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Home My WebLink About11-30-20 TC Agenda Packet TOWN OF WESTLAKE TOWN COUNCIL MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 T � r r o w � � F November 30, 2020 VIA VIRTUAL MEETING W ESTLAKE 5:00 P.M. In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake will conduct this virtual meeting at 5:00 p.m. on Monday, November 30, 2020 by video and telephonic conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. A recording of the virtual meeting will be made and will be available to the public in accordance with the Open Meetings Act. Instructions for public participation in the meeting by video conference and telephonic conference are as follows: Bv Video: Bv Telephone: https://bit.ly/tc113020 Local: (346) 248-779 Webinar ID: 874 2920 8812 Toll Free: (833) 548-0282 Passcode: 864512 Webinar ID: 874 2920 881 Passcode: 864512 �ision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive deve%pment, trails, and quality of life amenities amidst an ever expanding urban landscape. Regular Session 1. CALL TO ORDER 2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the "Raise Hand" button on the screen. Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the '�Raise Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to ��Raise their hand" to speak. Persons joining the meeting by teleconference may mute and unmute their phones by pressing star- 6 (*6). TC Agenda- 11/30/20 Page 1 of 4 Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on September 28, 2020. b. Consider approval of Resolution 20-34, Adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. c. Consider approval of Resolution 20-35, Approving the acceptance of a generous donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. This donation must be matched by outside sources and the matching funds may only be used for the addition to the Sam and Margaret Lee Arts and Sciences Center. 5. CONSIDER APPROVAL OF RESOLUTION 20-36, AUTHORZING THE TOWN MANAGER OR DESIGNEE TO ENTER INTO A CONTRACT FOR THE TOWN'S HEALTH, VISION, AND DENTAL INSURANCE PRODUCTS AND SERVICES FOR THE 2021 CALENDAR YEAR; AND ESTABLISHING A BROKER OF RECORD. 6. PRESENTATION AND DISCUSSION ITEMS: a. Presentation and Discussion regarding a potential cost recovery and fiscal impact tool. b. Presentation and Discussion regarding a leak adjustment policy. 7. CONSIDER APPROVAL OF RESOLUTION 20-37, ACCEPTING A PROPOSAL FROM THE ATLANTIC GROUP FOR TOWN ORDINANCE REVIEW, UPDATE AND LEASE NEGOTIATIONS FOR WIRELESS AND WIRE-BASED FACILITIES AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE PROPOSAL. TC Agenda— 11/30/20 Page 2 of 4 8. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or(2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding Entrada. e. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding drainage matters within Vaquero. 9. RECONVENE MEETING 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 11. COUNCIL RECAP/STAFF DIRECTION 12. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under'�Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for stafF preparation on the agenda item. TC Agenda— 11/30/20 Page 3 of 4 13. AD)OURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, November 25, 2020, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary's Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. TC Agenda— 11/30/20 Page 4 of 4 Town Cou nci I Item #2 — Citizen Comments CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the "Raise Hand" button on the screen. Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the "Raise Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to "Raise their hand" to speak. Persons joining the meeting by teleconference my mute and unmute their phones by pressing star-6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding ofFicer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report Town Cou nci I on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and Item # 3 — Items of safety. Community Interest Additiona/Items • 2021 meeting calendar pending approval Ca/endar of Meetings/Events: Town Council Work Session/Meeting Monday, November 30, 2020; 5:00 pm* Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing Town Council Work Session/Meeting Monday, December 14, 2020; 5:00 pm* Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing Westlake Academy CLOSED for Christmas Holiday Thursday, December 215t through Monday, January 4t". January 5t": Teacher's professional developmental day Westlake Municipal Offices CLOSED for Christmas Holiday Thursday and Friday, December 23 & 25, 2020 Holiday impacts to your trash and recycling schedule will be displayed at least a week before each major holiday. Please call Republic Services Customer Response Team at 602-237-2078 with any additional questions you may have about your holiday schedule. Westlake Municipal Offices CLOSED for News Years Holiday Friday, January ist, 2021 Holiday impacts to your trash and recycling schedule will be displayed at least a week before each major holiday. Please call Republic Services Customer Response Team at 602-237-2078 with any additional questions you may have about your holiday schedule. *Reminde�:Agendas for all municipal/academic meetings are posted a minimum of72 hours before the meeting begins and can be found on our Town's website under the tab "Government/Aqendas&Minutes." **For meeting a eg ndas and details on WA calendar events or Municipal calendar events,please �isit the Westlake Academy website or the Town of Westlake website for further assistance. Town Council Item # 4 — Consent Agenda CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on September 28, 2020. b. Consider approval of Resolution 20-34, Adopting the 2020 Meeting Schedule of the Town Council, Board of Trustees, and Planning and Zoning Commission. c. Consider approval of Resolution 20-35, approving the acceptance of a generous donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. This donation must be matched by outside sources and the matching funds may only be used for the addition to the Sam and Margaret Lee Arts and Sciences Center. T H E r o w H o � WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 28, 2020 In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake conducted its regular meeting following the Board of Trustees meeting at 5:00 p.m. on Monday, September 28, 2020 by video and telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the physical location described above. A recording of the telephonic meeting was made and is available to the public. PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Alesa Belvedere, Rajiv Trivedi, and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney Stan Lowry, Town Secretary Todd Wood, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Administrative Services Ginger Awtry, Fire Chief Richard Whitten, Director of Planning & Development Ron Ruthven, Communications Manager Jon Sasser, Building OfFicial Pat Cooke, Development Coordinator Nick Ford, Business Manager Marlene Rutledge, Finance & Budget Analyst Kelsey Wong, and Westlake Academy Registrar Kim Gardner. Reuular Session 1. CALL TO ORDER Mayor Wheat called the Regular Session to order at 5:01 p.m. TC Minutes—9/28/20 Page 1 of 8 2. CITIZEN COMMENTS Mayor Wheat provided a brief summary of instructions to the public for citizen comments. Dr. Anna White addressed the Board, indicating that she was speaking primarily in support of Mr. Steven Bernard, however she had additional comments for the Board. She asked to defer to Mr. Bernard so he would be able to speak first. Mr. Steven Bernard then addressed the Council, expressing appreciation for the Council's time to allow him to share his points. He began by stating the issue that he would like to address pertained to the mask requirements at Westlake Academy, and he understood that the Town Council would not be able to respond directly to his comments. He then stated that his children were informed that they would not be allowed to wear their face coverings at Westlake Academy. He noted that he has sent three emails to the school regarding this matter, and the masks that his children are not allowed to wear meets all of the requirements from TEA (the Texas Education Agency) and the Governor Abbott's Executive Orders. He stated that he has been told that the facemasks must also meet Westlake Academy's requirements, and the Town of Westlake or Westlake Academy did not have the authority to mandate what type of mask must be worn, provided that masks meet TEA and other state requirements. Mr. Bernard indicated that he would like to discuss this matter in further detail at the upcoming Board of Trustees meeting. He then closed by stating that unless the Town of Westlake or Westlake Academy could show him additional data from a valid source that allows deviation from TEA guidelines or the Governor's Executive Order, he would not change his position on this issue. Mayor Wheat thanked Mr. Bernard for his comments, and asked Dr. Anna White if she had any additional comments for the Town Council. Dr. Anna White then addressed the Town Council, stating that she