response to Senate Bill 875 of the 76th Legislature in 1999. The
primary goal of the rating is to achieve quality performance in the management of school district’s financial
resources. Open-enrollment charter schools were included in this rating system in 2009.
Financial Accountability Ratings
Under the FIRST system, the Texas Education Agency (TEA) assigns each school district and open-enrollment
charter school a financial accountability rating based on a district’s overall performance on certain financial
measurements, ratios, and other indicators established by the commissioner of Education.
Preliminary ratings are released by Texas Education Agency every calendar year during the summer. The
Commissioner’s Rules for Charter FIRST are contained in Title 19, Texas Administrative Code, Chapter 109,
Subchapter AA, Commissioner's Rules Concerning Financial Accountability Rating System. There were
changes in the Commissioner’s Rule for Charter FIRST that were finalized in August 2018. The most
substantive changes in August 2018 will be implemented by the Teas Education Agency beginning with ratings
year 2020-2021 based primarily on data from fiscal year 2020. During the phase-in period, the new Charter
FIRST system has separate worksheets for rating years 2017-2018, 2018-2019, and 2019-2020 as compared
to subsequent years.
Going forward, the Commissioner of Education will evaluate the rating system every three years and may
modify the system to improve its effectiveness. Any changes made to the rating system are communicated
to school districts/open-enrollment charter schools by TEA along with the effective dates of the changes.
Reporting Requirements
Reporting the FIRST rating to the public is a key component of the system. Under FIRST, each school
district/open-enrollment charter school is required to prepare and make available an annual financial
management report that includes the following:
The district’s financial management performance rating provided by the Texas Education Agency
(TEA) based on its comparison with indicators established by the Commissioner of Education for the
state’s new Financial Accountability System.
The district’s financial management performance under each indicator for the current and previous
years’ financial accountability ratings; and
Additional information required by the Commissioner of Education.
The financial management report being issued at the Charter FIRST hearing must contain certain required
disclosures, in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting,
and Auditing Subchapter AA, Commissioner’s Rules Concerning Financial Accountability Rating Systems.
Under Chapter 109, the Commissioner required certain disclosures, as follows:
A copy of the superintendent’s current employment contract. The school district may publish the
superintendent’s employment contract on the district’s internet site in lieu of publication in the annual
financial management report. This must disclose all compensation and benefits paid to the
superintendent;
A summary schedule for the fiscal year (12-month period) of total reimbursements received by the
superintendent and each board member, including transactions resulting from use of the school district's
credit card(s), debit card(s), store-value card(s) and any other instruments to cover expenses incurred
by the superintendent and each board member. The summary schedule shall separately report
reimbursements for meals, lodging, transportation, motor fuel, and other items (the summary schedule
of total reimbursements is not to include reimbursements for supplies and materials that were purchased
for the operation of the district);
A summary schedule for the fiscal year of the dollar amount of compensation and/or fees received by
the superintendent from another school district or any other outside entity in exchange for professional
consulting and/or other personal services. The schedule shall separately report the amount received
from each entity;
A summary schedule for the fiscal year of the total dollar amount by the executive officers and board
members of gifts that had an economic value of $250 or more in the aggregate in the fiscal year Code,
Chapter 573,Subchapter B, as a person related to another person within the first degree by
consanguinity or affinity) from an outside entity that received payments from the school district in the
prior fiscal year, and gifts from competing vendors that were not awarded contracts in the prior fiscal
year. This reporting requirement does not apply to reimbursement of travel-related expenses by an
outside entity when the purpose of the travel is to investigate or explore matters directly related to the
duties of an executive officer or board member duties, or matters related to attendance at education-
related conferences and seminars whose primary purpose is to provide continuing education (this
exclusion does not apply to trips for entertainment related purposes or pleasure trips). This reporting
requirement excludes an individual gift or a series of gifts from a single outside entity that had an
aggregate economic value of less than $250 per executive officer or board member;
A summary schedule for the fiscal year fiscal year of the dollar amount by board members for the
aggregate amount of business transactions with the district. This reporting requirement is not to
duplicate the items disclosed in the summary schedule of reimbursements received by board members;
and
Additional information that the district’s board of trustees deems useful
A public hearing must be held on the annual financial management report to afford interested parties
the opportunity to comment on the report. The public hearing must be held within two months after
receipt of the final financial accountability rating. The official notification from TEA was dated
November 6, 2020.
The 2020 Charter FIRST rating was based on an analysis of financial data submitted to the Texas Education
Agency for the 2018-2019 fiscal year. Fifteen indicators were evaluated to determine the rating.
Westlake Academy received the rating of A – Superior for FY 2019 with a score of 100. The rating
worksheet detailing the Charter’s performance on each of the fifteen indicators as well as the explanations of
the indicators is reflected on the remaining pages of this report.
Charter FIRST - Financial Integrity Rating System of Texas
2018-2019 Ratings Based on Fiscal Year 2019 Data compared to Fiscal Year 2018
FY 18-19 FY 17-18
P 1 Was the complete annual financial report (AFR) and charter school financial data submitted to TEA within 30
days of the November 27 or January 28 deadline depending on the charter school’s fiscal year end date of
June 30 or August 31, respectively?
