HomeMy WebLinkAbout01-11-21 P&Z MinT H E T 0 W N O F
WESTLAKE
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
PLANNING AND ZONING COMMISSION MEETING
January 11, 2021
PRESENT: Commission Chairman Tim Brittan and Commissioners Michelle Lee, and Kim
Morris. Commissioner Brad Swearingen joined the meeting at 5:04 p.m.
ABSENT: Commissioners Ken Kraska, Sharon Sanden, and Diane Prager.
OTHERS PRESENT: Town Manager Amanda DeGan, Assistant Town Manager Jarrod
Greenwood, Director of Planning & Development Ron Ruthven,
Town Secretary Todd Wood, IT Director Jason Power, Building
Official Pat Cooke, Development Coordinator Nick Ford, Town
Attorneys Matthew Butler and Sarah Walsh, Robin McCaffrey with
Mesa Planning, Joe Schneider with Hillwood Properties, and Ralph
Bush with Bush Architects.
Regular Session
1. CALL TO ORDER
Commission Chairman Brittan called the regular session to order at 5:01 p.m.
2. CITIZENS COMMENTS
Commission Chairman Tim Brittan asked Town Secretary Todd Wood to provide instructions
to the public regarding the steps necessary to make public comments by telephone or
through the videoconference.
No one addressed the Commission.
3. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD
ON OCTOBER 12, 2020.
There was no discussion.
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Commission Chairman Brittan asked for a motion to approve Item #3.
MOTION: Commissioner Morris made a motion to approve the minutes from
October 12, 2020. Commissioner Lee seconded the motion. The
motion carried by a vote of 3-0.
Prior to the discussion and consideration of Item #4, Commission Chairman Brittan indicated
that Town Attorney Matthew Butler would like to introduce a new attorney that has joined
the firm. Mr. Butler then introduced Ms. Sarah Walsh to the Commission.
4. DISCUSSION AND PRESENTATION REGARDING THE WESTLAKE ENTRADA
DEVELOPMENT.
Planning & Development Director Ron Ruthven stated that the representative for the
Entrada Development was not on the call and recommended that Item #4 be considered
after Item #6 to provide time for the representative to join the call. This recommendation
was made at 5:06 p.m., and Commission Chairman Brittan accepted Mr. Ruthven's
recommendation.
Planning & Development Director Ron Ruthven introduced this item at 5:41 p.m. following
Item #6. He noted that this was a discussion item, and asked Mr. Ralph Bush to provide
additional details. Mr. Bush began by stating that the presentation was to talk about the
mitigation of the COVID-19 impacts to the project, as well as the modifications that have
been made in response to the demand for detached housing as opposed to attached
housing.
Mr. Bush stated that plans have been modified on Block "D" and Block "E", and several
properties on Block "I" are under contract. The parking garage next to Restaurant Row is
currently being finished with an exterior stone covering and will be finished soon. On Block
"C", a potential office component is being planned, as well as a multi -purpose storage
facility. The Chapel is mostly complete, and the Reception Hall will be the next point of
focus. Block "M" is currently planned for eighteen (18) attached townhomes, and Block "N"
is planned for mixed -use retail with condominiums on the upper levels.
Mr. Bush then provided a presentation on Block "D", which is comprised of ten (10) homes
ranging from 1,800 to 2,200 square feet in size. There is a five (5) foot separation between
these homes, and the desire is to maintain a streetscape that is compelling. This will require
a staggered distance from the road. Block "E" will feature homes that are approximately
3,600 square feet in size, located on the southern edge of the canal.
S. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION REGARDING
PROPOSED AMENDMENTS TO PLANNED DEVELOPMENT ZONING DISTRICT
NUMBER 3, PLANNING AREA 3 (PD3-3) AND PLANNED DEVELOPMENT ZONING
DISTRICT NUMBER 3, PLANNING AREA 4 (PD3-4), GENERALLY LOCATED NORTH
OF DOVE ROAD AND SOUTH OF SH 114 BETWEEN DAVIS BLVD. AND ROANOKE
ROAD.
Planning & Development Director Ron Ruthven introduced this item. He stated that this
was a rezoning request from Hillwood, who is the owner of the property. He explained that
this request involved two (2)of the smaller planning areas located on the Circle T Ranch.
