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Home My WebLink About08-29-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 29, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon and David Levitan. ABSENT: Rick Rennhack OTHERS PRESENT: Workshop Session 1. CALL TO ORDER Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Fire Chief Richard Whitten, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, and Director of Public Works Jarrod Greenwood. Mayor Wheat called the workshop to order at 5:24 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 29, 2011, REGULAR MEETING. (25 min) Discussion ensued regarding the credit card fees and possibilities of incorporating this into paying traffic violations such as red light camera. Discussion also ensued regarding the Change Orders, drainage and publicizing this information for the residents. Town Council Minutes 08/29/11 Page 1 of 5 4. DISCUSSION ITEMS a. Discussion and overview of SB 100 regarding elections (30 min) This item was discussed before Item 3 Attorney Cunningham provided an overview of SB 100 options and the effects on the May General election. b. Discussion and follow-up regarding the FY 2011-2012 budget. (15 min) Town Manager Brymer provided a update for questions and additional information that was discussed during the budget workshop. He also provided an overview of the projects and the addition of $2,500 to for funding of the Public Arts Society. Discussion also ensued regarding the cost of an engineering study of a traffic circle. S. COUNCIL RECAP / STAFF DIRECTION No additional information. Attorney Lowry stated that the Council could convene into executive session. The Council convened into closed session at 6:20 p.m., pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetta Council reconvened the meeting at 7:18 p.m. Town Council Minutes 08/29/11 Page 2 of 5 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:18 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:18 p.m. with Council Member Rennhack and Council Member Brittan absent. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Distinguished Budget Presentation Award for Fiscal Year beginning October 1, 2010 by Lena Ellis, CFO, City of Fort Worth and Government Finance Officers Association National Board Member. Finance Director Piper stated this item would be postponed until the next meeting. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on June 13, 2011. b. Consider approval of the minutes from the meeting held on August 12, 2011. c. Consider approval of Resolution 11-21, Appointing Michael Barrett to the Planning and Zoning Commission. d. Consider approval of Ordinance 660, Approving a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., MID-TEX DIVISION regarding the company's Fourth Annual Rate Review Mechanism Filing in all cities exercising original jurisdiction. e. Consider approval of Ordinance 661, Amending Chapter 2, Administration, Article V Finance, Division 2 Fees and Use Schedule, adding Section 2-182 Credit Card Processing fee. f. Consider approval of Ordinance 662, Amending Chapter 2, Administration, Article V, Finance, Division 1. Generally, Section 2-161, Signatures On Town Checks. g. Consider approval of Resolution 11-22, Authorizing the Town Manager to execute Change Orders 18 and 19 with TxDOT for structural enhancements for the FM1938 project. h. Consider approval of Resolution 11-23, Adopting the Governmental Accounting Standard Board (GASB) 54 Policy. i. Consider approval of Resolution 11-24, Accepting the Certified Property Tax. Values. Town Council Minutes 08/29/11 Page 3 of 5 j. Consider approval of Ordinance 663, Amending Chapter 46, Health and Sanitation Adding Article V, Public Swimming Pool, Spa or Interactive Water Feature Rules. k. Consider approval of Ordinance 664, Amending Chapter 46, Health and Sanitation, Article III, Food, Division 2, Food Service Sanitation and Good Handling. I. Consider approval of Resolution 11-25, Amending the Fee and Use Schedule. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Levitan seconded the motion. The motion carried by a vote of 3-0. 4. EXECUTIVE SESSION —This item was conducted during the work session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetfi. S. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Cox made a motion to approve Resolution 11-26, Approving a development agreement between the Town of Westlake and Hillwood Alliance services, LLC (HAS) , AIL Investment, L.P., and HW 164 Land, LP (collectively referred to as "Hillwood entities', pertaining to conveyance of certain real property to the Town for creation of a northern entrance point to the Westlake Academy campus, setting out responsibilities and funding for certain public roadway improvements a consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 08/29/11 Page 4 of 5 7. FUTURE AGENDA ITEMS - None 8. COUNCIL RECAP / STAFF DIRECTION - None 9. COUNCIL CALENDAR - Town Offices Closed September 5, 2011 - Town Council Meeting September 12, 2011 - Texas Municipal League October 11-14, 2011, Houston 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 7:23 p.m. APPROVED BY THE TOWN COUNCIL SEPTEMBER 26, 2011. AMENDED AND APPROVED BY THE TOWN COUNCIL APRIL 23, 2012. ATTEST: L� Kelly Edwar , Town Secretary t Laur Wheat, Mayor Town Council Minutes 08/24/11 Page 5of5