YES YES
P 2A Was there an unmodified opinion in the AFR on the financial statements as a whole? (The American Institute
of Certified Public Accountants (AICPA) defines unmodified opinion. The external independent auditor
determines if there was an unmodified opinion.)
YES YES
2B Did the external independent auditor report that the AFR was free of any instance(s) of material weaknesses
in internal controls over financial reporting and compliance for local, state, or federal funds? (The AICPA
defines material weakness.)
YES YES
P 3 Was the charter school in compliance with the payment terms of all debt agreements at fiscal year end? (If the
charter school was in default in a prior fiscal year, an exemption applies in following years if the charter
school is current on its forbearance or payment plan with the lender and the payments are made on schedule
for the fiscal year being rated. Also exempted are technical defaults that are not related to monetary defaults.
A technical default is a failure to uphold the terms of a debt covenant, contract, or master promissory note
even though payments to the lender, trust, or sinking fund are current. A debt agreement is a legal agreement
between a debtor (person, company, etc. that owes money) and their creditors, which includes a plan for
paying back the debt.)
YES YES
P 4 Did the charter school make timely payments to the Teachers Retirement System (TRS), Texas Workforce
Commission (TWC), Internal Revenue Service (IRS), and other government agencies?
YES YES
P 5 Was the total net asset balance in the Statement of Financial Position for the charter school greater than zero?
(If the charter school's change of students in membership over 5 years was 10 percent or more, then the
charter school passes this indicator.) (New charter schools that have a negative net asset balance will pass this
indicator if they have a 10 percent growth in students year over year until it completes its fifth year of
operations. After the fifth year of operations, the calculation changes to the 10 percent increase in 5 years.)
YES YES
6 Was the number of days of cash on hand and current investments for the charter school sufficient to cover
operating expenses? The calculation will use expenses, excluding depreciation. For government charter
schools, pension expense will be excluded.
10
4
7 Was the measure of current assets to current liabilities ratio for the charter school sufficient to cover short-
term debt?
10 10
8 Was the ratio of long-term liabilities to total assets for the charter school sufficient to support long-term
solvency? (If the charter school's change of students in membership over 5 years was 10 percent or more, then
the charter school passes this indicator.) (New charter schools that have a negative net asset balance will pass
this indicator if they have a 10 percent growth in students year over year until it completes its fifth year of
operations. After the fifth year of operations, the calculation changes to the 10 percent increase in 5 years.)
10
10
9 Did the charter school’s revenues equal or exceed expenses, excluding depreciation? If not, was the charter
school’s number of days of cash on hand greater than or equal to 40 days? The calculation will use expenses,
excluding depreciation. For government charter schools, pension expense will be excluded.
10
10
10 Was the debt service coverage ratio sufficient to meet the required debt service? 10 10
11 Was the charter school’s administrative cost ratio equal to or less than the threshold ratio? 10 10
12 Did the charter school not have a 15 percent decline in the students to staff ratio over 3 years (total enrollment
to total staff)? (If the student enrollment did not decrease, the charter school will automatically pass this
indicator.)
10
10
13 Did the comparison of Public Education Information Management System (PEIMS) data to like information
in the charter school’s AFR result in a total variance of less than 3 percent of all expenses by function?
10 10
14 Did the external independent auditor indicate the AFR was free of any instance(s) of material noncompliance
for grants, contracts, and laws related to local, state, or federal funds? (The AICPA defines material
noncompliance.)
10
10
15 Did the charter school not receive an adjusted repayment schedule for more than one fiscal year for an over-
allocation of Foundation School Program (FSP) funds as a result of a financial hardship?
10 10
Weighted Sum 100 94
DISCUSSION OF BASE INDICATORS
1. Was the complete annual financial report (AFR) and charter school financial data submitted to
TEA within 30 days of the November 27 or January 28 deadline depending on the charter school’s
fiscal year end date of June 30 or August 31, respectively?
This indicator merely states the Academy’s requirement for timely reporting.
The Annual Financial Report for the fiscal year ended August 31, 2019 was approved by the
Board of Trustees on December 16, 2019 and received by the Texas Education Agency on
January 7, 2020.
2A. Was there an unmodified opinion in the Annual Financial and Compliance Report (AFR) on
the financial statements as a whole?
A “modified” version of the auditor’s opinion indicates that there exist one or more specific
exceptions to the auditors’ general assertion that the financial statements are fairly presented. The
Academy’s goal; therefore, is to receive an “unmodified opinion” on its Annual Financial Report.
This is a simple “Yes or No” indicator.
Westlake Academy obtained an unmodified audit opinion. This indicates the Academy’s
records were in good condition and fairly present the Academy’s financial position.
2B. Did the external independent auditor report that the AFR was free of any instance(s) of material
weaknesses in internal controls over financial reporting and compliance for local, state, or federal
funds? (The AICPA defines material weakness.)