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This would amend the boundaries and transfer some of the entitlements from one planning
area to another and rename the other planning area. Mr. Ruthven then noted that PD3-4
(located between SH 114 and Schwab Way) is where the ranch house and event center is
located. Hillwood's request is to transfer 11.3 acres from PD3-3 to PD3-4. Mr. Ruthven
then explained that PD3-3 is separated into two parcels; one being located to the east and
one being located to the west. This transfer request would affect the PD3-3 parcel located
to the east, reducing the size to 117.6 acres, and renaming it to PD3-12a. The transference
of current entitlements and boundary adjustments would also rename PD3-4 to PD3-4a.
Mr. Ruthven then stated that this would not increase and entitlements between the two
parcels.
Mr. Ruthven confirmed that this request met all of the requirements by Town ordinances
and local regulations, and staff recommended approval. He then asked Mr. Joe Schneider
with Hillwood Properties to provided additional information and answer any questions. Mr.
Schneider stated that this was a request to simplify the current zoning of the property for
potential projects that may be brought forth in the future. This would also clean up the
land boundaries based on developments that have occurred over time by designation of
naming, and no additional entitlements are being requested. Mr. Schneider offered to
answer any questions.
Commissioner Morris asked Mr. Schneider to clarify the actual shift of square footage of
entitlements between the planning districts. Mr. Schneider explained that 200,000 of the
350,000 sq. feet of hotel land use would be transferred from PD3-4 to PD3-4a, in addition
to the 450,000 sq. feet of office use entitlements that are currently in place.
Commission Chairman Tim Brittan opened the public hearing at 5:21 p.m.
No one addressed the Planning and Zoning Commission.
Commission Chairman Tim Brittan closed the public hearing at 5:21 p.m.
Commission Chairman Brittan then asked for a motion to approve Item #5.
MOTION: Commissioner Lee made a motion to approve Item #5 as
submitted. Commissioner Swearingen seconded the motion. The
motion carried by a vote of 4-0.
6. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION OF A
PROPOSED AMENDMENTS TO THE COMPREHENSIVE PLAN, ESTABLISHED BY
ORDINANCE 747, AMENDING THE THOROUGHFARE PLAN.
Planning & Development Director Ron Ruthven introduced this item. He stated that this
was a somewhat of a companion piece to the rezoning request, as it affects the same
general area within the Circle T Ranch. This is a request to amend the Thoroughfare Plan
that is contained in the 2015 Comprehensive Plan. The specific request is that the Pearson-
114 Connector in the staff report be eliminated from the Throughfare Plan, which is located
at the intersection of Westlake Parkway and Capital Parkway southbound to Dove Road.
This road has not been constructed.
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Mr. Ruthven stated that there were no staff issues with this being removed from the
Thoroughfare Plan, provided that staff recommendations occur. If this connector is
removed, the recommendation is to add a "Town Parkway" that would allow for up to six
(6) lanes, in addition to an expanded right-of-way.
Mr. Joe Schneider with Hillwood Properties then explained the proposed changes on the
Throughfare Plan map, and how these changes would affect connectivity. Mr. Robin
McCaffrey explained that these changes would enhance connectivity through a wider right-
of-way, allowing additional dedicated turn lanes, additional right-of-way space, and
additional landscaping. Mr. McCaffrey indicated that this would accommodate sufficient
roadway improvements in the future, should this be needed.
Commission Chairman Britian opened the public hearing at 5:39 p.m.
No one addressed the Commission.
Commission Chairman Brittan closed the public hearing at 5:39 p.m.
Commission Chairman Brittan then asked for a motion to approve Item #6, subject to the
staff recommendations contained in the staff memo.
MOTION: Commissioner Brittan made a motion to approve Item #6.
Commissioner Lee seconded the motion. The motion carried by a
vote of 3-1, with Commissioner Morris voting "nay".
7. ADJOURNMENT
There being no further business to come before the Commissioners, Chairman Brittan
asked for a motion to adjourn.
MOTION: Commissioner Swearingen made a motion to adjourn the meeting.
Commissioner Lee seconded the motion. The motion carried by a
vote of 4-0.
Chairman Brittan adjourned the meeting at 6:02 p.m.
APPROVED BY THE PLANNING AND ZONING COMMISSION ON MARCH 8, 2021.
ATTEST:
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ToddWood, Town Secretary
Chairman, Tim Britian
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01/11/21
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