HomeMy WebLinkAbout12-14-20 Joint TC BOT Agenda Packet TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE
ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
T H r r o w N n r
W E ST LA K E December 14, 2020 VIA VIRTUAL MEETING
5:00 P.M.
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct
this joint virtual meeting at 5:00 p.m. on Monday December 14, 2020 by video and telephonic
conference in order to advance the public health goal of limiting face-to-face meetings (also called
"social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access
to the physical location described above. A recording of the virtual meeting will be made and will be
available to the public in accordance with the Open Meetings Act. Instructions for public participation
in the meeting by video conference and telephonic conference are as follows:
By Video: By Telephone:
Link: https://bit.ly/tcbot121420 Local: (346) 248-7799
Webinar ID: 854 5945 9126 Webinar ID: 854 5945 9126
Passcode: 856901 Passcode: 856901
�ision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive deve%pment, trails, and
quality of life amenities amidst an ever expanding urban landscape.
Reqular Session
1. CALL TO ORDER
2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public comment
using a Windows computer must first press the "Raise Hand" button on the screen.
Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any
person desiring to make a public comment using a Mac computer must first press the '�Raise
Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to
raise or lower their hand.
For those joining by teleconference: Any person desiring to make a public comment must
first press star-nine (*9) on their telephone keypad to '�Raise their hand" to speak. Persons
joining the meeting by teleconference may mute and unmute their phones by pressing star-
6 (*6).
TC Agenda- 12/14/20
Page 1 of 4
Citizens will be placed in a queue based on the order the hands were raised. The presiding
ofFicer will recognize callers based on the order of the queue, where they will be asked to
state their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding officer
may ask the citizen to hold their comment on an agenda item if the item is posted as a Public
Hearing. The Council cannot by law take action nor have any discussion or deliberations on
any presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community
Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report
on the following items: (1) expression of thanks, congratulations or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about
upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and
will be enacted with one motion. There will be no separate discussion of items unless a Council
Member or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
a. Consider approval of Resolution 20-38, adopting a Leak Adjustment Policy.
5. PRESENTATION AND DISCUSSION ITEMS:
a. Discussion regarding the Back-To-School Plan for the 2020-2021 Academic Year,
including updates and recommendations regarding information related to the impact
of COVID-19 on municipal and academic operations.
b. Discussion regarding the Town Policy for Naming of Town-owned Facilities and Parks
to determine if this request meets the criteria for a memorial bench on the Westlake
Academy campus.
6. CONSIDER APPROVAL OF RESOLUTION 20-39, AMENDING THE GUARANTEED
MAXIMUM PRICE (GMP) OF $9,737,281 TO $10,039,787 ($302,506) WITH CORE
CONSTRUCTION, APPROVING ALL CHANGE ORDERS FOR THE CONSTRUCTION OF
THE WESTLAKE FIRE-EMS STATION NO. 1 PRO7ECT.
7. CONSIDER APPROVAL OF ORDINANCE 917, AMENDING AND ESTABLISHING A
NEW WATER AND WASTEWATER RATE AND FEE SCHEDULE, AND REPEALING
ORDINANCE 904 IN ITS ENTIRETY; PROVIDING A PENALTY; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING
AN EFFECTIVE DATE.
TC Agenda— 12/14/20
Page 2 of 4
8. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development
negotiations; or(2) to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
- Deloitte
b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station and
the Dove Road Waterline.
c. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters
in which the duty of the Town Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Texas Government Code - FM 1938 access for proposed Southlake development.
d. Section 551.073 — Deliberations Regarding Gifts and Donations.
9. RECONVENE MEETING
10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
11. COUNCIL RECAP/STAFF DIRECTION
12. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under"Future Agenda Item Requests", an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item's relationship to the Council's strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing for
adequate time for staff preparation on the agenda item.
a. Historic Designation and Preservation Plan for the Westlake community.
13. AD]OURNMENT
TC Agenda— 12/14/20
Page 3 of 4
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana
Blvd., Building 7, Suite 7100, Westlake, TX 76262, December 11, 2020, by 5:00 p.m. under the
Open Meetings Act, Chapter 551 of the Texas Government Code.
Todd Wood, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
Town Secretary's Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made
to assist you.
TC Agenda— 12/14/20
Page 4 of 4
Town Cou nci I
a nd Boa rd of
Trustees
Item #2 — Citizen Comments
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda.
For those joining by videoconference: Any person desiring to make a public comment
using a Windows computer must first press the ��Raise Hand" button on the screen.
Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any
person desiring to make a public comment using a Mac computer must first press the
"Raise Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be
used to raise or lower their hand.
For those joining by teleconference: Any person desiring to make a public comment
must first press star-nine (*9) on their telephone keypad to "Raise their hand" to speak.
Persons joining the meeting by teleconference my mute and unmute their phones by
pressing star-6 (*6).
Citizens will be placed in a queue based on the order the hands were raised. The presiding
ofFicer will recognize callers based on the order of the queue, where they will be asked to
state their name and address. Individual citizen comments are normally limited to three
(3) minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Council cannot by law take action nor have any discussion or
deliberations on any presentation made to the Council at this time concerning an item not
listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
ITEMS OF COMMUNITY INTEREST: Mayor and Council Town Cou nci I
Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may report a nd Boa rd of
on the following items: (1) expression of thanks, congratulations
or condolences; (2) information about holiday schedules; �3) Trustees
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
Item # 3 — Items of
Ca/endar ofMeetings/Events: Community Interest
Town Council Work Session/Meeting
Monday, December 14, 2020; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing
Westlake Academy CLOSED for Christmas Holiday
Thursday, December 215t through Monday, January 4t". January 5t": Teacher's professional
developmental day
Westlake Municipal Offices CLOSED for Christmas Holiday
Thursday and Friday, December 24 &25, 2020
Holiday impacts to your trash and recycling schedule: Pick up will now be on Saturday. Please call
Republic Services Customer Response Team at 602-237-2078 with any additional questions you may
have about your holiday schedule.
Westlake Municipal Offices CLOSED for News Years Holiday
Friday, January 15t, 2021
Holiday impacts to your trash and recycling schedule: Pick up will now be on Saturday. Please call
Republic Services Customer Response Team at 602-237-2078 with any additional questions you may
have about your holiday schedule.
Town Council/Board of Trustees Work Session
Work Session/Meeting
Monday, January 4, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing
Planning &Zoning Meeting
Monday, January 11, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing
Westlake Municipal Offices CLOSED for Dr. Martin Luther King, 7r. Holiday
Friday, January 18th, 2021
Town Council Work Session/Meeting
Monday, January 25, 2021; 5:00 pm*
Westlake Town Hall, Solana Terrace-BIdg.7, Suite 7100 - via Teleconferencing
*Reminder:Agendas for all municipal/academic meetings are postecl a minimum of 72 hours before the meeting begins anc!can be founcl on
our Town's website under the tab "Government/Aqendas&Minutes."
**For meeting aqendas and details on WA calendar events or Municipal calendar events,please �isit the Westlake Academy website or the Town of
Westlake website for further assistance.
Town Council
a nd Boa rd of
Trustees
Item # 4 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of Resolution 20-38, adopting a Leak Adjustment Policy.
Westlake Town Council
TYPE OF ACTION T x E i o w N o F
WESTLAKE
RegularMeeting - Consent oisriNorivE sv oEsicN
Westlake Town Council Meeting
Monday, December 14, 2020
ToPrc: Consider approval of a Resolution approving the leak adjustment policy.
STaFF CoNTaCT: Troy J. Meyer, Facilities & Public Works Director
Dianna Orender, Utility& Facility Coordinator
Strategic Alignment
i � � . � . . , ; . .
� �
- 1 �
Exemplary Service&Governance
-We set the standard by delivering Maximize Efficiencies
Fiscal Responsibility Fiscal Stewardship unparalleled municipal and &Effectiveness
educational services at the lowest
cost.
. ,
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: November 30, 2020 Completion Date: January 1, 2021
Funding Amount: N/A Status - � N/A Source - N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
At the November 30, 2020 Town Council Meeting Staff reviewed and discussed the proposed leak
adjustment policy and recommend approval with minor changes to the proposed policy. Council
agrees the policy was needed to provide a framework for adjusting our residential customers' water
bills. There is currently no policy regarding how many adjustments can be made,how often, or for
how much. Staff has historically considered every request for an adjustment with barely any
framework. To ensure we take care of our residential water leaks consistently, Town staff is
recommending a policy that would benefit both the residents and the Town. Other cities like
Keller, Southlake, and Roanoke have leak adjustment policies which may include the following:
Page 1 of 2
• Maximum number of adjustments per year
• Maximum number of billing cycles adjusted
• Repair completion time limits
• Adjustment request time limits
The cost to the town for leak adjustments from 2017 through November 2020 was $88,568.49.
Staff is recommending the following actions for the new leak adjustment policy:
• Maximum of one adjustment per 6 billing cycles (1 per 6 months)
• Maximum of 2 billing cycles adjusted per request (12 months)
• Repair shall take place within 30 days of leak discovery
• Request for adjustment must be submitted within 30 days of repair
• Leak cannot be less than 2,000 gallons (<$10)
• The customer is required to be signed up for Eye on Water before credit is applied
• Pool fill adjustments will only be considered for Winter Quarter Average months.
If approved, this will be the first utility policy for the town. Other utility policies to be considered
in 2021 may include:
• After utility repairs, who pays for landscaping restoration? And at what level?
• Who maintains drainage easements?
• Utility deposit refunds prior to account termination
• Policies for unpaid utility bills, late fees, & disconnections
• Rental policies for fire hydrant meters.
RECOMMENDATiON
Recommend adoption of the resolution approving the leak adjustment policy and be affected on
January 1, 2021.