wanted to underscore Mr. Bernard's comments, and has been in close communication with schools to help with the processing of information and citizen perspectives regarding the transmission of the COVID-19 virus. She stated that she did not believe that there was any data to support non-acceptance of"face gaiters"that cover the noses and mouths of students. She noted that the data from the WHO (World Health Organization) and the CDC (Center for Disease Control) is constantly evolving and changing. In Dr. White's opinion, she felt that Mr. Bernard's children were following the guidelines for face-masking. She explained that there was no granular instruction from any expert as to whether N-95 masks and cloth masks were better, worse, or equivalent in comparison to one another. Dr. White then stated that protecting students and especially older staff inembers and teachers, we cannot become too restrictive when determining what students can or should be wearing provided that the mouths and noses are covered. She closed her comments by underscoring what Mr. Bernard was advocating for his children, saying that hopefully they would be allowed to continue wearing the type of mask that they felt the most comfortable wearing. Mayor Wheat thanked Dr. White very much for her comments; noting that while the Town Council was unable to comment on an item that was not posted on the agenda, the Board was looking forward to Monday's meeting when this could be discussed in further detail. TC Minutes—9/28/20 Page 2 of 8 Dr. White asked if she may say a few more words, which was welcomed by Mayor Wheat. Dr. White stated that her child has had the strongest compliment of teachers that any of her children have ever had in any previous year. She said that she was grateful and this was one of the reasons she continues to stay at Westlake Academy. Further, she said that she had some grave concerns that she would like to cover at next week's meeting, including the stringency of social distancing and the measures that are being implemented on the school campus. This perception is seen by some as slightly too stringent, and there have been observations from several high-school students who have voluntarily elected a fully remote learning option instead of a hybrid learning option. Dr. White felt this was very unfortunate, as these students have been highly disappointed in the hybrid learning experience, which goes beyond COVID-19 mitigation measures. In some of her son's classes, only 2-3 additional students are present for in-person instruction, and socialization is very restricted. She noted that the six-foot social distancing guideline was designed for those without masks, and for those who were less than one (1) meter apart, a mask should be worn. Dr. White then stated that her second area of concern pertained to the social and emotional cost to students. She stated that students are not socializing and developing as they should. In her conversations with other parents, there has been a significant loss of student engagement. There have been difFiculties with communication of coursework, tests, and test results. She felt that remote learning was far inferior to on-campus instruction. Dr. White then recalled that as a part of the on-campus physician task force, it was agreed by all that everyone would be able to wear masks safely and feel comfortable doing so on campus and mitigate the spread of the virus. She then stated that not all of the task force members felt that remote learning was the correct solution, and that the campus could have been opened on the first day of school. She did not feel that all information from this group was conveyed to the Town Council/Board of Trustees. She stated in communication with Westlake Academy, the three (3) TEA guidelines regarding COVID-19 cases and symptom monitoring had some serious negative aspects. She proposed that the model from the Hopkins School and Mass General at Harvard be followed and expressed her desire to be practical and debate these options going forward. Finally, Dr. White mentioned that there was no additional data to support that high-school students were at any greater risk than other students, and if this data is being used to support the hybrid learning option, her desire was to discuss this matter in more detail at a later time. Finally, she stated that additional survey results from the community would be helpful for this discussion, and that all responses should remain anonymous. Mayor Wheat thanked Dr. White for her comments. 3. ITEMS OF COMMUNITY INTEREST Communications Manager Jon Sasser provided an update on this item. Westlake Academy Giving Day: The Blacksmith Fund finished second of all schools for this event, and fifth out of 3,200 non-profit organizations. Approximately$768,500 has been raised or pledged to date. TC Minutes—9/28/20 Page 3 of 8 Early Voting Dates: The last day to register for vote will be on October 5, 2020. Early voting will begin on October 13, 2020, and October 23, 2020 will be the last day to apply for a ballot by mail. Early voting will end on October 30, 2020, and Election Day will be on November 3, 2020. These dates have been placed on the Town's social media sites and on the Town's website. Upcoming meetings: The next Town Council and Board of Trustees meeting is scheduled for October 5, 2020 at 5:00 p.m. via telephonic and video conference. The next Planning and Zoning meeting is scheduled for October 12, 2020 at 5:00 p.m. via telephonic and video conference. Coffee and Conversation with the Mayor: This event is tentatively scheduled for October 5, 2020 at the Westlake Fire Station or via Facebook Live from 8:00-9:30 am. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on August 24, 2020. b. Consider approval Resolution 20-28, authorizing the Town Manager or designee to execute an Agreement with Robin McCaffrey to raise funds and implement a public art project proposed by the committee and artist. c. Consider approval of Resolution 20-29, approving an Economic Development Agreement between the Town of Westlake and the Marriott Solana Hotel. d. Consider approval of Resolution 20-30, approving Board appointments and reappointments to the Westlake Academy Foundation Board. Mayor Wheat asked that Item 4c be moved from the consent agenda and considered separately, following a presentation from Mr. Juan Calderon. MOTION: Mayor Wheat asked for a motion to approve the consent agenda with the exception of Item 4c. Council Member Langdon made a motion to approve the consent agenda. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. Mr. Juan Calderon, general manager of the Marriott Solana Hotel, addressed the Town Council. He began by expressing that this is an exciting time for the hotel, as it will be re- opening on October 15t after being closed for seven (7) months. He expressed his appreciation to the Town for its partnership with the Marriott over the years with two essential economic development programs, which include the Hotel Shuttle Incentive and the Group Booking Incentive. Mr. Calderon then explained that revenues in 2019 exceeded those from 2018, as occupancy increased 3.5% although the average daily rate was $10.18 less per room. He then explained that several hotels were being constructed in the area, and the Marriott would have additional competition in the future. TC Minutes—9/28/20 Page 4 of 8 Mr. Calderon explained that the Proposed Group Incentive Program would be based on a dollar amount per room rather than a percentage of the overall program on a sliding-scale basis. Funds would remain capped at $5,000 per group, and the scale presented was as fol lows: • 50-100 rooms: $8 per room night • 101-200 rooms: $10 per room night • 201-349 rooms: $12 per room night • 350+ rooms: $14 per room night • Friday &Saturday peak with 50+ actualized rooms: $10 per room night+ Mr. Calderon indicated that revenues for the upcoming year would be challenging to project, as business traveler revenues have been greatly impacted by the pandemic. Currently, the workforce at the Marriott has been reduced from approximately 105 employees to 30 employees. MOTION: Mayor Wheat asked for a motion to approve the Item 4c from the consent agenda. Council Member Belvedere made a motion to approve Item 4c. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. 