A clean audit of the Annual Financial Report would state that the Academy has no material weaknesses in
internal controls. Any internal weaknesses create a risk of the Academy not being able to properly account
for its use of public funds, and should be immediately addressed. This is a simple “Yes” or “No” indicator.
Westlake Academy received a “clean” audit. This indicates that the Academy had no
material weaknesses in internal controls when tested.
3. Was the charter school in compliance with the payment terms of all debt agreements at fiscal year
end? (If the charter school was in default in a prior fiscal year, an exemption applies in following
years if the charter school is current on its forbearance or payment plan with the lender and the
payments are made on schedule for the fiscal year being rated. Also exempted are technical defaults
that are not related to monetary defaults. A technical default is a failure to uphold the terms of a
debt covenant, contract, or master promissory note even though payments to the lender, trust, or
sinking fund are current. A debt agreement is a legal agreement between a debtor (person,
company, etc. that owes money) and their creditors, which includes a plan for paying back the debt.)
This indicator seeks to make certain that the Academy has timely paid all bills/obligations, including
financing arrangements to pay for construction, school buses, photo copiers, leases, etc.
Westlake Academy has no bonded indebtedness obligations. All debt is maintained by the
Town of Westlake. All leases were paid in a timely manner.
4.Did the charter school make timely payments to the Teachers Retirement System (TRS), Texas
Workforce Commission (TWC), Internal Revenue Service (IRS), and other government agencies?
This indicator seeks to make sure the Academy fulfilled its obligation to the TRS, TWC and IRS to transfer
payroll withholdings and to fulfill any additional payroll-related obligations required to be paid by the
Academy.
Westlake Academy made all payments necessary to the TRS, TWC, IRS and other government
agencies in a timely manner.
5.Was the total net asset (position) balance in the Statement of Financial Position for the charter
school greater than zero? (IF the Academy’s change of students in membership over 5 years was
10 percent or more, then the charter school passes this indicator.)
This indicator simply asks, “Did the Academy’s total assets exceed the total amount of liabilities
(according to the very first financial statement in the annual audit report)?”
Westlake Academy’s unrestricted net position of $2.3M was greater than zero
6.Was the number of days of cash on hand and current investments in the general fund for the charter
school sufficient to cover operating expenditures (excluding facilities acquisition and construction)?
This indicator measures how long in days after the end of the fiscal year the charter school could have
disbursed funds for its operating expenditures without receiving any new revenues.
The score of 10 is obtained for any operating days greater than or equal to 60. Westlake
Academy’s calculated days were 80. Total cash on hand at 8-31-19 was $1,848,337.
7.Was the measure of current assets to current liabilities ratio for the charter school sufficient to cover
short-term debt?
This indicator measures whether the school district had sufficient short-term assets at the end of the fiscal
year to pay off its short-term liabilities?
The score of 10 is obtained for anything equal to or greater than 2 when dividing the current
assets by current liabilities. The Academy’s calculation totaled 2.26%.
Current assets $ 2,496,339
Current liabilities $ 1,103,477
8.Was the ratio of long-term liabilities to total assets for the charter school sufficient to support long-term
solvency? (If the charter school's change of students in membership over 5 years was 7 percent or more,
then the charter school passes this indicator.)
This question is like asking someone if their mortgage exceeds the market value of their home.
The 7.8 percent increase in student population from 815 to 879 is greater than the minimum
7 percent threshold over the last 5-year period.
9.Did the charter school’s revenues equal or exceed expenditures (excluding depreciation)? If not, was
the charter school’s number of days of cash on hand greater than or equal to 40 days?
This indicator simply asks, “Did you spend more than you earned?” (the Academy will automatically
pass this indicator, if the Academy had at least 40 days’ cash on hand.)
10 points are awarded if the Academy received more than spent. The Academy received
$1,076,890 more in revenues than net expenses for the fiscal year.
Total revenues $9,429,210
Total expenditures (net of pension expense) $8,352,320
10.Was the debt service coverage ratio sufficient to meet the required debt service?
This indicator asks about the Academy’s ability to make debt principal and interest payments that will
become due during the year.
Debt payments made by the Academy only include lease payments for iPads, etc. All bonded
indebtedness related to the Academy is paid by the Town of Westlake. Westlake Academy’s
ratio of 5.48 reflects10 points because the ratio was equal to or greater than 1.20. The
calculation for this indicator is: Total Revenues - Total Expenditures + Principal Payment +
Interest Payment - Pension Expense/Principal + Interest.
Total revenues $ 9,429,210
Total expenditures (adding back P&I and deducting pension) - 8,518,325
Sub-Total $ 910,885
Divided by P&I ($166,005) = 5.48
11. Was the charter school’s administrative cost ratio less than the threshold ratio?
This indicator measures the percentage of the Academy’s budget that is spent on administration. TEA
sets a cap on the percentage of the budget that Texas school districts/charters can spend on administration,
which is based on the size of the school. (Admin Costs/Other Costs)
The cap on the administrative cost ratio to receive 10 points for the 2018-2019 fiscal year was
less than or equal to 15.61% for schools with a student population between 500 and 999.