ATTACHMENTS
Proposed Leak Adjustment Policy—Exhibit"A"
Resolution
Page 2 of 2
Resolution 20-38
Exhibit "A"
LEAK ADJUSTMENT POLICY
1. Definitions
a. Adiusted Consumption:The amount of water the resident used, less the leaked amount
b. Pass-Throu�h Rate:The City of Fort Worth provides its wholesale water customers with a
wholesale rate every fiscal year.This is the rate at which the Town of Westlake pays the City
of Fort Worth per 1,000 gallons of water consumed.
c. Pool Fill: Filling a swimming pool for any reason, either new construction or repairs.
d. Winter Quarter Avera�e: The average water consumption during the months of December,
January, and February.This Average is used to determine the sewer charges for a residential
location for the 12-month period spanning April to April.Sometimes abbreviated as WQA.
2. Adjustment of Account
In the event of a leak,the Town will consider an adjustment to a utility account, as a courtesy to
our customers. A leak on the customer's side of the meter is considered the property owner or
tenant's responsibility to repair, including all costs associated with the repair.
a. Eligibility for an Adjustment Consideration
■ The total amount of water leaked must be more than 2,000 gallons
■ The repair must have taken place within 30 days of the leak being detected
■ The request and repair invoices must be submitted within 30 days of the repair
■ No adjustments have been granted within the past 6 billing cycles
■ No more than 2 billing cycles can be reimbursed per adjustment request
b. Adjustment Request Process for Customer
■ Request an adjustment by submitting the Water Leak and Adjustment Request form
found on our website, Westlake-tx.org
■ Submit repair documents along with the form. If it was self-repair, document in detail,
including dates and times, as well as the nature of the repair
■ Allow 3 billing cycles for request to be processed
■ Any approved credit will be reflected on the customer's billing statement
■ The customer shall continue to make regular monthly payments as scheduled while the
request is under consideration
■ The cost of the repair is not reimbursable
■ Base service charges are not reimbursable
■ Customer must be signed up for the Eye on Water program before the credit is applied
c. Adjustment Request Process for Town
■ Upon receipt of an adjustment request, a review will be scheduled for after the next
billing date
■ Using the Town's meter-reading system, staff will determine the amount of the leak. In
the absence or malfunction of such a system, staff will refer to the customer's average
use for the corresponding billing period in each of the prior 3 years
Public Works Department
Last Edited:12/04/2020 Page 1 of 2
Resolution 20-38
Exhibit "A"
■ Communication between the Town &the resident shall be ongoing during the process
■ The resident may be credited the difference between:
1. The amount billed
2. The amount based on the combination of these two amounts:
a. Adjusted Consumption, charged per the current Town of Westlake water&
sewer rates
b. The amount leaked, charged per the Pass-Through Rate
3. Winter Quarter Average Adjustment
a. If the leak occurred during any of the Winter Quarter Average months, an adjustment to
the WQA will be made. Sewer charges may be adjusted if a considerable decrease in the
WQA is applied.
b. If a resident fills their pool during the Winter Quarter Average Months (December-
February),they may request an adjustment to their sewer bill only. The charges for
water consumption may not be adjusted.The excess usage may not affect their sewer
charges for the year.
4. Exception Clause
In the case of malfunctioning Town equipment or a billing error, strict adherence to the limits
described in this policy would not be required.
Public Works Department
Last Edited:12/04/2020 Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 20-38
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING THE LEAK ADJUSTMENT POLICY AND ITS INCLUSION
INTO THE TOWN OF WESTLAKE UTILITY MANUAL.
WHEREAS, the Town of Westlake realizes the increase in Westlake's residential
community and there is a need to provide a framework for adjusting our residential customers'
water bills; and
WHEREAS, the goal of the Town of Westlake is to provide leak abjustemnt policies and
ensure we take care of our residential water leak requests consistently; and
WHEREAS, the effect day for the leak adjudtment policy is January 1, 2021; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the people of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake hereby approves the leak
adjustment policy attached to this resolution as Exhibit "A", and its inclusion into the Town
of Westlake utility manual.
SECTION 3: If any portion of this Resolution shall, far any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 20-38
Page 1 of 2
PASSED AND APPROVED ON THIS 14t" DAY OF DECMBER 2020.
ATTEST: Laura Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 20-38
Page 2 of 2
Town
Cou nci I a nd
Board of
Trustees
Item # 5 — Presentation
and Discussion Items
a. Presentation and discussion regarding the Back-To-School Plan for the 2020-2021
Academic Year, including updates and recommendations regarding information related
to the impact of COVID-19 on municipal and academic operations.
b. Presentation and discussion regarding the Town Policy for Naming of Town Owned
Facilities and Parks to determine if this request meets the criteria for a memorial bench
on the Westlake Academy campus.
Westlake Town Council
TYPE OF ACTION T x E i o w N a F
WESTLAKE
WOPI{SIlOp - DISCUSS1011 Itelll �ISTINCTIVE BY DESIGN
Westlake Town Council Meeting
Monday, December 14, 2020
ToPrC: Consider approving an application for a memorial bench to be placed on
the Westlake Academy campus.
STAFF Co1vTACT: Troy J. Meyer, Director Facilities & Public Works
Strategic Ali�nment
i i � . � . . , ; . .
� �
- 1 �
Exemplary Service&Governance
Informed&Engaged -We set the standard by delivering Improve Technology,
Municipal&
Citizens/Sense of unparalleled municipal and Facilities&
Community Academic Operations educational services at the lowest Equipment
cost.
. ,
Outside the Scope of Identified Strategic Initiatives
Timeline- Start Date: December 7, 2020 Completion Date: December 14, 2020
Funding Amount: N/A Status - � N/A Source - N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Staff has received an application, submitted by Westlake Academy parent and resident Ahu Seig,
to place a memorial bench on the Westlake Academy campus in memory of Susan Canole.
The Canole family has lived in Westlake for five years and have two children attending Westlake
Academy in the 6th and 3rd grades. Susan, who passed away in 2020, after her courageous battle
with cancer, was a volunteer in the HOC, an active room mom and participated in many other
aspects of Westlake Academy.
The Westlake Academy class of 2027, donated money towards a gift for the Canole family, and
the family has requested a bench for the campus. The Sieg family has volunteered to cover the
cost for the bench and plaque to be installed on the campus.
Page 1 of 2
There are currently three memorial benches on campus, all in memory of students and staff. This
request is the first memorial for a person, other than a student or staff inember, submitted to the
Council for approval.
The Council may consider other alternatives that may include,but not limited to:
• Planting a tree in the park, on campus, or in an open space in Westlake
• Starting a brick paver program in the butterfly garden located on campus
RECOMMENDATION
Staff recommends the Council review the Town Policy for Naming of Town Owned Facilities and
Parks to determine if this request meets the criteria for a memorial bench on the Westlake Academy
campus.
ATTACHMENTS
Memorial Bench Application—Exhibit"A"
Town Policy for Naming of Town Owned Facilities and Parks - Exhibit"B"
Page 2 of 2
Town of Westlake Gift & Donation
T H F T � W N 0 f
WESTLAKE NaI�I�III�g Opportunity Application
uisruicn�vi nv n�siru
� ' � I ' � I
FULL NAME Ahu Sieg (Class of 2027 families)
ADDRESS 1818 Broken Bend Dr
CITY/STATE/ZIP Westlake, TX 76262
PHONE 847-903-1401
i ii � i
O MONETARY DONATION AMOUNT
� GIFT GIFT DESCRIPTION
The Class of 2027 families have generously donated funds
towards a meaningful gift for the Canole family. I have discussed
it with the family and their preference is a memorial bench
somewhere on campus.
GIVEN IN
MEMORIAM OF Susan Canole
ii � i i � i � i i i � ii i � i
(Please include attached resume of honoree)
A dear friend and a fellow G5 mom, Susan Canole, has left this earth way too soon after
a courageous battle with cancer. Susan was passionate about Westlake Academy and
the kids. She started volunteering for the HOC shortly after the family had just moved into
town and her kids were new to the school. She made every room mom party spectacular.
For any school event, party, WAF event, field trip, opportunities to help the teachers, you
could always count on Susan to be there with a beautiful smile willing to contribute.
She was an outstanding and dedicated Westlake resident. She has touched many lives and
is greatly missed by all of us who are lucky enough to know her.
*Return completed application to Director of Facilities at tmeyer@westlake-tx.org
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fihe p�rpt�se caf the raami�ag guic�elir�es is ta est�blish the proper pracedur�s tc� r�cagnize the dedication,
aectarr►plishrr�ent or ger�erosity eaf individ�als and entiti�s whose support; as a valuable and integral
�csrrropc�n�nt of the mAssiora �af the Ts�wn of Westlake and, by extension, V1l�stlake Aeademy. The narning
oppc�rtunities inciud� To�rr3 owned facilities, parks, recreatianal areas ar�d sports fields, hike and bike
trail� and/or rnunic[pal bu�id3ngs -herefnafter r�ferred to as "facilities". Ir� tk�e future, additional naming
oppcs��ua�ities rr�ay arise fc�r brick pavers, theater seats, benches, tree �lantings ar ather items not
described abc�ve,which wiEl also be submitted�a the Co�ncil for review.
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• Encc�urage broad cs�rnmunity support, en�ar�eement and Invalvemes�t in the Town and Academy
througf� private donatior�s,gifts and other prsvate funding sources
• Ensure that recognifiicas� is aff�rded to those who have made extraordinary commi#ments, danations
�nd ach�evements on b�half of the Town and/c�r Academy
• Provide a uniforrn p�licy fc�r s�bmittin� naming requests to the T�awn ��uncil far eonsideratit�n and
deb�te
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The�own Counci! rnay authorize the r�aming or renaming of the facilities under the foilowing criteria:
C�ift-Rela�ed Namirsg — �accurs w�aen a don�r rnakes � significant rnon�tar�r contributian to the Town
and/ar�caderr�y
� A person or er�ti�y sa�bmitted for consid�ration shall havee
(a) IVlade a sign�facant land andJor manetar�donation ta the�ow�c�r Academy
(b) Made an "In Memoriam" request as a eonsideration of the donation
• All requests anci pres�Qsed donatian amt�c�r��s wiil be submitted to the Caunc'sf for review and
a�proval
Hontarary t�amiraq �- rn�y be s�sb�nit�ed to re�ognize the decEicatior� c�r m�rit�rious contribution of a
persor��r er�tity wha has beer� �nstrum�nta6 in supporting the t�a�ssior�t�f the Tc�wn and/or Academy
� A, person may be iiv`sng or deeeased �nd will have demorastrated a cansistent ar signi�icant
eontribution to the citizens�af the Town and/or to the students Qf Westlake Academy
+ I�aming ma�accur�c;r a syn�bo(or conce�t reco�nized as assaciated with the Tawn or Academy
• �i locai t�is�Qric�l €igure ar (eader, place, event ar other ir�stan�e of historica! or cultural
significane�
� Predominant pl�nt��ter�als,streams, lakes, rivers and creeks
Cornponents of the fa�ilitces c�r speciafized areas t�f use rnay have a different raame fra�m the larger park,
�uiPding, recreation area, IZI�C�811L� �31ICE'$t"�II OC 6'TIUf'tlCl�}�I �UIII�{l1�.