5. DISCUSSION ITEMS a. Presentation and discussion regarding the Northwest Metroport Chamber of Commerce program and related activities. Town Manager Amanda DeGan introduced Ms. Sally Aldridge from Northwest Metroport Chamber of Commerce to present this item. She noted that this was her annual presentation that typically occurs in the summer and was delayed due to the COVID-19 pandemic. Ms. Aldridge began by stating that the Northwest Metroport Chamber of Commerce has continued to follow their established Mission, Vision, and Values statement: Mission: Create, promote, and enhance opportunity and growth for the business community Vision: To positively impact leadership, stewardship and business relationships through collaboration of all communities in our Metroport region Values: Through leadership and integrity we promote unity and excellence. Ms. Aldridge then showed a graph illustrating the current membership levels of the Chamber. She noted that the memberships (542 members as of Sept. 1, 2020) were primarily in the basic or business categories. She then stated that the support received at the top levels that is inclusive of the seven (7) community members enables the Chamber to perform the functions for the business community and would not be possible without this level of community support. Ms. Aldridge then briefly showed TC Minutes—9/28/20 Page 5 of 8 slides illustrating the members of the Chairman's Circle, the President's Circle, Event Partners, and the 2020 Board of Directors. Ms. Aldridge noted that the Chamber has adopted a new branding initiative this year, and the organization has changed its name to the"Metroport Chamber", as there are many organizations in the metroplex desiring to do business in this area. Additionally, the Metroport Chamber has provided resources for businesses during the pandemic, including informational resources, payment plans for dues, and resumption of in- person events in compliance with CDC and state guidelines. The Metroport Chamber has constructed a new building and will relocate their business operations to this location on Byron Nelson Boulevard in the City of Roanoke in October 2020. This location will also feature leasable space for businesses to grow and launch into surrounding communities. Ms. Aldrige thanked the Town Council for their past an ongoing support. 6. DISCUSSION AND CONSIDERATION OF ORDINANCE 915, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (��ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2020 RATE REVIEW MECHANISM FILING. Assistant Town Manager Jarrod Greenwood presented this item. He began the introduction of this item by noting that this has been considered annually for approval by the Town Council for several years. Mr. Greenwood then explained that this item essentially provides consortium leverage for participating municipalities to receives favorable rates for their customers, and rates are based on the population of each community. MOTION: Council Member Goble made a motion to approve Ordinance 915. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVING RESOLUTION 20-31 FOR A REPLAT OF LOT 10R, BLOCK K, VAQUERO PHASE 1 RESIDENTIAL ADDITION FOR AN APPROXIMATELY 1.838-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 1 (PD 3-1), LOCATED AT 1718 WISTERIA WAY. Director of Planning and Development Ron Ruthven provided information to the Town Council on this item. He explained that the owners of the property originally had three (3) lots re-platted into a single lot. Currently, there is a single-family residence on the south end of the property, and the owners have applied to-re-plat the property into two (2) separate lots. These lots would include the current residential property site and the remaining vacant property to the north. The two (2) proposed lots would remain larger than the original three (3) platted lots that were originally approved within the development. This request complies with all local ordinances and zoning regulations. Mayor Wheat opened the Public Hearing at 5:58 p.m. TC Minutes—9/28/20 Page 6 of 8 No one addressed the Town Council. Mayor Wheat closed the Public Hearing at 5:58 p.m. MOTION: Council Member Trivedi made a motion approve Resolution 20- 31. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 8. EXECUTIVE SESSION The Town Council convened into Executive Session at 6:13 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada b. Section 551.071(2) Consultation with Attorney—to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. c. Section 551.071 Consultation with Attorney - to seek advice of counsel regarding Granada Homeowners' Association matters. 9. RECONVENE MEETING Mayor Wheat reconvened the public meeting at 7:33 p.m. 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 11. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under'�Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives TC Minutes—9/28/20 Page 7 of 8 a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. None. 12. COUNCIL RECAP/STAFF DIRECTION None. 13. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:36 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 30, 2020. ATTEST: Laura Wheat, Mayor Todd Wood, Town Secretary TC Minutes—9/28/20 Page 8 of 8 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Monday, November 30, 2020 ToPrc: Consider approval of a Resolution adopting the 2021 Meeting Schedule of the Town Council,Board of Trustees, and Planning&Zoning Commission. STAFF CoNTAc'T: Todd Wood, Town Secretary Strategic Alignment i � � . � . . , ; . . � � - 1 � Exemplary Service&Governance Increase Informed&Engaged Citizen Student& 'We set the standard by delivering Transparency, Cirizens/Sense of ' unparalleled municipal and Community Stakeholder educational services at the lowest Accessibility& cost. Communications . , Outside the Scope of Identified Strategic Initiatives Time Line- Start Date: January 1, 2021 Completion Date: December 31, 2021 Funding Amount: $0.00 Status - ❑ Not Funded Source- N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Each year, a proposed meeting calendar for the upcoming year is presented to the Town Council for approval. Occasionally,the meeting schedule may require modification due to events that may create a conflict for Council/Board Members or staff to attend Council/Board meetings. Additionally, any agenda items that are considered time-sensitive may require an additional meeting to be scheduled. The proposed 2021 meeting calendar reflects three (3) days where it is necessary to conduct both a Town Council and Board of Trustees meeting; however, additional meetings may be scheduled, as needed. Page 1 of 2 Staff considers several factors in preparing the 2021 meeting calendar,including national holidays, school holidays, school graduation,the May election and the canvass,Planning&Zoning meetings and setting the tax rate for adoption of the annual budget. Due to current development activity, a Planning & Zoning meeting has been scheduled each month prior to the Town Council meeting, as in previous years. RECOMMENDATION Staff recommends approval of the 2021 Meeting Calendar. ATTACHMENTS Resolution 2021 Meeting Calendar—Exhibit"A" Page 2 of 2 Resolution 20-34 Exhibit "A" Town of Westlake 2021 Meeting Schedule � . � � S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 2 2 3 4 5 6 � 2 3 4 5 6 3 . 5 6 7 8 9 7 � 9 10 11 12 13 7 9 10 11 12 13 10 12 13 14 15 16 14 17 18 19 20 14 15 16 17 18 19 20 17 19 20 21 22 23 21 m 23 24 25 26 27 21 22 23 24 25 26 27 24 � 26 27 28 29 30 28 28 m 30 31 31 � . � . � - � S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 3 � 1 2 3 4 5 4 � 6 7 8 9 10 2 3 4 5 6 7 8 6 � 8 9 10 li 12 11 13 14 15 16 17 9 . 11 12 13 14 15 13 15 16 17 18 19 18 19 20 21 22 23 24 16 18 19 20 21 22 20 21 22 23 24 25 26 25 � 27 28 29 30 23 m 25 26 27 28 29 27 � 29 30 30 � � . � - . - � - � S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 1 3 4 5 6 7 1 2 3 4 4 � 6 7 8 9 10 8 10 11 12 13 14 5 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 � 24 25 26 27 28 19 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 m 28 29 30 � . . - 1 . . - 1 � - . - 1 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 � 2 3 4 5 6 1 2 3 4 3 � 5 6 7 8 9 7 9 10 il 12 13 5 � 8 9 10 li 10 12 13 14 15 16 14� 16 17 18 19 20 12 � 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 27 19 20 21 22 23 25 24 � 26 27 28 29 30 28 29 30 26 28 29 30 31 � 10/11 School Holiday School Board School&Town Holiday ,Budget/Meeting Retreats (TBD) -Town Council School Holiday Town Holiday New Council/BOT Planning &Zoning Meetings First/Last Day Orientation .Election Day/Special of School Meeting to Canvass 1/04: Special TC to call the election 5/29: Senior Commencement 1/01/-05: Student Holiday TBD: TC/BOT Budget Retreat-All Day 3/15-19: Spring Break 8/19: First Day of School 5/01: Election Day 8/23: TC Budget& Meeting to approve tax rate 5/10: Canvass if Election is Held and conduct Public Hearing TDB: TC/BOT Orientation (if necessary) 9/13: Public Hearing and vote on Tax Rate 5/28: Last Day of School 9/13: Adopt Municipal Budget Westlake Town Council TYPE OF ACTiON T x E i o w N o F WESTLAKE Regular Meeting - Consent o i sr i N o r i v E s v o E s i c N Westlake Town Council Meeting Monday, November 30, 2020 ToP►c: Consider approval of a Resolution accepting a generous donation,to be used exclusively,for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. STAFF CoNTAc'T: Troy J. Meyer, Director Facilities & Public Works Strategic Alignment i i � . � . . , ; . . � � - 1 � Mission: Westlake is a unique community blending preservation of our natural Exemplary Service&Governance environment and -We set the standard by delivering Improve Technology, viewscapes,while serving People,Facilities, & unparalleled municipal and Facilities& our residents and businesess Technology educational services at the lowest Equipment with superior municipal and academic services that are cost. accessible, efficient, cost- cffcctivc,&trans