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Home My WebLink About10-05-20 TC Agenda PacketTC Agenda – 10/05/20 Page 1 of 3 TOWN OF WESTLAKE TOWN COUNCIL MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 October 5, 2020 VIA VIRTUAL MEETING Immediately following the 5:00 p.m. Board of Trustees Meeting In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake will conduct this virtual meeting immediately following the 5:00 p.m. Board of Trustees meeting on Monday, October 5, 2020 by video and telephonic conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. A recording of the virtual meeting will be made and will be available to the public in accordance with the Open Meetings Act. Instructions for public participation in the meeting by video conference and telephonic conference are as follows: By Video: By Telephone: http://bit.ly/tcbot100520 Local: (346) 248-7799 Webinar ID: 873 2924 6273 Webinar ID: 873 2924 6273 Passcode: 963258 Passcode: 963258 Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Regular Session 1. CALL TO ORDER 2. CONDUCT A PUBLIC HEARING REGARDING AN ORDINANCE SUPPORTING A NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. ** WITHDRAWN BY APPLICANT ** 3. CONSIDER APPROVAL OF ORDINANCE 916, PROVIDING A SUPPORTING NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. ** **WITHDRAWN BY APPLICANT ** TC Agenda – 10/05/20 Page 2 of 3 4. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the “Raise Hand” button on the screen. Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the “Raise Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak. Persons joining the meeting by teleconference may mute and unmute their phones by pressing star- 6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 5. PRESENTATION AND DISCUSSION REGARDING THE RENEWAL OF THE SOLID WASTE AND RECYCLING SERVICES CONTRACT WITH REPUBLIC SERVICE. 6. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. TC Agenda – 10/05/20 Page 3 of 3 9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 10. COUNCIL RECAP/STAFF DIRECTION 11. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, October 2, 2020, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. *** THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT *** CONDUCT A PUBLIC HEARING REGARDING AN ORDINANCE SUPPORTING A NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. Town Council Item #2 *** THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT *** CONSIDER APPROVAL OF ORDINANCE 916, PROVIDING A SUPPORTING NOMINATION TO CHARLES SCHWAB & CO., INC. FOR THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM, THROUGH THE ECONOMIC DEVELOPMENT BANK AS AN ENTERPRISE PROJECT, DISCUSS TAX AND OTHER INCENTIVES AVAILABLE TO QUALIFIED BUSINESSES LOCATED IN THE TOWN OF WESTLAKE. Town Council Item #3 CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the “Raise Hand” button on the screen. Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the “Raise Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak. Persons joining the meeting by teleconference my mute and unmute their phones by pressing star-6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Council Item #4 – Citizen Comments Page 1 of 2 Westlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, October 05, 2020 TOPIC: Presentation and discussion regarding the renewal of solid waste and recycling services contract with Republic Services. STAFF CONTACT: Troy J. Meyer, Facilities & Public Works Director Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Informed & Engaged Citizens / Sense of Community Citizen, Student & Stakeholder Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Encourage Westlake's Unique Sense of Place Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: N/A Completion Date: N/A Funding Amount: N/A Status - N/A Source - N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Town of Westlake's residential solid waste and recycling services with Allied Waste Services (formerly Trinity Waste Services) were originally executed on December 5, 2001 for a ten-year term, and included a provision allowing a contract extension for additional five-year terms if mutually agreeable in writing. At the December 13, 2010 Town Council meeting, a five-year contract extension was approved on Ordinance 642, amending Ordinance 408. The contract renewal approved in Ordinance 642 secured current rates through November 2012 while transitioning solid waste pickup from twice per week to once per week in conjunction with weekly residential recycling collection. Page 2 of 2 In November 2015, the Town Council approved a contract extension with Republic to provide the Town's solid waste and recycling services with the following additional provisions: • A 5% (0.54¢) rate increase would be applied for Westlake customers upon approval of the contract • No rate increases would be allowed until the third year of the contract (2018) • Rate increases would be subject to Town Council approval. The current contract approved in 2015 will expire on December 31, 2020. Staff has begun negotiating the renewal contract with Republic Services that would include the following: • Provide an education program for all stakeholders with an emphasis on Westlake Academy • Provide green waste options for residential bulk waste collections • Anticipated rate changes. RECOMMENDATION N/A ATTACHMENTS A PowerPoint presentation will be shown at the Town Council meeting. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. Town Council Item # 6 – Executive Session Town Council Item # 7 – Reconvene Council Meeting TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council Item # 8 – Necessary Action FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. Town Council Item # 9 – Future Agenda Items Town Council Item # 10 – Council Recap / Staff Direction Town Council Item # 11 – Adjournment