1 � � � � .
�����������
An appfication for a narr�ing request o€a fiacifity shc�uld be subrr�ittecE ta the Tovun Manager who shat!
natif�r the Council of the r�c�ipt c�f the req�sest.
The ap�licat6c�r� mus#cor�t�ir�:
� �single reco�rarr�endati4r�ar na�rte fcsr�or�sideration
� �r�sume ofi�he rr�mine�
• � summation of t6�e �c�n�ribut�ons or impact of the individual or entity on the mission c�f the
�"�a�nrn andJar Ac�de�y,
* identificatian of the fiaciiity for namic�g consideration (i.e. park space, classroam, laboratory,
�tc,�
� [�arr�e c�f the pers�an�r gr�up m�king the requ�st
Upc�n re�eipt, a r�vQew c�rnrr�itt�e compro�ed c�f the Town Manager and the department head
associa�ed with the faciEit� or park specified in the naming applica�ior� vvill review the request and
fc�rmulate a staff re�or�mendatian to the Couneil which wili incfude the foiic�wing�
! �urrent name o�t��faci!#ty(`sf applicable}
• �tatus c�r availability af ths facality req�ested in th� naming oppartaanifiy
� �s�ira�at� a€the b�ad�etary irtlpact of signage ar necessary plaqc�e tc� commemorate th� naming,
�tatior�ary, legal fees, public r�otiees Qr other�c�sts and changes asso�iated v�rith the request
The application and staf� recommencfatiQn wiEl be presented ta the CQuncii fvr approual or re�ection of
the r�an���g request.
:��� '���ll�
In th�ever�t a gift-r�lated namcn�request stipulates a cc�ndition which the T�awn i�unable to maintain c�r
��nd, th�Coasncii retains th�a�ifoty to ctecline the gift.
Narnes may be removed from considerat�on or from the faeility if the indsvidual is conv'scted Qf a felony
or ar�y cr�me invalving mar�l turpitude, €s eor�victed csf a lesser included Qffense pursuant to a plea when
th� origir�ally charg�d of��r�s� �s� fielony or if t�e indi�ridual acc�pts deferred adjudicatian for a felony or
any crim� ir�uolving ra�oral tt�rpitud�,
� � � � � ��
Westlake Town Council
TYPE OF ACTION T x E i o w N o F
WESTLAKE
Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N
Westlake Town Council Meeting
Monday, December 14, 2020
ToPrc: Consider approval of Resolution 20-39 amending the guaranteed maximum
price (GMP) of $9,737,281 to $10,039,787 ($302,506) with Core
Construction, approving all change orders for the construction of the
Westlake Fire-EMS Station No. 1 project.
STAFF Co1vTAc'T: Troy J. Meyer, Director of Public Works & Facilities
Strategic Ali�nment
i i � . � . . , ; . .
� �
- 1 �
Mission: Westlakc is a
unique community blending
preservation of our natural
environment and Exemplary Service&Governance
viewscapes,while serving People,Facilities, & -We set the standard by delivering Improve Technology,
our residents and businesess Technology unparalleled municipal and Facilities&
with superior municipal and educational services at the lowest Equipment
academic services that are cost.
accessible, efficient, cost-
effective,&trans arent.
�
Outside the Scope of Identified Strategic Initiatives
Time Line- Start Date: December 22, 2016 Completion Date: December 14, 2020
Funding Amount: $11.9M Status - � Funded Source- Multiple Sources - see
comments below
Page 1 of 3
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
After the Station was opened in February 2019, Town staff performed a reconciliation of the
project which included review of punch list items, warranty work performance on the building,
and all financial documents. The remaining action needed for this project is for Town Council to
review and approve the final GMP (guaranteed maximum price) and all change orders. Below is a
timeline of major milestones:
• December 2016 - Approved contract for architectural services with Brown Reynolds
Watford
• December 2016 - $9.2M bonds sold
• January 2017 - Approved Core Construction as CM (construction manager) at-Risk
contractor for the Fire—EMS Station No. 1
• April 2017 - Approved the additional project scope and funding necessary to ensure the
station adhered to Westlake's high development standards and resulted in the desired iconic
look; therefore, the project increase of$2.76M was funded by $1.2M (one time money)
from the sale of a 6-acre tract, a $1.SM 7-year note, and the remaining $60K provided by
fund balance.
• October 2017 - Approved Core Construction for a guaranteed maximum price of
$9,657,721
• June 2018 - Approved $184,883 in change orders which included a wooden trellis, an
outdoor gas grill, exterior signage, and an electrical gate
• January 2019 - Approved $189,782 in additional alternates and valued engineered items to
be added back into the project
The breakdown of the $11,945,603 project is as follows:
Total Construction Costs $10,654,253
Design 920,500
Soft cost 370,850
Total Project cost $11,945,603
The project was over budget by $40,539, or 0.3%.
The $40,539 overage is derived from the changes needed for a fueling station and canopy. These
two additions are critical to the function of the station:
• On-site fueling station is needed to fuel our emergency vehicles should a major impact
occur to area power sources or flooding in our area
• Canopy is needed for our station to become a safe baby drop-off location, providing a
covered area for protection from rain and direct sun
Page 2 of 3
If the Council grants approval of the above overage, $40,539 will be transferred from the FY 2020-
2021 Capital Projects Fund 410 fund balance to the Westlake Fire-EMS Station No. 1 Project Fund
405.
A detailed budget showing all items added back into the project is attached.
RECOMMENDATION
Staff recommends amending the GMP of $9,737,281 to $10,039,787 ($302,506) with Core
Construction approving all construction change orders for the construction of the Westlake Fire-
EMS Station No. 1 project and amending the FY 2020-2021 budget by transferring $40,539 from
the FY 2020-2021 Capital Projects 410 fund balance to the Westlake Fire-EMS Station No. 1
project fund 405.
ATTACHMENTS
Final Release of Lien and Contractor's Application for Payment - E�ibit "A"
Final Change Orders for Westlake Fire/EMS Station - EXhibit "B"
Resolution 20-39
Page 3 of 3
FINAL RELEASE OF L�EN Res. 20-39
Exhibit "A"
OWNER: Town of Westlake
CaNTRACT�R: CORE Gonstruction Services o#'Texas,�nc.
PROJECT: Vi�estlake Fire—EMS Nd l.
The undersigned gives the following affidavit:
l) He/She is fully authorized to sign a release af lien on behal�of CURE ,
Constr�ction Services of Texas,I�c.
2} For and in full consic�eratian of$104,8U1.$4 az�d other�aluable consideration,
receip�4f which is k�ez-ehy acknawledged,the undersigned releases all rights, clauns
and.action.s wl�ich the Contractor may have against the Ovcmer or Praperty desc�.bed
above on accaunt o�la.bor pexformed ar ma�erial furnished for cons�.ctian of any
improvernents to the Property prior to August 31,2020.
DESCRTPT�ON: Westlake Fire—EMS Na 1
3} In retuxn far payment of the sum for which this Partial Release acts as a receipt, the
unde�signed cez-tifies that the maney�eceipted for is a�l tl�at is avved the Cont�a.ctor
for labor, sezvices, and materials provided prior to August 31, 2Q20.
4} Al� labor, services, or materia.ls f�rnished to the Pzoperty hy Cantractor�ave beer�
paid in fiill.
5) Lien rel�ase ef�ective upon receipt o£check ax�d check has been properly endorseci
and has been pai.d by the f nar�cial institution�pan which it is drawn.
Sz�ed:
CORE Construction Services of Texas, Inc.
-� Title: �,Project Manager
x�Fx9ex�E4exx kx:�rx�Yx kxxxxxxx:�exxxxie�xxiexxx:e�Y�k�Yxxxxxx
STATE QF Texas
COUNTY 4� Denton
The foregoixzg ins�nent was acknovvledged before me this 15�day of Se tember 202�,
by David Goss of CORE Const-�uetion Services of Texas, Tnc.