arcnt. � Outsidc the Scope of Idenrified Strategic Iniriatives Time Line - Start Date: November 30, 2020 Completion Date: December 31, 2020 Funding Amount: N/A Status - ❑ Funded Source - Contributions/Grants EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) On November 23, 2020, an anonymous donor made a generous donation to be used exclusively for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. These funds may be used for the following; architect firm, engineering firm, Page 1 of 2 construction cost and new equipment exclusively for the Sam & Margaret Lee Arts and Sciences addition. This donation must be matched by outside sources and the matching funds may only be used for the addition to the Sam & Margaret Lee Arts and Sciences Center. Outside sources may include but are not limited to the following: Funds raised by Westlake Academy Foundation, private organizations, nonprofit organizations and donations made to the Town of Westlake for the use of the Sam & Margaret Lee Arts and Sciences Center addition. The matching funding sources may not include, bonds, federal or state funding or, funds from the general fund balance from the Town or Academy. RECOMMENDATION Staff is recommending the acceptance of the generous donation for the addition to the Sam and Margaret Lee Arts and Sciences Center. ATTACHMENTS Resolution Page 2 of 2 TOWN OF WESTLAKE RESOLUTION NO. 20-35 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, APPROVING THE ACCEPTANCE OF A GENEROUS DONATION TO BE USED EXCLUSIVELY FOR THE ADDITION TO THE SAM AND MARGARET LEE ARTS AND SCIENCES CENTER LOCATED AT 2600 J.T. OTTINGER ROAD. THIS DONATION MUST BE MATCHED BY OUTSIDE SOURCES AND THE MATCHING FUNDS MAY ONLY BE USED FOR THE ADDITION TO THE SAM & MARGERT LEE ARTS AND SCIENCES CENTER. WHEREAS, the Town of Westlake desires to encourage broad community support and involvement in this project through utilization of private donations, gifts, and other private funding sources to enhance this project, as well as ensure its success via the use of a public/private partnerships; and WHEREAS, an anonymous donor has come forward and expressed a desire to provide a generous gift for this project; and WHEREAS, the Town Council acceptance of this generous gift for an additional to the Sam and Margaret Lee Arts and Sciences Center and that is in the best interests of the Town of Westlake and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 3: That, the Town Council of the Town of Westlake, hereby accepts a generous donation of$1,000,000.00 to the Town from a donor wishing to remain anonymous to the extent allowed by law and while respecting the donor's wishes to remain anonymous, the Board acknowledges the desire of this donor to apply these funds to be used exclusively for the addition to the Sam and Margaret Lee Arts and Sciences Center located at 2600 J.T. Ottinger Road. Resolution 20-35 Page 1 of 2 SECTION 4: That, the $1,000,000.00 donation must be matched by outside sources and the matching funds may only be used for the addition to the Sam & Margaret Lee Arts and Sciences Center. Outside sources may include but are not limited to the following: Funds raised by the Westlake Academy Foundation, private organizations, nonprofit organizations and donations made to the Town of Westlake for the use of the Sam & Margaret Lee Arts and Sciences Center addition. The matching funding sources may not include, bonds, federal or state funding or, funds from the general fund balances of the Town or Academy SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 30TH DAY OF NOVEMBER 2020. ATTEST: Laura Wheat, Mayor Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 20-35 Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N Westlake Town Council Meeting Monday, November 30, 2020 ToPrc: Consider a Resolution approving Aetna as the Town's Health insurance carrier and approving Metlife as the Town's dental and vision insurance carrier for the 2021 calendar year. STaFF CoNTaCT: Noah A. Simon, Deputy Town Manager Strategic Alignment i i � . � . . , ; . . � � - � � Exemplary Service&Governance -We set the standard by delivering Attract,Recruit, People,Facilities, & Retain&Develop the Fiscal Responsibility Technology unparalleled municipal and Highest Quality educational services at the lowest workforce cost. � Outsidc thc Scope of Idenrified Strategic Iniriatives Time Line - Start Date: January 1, 2021 Completion Date: December 31, 2021 Funding Amount: TBD Status - � Funded Source - General Fund EXECUTIVE SUMMARY(TNCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Staff recently issued a Request for Proposal (RFP) through OneDigital (the Town's broker of record) for our annual health, dental and vision insurance plan renewal, effective January 2021 through December 2021. OneDigital is a national company. They utilize proprietary software to evaluate insurance plans received in the bidding process, along with providing an enrollment portal and direct employee support included in their brokerage fee. Page 1 of 2 OneDigital's innovative software assigns a composite score based on more than 50 variables (co- pays,premium cost, deductibles,prescription cost, out-of-pocket maXimums, etc.). The options included plans from United Health Care, Aetna, Cigna and Blue Cross Blue Shield. The Municipal Leadership Team met to discuss and evaluate these health plan options. The team felt it was important to maintain a proper balance between providing the best coverage (rich in benefits) that meets our needs while exercising fiscal responsibility during the selection process. The renewal of our current health plan from United Health Care reflected a rate decrease of 6.7%; however, the current plans offered by United Health Care are being replaced by plans with significantly reduced benefits. After review of this bid and those from other carriers, staff recommends Aetna as our health insurance provider for 2021. The Town's estimated annual employer premium to Aetna for this coverage is $457,942, and employee annual contributions are estimated to be $81,829. The total estimated annual premium for Aetna health insurance coverage is $539,772, representing a 28.2%reduction in health insurance premiums. Dental and vision insurance plans were also evaluated, utilizing quotes from our current carrier as well as the quotes coupled with the health insurance bids. After evaluation of these bids, staff recommends renewal of the Town's current dental plan with MetLife. There is no rate increase for 20201, and a two (2) year rate guarantee will be requested from the carrier. The Town's estimated annual cost to MetLife for this coverage is $35,925, and employee annual contributions are estimated to be $11,330. The total estimated annual premium for dental coverage is $47,255. Staff recommends MetLife as the Town's vision insurance carrier for 2021, reflecting a 12.3% decrease in vision insurance premiums. The Town's estimated annual cost to MetLife for vision coverage is $4,133, and employee annual contributions are estimated to be $712. The total estimated annual premium for vision coverage is $4,845. RECOMMENDATiON Staff recommends approval of the resolution authorizing the Town Manager to enter into a contract with Aetna as the Town's Health insurance carrier and MetLife as the Town's Dental and Vision insurance carrier for 2021. ATTACHMENTS Resolution Summary chart of bids and prices received Contributions chart Product detail chart Page 2 of 2 TOWN OF WESTLAKE RESOLUTION 20-36 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORZING THE TOWN MANAGER OR DESIGNEE TO ENTER INTO A CONTRACT FOR THE TOWN'S HEALTH, VISION, AND DENTAL INSURANCE PRODUCTS AND SERVICES FOR THE 2021 CALENDAR YEAR; AND ESTABLISHING A BROKER OF RECORD. WHEREAS, the Town of Westlake desires to maintain a comprehensive health and dental insurance benefits for its employees that is competitive to surrounding cities; and, WHEREAS, the leaders of the Town of Westlake desire to exercise exceptional levels of stewardship with all financial resources; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, TeXas, hereby approves the Aetna as the Town's health and vision insurance carrier for a twelve (12) month period, beginning January 1, 2021, with an estimated annual employer cost of$457,942, attached as Exhibit"A". SECTION 3: That, the Town Council of the Town of Westlake, Texas, hereby approves the renewal of MetLife as the Town's dental insurance carrier for a twelve (12) month period, beginning January 1, 2021, with an estimated annual employer cost of $35,925, attached as Exhibit"A". SECTION 4: That, the Town Council of the Town of Westlake, Texas, hereby approves the renewal of MetLife as the Town's vision insurance carrier for a twelve (12) month period, beginning January 1, 2021, with an estimated annual employer cost of $4,133, attached as Exhibit"A". SECTION 5: That, the Town Council of the Town of Westlake, Texas, hereby approves One Digital as the Town's broker of record for health, vision, and dental insurance products and services until modified by a subsequent resolution. Resolution 20-36 Page 1 of 2 SECTION 