Westlake Academy maintained an administrative cost ratio of 6.88% and met this requirement.
12.Did the charter school not have a 15 percent decline in the students to staff ratio over 3 years (total
enrollment to total staff)? (If the student enrollment did not decrease, the charter school will
automatically pass this indicator.)
If the Academy has a decline in students over 3 school years, this indicator asks if the Academy decreased
the number of the staff on the payroll in proportion to the decline in students. (The Academy
automatically passes this indicator if there was no decline in students.).
The Academy’s student enrollment increased by 36 students over the prior 3 years; therefore,
the Academy received a score of 10 on this indicator.
13.Did the comparison of Public Education Information Management System (PEIMS) data to like
information in the charter school’s annual financial report result in a total variance of less than 3
percent of all expenditures by function.
This indicator measures the quality of data reported to PEIMS and in the Annual Financial Report to
make certain that the data reported in each case “matches up.” If the difference in numbers reported in
any fund type is 3 percent or more, the Academy “fails” this measure.
The Academy met this requirement with a variance level of 0%.
14.Did the external independent auditor indicate the AFR was free of any instance(s) of material
noncompliance for grants, contracts, and laws related to local, state, or federal funds? (The AICPA
defines material noncompliance.)
A clean audit of the Annual Financial Report would state that we had no material weaknesses in internal
controls. Any internal weaknesses create a risk of not being able to properly account for the use of public
funds, and should be immediately addressed.
Westlake Academy met this requirement by having no disclosure of a material weakness in
internal controls for the fiscal year ended August 31, 2019.
15.Did the charter school not receive an adjusted repayment schedule for more than one fiscal year for an
over-allocation of Foundation School Program (FSP) funds as a result of a financial hardship?
This indicator asks if the Academy had to ask for an easy payment plan to return monies to TEA after
spending the overpayment from the Foundation School Program state aid.
Westlake Academy did not receive a repayment schedule related to an over-allocation of
Foundation School Program funds.
DISCLOSURES
Per Title 19 Administrative Code Chapter 109, Budgeting, Accounting, and Auditing, Subchapter AA,
Commissioner’s Rules Concerning Financial Accountability Rating System, Section 109.1001(o), the
five (5) disclosures listed below are required for the financial management report that is to be
distributed at the Charter FIRST public hearing.
1. Superintendent’s current employment contract:
A copy of the superintendent’s current employment contract at the time of the School FIRST
hearing is to be provided.
Per the Westlake Academy charter, the Town Manager assumes the responsibilities of
the Superintendent with no separate contract. The manager’s contract is approved by
the Town Council and all salary/benefits and other forms of compensation are paid by
the Municipality. No salary is expensed through Westlake Academy.
2.Reimbursement received by the Superintendent and Board Members:
All “reimbursement” expenses, regardless of the manner of payment, including direct pay,
credit card, cash, and purchase order are to be reported. Items to be reported per category
include:
o Meals – Meals consumed out of town, and in geographic-boundary meals at area
restaurants (outside of board meetings, excludes catered board meeting meals).
o Lodging – Hotel charges
o Transportation – Airfare, car rental (can include fuel on rental, taxis, mileage
reimbursements, leased cars, parking and tolls.)
o Motor fuel – gasoline
o Other – Registration fees, telephone/cell phone, internet service, fax machine, and other
reimbursements (or on-behalf of) to the superintendent and board member not defined
above.
There were no “reimbursement” expenses received by the Superintendent or Board
Members during the fiscal year 2018-2019.
3. Outside compensation and/or fees received by the Superintendent for Professional consulting
and/or other personal services.
Compensation does not include business revenues generated from a family business (farming,
ranching, etc.) that has no relation to charter school business.
There were no compensation and/or fees received by the Superintendent for Professional
consulting and/or other personal services during the fiscal year 2018-2019.
4.Gifts received by Executive Officers and Board Members (and first-degree relatives, if any) gifts
that had an economic value of $250 or more in the aggregate in the fiscal year)
An executive officer is defined as the superintendent, unless the board of trustees or the charter
school administration names additional staff under the classification for local officials.
There were no gifts received by Executive Officers and Board Members (and first-degree
relatives) during the fiscal year 2018-2019.
5.Business transactions between Charter School and Board Members
The summary amounts reported under this disclosure are not to duplicate the items disclosed in
the summary schedule of reimbursements received by board members.
There were no business transactions between Westlake Academy and Board Members
during the fiscal year 2018-2019.
GLOSSARY
Accounting: A standard school fiscal accounting system must be adopted and installed by the board
of trustees of each school. The accounting system must conform to generally accepted accounting
principles. This accounting system must also meet at least the minimum requirements prescribed by
the state board of education, subject to review and comment by the state auditor.