�ti,�r,,, �
�` � �?OS� DFiAP�� i
`����Y P�f�i j .
e U:��,:r�Wfdotary Public, 5t�te of 7exas Np Ub 1C
�(n�• .%LPa w`���. Cx�}��e i� 08-D5-2022 �
%wrc-•�•�,-:
�''��,;,',,;r`� Notary I� i?�:292489
�::_=-�-�.-��'
APPLlCATION ANQ CERTIFICATE��OR PAYMENT
To Owner: Town of WestialCe Project: 17-01-005 West[eke Fire-EMS�[o.1 AppAcatEon No.: 17 Dlstributian to:
t500 Solana Blvd. X� pwner
15D0 Solana 81vd.,Building 7 Westlake,Tx 7s2s2
Wsstlake,7X 7fi262 Perlod Ta: 8/31/2020 ,,,,,,�_,X��,�Arohltect
From Con4raclor; COFiE CDnstructlon SeNICes of TX, InC, Yia Architect. C�RE Conshucflon-3exas � Contractar
10625 Nnrth County Road 10625 N County Ftd Pro)ectNos; � ConstructlonManager
Frisca,TX 75033 Frisco TX 75D33 �
Contract For: Gontract Date:
CONTRACTOR'5 APPLICATfON FOR PAYMENT The undersigned ConfracFor certifes that to the best of tf�e Con#ractqr's know�edge,
infor�tafion,and balief,the work covered by this Applicativn for Payment has been
A�puc�tion�g madg for paymBnc,as shown 6elow,i��o��e�tion wit�tne co�c��, completed in accordance wlth the Contract Documents.7hat al{arr�ounfs have been
Conilnuatlan Sheet Is attached.
paid by the ContracEor for Work 9or wh9ch prev[ous Certificates for Pay.�e��.,__+nCN��e._.�-�.:�;.,�:�,.�..�_x:�__:�.:_
issued and payments recelved from the Owner,and that current payrr���E�Eiowr�, ��" FC.G ^�,5PF��
herein is now dus. �� �•\r ' �.� h,,, �+~�,_�f 7exa= �
1,Original Cantract Sum . . . . . . . . .. . . . . . . ... .. . .. �+ e .;ta.y�'�. , �.�.�
$9,737,281.00 ���.�_;:�$:'_ JW_ c
CONTRACTpR: CORE Construction 8ervtces of TX lnc. :�'". �'` vr•�m. �xaire�, o�-r�22 $
2. NeE Change By Changa ardsr . . . .. . . . . . . . . .. . . . . . $302,505.04 � `'.�••.'<;°• ., `
3.Gantraat 5um To Date . . . .. . . . . . . . . . . . . . . . .. . . . . � ; ��'''��,�..�..`��._.__,.�:o}�ry ; ;2�,�92<�::� �
10,039,787.00 - .__w:�,-.���.��:�.---��.;,;:�e" L. _�..z
4.Total Completed and Stored To Data. . . . . . . . . . . . . .. $10,039,787.00 By: G � ` c� Date: 09.16.20
5.Retainage:
a. 0,04% ofComplefedWprk Stateaf: TX Cauntyof; Goliin
$0.00 5ubscribecf swo t e me this de of
b. o.oU°/o of Sfored Material I � Y ��m���a�
$0,00 Notary Pu Ic:
My Cammi ' x ires:
ToEalRetainage . . .. ... . . . . . . . . . . . . . . . . .. .. $D.40 �5���o'��
6.1'otal�arned Less Retalnage . . . . . . . . . . . . . . . .. .. ����p�9,�87,00 ARCHfT�CT'S CERTIFiCATE FOR PAYM�N1'
In accordance with fhe Contract�acumenis,based on orrslfe observations and the date comprfsing
7.Less Previnus Certffleafes�ar Payments. . . . . . . . , thls applfcation,theArchitec#'s Rep certifies to the Owner thaS to tha best of his kRowEedge,this
• $9,934,985.16 payment application aocurately reflects the progresslon of work and that the quality of the work is in
8,Current Payment Due . . . . . . .. . . . . . . . . . .. . . . .. . $'�p4,8Q'�.84 accordance with the Contrac!pocuments,and the contractor is entitle to payment in the AIv10UNT
CERTIFiEQ.
9.Balanca To Finish, Inciuding ReEainage . . , . . .. . , . . $D.00
AMOl1NT CERT#FIED $ 104,801.84
{Aftach explanatlon lfamoun!cenlRed dlffers from fhe amoun!spp!led.lnifial e11 flgures on thls Applfcation and on fhe
CFiANGE OFtDER SUMMARY ,4CfC�ItIDt3S Q9CIUCtlOf15 �onfiMuation Shest th9f er'e chenged to conform wifh fha amounf ce�fffled.)
Tatal changes approvea ARCHETEC� CORE Consiruction-7'Bxas ,
In prevlous manths hy Owner $302,506.00 $0.00
Total Approved tlsEs Mnnth ��.�� �0.��
By: Date;
T03"ALS $302,5Q6.00 $0.00 �'his CertificaEe is not negotiat�le.The AMOEJNT CERT'IFI�D is payable ar�ly#o the
Net Changes By Change arder $302,506.00 Contractor named hereln. lssuanca,payment,and acceptance af paym�nt are without
prejudice to any rights af the Owner or Contractor under this Contract,
CONTINUATION SHEET Pag�2of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
01 - Gen ral Conditions
1 General Conditions 679,735.00 679,735.00 0.00 0.00 679,735.00 100.00% 0.00 0.00
4 Subcontractor 318,500.00 318,500.00 0.00 0.00 318,500.00 100.00% 0.00 0.00
100 General Lia. & Umbrella 85,954.00 85,954.00 0.00 0.00 85,954.00 100.00% 0.00 0.00
101 Builders Risk 10,623.00 10,623.00 0.00 0.00 10,623.00 100.00% 0.00 0.00
102 Oayment&Performance Bond 86,919.00 86,919.00 0.00 0.00 86,919.00 100.00% 0.00 0.00
01 -General Conditions Subtotal 1,181,731.00 1,181,731.00 0.00 0.00 1,181,731.00 100.00% 0.00 0.00
3 - Con ete
0300 Concrete Layout/Mobilization 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00% 0.00 0.00
0310 Pour Footings&Grade Beams 30,910.00 30,910.00 0.00 0.00 30,910.00 100.00% 0.00 0.00 I
0320 Pour Building Slab 86,555.00 86,555.00 0.00 0.00 86,555.00 100.00% 0.00 0.00
0330 Pour Elevated Mezzanine Slab 168,180.00 168,180.00 0.00 0.00 168,180.00 100.00% 0.00 0.00
0335 Rebar 120,455.00 120,455.00 0.00 0.00 120,455.00 100.00% 0.00 0.00
0336 Slab on Grade 108,010.00 108,010.00 0.00 0.00 108,010.00 100.00% 0.00 0.00
0337 Mezzanine Deck 9,325.00 9,325.00 0.00 0.00 9,325.00 100.00% 0.00 0.00
0338 Flat Slab(Bridge Work) 17,710.00 17,710.00 0.00 0.00 17,710.00 100.00% 0.00 0.00
0339 Sidewalks 63,800.00 63,800.00 0.00 0.00 63,800.00 100.00% 0.00 0.00
0340 Concrete Paving 252,010.00 252,010.00 0.00 0.00 252,010.00 100.00% 0.00 0.00
0341 Approaches 27,230.00 27,230.00 0.00 0.00 27,230.00 100.00% 0.00 0.00
0342 Monolithic Curb 15,595.00 15,595.00 0.00 0.00 15,595.00 100.00% 0.00 0.00
0343 Retaining Wall 134,615.00 134,615.00 0.00 0.00 134,615.00 100.00% 0.00 0.00
0344 Light Pole Bases 10,750.00 10,750.00 0.00 0.00 10,750.00 100.00% 0.00 0.00
0345 Bollards 2,500.00 2,500.00 0.00 0.00 2,500.00 100.00% 0.00 0.00
0346 Mock-Up 2,485.00 2,485.00 0.00 0.00 2,485.00 100.00% 0.00 0.00
03-Concrete Subtotal 1,065,130.00 1,065,130.00 0.00 0.00 1,065,130.00 100.00% 0.00 0.00
4 - Mas nry
0400 Submittals&Mock-Ups 8,580.00 8,580.00 0.00 0.00 8,580.00 100.00% 0.00 0.00
0405 Mobilization &Job Set-Up 31,450.00 31,450.00 0.00 0.00 31,450.00 100.00% 0.00 0.00
0410 Rebar Material 48,525.00 48,525.00 0.00 0.00 48,525.00 100.00% 0.00 0.00
0415 Mortar/Grout 90,885.00 90,885.00 0.00 0.00 90,885.00 100.00% 0.00 0.00
0420 W ire Anchors&Accessories 67,700.00 67,700.00 0.00 0.00 67,700.00 100.00% 0.00 0.00
0425 Mortar Net&Weeps 65,095.00 65,095.00 0.00 0.00 65,095.00 100.00% 0.00 0.00
CONTINUATION SHEET Pag�3 of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
0430 Rigid Insulation 23,100.00 23,100.00 0.00 0.00 23,100.00 100.00% 0.00 0.00
0435 CMU Material 42,710.00 42,710.00 0.00 0.00 42,710.00 100.00% 0.00 0.00
0440 CMU Labor 166,300.00 166,300.00 0.00 0.00 166,300.00 100.00% 0.00 0.00
0445 Full Bed Limestone Material 146,730.00 146,730.00 0.00 0.00 146,730.00 100.00% 0.00 0.00
0450 Full Bed Limestone Veneer Labor 398,161.00 398,161.00 0.00 0.00 398,161.00 100.00% 0.00 0.00
0455 Cast Stone Material 15,285.00 15,285.00 0.00 0.00 15,285.00 100.00% 0.00 0.00
0460 Cast Stone Labor 21,120.00 21,120.00 0.00 0.00 21,120.00 100.00% 0.00 0.00
0465 Wash Down Detail 24,135.00 24,135.00 0.00 0.00 24,135.00 100.00% 0.00 0.00
0467 Scaffold Build-Up/Tear pown 24,945.00 24,945.00 0.00 0.00 24,945.00 100.00% 0.00 0.00
0469 Demobilize/Debris Removal 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00% 0.00 0.00
0471 Equipment&Rentals 44,255.00 44,255.00 0.00 0.00 44,255.00 100.00% 0.00 0.00
04-Masonry Subtotal 1,223,976.00 1,223,976.00 0.00 0.00 1,223,976.00 100.00% 0.00 0.00
5 - Meta
0500 Shop Drawings 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
0510 Steel Mobilization 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00% 0.00 0.00
0520 Steel Material 60,703.00 60,703.00 0.00 0.00 60,703.00 I 100.00% 0.00 0.00
0530 Steel Material 300,000.00 300,000.00 0.00 0.00 300,000.00 100.00% 0.00 0.00
0540 Joist&Metal Deck 75,000.00 75,000.00 0.00 0.00 75,000.00 100.00% 0.00 0.00
0550 Erection 85,000.00 85,000.00 0.00 0.00 85,000.00 100.00% 0.00 0.00
0560 Misc Fabrications- Ladders, Railings, 65,000.00 65,000.00 0.00 0.00 65,000.00 100.00% 0.00 0.00
etc.