6: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 7: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 30TH DAY OF NOVEMBER 2020. ATTEST: Laura L. Wheat, Mayor Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 20-36 Page 2 of 2 VALUE SELECTSM Resolution 20-36 Summary of Options Exhibit "A" Aetna - Option "D" recommended Town of Westlake Effective Date: 1/1/2021 Renewal Contribution Assumption: • . . - . . . . . • . . . . - . - . - . - . . . . . . . . . � • . enrollment enrollment enrollment oop/ee-y oop/ee-y oop/ee-y Current Choice Plus Choice Plus Choice Plus N/A N/A N/A $752,122 $637,618 $114,504 $86,269 UHC BIXQ BRQU 15/100 BIY6 40/80 $4000D/20°/a $1500D $1000D Vision Included Option A: Renewal Choice Plus Choice Plus Choice Plus 0.86 1.00 0.88 0.85 $701,700 $595,242 $106,458 $75,959 UHC CEER$5500D CEFP 15/100 CEFJ 10/80 1 9 34 -6.7% -6.6% -7.0% -12.0% 10/40/125Rx $1500D $1000D vision Included $1,333 $2,172 $1,476 -$50,422 -$42,376 -$8,046 -$10,310 Option C OAPIus $5500D OAPIus 15/100 OAPIus 45/90 0.84 1.01 0.91 0.82 $624,748 $526,767 $97,981 $102,633 Cigna 15/50/100/125Rx $1500D $3500D 1 9 34 -16.9% -17.4% -14.4% 19.0% Vision Included 10/35/60Rx 5/50/100/250Rx $1,786 $2,120 $2,469 -$127,373 -$110,850 -$16,523 $16,364 Option D OAMC 35/60 OAMC 30/60 OAMC $1000D 1.07 1.28 1.19 1.03 $539,772 $457,942 $81,829 $82,566 Aetna $3500D $1500D 10/35/70/Rx 1 9 34 -28.2% -28.2% -28.5% -4.3% vision Included 10/35/70/150Rx 10/35/70Rx $2,505 $2,063 $1,749 -$212,350 -$179,675 -$32,675 -$3,703 Option E OAMC 30/60 OAMC $1000D N/A 1.07 1.19 1.03 N/A $540,924 $398,435 $142,488 $82,289 Aetna $1500D 10/35/70/Rx 10 34 0 -28.1% -37.5% 24.4% -4.6% Vision Included 10/35/70Rx $2,063 $1,749 $0 -$211,198 -$239,182 $27,984 -$3,980 Option F MTBCP031 35/70 MTBCP014 MTBCP007 1.07 1.15 1.05 1.07 $548,642 $463,431 $85,212 $86,092 BCBSTX $3500D 35/70 $1500D 30/60 $1000D 1 9 34 -27.1% -27.3% -25.6% -0.2% vision Included 10/20/70/120Rx 10/20/70/120Rx 10/20/70/120Rx $2,677 $2,262 $1,763 -$203,479 -$174,187 -$29,292 -$177 OneDigital,All Rights Reserved 11/24/2020 3 VS III TownWestlake 2020.11.09 KK EMV.xlsx VALUE SELECTsM Benefit Design Detail -�. � . - • � � � Enrollment: EE-Only 1 2 26 1 2 26 1 2 26 Enrollment: EE+Sp 0 2 2 0 2 2 0 2 2 Enrollment: EE+1C 0 1 4 0 1 4 0 1 4 Enrollment: EE+Cn 0 0 0 0 0 0 0 0 0 Enrollment: EE+Fam 0 4 2 0 4 2 0 4 2 1 9 34 1 9 34 1 9 34 Monthly Premiums Premium: EE-Only $738.23 $858.09 $1,015.79 $507.43 $603.43 $734.43 $551.76 $663.97 $722.89 Premium: EE+Sp $1,487.01 $1,726.73 $2,042.13 $1,026.41 $1,217.41 $1,480.41 $1,114.06 $1,338.48 $1,456.32 Premium: EE+1C $1,479.48 $1,719.20 $2,034.60 $1,018.88 $1,209.88 $1,472.88 $1,106.53 $1,330.95 $1,448.79 Premium: EE+Cn $1,479.48 $1,719.20 $2,034.60 $1,018.88 $1,209.88 $1,472.88 $1,106.53 $1,330.95 $1,448.79 Premium: EE+Fam $2,218.81 $2,578.39 $3,051.49 $1,527.41 $1,814.41 $2,208.41 $1,659.39 $1,996.02 $2,172.78 Total Annual Premium $752,121.72 $539,771.64 $548,642.28 %Change N/A -28.2% -27.1% In-Network Benefits Gatekeeping? No No No No No No No No No Medical Deductible: EE-Only $4,000 $1,500 $1,000 $3,500 $1,500 $1,000 $3,500 $1,500 $1,000 Medical Deductible: EE+Fam $12,000 $3,000 $3,000 $7,000 $3,000 $2,000 $10,500 $4,500 $3,000 OOP Max: EE-Only $7,500 $6,500 $6,350 $6,600 $5,000 $2,500 $7,900 $4,500 $3,000 OOP Max: EE+ Family $15,000 $13,000 $12,700 $13,200 $10,000 $5,000 $15,800 $13,500 $9,000 Accumulation Method Embedded Embedded Embedded Embedded Embedded Embedded Embedded Embedded Embedded Preventive 0% Co-Ins 0% Co-Ins 0%Co-Ins 0% Co-Ins 0% Co-Ins 0% Co-Ins 0% Co-Ins 0%Co-Ins 0% Co-Ins Primary Care Office Visit 20%Co-Ins AD $15 Co-Pay $40 Co-Pay $35 Co-Pay $30 Co-Pay $25 Co-Pay $35 Co-Pay $35 Co-Pay $30 Co-Pay Specialist Office Visit 20%Co-Ins AD $100 Co-Pay $80 Co-Pay $60 Co-Pay $60 Co-Pay $50 Co-Pay $70 Co-Pay $70 Co-Pay $60 Co-Pay Inpatient Facility 20%Co-Ins AD 20%Co-Ins AD 0%Co-Ins AD 20%Co-Ins AD 20%Co-Ins AD 0% Co-Ins AD 20%Co-Ins AD 20% Co-Ins AD 0%Co-Ins AD OP Surgery 20%Co-Ins AD 20%Co-Ins AD 0%Co-Ins AD $200,then 20%AD 20%Co-Ins AD $750 Co-Pay 20%Co-Ins AD 20% Co-Ins AD 0% Co-Ins AD Emergency Department 20%Co-Ins AD 20%Co-Ins AD $400 Co-Pay $200,then 20%AD $500, then 20%AD $500 Co-Pay $500 Co-Pay AD $500 Co-Pay AD $500 Co-Pay AD Urgent Care 20%Co-Ins AD $25 Co-Pay $50 Co-Pay $75 Co-Pay $75 Co-Pay $75 Co-Pay $70 Co-Pay $70 Co-Pay $60 Co-Pay Imaging-OP Facility 20%Co-Ins AD 20%Co-Ins AD $400 Co-Pay $200, then 20%AD 20%Co-Ins AD $500 Co-Pay 20%Co-Ins AD 20% Co-Ins AD 0% Co-Ins AD Retail Pharmacy Rx Tier 1 (Generics) $15 Co-Pay $5 Co-Pay $10 Co-Pay $10 Co-Pay $10 Co-Pay $10 Co-Pay $10 Co-Pay $10 Co-Pay $10 Co-Pay Rx Tier 2 (Preferred Brand) $50 Co-Pay $50 Co-Pay $35 Co-Pay $35 Co-Pay $35 Co-Pay $35 Co-Pay $20 Co-Pay $20 Co-Pay $20 Co-Pay Rx Tier 3 (Non-Preferred Brand) $100 Co-Pay $100 Co-Pay $60 Co-Pay $70 Co-Pay $70 Co-Pay $70 Co-Pay $70 Co-Pay $70 Co-Pay $70 Co-Pay Rx Tier 4(Specialty high-Cost) $125 Co-Pay $250 Co-Pay $60 Co-Pay $150 Co-Pay $70 Co-Pay $70 Co-Pay $120 Co-Pay $120 Co-Pay $120 Co-Pay Out-of-Network Benefits OON Benefits Present? Yes Yes Yes Yes Yes Yes Yes Yes Yes OON Co-Insurance 50% 50% 30% 50% 50% 30% 50% 40% 50% OON Individual Deductible $5,000 $5,000 $5,000 $15,000 $4,000 $15,000 $3,500 $1,500 $1,000 OON Family Deductible $15,000 $15,000 $15,000 $30,000 $8,000 $30,000 $10,500 $4,500 $3,000 OON Individual Max $10,000 $10,000 $10,000 $30,000 $10,000 $30,000 $7,900 $4,500 $3,000 OON Family Max $30,000 $30,000 $30,000 $60,000 $30,000 $60,000 $15,800 $13,500 $9,000 VALUE SELECTSM is licensed to OneDigital.Any reproduction is strictly prohibited. ZZ�ZS�ZOZO Copy of 3 VS III TownWestlake 2020.11.09 KK PrdDtl OnIyJG.xlsx Resolution 20-36 �.ONEDIGITAL Exhibit ��A�� TheTownofWestlake MetLife Renewal Recommended 41D DENTAL INSURANCE RENEWAL&OPTIONS EFFECTIVE DATE: JANUARY 1,2021 Carrier MetLife MetLife MetLife* PARTICIPATION REQUIREMENT N/A N/A RATE GUARANTEE N/A 1 year 2 years 2 years Low Plan High Plan Product Type PPO PPO PPO PPO In Network Out of In Network Out of In Network Out of In Network Out of Network Network Network Network Deductible(Ind./Family) $50/$150 $50/$150 $50/$150 $50/$150 $50/$150 $50/$150 $50/$150 $50/$150 Annual Benefit Maximum $1,500 $1,500 $1,000 $1,000 $1,000 $1,000 $1,500 $1,500 Network Payment Level Fee R&C Fee R&C Fee 90th Fee 90th Waiting Periods None None None None Preventive/Diagnostic Service Charges Excluded from Annual Maximum No No No No No No No No Posterior Composites Covered No No No No No No No No Max Rollover Feature No No No No No No No No Preventive&Diagnostic Services 300% 100% 300% 100% 300% 100% 300% 100% Basic Services 80% 80% 80% SO% 80% 80% 80% 80% Major Services 50% 50% 50% 50% 0% 0% 50% 50% Orthodontic Services 50% 50% 50% N/A N/A N/A 50% 50% Orthodontia Age Limit 19 19 19 19 N/A N/A 19 19 Orthodontia Benefit Maximum $1,500 $1,500 $1,500 $1,500 N/A N/A $1,500 $1,500 Oral Exams 100% 100% 100% 100% 100% 100% 100% 100% Cleanings 100% 100% 100% 100% 100% 100% 100% 100% Bitewing X-rays 100% 100% 100% 100% 100% 100% 100% 100% Panoramic X-rays 100% 100% 100% 100% 100% 100% 100% 100% Fluoride Treatments 100% 100% 100% 100% 100% 100% 100% 100% Sealants 100% 100% 100% 100% 100% 100% 100% 100% Space Maintainers 100% 100% 100% 100% 100% 100% 100% 100% Fillings 80% 80% 80% 80% 80% 80% 80% 80% Simple Extractions 80% 80% 80% 80% 80% 80% 80% 80% OralSurgery 80% 80% 80% 80% 80% 80% 80% 80% Endodontics(root canals) 80% 80% 80% 80% 80% 80% 80% 80% Periodontic(treatment of gums) 80% 80% 80% 80% 80% 80% 80% 80% Crowns 50% SO% 50% 50% 0% 0% 50% 50% Dentures 50% 50% 50% 50% 0% 0% 50% 50% Bridges 50% 50% 50% 50% 0% 0% 50% 50% Inlays,Onlays 50% 50% 50% 50% 0% 0% 50% 50% Implants 50% 50% 50% 50% 0% 0% 50% 50% RATE COMPARISON Employee 23 $46.SS $46.SS $31.10 $47.98 Employee+5pouse 6 $102.98 $102.98 $60.93 $106.07 Employee+Child 0 $104.15 $104.15 $72.07 $107.27 Employee+Children 4 $104.15 $104.15 $72.07 $107.27 Family 11 $166.56 $166.56 $109.50 $171.56 TOTAL 44 TOTAL MONTHLY COST $3,937.98 $3,937.98 $4,056.20 TOTALANNUALCOST $47,255.76 $47,255.76 $48,674.40 %DIFFERENCE FROM CURRENT 0.0% 3.0% *If two addlonal Ilnes are implemented wlth MetLlfe dual option dental rates will be lower.If only the High Plan is offered with Principal,High plan rates will he lower. OneDi�italmakuunbiasetl,value-basetlassessmen[swithoutregartltocarrlercompertseHonprogrems.WeereableroprovldemorespeclFlcinformaHon aboutourcompensations[ruRureatacl�ient'srequesC Theseretesareforcomperisonpurposesonlyantlarebeseaoninformetionprovlaedbyyourmmpany. Changes�in[M1ls Information may result�in a change ro this enalysls.The informetlon contalnetl hereln Is meant tosummarize venous benefit packeges end company poliry. If any tllscrepanry enses between Mls document antl the plen documen[s and/or compeny henabook,tM1e plan aocuments entl/or mmpany M1andbookwill prevall. Under[he mde 2.1434]of MeStete of Vlrglnle,we reques[MaIMe contents otMls RFP be conslderetl proprlelery end musC be kepCconFldenhel. 