All Funds: A school’s accounting system is organized and operated on a fund basis where each fund
is a separate fiscal entity in the school much the same as various corporate subsidiaries are fiscally
separate in private enterprise. All Funds refers to the combined tot al of all the funds listed below:
•The General Fund
•Special Revenue Funds (Federal Programs, Federally Funded Shared Services, State
Programs, Shared State/Local Services, Local Programs)
•Debt Service Funds
•Capital Projects Funds
Assigned Fund Balance: The assigned fund balance represents tentative plans for the future use of
financial resources. Assignments require executive management (if approved per board policy to
assign this responsibility to executive management) action to earmark fund balance for bona fide
purposes that will be fulfilled within a reasonable period of time. The assignment and dollar amount
for the assignment may be determined after the end of the fiscal year when final fund balance is
known.
Auditing: Accounting documents and records must be audited annually by an independent auditor.
TEA is charged with review of the independent audit of the local education agencies.
Beginning Fund Balance: The fund balance on the first day of a new fiscal year. For most
schools this is equivalent to the fund balance at the end of the previous fiscal year.
Budget: The projected financial data for the current school year. Budget data are collected for the
General Fund, Food Service Fund, and Debt Service Fund.
Budgeting: Not later than August 20th of each year, the superintendent (or designee) must prepare a
budget for the school if the fiscal year begins on September 1st. (For those schools with fiscal years
beginning July 1, this date would be June 19.) The legal requirements for funds to be budgeted are
included in the Budgeting module of the TEA Resource Guide. The budget must be adopted before
expenditures can be made, and this adoption must be prior to the setting of the tax rate for the budget
year. The budget must be itemized in detail according to classification and purpose of expenditure,
and must be prepared according to the rules and regulations established by the state board of
education. The adopted budget, as necessarily amended, shall be filed with TEA through the Public
Education Information Management System (PEIMS) as of the date prescribed by TEA.
Capital Outlay: This term is used as both a Function and an Object. Expenditures for land,
buildings, and equipment are covered under the object, Capital Outlay. The amount spent on
acquisitions, construction, or major renovation of school facilities are reported under the function,
Capital Outlay.
Cash: The term, as used in connection with cash flows reporting, includes not only currency on hand,
but also demand deposits with banks or other financial institutions. Cash also includes deposits in
other kinds of accounts or cash management pools that have the general characteristics of demand
deposit accounts in that the governmental enterprise may deposit additional cash at any time and also
effectively may withdraw cash at any time without prior notice or penalty.
Committed Fund Balance: The committed fund balance represents constraints made by the board of
trustees for planned future use of financial resources through a resolution by the board, for various
specified purposes including commitments of fund balance earned through campus activity fund
activities. Commitments are to be made as to purpose prior to the end of the fiscal year. The dollar
amount for the commitment may be determined after the end of the fiscal year when final fund
balance is known.
Debt Service: The function, Debt Service, is a major functional area that is used for expenditures
that are used for the payment of debt principal and interest. Expenditures that are for the retirement
of general obligation bonds, capital lease principal, and other debt, related debt service fees, and for
all debt interest fall under this function. The object, Debt Service, covers all expenditures for debt
service.
Deferred Revenue: Resource inflows that do not yet meet the criteria for revenue recognition.
Unearned amounts are always reported as deferred revenue. In governmental funds, earned amounts
also are reported as deferred revenue until they are available to liquidate liabilities of the current
period.
Ending Fund Balance: The amount of unencumbered surplus fund balance reported by the School
at the end of the specified fiscal year. For most schools, this will be equivalent to the fund balance
at the beginning of the next fiscal year.
Excess (Deficiency): Represents receivables due (excess) or owed (deficiency) at the end of th e
school year.
Federal Revenues: Revenues paid either directly to the district or indirectly through a local or state
government entity for federally subsidized programs including the School Breakfast Program,
National School Lunch Program, and School Health and Related Services Program. This amount is
recorded as Revenue Object 5900.
Fiscal Year: A period of 12 consecutive months legislatively selected as a basis for annual financial
reporting, planning, and budgeting. The fiscal year may run September 1 through August 31 or July 1
through June 30.
Foundation School Program (FSP) Status: Is the shared financial arrangement between the state
and the school, where property taxes are blended with revenues from the state to cover the cost of
basic and mandated programs. The nature of this arrangement falls in one of the following status
categories: Regular, Special Statutory, State Administered, Education Service Center, or Open
Enrollment Charter School.
FTE: Full-Time Equivalent (FTE) measures the extent to which one individual or student occupies a
fulltime position or provides instruction, e.g., a person who works four hours a day or a student that
attends a half of a day represents a .5 FTE.
Function: Function codes identify the expenditures of an operational area or a group of related
activities. For example, in order to provide the appropriate atmosphere for learning, schools transport
students to school, teach students, feed students and provide health services. Each of these activities
is a function. The major functional areas are:
• Instruction and Instructional-Related Services
• Instructional and School Leadership
• Support Services – Student
• Administrative Support Services
• Support Services - Non-Student Based
• Ancillary Services
• Debt Service
• Capital Outlay
• Intergovernmental Charges
Fund Balance: The difference between assets and liabilities reported in a governmental fund.
General Administration: The amount spent on managing or governing the school as an overall
entity.