05-Metal Subtotal 615,703.00 615,703.00 0.00 0.00 615,703.00 100.00% 0.00 0.00
6 - Woo and Plastics
0600 Rough Carpentry 198,875.00 198,875.00 0.00 0.00 198,875.00 100.00% 0.00 0.00
0610 Finshed Carpentry/Millwork 228,358.00 228,358.00 0.00 0.00 228,358.00 100.00% , 0.00 0.00
06-Wootl and Plastics Subtotal 427,233.00 427,233.00 0.00 0.00 427,233.00 100.00% 0.00 0.00
7 - Ther al an Moisture Protection
0700 Roofing Materials 373,000.00 373,000.00 0.00 0.00 373,000.00 100.00% 0.00 0.00
0710 Roofing Labor 50,000.00 50,000.00 0.00 0.00 50,000.00 100.00% 0.00 0.00
0720 Waterproofing/Moisture Barriers 76,892.00 76,892.00 0.00 0.00 76,892.00 100.00% 0.00 0.00
0725 Fire Proofing 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
CONTINUATION SHEET Page4of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
07-Thermal an Moisture Protection Subtotal 499,892.00 499,892.00 0.00 0.00 499,892.00 100.00% 0.00 0.00
08 - Door and Windows
0800 Overhead/Four Folding Doors 167,593.00 167,593.00 0.00 0.00 167,593.00 100.00% 0.00 0.00
0810 Overhead/Four Folding Doors Labor 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
0820 Hollow Metal Frames/Doors/Hardware 87,150.00 87,150.00 0.00 0.00 87,150.00 100.00% 0.00 0.00
0830 Glass&Glazing 182,279.00 182,279.00 0.00 0.00 182,279.00 100.00% 0.00 0.00
08-Doors antl Windows Subtotal 437,022.00 437,022.00 0.00 0.00 437,022.00 100.00% 0.00 0.00
9 - Finis es
0900 Submittals&Mock-Up 6,500.00 6,500.00 0.00 0.00 6,500.00 100.00% 0.00 0.00
0910 Mobilization & Project Set-Up 8,500.00 8,500.00 0.00 0.00 8,500.00 100.00% 0.00 0.00
0911 Exterior Framing Material 44,000.00 44,000.00 0.00 0.00 44,000.00 100.00% 0.00 0.00
0912 Interior Framing Material 28,000.00 28,000.00 0.00 0.00 28,000.00 100.00% 0.00 0.00
0913 Exterior Sheathing 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00% 0.00 0.00
0914 Interior Wall Board 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00% 0.00 0.00
0915 FRP Material 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00% 0.00 0.00
0916 Insulation Material 18,500.00 18,500.00 0.00 0.00 18,500.00 100.00% 0.00 0.00
0917 Wood Ceiling Material 2,750.00 2,750.00 0.00 0.00 2,750.00 100.00% 0.00 0.00
0918 Ceiling Grid Material 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
0919 Acustical Ceilings Material 12,000.00 12,000.00 0.00 0.00 12,000.00 100.00% 0.00 0.00
0920 Rulon Labor&Material 11,500.00 11,500.00 0.00 0.00 11,500.00 100.00% 0.00 0.00
0921 Exterior Framing Labor 50,000.00 50,000.00 0.00 0.00 50,000.00 100.00% 0.00 0.00
0922 Interior Framing Labor 37,000.00 37,000.00 0.00 0.00 37,000.00 100.00% 0.00 0.00
0923 Exterior Sheathing Labor 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
0924 Interior Wall Board Labor 32,000.00 32,000.00 0.00 0.00 32,000.00 100.00% 0.00 0.00
0925 FRP Labor 2,500.00 2,500.00 0.00 0.00 2,500.00 100.00% 0.00 0.00
0926 Insulation Labor 13,000.00 13,000.00 0.00 0.00 13,000.00 100.00% 0.00 0.00
0927 Wood Ceiling Labor 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00% 0.00 0.00
0928 Ceiling Grid Labor 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
0929 Acustical Ceiling Tile Material 9,250.00 9,250.00 0.00 0.00 9,250.00 100.00% 0.00 0.00
0930 Ceramic Tile 42,640.00 42,640.00 0.00 0.00 42,640.00 100.00% 0.00 0.00
0940 Resiliant Flooring 48,627.00 48,627.00 0.00 0.00 48,627.00 100.00% 0.00 0.00
0950 Polished Concrete/Sealed Concrete 38,528.00 38,528.00 0.00 0.00 38,528.00 100.00% 0.00 0.00
CONTINUATION SHEET Pag�s of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
0960 Stuco 81,824.00 81,824.00 0.00 0.00 81,824.00 100.00% 0.00 0.00
0970 Painting 73,304.00 73,304.00 0.00 0.00 73,304.00 100.00% 0.00 0.00
09-Finishes Subtotal 686,423.00 686,423.00 0.00 0.00 686,423.00 100.00% 0.00 0.00
70 - Spec alties
1010 Toilet Accessories 41,335.00 41,335.00 0.00 0.00 41,335.00 100.00% 0.00 0.00
1020 Gear Lockers 15,887.00 15,887.00 0.00 0.00 15,887.00 100.00% 0.00 0.00
1030 Outdoor Fireplace 6,500.00 6,500.00 0.00 0.00 6,500.00 100.00% 0.00 0.00
1040 Flagpole 8,945.00 8,945.00 0.00 0.00 8,945.00 100.00% 0.00 0.00
1050 Signage 24,764.00 24,764.00 0.00 0.00 24,764.00 100.00% 0.00 0.00
10-Specialties Subtotal 97,431.00 97,431.00 0.00 0.00 97,431.00 100.00% 0.00 0.00
7 7 - Equi ment
1100 ResidentualAppliances 36,144.00 36,144.00 0.00 0.00 36,144.00 100.00% 0.00 0.00
11 -Equipment Subtotal 36,144.00 36,144.00 0.00 0.00 36,144.00 100.00% 0.00 0.00
72 - Furn shings
1200 WindowShades 4,826.00 4,826.00 0.00 0.00 4,826.00 100.00% 0.00 0.00
1210 Entrance Mats 862.00 862.00 0.00 0.00 862.00 100.00% � 0.00 0.00
12-Furnishings Subtotal 5,688.00 5,688.00 0.00 0.00 5,688.00 100.00% 0.00 0.00
7 - Fire uppression
2100 Fire Sprinkler System 43,500.00 43,500.00 0.00 0.00 43,500.00 100.00% � 0.00 0.00
2110 Fire Sprinkler System 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 I 0.00
21 -Fire Suppression Subtotal 43,500.00 43,500.00 0.00 0.00 43,500.00 100.00% 0.00 0.00
2 - Plum ing
2200 Plumbing Mobilization 11,000.00 11,000.00 0.00 0.00 11,000.00 100.00% 0.00 0.00
2205 Roof Drain Material 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00% 0.00 0.00
2210 Roof Drain Labor 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
2215 Gas Service Material 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
2220 Gas Service Labor 16,000.00 16,000.00 0.00 0.00 16,000.00 100.00% 0.00 0.00
2225 Under Slab Rough-In Material 90,000.00 90,000.00 0.00 0.00 90,000.00 100.00% 0.00 0.00
2230 Under Slab Rough-In Labor 113,000.00 113,000.00 0.00 0.00 113,000.00 100.00% 0.00 0.00
CONTINUATION SHEET Page 6 of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
2235 SanitaryVentA.F. Material 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
2236 Sanitary Vent A.F. Labor 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00% 0.00 0.00
2237 Domestic Water A.F. Material 40,000.00 40,000.00 0.00 0.00 40,000.00 100.00% 0.00 0.00
2238 Domestic WaterA.F.Labor 55,000.00 55,000.00 0.00 0.00 55,000.00 100.00% 0.00 0.00
2239 Gas Line Material 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
2240 Gas Line Labor 12,000.00 12,000.00 0.00 0.00 12,000.00 100.00% 0.00 0.00
2241 Insulation Material 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
2242 Insulation Labor 16,000.00 16,000.00 0.00 0.00 16,000.00 100.00% 0.00 0.00
2243 Roof Drain Top Out Material 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00% 0.00 0.00
2244 Roof Drain Top Out Labor 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 0.00 0.00
2245 Final Material 84,120.00 84,120.00 0.00 0.00 84,120.00 100.00% 0.00 0.00
2246 Final Labor 60,000.00 60,000.00 0.00 0.00 60,000.00 100.00% 0.00 0.00
2247 Project Close Out(1%) 5,660.00 5,660.00 0.00 0.00 5,660.00 100.00% 0.00 0.00