11/24/2020 �ONEDIGITAL The Town of Westlake EMPLOYER PAID DENTAL INSURANCE RENEWAL&OPTIONS EFFECTIVE DATE: JANUARY 1,2021 Carrier MetLife MetLife PARTICIPATION REQUIREMENT N/A N/A RATE GUARANTEE N/A 1 year Product Type PPO PPO In Network Out of In Network Out of Network Network Deductible(Ind./Family) $50/$150 $50/$150 $50/$150 $50/$150 Annual Benefit Maximum $1,500 $1,500 $1,000 $1,000 Network Payment Level Fee R&C Fee R&C Waiting Periods None None Preventive/Diagnostic Service Charges Excluded from Annual Maximum No No No No Posterior Composites Covered No No No No Max Rollover Feature No No No No Preventive&Diagnostic Services 300% 300% 300% 300% Basic Services 80% 80% 80% SO% Major Services 50% 50% 50% 50% Orthodontic Services 50% 50% 50% N/A Orthodontia Age Limit 19 19 19 19 Orthodontia Benefit Maximum $1,500 $1,500 $1,500 $1,500 Oral Exams 100% 100% 100% 100% Cleanings 100% 100% 100% 100% Bitewing X-rays 100% 100% 100% 100% Panoramic X-rays 100% 100% 100% 100% Fluoride Treatments 100% 100% 100% 100% Sealants 100% 100% 100% 100% Space Maintainers 100% 100% 100% 100% Fillings 80% 80% 80% 80% Simple Extractions 80% 80% 80% 80% OralSurgery 80% 80% 80% 80% Endodontics(root canals) 80% 80% 80% 80% Periodontic(treatment of gums) 80% 80% 80% 80% Crowns 50% 50% 50% SO% Dentures 50% 50% 50% 50% Bridges 50% 50% 50% 50% Inlays,Onlays 50% 50% 50% 50% Implants 50% 50% 50% 50% RATE COMPARISON Employee 23 $46.SS $46.SS Employee+5pouse 6 $102.98 $102.98 Employee+Child 0 $104.15 $104.15 Employee+Children 4 $104.15 $104.15 Family 11 $166.56 $166.56 TOTAL 44 TOTAL MONTHLY COST $3,937.98 $3,937.98 TOTALANNUALCOST $47,255.76 54�,255.76 %DIFFERENCE FROM CURRENT 0.0% *If two addlonal Ilnes are implemented wlth MetLlfe dual option dental rates will 6e lower.If only the High Plan is offered with Principal,High OneDlgllelmakuunbiasetl,value-basetlassessmen[swithoutregartltocarriercompensationprograms.WeareableroprovldemorespeclFlcinformaHon eboutourcomperzsations[ruRureatacl�ient'srequesC Theseretesareforcomparisonpurposesonlyantlarebeseaoninformetionprovlaedbyyourmmpany. Changes In[M1ls Information may result�in a change ro this enalysls.The informetlon conta�inetl herein�is meant tosummarize venous benefit packeges end company poliry. If any tllscrepanry enses between Mls document antl the plen documen[s and/or company henabook,tM1e plan aocuments antl/or mmpany M1andbookwill prevall. Under[he mde 2.1434]of[M1e Stete of Vlrglnle,we request[haI Ihe contents of Ihls RFP be conslderetl proprlelery end musl be kepl conFldentiel. 11/24/2020 � ONEDIGITAL Resolution 20-36 � HEALTH AND BENEFITS Exhibit "A" TheTownofWestlake MetLife Option VISIONI2/12/24RENEWALANDOPTIONS Recommended EFFECTIVE DATE: JANUARY 1,2021 CARRIER United Healthcare United Healthcare MetLife PRODUCTTYPE NETWORK VSP VSP Choice PARTICIPATION REQUIREMENT N/A N/A 96%of eligible employees RATE GUARANTEE N/A 1 year 2 years EYE EXAM Once every 12 months Once every 12 months Once every 12 months LENSES Once every 12 months Once every 12 months Once every 12 months FRAME$ Once every 24 months Once every 24 months Once every 24 months In Network Out of Network In Network Out of Network In Network Out of Network EYE EXAM $10 Up to$40 $10 Up to$40 $10 Up to$45 LENSES Single $25 Up to$40 $25 Up to$40 $25 Up to$30 Bifocal $25 Up to$60 $25 Up to$60 $25 Up to$50 Trifocal $25 Up to$80 $25 Up to$80 $25 Up to$65 Lenticular $25 Up to$80 $25 Up to$80 $25 Up to$100 $130 allowance; $130 allowance after $130 allowance $150 on featured FRAMES Up to$45 Up to$45 frames;$70 Up to$70 copay aftercopay allowance @ Costco, Walmart,Sam's Club CONTACT LENSES Covered contact Covered contact Elective lenses-$0;Non- Up to$105 lenses-$0;Non- Up to$105 $130 Allowance Up to$105 selection contacts- selection contacts up to$105 up to$105 Necessary Covered in full Up to$210 Covered in full Up to$210 Covered in full Up to$210 RATE COMPARISON Employee 29 $6.43 $6.43 $6.48 Employee+Spouse 4 $13.51 $13.51 $12.99 Employee+Child 0 $15.88 $15.88 $11.00 Employee+Child(ren) 5 $15.SS $15.SS $11.00 Family 6 $23.41 $23.41 $18.14 Tatal 44 MONTHLY COSTS 546037 546037 5403.72 ANNUAL COSTS 55,524.44 $5,524.44 54,544•64 PERCENTAGE DIFFERENCE 0.00� -1231/ ANNUAL DOLLAR DIFFERENCE $0.00 ($6�9.80) o�eo��caimai<es��e��ased,�awe-easedassessme�cswrcno�c�e�a�dm�a��e��ompe�saeo�v�o�ams. weareamecop�oome�„orespe��r��m�maeo� aboutour�ompensationstructureatacllent'srequest Iheseratesarefor�omparisonpurposesonlyandarebasedonlnformationprovidedbyyourcompany. Changeslnthlslnformadonmayresul[Ina�hangem[hlsanalysis.Thelnformatiomm�talnedherelnlsmean[rosummarizevariousbenefitpa�kagesandmmpanypollry_ If any dlscrepanry arises between[hls do�umen[and[he plan documents and/or mmpany handbook,[he plan documents and/or mmpany handbook wlll prevall. Under[he code 2 24342 of[he State of VI rgi nia,we req ues[that the mntencs of[h Is RFP be considered proprietary and m us[be kept mnfldential_ 11/24/2020 Town Council Item #6 — Discussion and Presentation Items DISCUSSION ITEMS a. Presentation and Discussion regarding a potential cost recovery and fiscal impact tool. b. Presentation and Discussion regarding a leak adjustment policy. Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Workshop - Discussion Item oisriNcrivE sv oEsicN Westlake Town Council Meeting Monday, November 30, 2020 ToPrc: Presentation and discussion regarding a potential Cost Recovery and Fiscal Impact Tool. STAFF CoNTAc'T: Jarrod Greenwood, Assistant Town Manager Ron Ruthven, Planning and Development Director Strategic Ali�nment � i � . � . . , ; . . � � - 1 � High Quality Planning,Design& Planned/Responsible Development-We are a desirable Optimize Planning& Development Fiscal Stcwardship well planned,high-quality Development community that is distinguished by Capabilities exemplary design standards. . , Outside the Scope of Identified Strategic Initiatives Time Line- Start Date: November 30, 2020 Completion Date: November 30, 2020 Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Due to the Town's unique tax revenue structure, MESA Planning has been hired to investigate the fiscal impact of development within the Town and develop a tool that staff,the Planning&Zoning Commission, and Town Council could utilize in future development decisions. Page 1 of 1 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Workshop - Discussion Item oisriNcrivE sv oEsicN Westlake Town Council Meeting Monday, November 30, 2020 ToPrc: Presentation and discussion regarding a leak adjustment policy. STaFF CoNTaCT: Troy J. Meyer, Facilities & Public Works Director Dianna Orender, Utility& Facility Coordinator Strategic Alignment i � � . � . . , ; . . � � - 1 � Exemplary Service&Governance -We set the standard by delivering Maximize Efficiencies Fiscal Responsibility Fiscal Stewardship unparalleled municipal and &Effectiveness educational services at the lowest cost. . , Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: November 30, 2020 Completion Date: January 31, 2020 Funding Amount: N/A Status - � N/A Source - N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) As the Town of Westlake's residential community has continued to increase, there is a need to provide a framework for adjusting our residential customers' water bills. There is currently no policy regarding how many adjustments can be made, how often, or for how much. Staff has historically considered every request for an adjustment with barely any framework. To ensure we take care of our residential water leaks consistently, Town staff is recommending a policy that would benefit both the residents and the Town. Other cities like Keller, Southlake, and Roanoke have leak adjustment policies which may include the following: Page 1 of 2 • Maximum number of adjustments per year • Maximum number of billing cycles adjusted • Repair completion time limits • Adjustment request time limits The cost to the town for leak adjustments from 2017 through November 2020 was $88,568.49. Staff is recommending the following actions for the new leak adjustment policy: • Maximum of one adjustment per 6 billing cycles • Maximum of 2 billing cycles adjusted per request • Repair shall take place within 30 days of leak discovery • Request for adjustment must be submitted within 30 days of repair • Leak cannot be less than 2,000 gallons (<$10) • The customer is required to be signed up for Eye on Water before credit is applied • Pool fill adjustments will only be considered for Winter Quarter Average months. If approved, this will be the first utility policy for the town. Other utility policies to be considered in 2021 may include: • After utility repairs, who pays for landscaping restoration? And at what level? • Who maintains drainage easements? • Utility deposit refunds prior to account termination • Policies for unpaid utility bills, late fees, & disconnections • Rental policies for fire hydrant meters. RECOMMENDATION N/A. ATTACHMENTS None. Page 2 of 2 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N Westlake Town Council Meeting Monday, November 30, 2020 ToPrC: Consider a resolution accepting a proposal from The Atlantic Group for Town Ordinance review, update and lease negotiations for wireless and wire-based facilities and authorizing the Town Manager to execute the proposal. STAFF CONTACT: Jarrod Greenwood, Assistant Town Manager