General Fund: This fund finances the fundamental operations of the School in partnership with the
community. All revenues and expenditures not accounted for by other funds are included. This is a
budgeted fund and any fund balances are considered resources available for current operations.
Instruction: The amount spent on direct classroom instruction and other activities that deliver
enhance or direct the delivery of learning situations to students regardless of location or medium.
Local & Intermediate Revenues: All revenues from local taxes and other local and intermediate
revenues. For specifics, see the definitions for Local Tax and Other Local & Intermediate Revenues.
This amount is recorded under Object 5700.
Modified Opinion: Term used in connection with financial auditing. A modification of the
independent auditor's report means there exists one or more specific exceptions to the auditor's
general assertion that the district’s financial statements present fairly the financial information
contained therein according to generally accepted accounting principles.
Nonspendable Fund Balance: The portion of fund balance that is in non-liquid form, including
inventories, prepaid items, deferred expenditures, long-term receivables and encumbrances (if
significant). Nonspendable fund balance may also be in the form of an endowment fund balance that
is required to remain intact.
Object: An object is the highest level of accounting classification used to identify either the
transaction posted or the source to which the associated monies are related. Each object is assigned a
code that identifies in which of the following major object groupings it belongs:
•Assets• Liabilities
• Fund Balances • Revenue • Expenditures/Expenses • Other Resources/NonOperating Revenue/Residual Equity Transfers In • Other Uses/NonOperating Revenue/Residual Equity Transfers Out
Operating Expenditures: A wide variety of expenditures necessary to a school’s operations fall into
this category with the largest portion going to payroll and related employee benefits and the purchase
of goods and services.
Operating Expenditures/Student: Total operating expenditures divided by the total number of
enrolled students.
Operating Revenues and Expenses: Term used in connection with the proprietary fund statement of
revenues, expenses, and changes in net assets. The term is not defined as such in the authoritative
accounting and financial reporting standards, although financial statement preparers are advised to
consider the definition of operating activities for cash flows reporting in establishing their own
definition.
Other Local & Intermediate Revenues: All local and intermediate revenues NOT from local real
and personal property taxes including:
• Revenues Realized as a result of services rendered to other schools
• Tuition and Fees
• Rental payments, interest, investment income
• Sale of food and revenues from athletic and extra/co-curricular activities
• Revenues from counties, municipalities, utility districts, etc.
Other Operating Costs: Expenditures necessary for the operation of the school that are NOT
covered by Payroll Costs, Professional and Contracted Services, Supplies and Materials, Debt
Services, and Capital Outlay fall into this category and include travel, insurance and bonding costs,
election costs, and depreciation. This amount is recorded as Expenditure/Expense Object 6400.
Other Resources: This amount is credited to total actual other resources or non-operating revenues
received or residual equity transfers in. This amount is recorded under Object 7020.
Payroll: Payroll costs include the gross salaries or wages and benefit costs for services or tasks
performed by employees at the general direction of the school. (NOTE: Payroll amounts do not
include salaries for contract workers employed by outsource companies, e.g., for child nutrition and
maintenance. Therefore, this figure will vary significantly between schools that use contract
workers and those that do not.)
PEIMS: Public Education Information Management System, a state -wide data management system
for public education information in the State of Texas. One of the basic goals of PEIMS, as adopted
by the State Board of Education in 1986, is to improve education practices of local schools. PEIMS
is a major improvement over previous information sources gathered from aggregated data available
on paper reports. Schools submit their data via standardized computer files. These are defined in a
yearly publication, the PEIMS Data Standards.
Plant Maintenance & Operations: The amount spent on the maintenance and operation of the
physical plant and grounds and for warehousing.
Modified Opinion: Term used in connection with financial auditing. A modification of the
independent auditor’s report on the fair presentation of the financial statements indicating that there
exists one or more specific exceptions to the auditor’s general assertion that the financial statements
are fairly presented.
Refined ADA: Refined Average Daily Attendance (also called RADA) is based on the number of
days of instruction in the school year. The aggregate eligible day’s attendance is divided by the
number of days of instruction to compute the refined average daily attendance.
Restricted Fund Balance: This is the portion of fund balance that has externally enforceable
constraints made by outside parties
Revenues: Any increase in a school’s financial resources from property taxes, foundation fund
entitlements, user charges, grants, and other sources. Revenues fall into the three broad sources of
revenues: Local & Intermediate, State, and Federal.
School Year: The twelve months beginning July 1 of one year and ending June 30 of the following
year or beginning September 1 and ending August 31. Schools now have two options.
Special Revenue Fund: A governmental fund type used to account for the proceeds of specific
revenue sources (other than for major capital projects) that are legally restricted to expenditures for
specified purposes.
State Revenues: Revenues realized from the TEA, other state agencies, shared services
arrangements, or allocated on the basis of state laws relating to the Foundation School Program Act.
This amount is recorded as Revenue Object 5800.
Unassigned Fund Balances: Available expendable financial resources in a governmental fund that
are not the object of tentative management plans (i.e., committed or assigned). One primary criterion
of rating agencies for school bonds is the relative amount of unassigned fund balance. Bond rating
agencies view unassigned fund balances as a reflection of the financial stre ngth of school and
show concern when school fund balances decrease.