22-Plumbing Subtotal 581,780.00 581,780.00 0.00 0.00 581,780.00 100.00% 0.00 0.00
3 - HVA
2300 HVAC Equipment Material 145,080.00 145,080.00 0.00 0.00 145,080.00 100.00% 0.00 0.00
2305 HVAC Equipment Labor 36,270.00 36,270.00 0.00 0.00 36,270.00 100.00% 0.00 0.00
2310 HVAC Ductwork Material 74,888.00 74,888.00 0.00 0.00 74,888.00 100.00% 0.00 0.00
2315 HVAC Ductwork Labor 18,722.00 18,722.00 0.00 0.00 18,722.00 100.00% 0.00 0.00
2320 Grilles&Diffusers Material 26,824.00 26,824.00 0.00 0.00 26,824.00 100.00% 0.00 0.00
2325 Grilles&Diffusers Labor 6,706.00 6,706.00 0.00 0.00 6,706.00 100.00% 0.00 0.00
2330 Piping Material 24,876.00 24,876.00 0.00 0.00 24,876.00 100.00% 0.00 0.00
2335 Piping Labor 6,219.00 6,219.00 0.00 0.00 6,219.00 100.00% 0.00 0.00
2340 Start-Up/Test&Balance 7,815.00 7,815.00 0.00 0.00 7,815.00 100.00% 0.00 0.00
2395 Test&Balance 9,565.00 9,565.00 0.00 0.00 9,565.00 100.00% 0.00 0.00
2399 Vehicle Exhaust Capture System 76,900.00 76,900.00 0.00 0.00 76,900.00 100.00% 0.00 0.00
23-HVAC Subtotal 433,865.00 433,865.00 0.00 0.00 433,865.00 100.00% 0.00 0.00
6 - Elec rical
2600 Electrical Mobilization 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00% 0.00 0.00
2602 Temporary Power 25,000.00 25,000.00 0.00 0.00 25,000.00 � 100.00% 0.00 0.00
2604 Procurement/Submittals 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
2606 Tools&Equipment 48,500.00 48,500.00 0.00 0.00 48,500.00 100.00% 0.00 0.00
CONTINUATION SHEET Pag��of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
2608 Underground Roug-In Material 19,400.00 19,400.00 0.00 0.00 19,400.00 100.00% 0.00 0.00
2610 Underground Rough-In Labor 32,500.00 32,500.00 0.00 0.00 32,500.00 100.00% 0.00 0.00
2612 Building Rough-In Material 40,500.00 40,500.00 0.00 0.00 40,500.00 100.00% 0.00 0.00
2614 Building Rough-In Labor 62,500.00 62,500.00 0.00 0.00 62,500.00 100.00% 0.00 0.00
2616 Wire&Cable Material 49,400.00 49,400.00 0.00 0.00 49,400.00 100.00% 0.00 0.00
2618 Wire&Cable Labor 40,500.00 40,500.00 0.00 0.00 40,500.00 100.00% 0.00 0.00
2620 Switch Gear Material 38,500.00 38,500.00 0.00 0.00 38,500.00 100.00% 0.00 0.00
2622 Switch Gear Labor 22,500.00 22,500.00 0.00 0.00 22,500.00 100.00% 0.00 0.00
2624 Light Fixture Material 388,000.00 388,000.00 0.00 0.00 388,000.00 100.00% 0.00 0.00
2626 Light Fixture Labor 22,500.00 22,500.00 0.00 0.00 22,500.00 100.00% 0.00 0.00
2628 Floor Boxes Material 17,000.00 17,000.00 0.00 0.00 17,000.00 100.00% 0.00 0.00
2630 Floor Boxes Labor 9,800.00 9,800.00 0.00 0.00 9,800.00 100.00% 0.00 0.00
2632 Wiring Devices Material 16,000.00 16,000.00 0.00 0.00 16,000.00 100.00% 0.00 0.00
2634 Wiring Devices Labor 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00% 0.00 0.00
2636 Generator/ATS Material 140,460.00 140,460.00 0.00 0.00 140,460.00 100.00% 0.00 0.00
2638 Generator/ATS Labor 3,500.00 3,500.00 0.00 0.00 3,500.00 100.00% 0.00 0.00
2640 Lighting Protection System 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00% 0.00 0.00
2690 Fire Alarm 19,791.00 19,791.00 0.00 0.00 19,791.00 100.00% 0.00 0.00
2695 Traffic Beacon Material 28,000.00 28,000.00 0.00 0.00 28,000.00 100.00% 0.00 0.00
2696 Traffic Beacon Labor 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
26-Electrical Subtotal 1,086,351.00 1,086,351.00 0.00 0.00 1,086,351.00 100.00% 0.00 0.00
7 - Com unication
2700 Structured Cabeling System 44,870.00 44,870.00 0.00 0.00 44,870.00 100.00% 0.00 0.00
27-Communication Subtotal 44,870.00 44,870.00 0.00 0.00 44,870.00 100.00% 0.00 0.00
8 - Elec ronic Safety and Security
2705 Audio Video System 113,724.00 113,724.00 0.00 0.00 113,724.00 100.00% 0.00 I 0.00
2800 Access Control System 79,747.00 79,747.00 0.00 0.00 79,747.00 100.00% 0.00 0.00
2805 CCTV System 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
2810 Building Intrusion System 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
28-Electronic Safety and Security Subtotal 193,471.00 193,471.00 0.00 0.00 193,471.00 100.00% 0.00 0.00
7 - Eart work
CONTINUATION SHEET Page g of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
3100 Termite Treatment 995.00 995.00 0.00 0.00 995.00 100.00% 0.00 0.00
3200 Earthwork Mobilization 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
3202 Erosion Control 13,218.00 13,218.00 0.00 0.00 13,218.00 100.00% 0.00 0.00
3204 Clear&Grub Demolition 7,124.00 7,124.00 0.00 0.00 7,124.00 100.00% 0.00 0.00
3206 Excavation 35,632.00 35,632.00 0.00 0.00 35,632.00 100.00% 0.00 0.00
3208 Scarfy&Recompaction of Pavement 22,715.00 22,715.00 0.00 0.00 22,715.00 100.00% 0.00 0.00
Subgrade
3210 Cut Back For Retaining Walls 7,240.00 7,240.00 0.00 0.00 7,240.00 100.00% 0.00 0.00
3212 Set Site To Grade 18,047.00 18,047.00 0.00 0.00 18,047.00 100.00% 0.00 0.00
3214 Sidewalk Excavation 5,878.00 5,878.00 0.00 0.00 5,878.00 100.00% 0.00 0.00
3216 Respread Topsoil 9,048.00 9,048.00 0.00 0.00 9,048.00 100.00% 0.00 0.00
3218 Backfill Curb 2,888.00 2,888.00 0.00 0.00 2,888.00 100.00% 0.00 0.00
3220 Excavate& Backfill Bioswale 20,423.00 20,423.00 0.00 0.00 20,423.00 100.00% 0.00 0.00
3222 Install Crushed Concrete at Parking 25,640.00 25,640.00 0.00 0.00 25,640.00 100.00% 0.00 0.00
3224 Install & Remove Cattel Gaurd 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 0.00 0.00
31 -Earthwork Subtotal 188,848.00 188,848.00 0.00 0.00 188,848.00 100.00% 0.00 0.00
2 -
3110 Unit Pavers 3,700.00 3,700.00 0.00 0.00 3,700.00 100.00% 0.00 0.00
3120 Fencing 70,502.00 70,502.00 0.00 0.00 70,502.00 100.00% 0.00 0.00
3130 Pavement Markings 2,944.00 2,944.00 0.00 0.00 2,944.00 100.00% 0.00 0.00
32- Subtotal 77,146.00 77,146.00 0.00 0.00 77,146.00 100.00% 0.00 0.00
3 - Site mprovements
3250 Landscape& Irrigation 276,000.00 276,000.00 0.00 0.00 276,000.00 100.00% 0.00 0.00
3300 Site Utilities 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
3305 Utilities Mobilization 7,500.00 7,500.00 0.00 0.00 7,500.00 100.00% 0.00 0.00
3306 Water-Pubplic 35,980.00 35,980.00 0.00 0.00 35,980.00 100.00% 0.00 0.00
3307 Water-Private 5,337.00 5,337.00 0.00 0.00 5,337.00 100.00% 0.00 0.00
3308 Fire Protection 46,533.00 46,533.00 0.00 0.00 46,533.00 100.00% 0.00 0.00
3309 Sanitary-Public 46,215.00 46,215.00 0.00 0.00 46,215.00 100.00% 0.00 0.00
3310 Sanitary-Private 14,613.00 14,613.00 0.00 0.00 14,613.00 100.00% 0.00 0.00
3311 Storm Drain 81,065.00 81,065.00 0.00 0.00 81,065.00 100.00% 0.00 0.00
3312 Bond 4,680.00 4,680.00 0.00 0.00 4,680.00 100.00% 0.00 0.00
CONTINUATION SHEET Page 9 of9
Application and Certification for Payment, containing Application No. : 17
Contractor's signed certification is attached. Application Date: 09/14/20
In tabulations below, amounts are stated to the nearest dollar. To: 08/31/20
Use Column I on Contracts where variable retainage for line items may apply.