Strategic Ali�nment � i � . � . . , ; . . � � - 1 � High Quality Planning,Design& Development-We are a desirable Increase Fiscal Responsibility Municipal& �,ell planned,high-quality Transparency, Academic Operations Accessibility& community that is distinguished by exemplary design standards. Communications . , Outside the Scope of Identified Strategic Initiatives Time Line- Start Date: November 30, 2020 Completion Date: November 29, 2021 Funding Amount: $16,900.00 Status - � Not Funded Source -Utility Fund EXECUTIVE SUMMARY(INCLUDiNG APPLICABLE ORGANIZATIONAL HiSTORY) The Town Council approved Resolution 20-21 at the June 22, 2020 Joint Town Council/Board of Trustees meeting authorizing the Town Manager to engage stakeholders and cellular providers regarding the potential construction of a communication tower on the fire station property. The Resolution did not authorize the Town Manager to execute any agreements. The proposal on the Agenda for your consideration would not commit the Town to any cellular providers or tower Page 1 of 2 construction. This proposal would provide the Town with consulting services related to the telecommunication industry. In an effort to protect the Town's interest,Town staff contacted an industry expert that has assisted other local governments with communication tower(wireless) and wired projects. While the Town initially engaged The Atlantic Group regarding the potential communication tower on the fire station property, staff believes The Atlantic Group's experience and knowledge of the telecommunication industry would also benefit the Town through the review of our current Ordinances, development policies, and telecommunication DuctBank utility. Therefore,the scope of the proposal also includes tasks/deliverables independent of any decision Council may make regarding the potential communication tower on the fire station property. The proposal from The Atlantic Group would provide for: 1) consulting services directly related to the potential communication tower at the fire station; and 2)consulting services related to the Town's current regulatory processes related to wireless or wire based facility projects; and 3) consulting services related to the Town's telecommunication DuctBank. Funding for this work was not included in the Adopted FY 20/21 Budget, but would be paid for from Utility Fund Reserves. ATTACHMENTS Resolution Atlantic Group proposal Forms 1295 and 2270 Page 2 of 2 TOWN OF WESTLAKE RESOLUTION NO. 20-37 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ACCEPTING A PROPOSAL FROM THE ATLANTIC GROUP FOR TOWN ORDINANCE REVIEW,UPDATE AND LEASE NEGOTIATIONS FOR WIRELESS AND WIRE BASED FACILITIES, AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE PROPOSAL. WHEREAS, the Town of Westlake owns and operates a telecommunication duct bank system that is available to telecommunication providers as a means to manage the Town's right- of-way in a more effective manner than traditional management by municipalities; and WHEREAS, complaints from residents have increased regarding the poor cell phone coverage in Westlake; and WHEREAS, traditional cellular antennae have been installed on the high-voltage power transmission towers along the north side of SH 114,however Westlake's topography and buildings in the Town block the line of sight required for cell reception; and WHEREAS, the Town Council desires to evaluate current Ordinances, development policies and procedures, and duct bank leasing to establish a comprehensive approach to the wire and wireless based telecommunication needs of the community; and WHEREAS, the Town Council finds it necessary to retain the services of a telecommunications industry consultant, The Atlantic Group, to assist with this effort; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety SECTION 2: The Town Council of the Town of Westlake hereby accepts the proposal from The Atlantic Group, attached as "Exhibit A"related to Town ordinance review, update and lease negotiations for wireless and wire based facilities, and further authorizes the Town Manager to execute the proposal on behalf of the Town of Westlake, Texas. Resolution 20-37 Page 1 of 2 SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 30TH DAY OF NOVEMBER 2020. ATTEST: Laura L. Wheat, Mayor Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 20-37 Page 2 of 2 EXHIBIT "A" �.� � THE ATLANTIC GR❑LJP ❑ F C ❑ M P A N I E S, � �r. October 13, 2020 Re: Ordinance Review, Update and Lease Negotiations for Wireless and Wire based facilities Noah A. Simon, ICMA-CM Deputy Town Manager 1500 Solana Boulevard, Bldg. 7, Ste. 7200 Westlake, Texas 76262 Noah, After listening and absorbing what I believe Town of Westlake, Texas may require, I would propose the following as a "potential needs list". 1. Goals and Objectives for Wire and Wireless Communications Develop with Planning/Town Staff(which will represent the Planning Commission and Town Council) a list of Goals and Objectives that will "re-shape" the ordinance concerning wireless and wire-based facilities. a. Example: Placement of Wire and Wireless Communications Facilities i. Goal: 1. Enhance Wire and Wireless communications and broadband for business and commerce. a. Objective: (Example Below) i. Allow for Wireless Communications Facilities to be placed "By-Right" in Zoning Category "B and C" (Business and Commercial) not to exceed 40' AGL. 1 ii. Goal: 1. Promote Wire and Wireless Broadband Service in Residential Communities. a. Objective: (Example Below) i. Allow for Wireless Communications Facilities to be placed in Residential Communities Zoning Category "R" (Residential) if attached to a wooden pole with a height not to exceed 30' AGL. Task: Development of goals and Objectives with Staff: Estimated Time: 10 hours @$150/hour...............................................................$1,500.00 2. Ordinance Document Update Once Goals and Objectives are defined, read existing ordinance and make red-line deletions of outdated terminology and philosophies to support current goals and objectives. Consider: a. Current Zoning b. Current Fiber Optic cable placement. c. Current Wireless Communications Facilities (Towers, tall buildings, water tanks, structures.) i. Work with Staff on current towers and structures in county. Town GIS Staff to plot structures from Consultant Inventory spreadsheet. ii. Identify other structures that may be considered. iii. Identify with Staff what Town of Westlake owned properties are available. d. Anticipate what type and size/height of facility to be used in the geographic area. i. This may be considered by zoning i.e. industrial vs. residential land use. ii. By what is currently used in coverage of the geographic area. 2 iii. What will the potential of demand in the future? (i.e. Agricultural Land to be rezoned to Residential in the 2015 Comprehensive Plan) iv. Estimate the number and type of Wire and Wireless Communications Facilities in the geographic area. e. Stealth Technology i. Where should it be applied? (Residential, Historic?) ii. What "standard" should be required? (Licensed Architect?) iii. What will determine if used? NEPA, Section 106, RC Historical Commission? iv. How will these facilities be approved? Task: Develop red-line deletions and place 1St Draft alternative language additions to the current Ordinance. Estimated Time: 35 hours @ $150/hour...............................................................$5,250.00 3. Application Process and Documentation a. Develop updated Process and Documentation required for a typical Wireless Communications Facility Application. i. By-right ii. Specific Use Permit iii. Co-location on an Existing Facility or Structure iv. Define what is a "Significant Change" to an Existing facility Approved by Specific Use Permit. b. Legal Requirements i. Work with Staff and Town Attorney's Office to ensure compliance with State and Federal Code. (Shot clock, Court Rulings, Accepted Practices) ii. Ensure all Licensed and Un-licensed Applicants are treated fairly and without prejudice. Task: Develop Application Process and Documentation requirements 3 Estimated Time: 8 hours @ $150/hour ...............................................................$1,200.00 c. Meet with Planning Commission and Town Council (Remote Work Session) i. Consultant and Staff present "Proposed" Changes in relation to Goals and Objectives. ii. Define Philosophy of changes. iii. Discuss impact to comp. Plan. iv. Discuss impact to wireless carriers. v. Discuss impact to citizens of Westlake. vi. Receive input from PC and Town Council. Task: Meet with Planning Commission and Town Council in Remote Work Session Estimated hours: 4..............@ $150/hour...............................................................$ 600.00 d. Update Ordinance Document. i. Update Document (Draft#2) ii. Return to Staff and Town Attorney for review. Task: Update Ordnance Draft#2. Estimates Time: ....... 3 hours @ $ 150/hour.........................................................$450.00 e. Ordinance Update Draft#3. Meet remotely with Staff to receive 3rd update from PC and Town Council. Estimated Time:........2 hours @ $150/hour............................................................