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Home My WebLink About01-11-21 P&Z MinT H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING January 11, 2021 PRESENT: Commission Chairman Tim Brittan and Commissioners Michelle Lee, and Kim Morris. Commissioner Brad Swearingen joined the meeting at 5:04 p.m. ABSENT: Commissioners Ken Kraska, Sharon Sanden, and Diane Prager. OTHERS PRESENT: Town Manager Amanda DeGan, Assistant Town Manager Jarrod Greenwood, Director of Planning & Development Ron Ruthven, Town Secretary Todd Wood, IT Director Jason Power, Building Official Pat Cooke, Development Coordinator Nick Ford, Town Attorneys Matthew Butler and Sarah Walsh, Robin McCaffrey with Mesa Planning, Joe Schneider with Hillwood Properties, and Ralph Bush with Bush Architects. Regular Session 1. CALL TO ORDER Commission Chairman Brittan called the regular session to order at 5:01 p.m. 2. CITIZENS COMMENTS Commission Chairman Tim Brittan asked Town Secretary Todd Wood to provide instructions to the public regarding the steps necessary to make public comments by telephone or through the videoconference. No one addressed the Commission. 3. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON OCTOBER 12, 2020. There was no discussion. P&Z Minutes 01/11/21 Page 1 of 4 Commission Chairman Brittan asked for a motion to approve Item #3. MOTION: Commissioner Morris made a motion to approve the minutes from October 12, 2020. Commissioner Lee seconded the motion. The motion carried by a vote of 3-0. Prior to the discussion and consideration of Item #4, Commission Chairman Brittan indicated that Town Attorney Matthew Butler would like to introduce a new attorney that has joined the firm. Mr. Butler then introduced Ms. Sarah Walsh to the Commission. 4. DISCUSSION AND PRESENTATION REGARDING THE WESTLAKE ENTRADA DEVELOPMENT. Planning & Development Director Ron Ruthven stated that the representative for the Entrada Development was not on the call and recommended that Item #4 be considered after Item #6 to provide time for the representative to join the call. This recommendation was made at 5:06 p.m., and Commission Chairman Brittan accepted Mr. Ruthven's recommendation. Planning & Development Director Ron Ruthven introduced this item at 5:41 p.m. following Item #6. He noted that this was a discussion item, and asked Mr. Ralph Bush to provide additional details. Mr. Bush began by stating that the presentation was to talk about the mitigation of the COVID-19 impacts to the project, as well as the modifications that have been made in response to the demand for detached housing as opposed to attached housing. Mr. Bush stated that plans have been modified on Block "D" and Block "E", and several properties on Block "I" are under contract. The parking garage next to Restaurant Row is currently being finished with an exterior stone covering and will be finished soon. On Block "C", a potential office component is being planned, as well as a multi -purpose storage facility. The Chapel is mostly complete, and the Reception Hall will be the next point of focus. Block "M" is currently planned for eighteen (18) attached townhomes, and Block "N" is planned for mixed -use retail with condominiums on the upper levels. Mr. Bush then provided a presentation on Block "D", which is comprised of ten (10) homes ranging from 1,800 to 2,200 square feet in size. There is a five (5) foot separation between these homes, and the desire is to maintain a streetscape that is compelling. This will require a staggered distance from the road. Block "E" will feature homes that are approximately 3,600 square feet in size, located on the southern edge of the canal. S. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION REGARDING PROPOSED AMENDMENTS TO PLANNED DEVELOPMENT ZONING DISTRICT NUMBER 3, PLANNING AREA 3 (PD3-3) AND PLANNED DEVELOPMENT ZONING DISTRICT NUMBER 3, PLANNING AREA 4 (PD3-4), GENERALLY LOCATED NORTH OF DOVE ROAD AND SOUTH OF SH 114 BETWEEN DAVIS BLVD. AND ROANOKE ROAD. Planning & Development Director Ron Ruthven introduced this item. He stated that this was a rezoning request from Hillwood, who is the owner of the property. He explained that this request involved two (2)of the smaller planning areas located on the Circle T Ranch. P&Z Minutes 01/11/21 Page 2 of 4 This would amend the boundaries and transfer some of the entitlements from one planning area to another and rename the other planning area. Mr. Ruthven then noted that PD3-4 (located between SH 114 