Architect's Project No.:
Contract: 17-01-005 Westlake Fire-EMS No. 1
A B C D E F G H I
Item Description of Work Scheduled Work Completed Materials Total % Balance Retainage
No. Value From Previous This Period Presently Completed (G/C) To Finish
Application In Place Stored and Stored (C-G)
(D+E) To Date
Not in D or E D+E+F
33-Site Improvements Subtotal 517,923.00 517,923.00 0.00 0.00 517,923.00 100.00% 0.00 0.00
80 - Art Ilowance
7000 Artwork Allowance 100,000.00 100,000.00 0.00 0.00 100,000.00 100.00% 0.00 0.00
80-Art Allowance Subtotal 100,000.00 100,000.00 0.00 0.00 100,000.00� 100.00% � 0.00 0.00
9 - Cont ngency
8000 Owners Contiingency 193,154.00 193,154.00 0.00 0.00 193,154.00 100.00% 0.00 0.00
99-Contingency Subtotal 193,154.00 193,154.00 0.00 0.00 193,154.00� 100.00% 0.00 0.00
7 01 - Ch ge Order # 2
9000 Change Orders 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00
9001 Reconsile Requested Owner 179,673.00 179,673.00 0.00 0.00 179,673.00 100.00% 0.00 0.00
Authorized Scope
9002 PR 23-Added Canopies& Fuel 222,833.00 133,699.80 89,133.20 0.00 222,833.00 100.00% 0.00 0.00
System
9003 Credit for Unused Art Alowance -100,000.00 -100,000.00 0.00 0.00 -100,000.00 100.00% 0.00 0.00
101-Change Order#2 Subtotal 302,506.00 213,372.80 89,133.20 0.00 302,506.00 100.00% 0.00 0.00
Grand Totals 10,039,787.00 9,950,653.80 89,133.20 0.00 10,039,787.00 100.00°/a 0.00 0.00
Res. 20-39 Exhibit "6"
WESTLAKE FIRE / EMS STATION NO. 1 Change Orders
PCO Tracking Description PCO Amount CORE CORE Buy Out Town
Contingency Contingency
Original Contingency Budgets $ 193,154.00 $ 330,718.00 0
2 Troy Add Conduits Under West Approach $ 1,199.63 $ 1,199.63
3 RF118 Sanitary sewer line adjustment $ 860.00 $ 860.00
4 PR01 Change in wood windows from Alder to Cherry $ 6,655.00 $ 6,655.00
5 PR02 Light Bollards At South Side of Building $ (2,412.56) $ (2,412.56)
6 PR03 Add Locks and Signage To Millwork $ 3,400.00 $ 3,400.00
7 PR04 Floor Boxes For OEC And Mall $ 5,050.24 $ 5,050.24
8 PR05 Additional Conduits To Waterproof Box $ 1,899.39 $ 1,899.39
9 Submittal Change GB F3 To F4 $ 544.00 $ 544.00
10 PR06 Provide Conditioned Space In Tower Building $ 2,034.28 $ 2,034.28
11 CORE Add Concrete Over Electrical Main $ 528.08 $ 528.08
12 PR08 Additional Sewer Line At Apparatus Bay $ 5,152.00 $ 5,152.00
13 CORE Apparatus Bay Floor Protection $ 13,600.00 $ 13,600.00
14 CORE Add French Drains @ Retaining Walls To Landscape Contract $ 5,000.00 $ 5,000.00
15 Submittals Hardware Changes From Submittals $ 7,163.00 $ 7,163.00
16 PR#07 Light Fixture Changes $ 19,109.92 $ 19,109.92
17 CORE Wood Door/Window Install $ 30,904.59 $ 30,904.59
18 CORE Adjustments To Fire Alarm Changes $ 2,000.00 $ 2,000.00
19 Submittal Upgrade Enclosure to Level 1 Noise Enclosure $ 7,590.00 $ 7,590.00 $ -
20 Troy Security Upgrades From Low-Voltage Meeting $ 21,915.00 $ 21,915.00 $ -
21 RFI 62 Increase RPZ Size From 1-1/2" to 2" $ 2,400.72 $ 2,400.72
22 PR#09 Audio/Video Changes $ 6,703.61 $ 6,703.61
23 ASI #1 Change Hardware on Openings 203 And 204 $ 587.00 $ 587.00
24 VE#18 Additional Concrete For Low Stone Wall At Outdoor Gas Grill $ 1,500.00 $ 1,500.00 $ -
25 VE#18 Additional Masonry At Outdoor Gas Grill $ 4,000.00 $ 4,000.00 $ -
26 CORE Contract Adjustments For VE Items Not Accepted $ 7,934.00 $ 7,934.00
� VE#8 Add Back Electrical Controlled Sliding Gate $ 28,277.00 $ 28,277.00 $ -
27 VE#1 Add Back ISOMET Controls For Gas Shutoff To Exterior Grill $ 2,000.00 $ 2,000.00
28 RFI #065 Tower Floor Fill-In $ 3,343.00 $ 3,343.00
29 VE#17 Reduce Concrete if Trellis Not Installed, Reinstate $ 1,762.00 $ 1,762.00
30 ASI #9 Add Additional Parking At Front East Drive $ 8,281.00 $ 8,281.00
31 CORE Install Waterproofing Behind Facia Boards $ 9,542.00 $ 9,542.00
32 Alternate#1 Add Back Fueling Station (Based on a Fireguard Tank) $ 57,327.00 $ 57,327.00 $ -
33 VE#18 Additional Finish Carpentry At Outdoor Gas Grill $ 3,700.00 $ 3,700.00 $ -
34 VE#9 Add Back Illuminated Exterior Signs, 2 Locations $ 20,079.00 $ 20,079.00 $ -
35 VE Added Cost To Add West Trellis back in $ 70,000.00 $ 70,000.00 $ -
N/A CAEA 1 Transfer Buyout Savings To Contingency $ (184,883.00) $ 184,883.00
N/A Adjustments to balance buyout/contingencies $ 98.12 $ (98.12)
N/A VE#2 Add Back Air Compressor, Dryer, and All Related Piping $ 20,000.00 * $ -
36 BRW Sprayed on Fire Proofing $ 6,800.00 $ 6,800.00
37 CORE Additional Conduits For Low Voltage and Wiring $ 32,354.00 $ 32,354.00 $ -
38 CORE Temporary One Way Sign @ West Drive On Dove $ 250.00 $ 250.00
39 Troy Relocate Gas Line/Meter $ 3,077.00 $ 3,077.00
40 RFI #086 Fire Rated Walls at Apparatus Bay $ 5,800.00 $ 5,800.00
41 RFI #111 Monument Sign Lighting $ 3,095.18 $ 3,095.18
42 Troy Power Outlets For Christmas Lighting at Apparatus Bay $ 4,380.23 $ 4,380.23
43 PR 14 Revised Lighting Fixtures from Type V to MP Lighting $ 4,592.99
44 PR 11 Additional Millwork In Quartermaster& Utility Closet $ 6,987.00 $ 6,987.00 $ -
45 CORE Exterior wood work and area B beams $ 10,940.00 $ 10,940.00 $ -
46 Troy Request Added Window Coverings not shown $ 2,645.00 $ 2,645.00
47 Troy Request Add DR Lights in Corr& Misc Revisions $ 29,965.73 $ 29,965.73
48 Troy Request Podium and Shadow Box Millwork $ 6,957.00 $ 6,957.00
49 BRW Install New Shower Drains Per ASI #7/ Fire Place Solenoid $ 7,474.00 $ 7,474.00
50 CORE Addt'I Work Requested by Masonry Sub For Detailing Work $ 6,729.00 $ 6,729.00
51 CORE T&M Masonry Overtime $ 17,018.00 $ 17,018.00
52 CORE T&M Masonry Overtime $ 11,037.00 $ 11,037.00
53 BRW PR#6 add unit heater at tower $ 1,185.00 $ 1,185.00
54 Troy Request larger door frame elect room for switch gear access $ 1,833.00 $ 1,833.00
55 CORE Replace Mall Roof Flashing $ 3,444.00 $ 3,444.00
56 CORE T&M Masonry Overtime $ 7,216.00 $ 7,216.00
57 Troy Request add stone/metal mailbox at Dove Road $ 2,450.00 $ 2,450.00
58 Troy Request caulk all expansion joints at plaster $ 2,017.00 $ 2,017.00
59 CORE Painting Overtime $ 20,000.00 $ 20,000.00
60 CORE added site security $ 20,700.00 $ 20,700.00
61 CORE wood trim at wood windows/3 tables $ 3,047.63 $ 3,047.63
62 CORE install hardware at Kolbe windows excluded from PW $ 10,940.00 $ 10,940.00
63 CORE Power wash Pavement and Sidewalks Prior To Painting $ 1,190.00 $ 1,190.00
64 Troy Request Mall ceiling change to drywall $ 10,500.00 $ 10,500.00
65 Troy Request Additional Strobes Required By city Inspectors $ 765.00 $ 765.00
66 BRW Electrical Work Orders, PR 14 Light Revs, Monument Sign $ 37,654.00 $ 37,654.00
67 Troy Request Add Rubber Wall Base In Apparatus Bay $ 1,300.00 $ 1,300.00
68 Troy Request Cost To Revise Downspouts to Avoid Lighting At Several Locations $ 822.00 $ 822.00
69 Troy Request Hardware Changes From Punch List Review $ 1,056.00 $ 1,056.00
70 BRW Added Steel Cortin plate at monument sign/badge $ 7,694.00 $ 7,694.00
71 BRW ASI #7,PR# 10,RF1 #69, 51 $ 12,993.00 $ 12,993.00
72 Troy Request Added Tile Per ASI 9 In Office Corridor, Not Shown On Plans $ 2,707.00 $ 2,707.00
73 Troy Request Add Shampoo Ledge In Showers $ 1,380.00 $ 1,380.00
74 Troy Request Added 32 Magnets To Toilet Accessories $ 840.00 $ 840.00
75 Troy Request Change Joint Sealant Color $ 7,089.00 $ 7,089.00
76 Troy Request Fence Gates and Added Fence at Generator $ 22,279.00 $ 22,279.00
77 Troy Request Added Signage Per PR#10 $ 5,162.00 $ 5,162.00
78 Troy Request Add Cam Locks to Millwork $ 1,585.00 $ 1,585.00
79 Troy Request Revised Landscape and Added Water Feature $ 19,638.00 $ 19,638.00
80 Troy Request Exterior Sealant At Wood Trim $ 5,731.00 $ 5,731.00
81 Troy Request North Texas Appliance (60" Gas Stove) $ 15,086.95 $ 15,086.95
82 Troy Request Added card readers at EOC,MaII exit to breezeway
83 Troy Request Added Cabinets, Mail Box Shelf and Benches $ 5,989.00 $ 5,989.00
84 RFI 1 Additional Width of Retaining Wall $ 2,633.00 $ 2,633.00
85 Troy Request Caulk all dissimilar Joints $ 5,062.00 $ 5,062.00
86 CORE Test and Balance $ 9,000.00 $ 9,000.00
87 CORE Replacement of Stolen Material $ 2,698.25 $ 2,698.25
Balance $ 788,824.87 $ - $ - $ (249,545.86)
Prev Fuel System: $ 57,327.00
Adjusted Overage: $ (192,218.86)
Absorbed by CORE: $ 12,869.86
Reimbursement Request: $ (179,349.00)
TOWN OF WESTLAKE
RESOLUTION NO. 20-39
A RESOLUTION OF THE TOWN COUNCIL TO AUTHORIZE THE TOWN MANAGER
TO AMENDING THE GUARANTEED MAXIMUM PRICE (GMP) OF $9,737,281 to
$10,039,787($302,506) WITH CORE CONSRUCTION AND APPROVING ALL
CONSTRUCTION CHANGE ORDERS FOR THE WESTLAKE FIRE-EMS STATION
NO. 1 PROJECT.
WHEREAS, the Town of Westlake will be constructing a new 18,000 square foot Fire -
EMS House 1; and,
WHEREAS,the Council desires to provide stakeholders with an iconic looking fire station
that serves the emergency services needs of the community and meets the community building
standards; and,
WHEREAS, the valued engineered alternates being added back into the project where
critical to the function of the station; and,
WHEREAS,the amending the FY 2020-2021 budget by transferring$40,539 from the FY
2020-2021 Capital Projects 410 fund balance to the Westlake Fire-EMS Station No. 1 project fund
405; and,
WHEREAS, the Town Council finds the passage of this Resolution is in the best interest
of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That,the Westlake Town Council does hereby authorize the Town Manager
to amend the original guaranteed maximum price (GMP) with Core Construction for the manager
at-risk services establishing a guaranteed maximum price for the Westlake Fire-EMS Station No.