$300.00 f. Public Meetings Attend Remotely PC and Town Council meetings and make presentations. 4 Estimated Time: 4 hours total @ $150/hour......................................................$ 600.00 4. Application Review (Wireless Communications Facilities) Currently there is a project that is being proposed by a wireless real estate tower developer and a wireless carrier who will co-locate on this structure. The project thus far has been identified and there is an active proposal from the Applicant. The Consultant would: 1. Study this Application. a. Define: i. Technology ii. Scope iii. Location iv. Proposed Wireless Facility v. Evaluate proposal for conformance to existing Land Use Ordinances. vi. Viewshed vii. Historic and environmental impact viii. FAA and FCC Compliance. ix. Architecturallmpact. x. OSHA Health and Safety xi. Planning Drawings and Architectural Renderings 2. Publish a report on the merits of the Application with recommendations. Estimated Time: 70 hours @ $150/hour.....................................................................$3,500.00 5. Lease Negotiations Review Lease document to form and completeness. 1. Review offer put forward for: a. Lease Term with renewable extension options b. Financial Compensation 5 c. Leasehold improvements ownership d. Rent Escalations e. Taxes f. Indemnifications g. Insurance h. Developmental Fees i. Building Permits j. Surety 2. Negotiate with Offeror Lease Terms and alternate language 3. Proof Lease Documents and Exhibits for completeness. Estimated Time: 70 hours @ $150/hour.....................................................................$3,500.00 Certainly, there may be questions and I look forward in meeting and discussing these as we move forward. The work in this proposal may be deleted or postponed for up to one year. Any questions please call. With kindest regards, � �/��_ !% George N. Condyles, IV President & CEO-The Atlantic Group Amanda DeGan, Town Manager Date 6 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Camplete Nos.1,2,3,5,and 6 if ihere are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and wuntry of the husiness entiry's place Certificate Numher: of business. 2020-689662 Atlantic Technology Consultants, Inc. Mechanicsville,VA United States oate Filed: 2 Name of governmental entiry or state agency that is a party to the contract for which the form is 11/13I2020 being filed. Westlake Date Acknowledged: 3 Provide the identification number used by the governmental entity ar state agency to track or identity the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2019-6 Consulting Nature of interest 4 Name of Interested Party City,State,Coun[ry(place of business) (check applicable) Controlling Intermediary Condyles, Harriet Mechanicsville, VA United States X Condyles, George Mechanicsville, VA United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION L,}1 � 1 l / '� My name is ! l�f'��'Z� �� Y1 C-�y 1 Q� , and my date of birth is Z 3 5 Myaddressis CoZ�o �i'� c SI4sh T� d , Mecl,q,,; �.sv� l� ?- V!�, Z3 �� , �15A . (sVeet) (city) (state) (zip code) (country) I declare untler penalry of perjury that the foregoing is true and correct. Ezecuted in N a r� � �/e r Counry, State of vA ,on the �3 day of N�V. ,20 Z-o (morrth) (year) �,�. �� Signature of authorized agent of co acting 6usiness entiry (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORnn 1295 lofl Complete Nos. 1-4 and 6 if there are interested par[ies. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the ciTy,s[ate and coun[ry of the 6usiness entity's place Certificate Number: of business. 2020-689665 Atlantic Technology Consultants, Inc. Mechanicsville, VA United States Daze Filed: 2 Name of governmental entity or state agency that is a party to the contraa for which the form is 1L13/2020 being filed. W25[IdkE Date Acknowledged: g Provide the identification numher used 6y the governmental entity or state agency to track or identify the contract,and provide a . descriptian of the services,gootls,or other property to 6e provided under the contract. 2019-7 Consulting Nature ofinterest 4 Name of Interested Pa Cit State,Count lace of husiness check a licable rtY Y, rY(P ) ( PP ) Contralling Intermetliary Condyles, Harriet Mechanicsville, VA United States X Condyles, George Mechanicsville,VA United States X 5 Check only if there is NO Interested Parly. ❑ 6 UNSWORN DECLARATION l ' 1 � 1 My name is_ _I'� �1`<<� e--� ��V\� �/ I�5 , and my date oF birth is �3 I 5 � Myaddressis (o2bc� "P,�,�C, 51�sh Rd ,h'1ecl,un��sv; 1� �-,�[/�, z3i� C, , US.0. (street) (city) (stete) (zipcode) (wuntry) I declare under penalty of perjury that the faregoing is true and correc[. Executed in !Ta h o �/�_t� Counry, Sfate of V /y ,on the � 3 day of � �� ,20 �lo. (month) (year) �;,.Q� �.a�,�t.�, Q.eai Signature of authorizetl agent of co aaing business entiry (DeclaranQ Forms provided by Texas Ethics Commission v�n�uw.ethics.state.Uc.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-689662 Atlantic Technology Consultants, Inc. Mechanicsville,VA United States �ate Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/13/2020 being filed. Westlake Date Acknowledged: 11/18/2020 g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2019-6 Consulting Nature ofinterest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Condyles, Harriet Mechanicsville,VA United States X Condyles, George Mechanicsville, VA United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is , and my date of birth is My address is , , , , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of ,on the day of ,20 (month) (year) Signature of authorized agent of contracting business entity (Dedarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-689665 Atlantic Technology Consultants, Inc. Mechanicsville,VA United States �ate Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/13/2020 being filed. Westlake Date Acknowledged: 11/18/2020 g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2019-7 Consulting Nature ofinterest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Condyles, Harriet Mechanicsville,VA United States X Condyles, George Mechanicsville, VA United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is , and my date of birth is My address is , , , , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of ,on the day of ,20 (month) (year) Signature of authorized agent of contracting business entity (Dedarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d Form TGC 2270 VERIFICATION REOUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270 Contract identifier: Department: By signing below, Company herby verifies the following: 1. Company does not boycott Israel; and 2. Company will not boymtt Isreel during the term of the contract. SIGNED BY: �v�.._,_� �Z C.�hol.., � Print Name of Person: I-I�a..r r� �f � . C:o„d v I e g Signing,Title, and company � t�4.,�-�� T�c, l, h �I� � v G>n s�, l}� -Fs rnr c Datesigned: � � � 1� ' �pz� —� �Q STATE OF F § COUNTY OF O 1� § A�� ME,t�he undersigned Notary Public on this day personally appeared ��-K.�9a�tii�S(Name), on behalf of Csse '�y (Company) who being duly sworn, stated under oath that he/she has read the foregoing verifcation required by Texas Government Code Section 2270.002 and said statements mntained therein are true and corred. SWORN AND SUBSCRIBED TO before me,this�day of /\ICu�Cr .20�,�. �V+� NOTARY OF PUBLIC, FOR THE STATE OF"FEM45 V/� My Commission Expires: onmo x ra�mea Nolary Puhlic �v � Commonwealth atVirginia 367T�0 � My Commiasian ExPlres 07l3uzaz� Government Code y 2270.002. Provision Required in Contract Effective: September 1, 2017 A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1)does not boycott Israel; and (2)will not boycott Israel during the term of the contract. The following defnitions apply: (1)"Boycott Israel"means refusing to deal with,terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on,or limit commercial relations specifically with Israel,or with a person or entity doing business in Israel or in an Israeli-controlled territory, but dces not include an action made for ordinary business purposes. (2)"Company"means a for-profit sole proprietorship, organization,association, corporation, partnership,joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company,or affiliate of those entities or business associations that exists to make a proft. (3)"Governmental entity"means a state agency or political subdivision of this s[ate. Stabe law requires verification from a Company for contracts involving goods or services(regardless of the amount) before the City can enter into the conYrad. Town Cou nci I Item # 8 — Executive Session EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding Entrada. e. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding drainage matters within Vaquero. Town Cou nci I Item # 9 — Reconvene Council Meeting Town Cou nci I Item # 10 — Necessary Action Town Cou nci I Item # 11 — Council Recap / Staff Direction Town Council Item # 12 — Future Agenda Items FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. Town Council Item # 13 — Adjournment