and Schwab Way) is where the ranch house and event center is located. Hillwood's request is to transfer 11.3 acres from PD3-3 to PD3-4. Mr. Ruthven then explained that PD3-3 is separated into two parcels; one being located to the east and one being located to the west. This transfer request would affect the PD3-3 parcel located to the east, reducing the size to 117.6 acres, and renaming it to PD3-12a. The transference of current entitlements and boundary adjustments would also rename PD3-4 to PD3-4a. Mr. Ruthven then stated that this would not increase and entitlements between the two parcels. Mr. Ruthven confirmed that this request met all of the requirements by Town ordinances and local regulations, and staff recommended approval. He then asked Mr. Joe Schneider with Hillwood Properties to provided additional information and answer any questions. Mr. Schneider stated that this was a request to simplify the current zoning of the property for potential projects that may be brought forth in the future. This would also clean up the land boundaries based on developments that have occurred over time by designation of naming, and no additional entitlements are being requested. Mr. Schneider offered to answer any questions. Commissioner Morris asked Mr. Schneider to clarify the actual shift of square footage of entitlements between the planning districts. Mr. Schneider explained that 200,000 of the 350,000 sq. feet of hotel land use would be transferred from PD3-4 to PD3-4a, in addition to the 450,000 sq. feet of office use entitlements that are currently in place. Commission Chairman Tim Brittan opened the public hearing at 5:21 p.m. No one addressed the Planning and Zoning Commission. Commission Chairman Tim Brittan closed the public hearing at 5:21 p.m. Commission Chairman Brittan then asked for a motion to approve Item #5. MOTION: Commissioner Lee made a motion to approve Item #5 as submitted. Commissioner Swearingen seconded the motion. The motion carried by a vote of 4-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION OF A PROPOSED AMENDMENTS TO THE COMPREHENSIVE PLAN, ESTABLISHED BY ORDINANCE 747, AMENDING THE THOROUGHFARE PLAN. Planning & Development Director Ron Ruthven introduced this item. He stated that this was a somewhat of a companion piece to the rezoning request, as it affects the same general area within the Circle T Ranch. This is a request to amend the Thoroughfare Plan that is contained in the 2015 Comprehensive Plan. The specific request is that the Pearson- 114 Connector in the staff report be eliminated from the Throughfare Plan, which is located at the intersection of Westlake Parkway and Capital Parkway southbound to Dove Road. This road has not been constructed. P&Z Minutes 01/11/21 Page 3 of 4 Mr. Ruthven stated that there were no staff issues with this being removed from the Thoroughfare Plan, provided that staff recommendations occur. If this connector is removed, the recommendation is to add a "Town Parkway" that would allow for up to six (6) lanes, in addition to an expanded right-of-way. Mr. Joe Schneider with Hillwood Properties then explained the proposed changes on the Throughfare Plan map, and how these changes would affect connectivity. Mr. Robin McCaffrey explained that these changes would enhance connectivity through a wider right- of-way, allowing additional dedicated turn lanes, additional right-of-way space, and additional landscaping. Mr. McCaffrey indicated that this would accommodate sufficient roadway improvements in the future, should this be needed. Commission Chairman Britian opened the public hearing at 5:39 p.m. No one addressed the Commission. Commission Chairman Brittan closed the public hearing at 5:39 p.m. Commission Chairman Brittan then asked for a motion to approve Item #6, subject to the staff recommendations contained in the staff memo. MOTION: Commissioner Brittan made a motion to approve Item #6. Commissioner Lee seconded the motion. The motion carried by a vote of 3-1, with Commissioner Morris voting "nay". 7. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Brittan asked for a motion to adjourn. MOTION: Commissioner Swearingen made a motion to adjourn the meeting. Commissioner Lee seconded the motion. The motion carried by a vote of 4-0. Chairman Brittan adjourned the meeting at 6:02 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON MARCH 8, 2021. ATTEST: kl.'l-e- ToddWood, Town Secretary Chairman, Tim Britian o�- W Esr TE X P&Z Minutes 01/11/21 Page 4 of 4