1 project attached as EXhibit"A".
SECTION 3: That the Town of Westlake Town Council does hereby approve all
construction change orders for the Westlake Fire-EMS Station No. 1 project, attached as Exhibit
«B„
Resolution 20-39
Page 1 of 2
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 14t" DAY OF DECEMBER 2020.
ATTEST:
Laura L. Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Resolution 20-39
Page 2 of 2
Westlake Town Council
TYPE OF ACTION T x E i o w N o F
WESTLAKE
Regular Meeting - Action Item o i sr i N o r i v E s v o E s i c N
Westlake Town Council Meeting
Monday, December 14, 2020
ToP�c: Consider approval of an Ordinance amending and establishing a new
Water and Wastewater Rate and Fee Schedule, and repealing Ordinance
904.
STaFF CoNTaCT: Dianna Orender, Public Works Assistant
Kory Kittrell, Public Works Superintendent
Troy Meyer, Director of Facilities and Public Works
Jarrod Greenwood, Assistant Town Manager
Strategic Alignment
i � � . , . ., ; . .
� �
- � i
Exemplary Service & Governance -
Fiscal Responsibility Fiscal Stewardship we set the standard by delivering Increase Financial
unparalleled municipal and Capacity/Reserves
educational services at the lowest cost.
Time Line- Start Date: December 7, 2020 Completion Date: December 14,2020
Funding Amount: N/A Status - N/A Source-N/A
Contract: No Forms: N/A
EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
During the December 7, 2020 regular Town Council meeting,the Town's rate consultant and staff
presented information from the utility rate study performed this summer. Staff recommended
maintaining the current residential and commercial water rates, while increasing residential and
commercial wastewater rates as follows:
Page 1 of 2
Proposed WW Proposed WW
Base Rate Increase Volume Rate Increase
Residential 8.3% 8.3%
Commercial 8.3% 8.3%
The average residential wastewater customer would see an increase of approximately $12.88 a
6.7% increase.
The purpose of a rate study, within our community, is to determine whether the Utility Fund is
accomplishing full cost recovery for services while maintaining an appropriate fund reserve
balance in accordance with the Town's adopted Financial Policy.
The new rate study was performed by a new rate consultant,NewGen Strategies & Solutions, that
has a national presence and is used considerably across our region. NewGen Strategies &
Solutions, is a management and economic consulting firm specializing in serving the utility
industry. They provide �nancial, cost of service (COS), rate design, valuation, strategy, eXpert
witness, stakeholder, and sustainability consulting services to a variety of clients including
municipalities, counties, water supply corporations, irrigation districts, councils of government,
regional and state agencies and commissions, state and federal courts, and state and federal
oversight agencies. Their expertise includes litigation support in state and federal legal and
regulatory proceedings, utility business and financial planning, and sustainability strategy for
water, wastewater, solid waste, electric, and natural gas utilities.
The Town of Westlake's 2020 Utility Rate Study provides a comprehensive review of historical
and projected water/sewer consumption and revenues, capital assets, depreciation, operation and
maintenance eXpenses, and debt. Key drivers of the proposed rates include a projected increase in
the number of customers, current and future debt obligations, and wholesale water/sewer rate
alignment.
Historically, Town staff has conducted the utility rate studies in late Summer/early Fall with
Council adopting new rates in the December/January timeframe. Implementing new rates in the
winter months reduces the impact to customers as water usage tends to be lower.
RECOMMENDATION
Staff recommends approval.
ATTACHMENTS
Ordinance 917 with rate table.
Page 2 of 2
TOWN OF WESTLAKE
ORDINANCE NO. 917
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING AND ESTABLISHING
A NEW WATER AND WASTEWATER RATE AND FEE SCHEDULE; REPEALING
ORDINANCE 904 IN ITS ENTIRETY; PROVIDING A PENALTY; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Westlake finds the provision of water and
wastewater services throughout the Town of Westlake, Texas, (the "Town") is of vital importance
to the health, safety and welfare of the citizens of the Town; and
WHEREAS, the Town Council of the Town of Westlake finds the proposed Water and
Wastewater rate and fee schedule provides sufficient recovery of cost of services while
maintaining an appropriate fund reserve balance in accordance with the Town's adopted Financial
Policy; and
WHEREAS, the Town Council repeals Ordinance 904 in its entirety to consolidate the
Water and Wastewater rate and fee schedule; and
WHEREAS, upon the recommendation of staff, the Town Council of the Town of
Westlake, Texas, is of the opinion that it is in the best interests of the Town and its citizens that
the proposed Water and Wastewater rates should be approved and adopted.
NOW,THEREFORE,BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That the Town Council does hereby approve the Water and Wastewater rate
and tap fee schedule as shown on Exhibit "A"hereto, which said eXhibit is hereby incorporated in
its entirety as if fully set forth.
SECTION 3: That all provisions of this ordinance shall remain in full force and effect.
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances and
all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms
or provisions of this Ordinance are hereby repealed.
Ordinance 917
Page 1 of 4
SECTION 5: That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of
five hundred dollars ($500.00) for each offense. Each day that a violation is permitted to exist
shall constitute a separate offense.
SECTION 6: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, TeXas, that sections,paragraphs, clauses and phrases of this Ordinance are severable,
and if any phrase, clause, sentence,paragraph or section of this Ordinance shall be declared legally
invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs or sections of this Ordinance since the same would have been enacted by
the Town Council of the Town of Westlake without the incorporation in this Ordinance of any
such legally invalid or unconstitutional,phrase, sentence,paragraph or section.
SECTION 7: This ordinance shall take effect January 1, 2021.
PASSED AND APPROVED ON THIS 14T'' DAY OF DECEMBER 2020.
ATTEST: Laura Wheat, Mayor
Todd Wood, Town Secretary Amanda DeGan, Town Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Ordinance 917
Page 2 of 4
Exhibit "A"
Base Service
Charges
Residential Commercial
Meter
Size Water Sewer Water Sewer
3/4" $50.40 $42.64 $54.60 $50.29
1" $84.17 $78.72 $91.18 $94.03
1 1/2" $167.83 $144.32 $181.82 $172.75
2" $268.63 $228.51 $291.02 $274.43
3" $588.17 $493.09 $637.18 $591.49
4" $1,058.40 $841.87 $1,146.60 $1,010.24
6" $1,735.65 $1,743.87 $4,045.65 $1,936.29
8" $2,523.15 $2,525.60 $5,085.15 $2,790.19
Volume Charge Rate per
1,000 gallons
Residential Commercial
Volume
allons Water Sewer Water Sewer
0 - 2,000 $4.11 $0.00 $4.53 $9.58
2,001 -
20,000 $4.11 $7.96 $4.53 $9.58
20,001 -
40,000 $5.39 $7.96 $5.93 $9.58
40,001 -
400,000 $6.65 $7.96 $7.32 $9.58
over
400,000 $8.60 $7.96 $9.46 $9.58
Ordinance 917
Page 3 of 4
Deposits
Residential Commercial
Meter
Size Water Sewer Water Sewer
3/4" $90 $60 $75 $60
1" $150 $100 $100 $100
11/2" $300 $200 $250 $200
2" $480 $320 $500 $320
3" $1,050 $700 $1,000 $700
4" $1,800 $1,200 $2,500 $1,200
6" $3,750 $2,500 $3,500 $2,500
8" $5,400 $3,600 $5,000 $3,600
Tap Fees
Minimum Service
Water Connection Ta Fee**
Meter set on
EXisting Street
Meter Size Service Line Ta Fee Cut/Bore
3/4" $600 $3,500 $2,500
1" $650 $3,500 $2,500
11/2" $875 $3,500 $2,500
2" Disc $1,100 $3,500 $2,500
Minimum Service
Sewer Connection Ta Fee**
Existing Street
De th Service Line Ta Fee Cut/Bore
0 - 6 feet $375 $3,000 $3,000
6 - 12 feet $375 $3,000 $3,000
12 - 18 feet $375 $3,000 $3,000
** Service Tap fees for connection installed by Town will be
actual cost to Town lus 10%.
Does not include City of�Fort Worth water or other impact
fees.
Ordinance 917
Page 4 of 4
Town
Cou nci I a nd
Board of
Trustees
Item # 8 — Executive
Session
EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087 - Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect that
the governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect described by Subdivision (1) for the following:
- Front 44
- Entrada
- Deloitte
b. Section 551.071(2) —Consultation with Town Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation
Concerning the Design Engineering and Construction of the West Side Pump Station
and the Dove Road Waterline.
c. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551
of the Texas Government Code - FM 1938 access for proposed Southlake
development.
d. Section 551.073 - Deliberations Regarding Gifts and Donations.
Town Cou nci I
a nd Boa rd of
Trustees
Item # 9 — Reconvene Town
Council and Board of
Trustees Meeting
Town Cou nci I
a nd Boa rd of
Trustees
Item # 10 — Necessary
Action
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Town
Cou nci I a nd
Board of
Trustees
Item # 11 — Town
Council and Board of
Trustees Recap and StafF
Direction
Town
Cou nci I a nd
Board of
Trustees
Item # 12 — Future
Agenda Items
FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop
and/or Council or Board meeting, under'�Future Agenda Item Requests", an agenda item
for a future Council or Board meeting. The Council or Board Member making the request
will contact the Town Manager/Superintendent with the requested item and will list it on
the agenda. At the meeting, the requesting Board Member will explain the item, the need
for Council/Board discussion of the item, the item's relationship to the Council and/or
Board's strategic priorities, as well as the amount of estimated staff time necessary to
prepare for Council or Board discussion. If the requesting Council or Board Member
receives a second, the Town Manager/ Superintendent will place the item on the Council
or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on
the agenda item.
a. Historic Designation and Preservation Plan for the Westlake community.
Town Council
a nd Boa rd of
Trustees
Item # 13 — Adjournment
of the Town Council and
Board of Trustees Meeting