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Home My WebLink About02-28-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING February 28, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Carol Langdon, and Rick Rennhack. Clif Cox arrived at 4:46 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Ginger Awtry, Finance Director Debbie Piper, Municipal Court Administrator Amanda DeGan, Public Works Director Jarrod Greenwood, and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 4:38 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 28, 2011, REGULAR MEETING. Town Manager Brymer provided an overview of the of the Economic Program Agreement with the Marriott. 3. REPORTS a. The 2010 Westlake Service Report by Keller Police Department and 2010 State Required Racial Profiling Report. b. Quarterly Financial Dashboard for the quarter ended December 31, 2010 Discussion ensued regarding the number of officers on patrol and current traffic counts. The Council would like for the staff to conduct new traffic counts. Town Council Minutes 02128/11 Page 1 of 6 Discussion also ensued regarding the Financial Dashboard. Council asked Staff to add the previous year's actuals with explanations for any variances of sales tax and hotel/motel revenues. 4. DISCUSSION ITEMS a. Discuss and review the Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year ended September 30, 2010. Lindsey Todd - Fajkus from Pattillo, Brown & Hill, L.L.P., provided an overview and answered specific questions related to the CAFR for Fiscal Year ending September 30, 2010. Discussion ensued regarding revenues, expenses, and capital assets reported in the CAFR. S. EXECUTIVE SESSION — 5:56p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetti Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. 6. (RECONVENE MEETING Mayor Wheat reconvened the workshop at 7:09 p.m. Town Council Minutes 02/28/11 Page 2 of 6 7. COUNCIL RECAP / STAFF DIRECTION Add the previous year's actuals with explanations for any variances of sales tax and hotel/motel revenues to the quarterly dashboard reports. Conduct traffic counts and continue to counts on an annual basis. 8. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:09 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:13 p.m., with all members present. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS AND RECOGNITIONS No one wished to address the Council. 4. CONSIDERATION AND DISCUSSION REGARDING MR. JOHN MILLER'S RESIGNATION. MOTION: Council Member Cox made a motion to accept Mr. John Miller's resignation. Council Member Brittan seconded the motion. The motion carried by a vote of 4-0. Discussion ensued regarding the options of filling the vacancy. Town Council Minutes 02/28/11 Page 3 of 6 S. CONSENT AGENDA a. Consider approval of the minutes from the meeting geld on January 24, 2011. b. Consider approval of the minutes from the meeting held on January 31, 2011. c. Consider approval of Resolution 11-04, Authorizing the Mayor to enter into a Joint Election Agreement with Denton County to conduct the General election to be held on May 14, 2011. d. Consider approval of Resolution 11-05, Retaining Jody Richardson of Allen, Boone, Humphries, Robinson, LLP, Attorneys at Law for Certain State Legislative Support Services. e. Consider approval of Resolution 11-06, Amending the Council/Board Relations and Ethics Policy. f. Consider approval of Resolution 1i-07, Approving the Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year ended September 30, 2010. g. Consider approval of Resolution 11-08, Renewing the Marriott Solana Economic Development agreement. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. 6. CONSIDERATION AND DISCUSSION OF ORDINANCE 656, AUTHORIZING THE ISSUANCE AND SALE OF COMBINATION TAX AND REVENUE CERTIFICATE OF OBLIGATION, SERIES 2011. Tom Lawrence, Lawrence Financial Consulting LLC, provided an overview of the issuance and sale Certificates of Obligation and the lenders interest rate. Leroy Grawunder, McCall Parkhurst & Horton LLP, provided an overview of the process and options regarding the payments of the Certificates of Obligation. MOTION: Council Member Brittan made a motion to approve Ordinance 656. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. 7. EXECUTIVE SESSION — 7:31 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Town Council Minutes 02/28/11 Page 4 of 6 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear andSimonetti c. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. 8. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:47 p.m. 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No Action taken 10. FUTURE AGENDA ITEMS - None 11. COUNCIL RECAP / STAFF DIRECTION - None 12. COUNCIL CALENDAR Gallery Night March 5, 2011 (5:00 — 12:00 midnight at the Marriott Solana) - Town Council Meeting March 28, 2010 Arbor Day Celebration April 23, 2011 Town Council Minutes 0212$111 Page 5of6 13. ADIOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:48 p.m. APPROVED BY THE TOWN COUNCIL MARCH 28, 2011. ATTEST: Laura Wheat, Mayor Kelly dwar , Town Secretary Town Council Minutes 02/28/11 Page 6 of 6