Unmodified Opinion: Term used in connection with financial auditing. An unmodified
independent auditor’s opinion means there are no stated exceptions to the auditor’s general
assertion that the district’s financial statements present fairly the financial information
contained according to generally accepted accounting principles.
Unrestricted Net Asset Balance: Unrestricted net asset balance refers to the portion of total net
assets that is neither invested in capital assets nor restricted.
WADA: Weighted Average Daily Attendance (WADA) is used to measure the extent students are
participating in special programs. The concept of WADA in effect converts all of a school’s students
with their different weights to a calculated number of regular students required to raise the same
amount of revenue. The greater the number of students eligible for special entitlements, the greater a
school‘s WADA will be.
Page 1 of 2
Westlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, January 04, 2021
TOPIC: Consider an Ordinance Calling and Ordering an Election for the purpose
of Electing Three (3) Council Members to be held on May 1, 2021, in
accordance with the provisions of Section 23.023, Texas Local
Government Code.
STAFF CONTACT: Todd Wood, Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
Exemplary Service & Governance
-We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase CSS
Satisfaction
Strategic Initiative
Comprehensive Plan Project Review
Time Line - Start Date: January 4, 2021 Completion Date: May 1, 2021
Funding Amount: $14,000 Status - Not Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Consider an Ordinance Calling and Ordering an Election for the purpose of Electing Three (3)
Council Members to be held on May 1, 2021, in accordance with the provisions of Section
23.023, Texas Local Government Code.
Three (3) Council Member terms will expire May 2021. This represents seats currently held by
Council Member Langdon, Council Member Rennhack, and Council Member Goble.
Page 2 of 2
RECOMMENDATION
Staff recommends approval of the Ordinance to Call the Election. Allowing for any future
amendments regarding early voting locations/dates/times, which will be set per the contracts with
Tarrant and Denton County Election Administrations.
The Town will then, take future action, to enter into contracts with both Denton and Tarrant County
allowing voters to visit a single site to cast ballots in both the Town and Carroll, Keller or
Northwest ISDs elections. In this scenario, Tarrant County would process the Tarrant County
voters and Denton County would process Denton County voters.
ATTACHMENTS
Ordinance
Ordinance 918
Page 1 of 4
TOWN OF WESTLAKE
ORDINANCE NO. 918
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
CALLING AND ORDERING AN ELECTION FOR THE PURPOSE OF ELECTING
THREE (3) COUNCIL MEMBERS TO BE HELD ON MAY 1, 2021, IN ACCORDANCE
WITH THE PROVISIONS OF SECTION 23.023, TEXAS LOCAL GOVERNMENT
CODE; ESTABLISHING PROCEDURES FOR THE ELECTION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the general election for the Town of Westlake as set forth by the Texas
Election Code, is required to be held on May 1, 2021, for the purpose of electing three (3) Council
Members for two (2) year terms; and
WHEREAS, in accordance with Section 271.002 of the Texas Election Code , the Town
of Westlake election will be conducted jointly with other political subdivisions in Tarrant and
Denton counties.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, THAT:
SECTION 1: Election Order for General Election. That an election is hereby ordered
to be held on the 1st day of May 2021, the first Saturday of that month, for the purpose of electing
three (3) Council Members for two (2) year terms, in accordance with Section 23.023 of the Texas
Local Government Code.
SECTION 2: Polling Place. The polling places and the county elections precincts whose
qualified voters shall cast ballots at such location as determined per the Joint Election Agreement
and Contract for Elections Services with the Tarrant and Denton County Election Administrators.:
The polls shall be open from 7:00 a.m. to 7:00 p.m. on May 1, 2021, in accordance with and
pursuant to the requirements of the Texas Election Code (the “Code”).
SECTION 3: Filing Dates. In accordance with Section 143.007 of the Code, eligible
persons wishing to become candidates must file an application with the Town Secretary of the
Town of Westlake, Texas, beginning on January 13, 2021 through the February 12, 2021 until 5:00
p.m. Each application shall be on a form meeting the requirements of the Code.
SECTION 4: Combined Ballots. Combined ballots may be utilized containing all of the
offices and propositions to be voted on at each polling place, provided that no voter shall be given
a ballot or permitted to vote for any office or proposition on which the voter is ineligible to vote.
The County’s voting equipment will be utilized for this election.
Ordinance 918
Page 2 of 4
SECTION 5: Early Voting. Early Voting by personal appearance shall be conducted at
the County’s Main Early Voting location;
Residents living in Tarrant County
Tarrant County Elections Center
2700 Premier Street
Fort Worth, Texas 76111
Residents living in Denton County
Denton County Elections
701 Kimberly Drive, Suite A101
Denton, Texas 76208
and branch offices for early voting by personal appearance shall be established as outlined in the
Election Agreement and Contract for Election Services with Tarrant and Denton County. The
Early Voting locations/dates/times will be set as per the agreement/contract with Denton County
Elections. Tarrant County Elections Administrator and Denton County Election Administrator are
hereby appointed as the Early Voting Clerk and can appoint the necessary deputy clerks as required
for early voting. In accordance with Section 85.001 of the Texas Election Code, early voting by
personal appearance tentative schedule is set forth below:
Tarrant County Early Voting
April 19-24 (Monday-Friday) 8:00 a.m. - 5:00 p.m.
April 25 (Saturday) 7:00 a.m. - 7:00 p.m.
(extended hours)
April 26 (Sunday) 11:00 a.m. - 4:00 p.m.
April 27-28 (Monday – Tuesday) 7:00 a.m. - 7:00 p.m.
Denton County Early Voting
April 19 – April 25 (Monday – Saturday) 8:00 a.m. - 5:00 p.m.
April 27-28 (Monday – Tuesday) 7:00 a.m. - 7:00 p.m.
Applications for ballots by mail must be received no later than the close of business on April 20,
2021.
SECTION 6: Notice. Notice of said elections shall be given as required by the Texas
Election Code.
Ordinance 918
Page 3 of 4
SECTION 7: Election Officials. The election judge, alternate election judge, and ballot
board will be appointed by the Tarrant and Denton County Elections Administrator, as permitted
by law. The presiding judge shall appoint elections clerks as may be necessary for the proper
conduct of the election. The election judge or the alternate election judge in the absence of the
election judge, and the election clerks shall constitute the early voting ballot board. The election
judge, and alternate election judge, and election clerks shall be qualified voters of the Town.
SECTION 8: Election Results. That the candidates for Council who receive the highest
number of votes shall be elected to two (2) year terms;
The Mayor shall deliver a certificate of election to the successful candidates. In the event
of a tie, the tied candidates shall cast lots to determine which one shall be declared elected; and
SECTION 9: Governing Law. The election shall be held in accordance with the
Constitution of the State of Texas and the Texas Election Code, and all resident qualified voters
of the Town shall be eligible to vote at the election.
SECTION 10: Submission to the United States Justice Department. The Town
Secretary of the Town of Westlake, Texas, or the Town Attorney, is authorized to make such
submissions as are necessary to the United States Justice Department to seek pre-clearance as
required by law.
SECTION 11: Necessary Actions. The Mayor and the Town Secretary, in consultation
with the Town Attorney, are authorized and directed to take all actions necessary to comply with
the provisions of the Texas Election Code, and the Town Code in carrying out and conducting the
election, whether or not expressly authorized by this Order.
SECTION 12: Severability Clause. It is hereby declared to be the intention of the Town
Council that the sections, paragraphs, sentences, clauses and phrases of this order are severable
and if any phrase, clause, sentence, paragraph, or section shall be declared invalid or
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs and sections of this order, since the same would have been enacted by the Town
Council without the incorporation in this order of any such invalid or unconstitutional phrase,
clause, sentence, paragraph or section.
Ordinance 918
Page 4 of 4
SECTION 13: Effective Date. This order shall be effective upon its adoption.
PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, ON THIS 4th DAY OF JANUARY 2021.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a.Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect that
the governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect described by Subdivision (1) for the
following:
-Deloitte
-Potential development on 55.12 acres located at Tracts 7C, 7F, 7G, 7H, 7L
and 7M Abstract 648, William Huff Survey, Town of Westlake, Texas, and
more generally located at the northeast corner of U.S. Highway 377 and
State Highway 170
b.Section 551.071(2) – Consultation with Town Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
c.Section 551.071(2) Consultation with Attorney – to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551
of the Texas Government Code - FM 1938 access for proposed Southlake
development.
d.Section 551.071 - Discussion with the Town Attorney regarding pending,
threatened, or contemplated litigation regarding drainage matters within Vaquero.
e.Section 551.073 – Deliberations Regarding Gifts and Donations.
Town
Council and
Board of
Trustees
Item # 8 – Executive
Session
Town Council
and Board of
Trustees
Item # 9 – Reconvene Town
Council and Board of
Trustees Meeting
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Town Council
and Board of
Trustees
Item # 10 – Necessary
Action
Town
Council and
Board of
Trustees
Item # 11 – Town
Council and Board of
Trustees Recap and Staff
Direction
FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop
and / or Council or Board meeting, under “Future Agenda Item Requests”, an agenda item
for a future Council or Board meeting. The Council or Board Member making the request
will contact the Town Manager/Superintendent with the requested item and will list it on
the agenda. At the meeting, the requesting Board Member will explain the item, the need
for Council/Board discussion of the item, the item’s relationship to the Council and/or
Board’s strategic priorities, as well as the amount of estimated staff time necessary to
prepare for Council or Board discussion. If the requesting Council or Board Member
receives a second, the Town Manager/ Superintendent will place the item on the Council
or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on
the agenda item.
Town
Council and
Board of
Trustees
Item # 12 – Future
Agenda Items
Town Council
and Board of
Trustees
Item # 13 – Adjournment
of the Town Council and
Board of Trustees Meeting