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HomeMy WebLinkAbout04-04-11 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETT April 4, 2011 PRESENT: President Sharon Sanden, Kristi Layton, Bert Schultz, Karen Stoltenberg, Stephen Thornton, Sarah Titus ABSENT: Joyce Roach OTHERS PRESENT: Allan Werst 1. CALL TO ORDER. President 3andencalled the meeting toorder a1I:39p.m. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON FEBRUARY 28,2010. Member Stoltenberg read the minutes. President Sanden asked for a motion. MOTION: Member Schultz made amotion 10approve the minutes. Member Titus seconded the motion. The motion carried. 3. REVIEW AND APPROVE THE TREASURER'S REPORT Member Layton read the Treasurer's report. President Sanden asked for a motion. MOTION: Member Stoltenberg made amotion toapprove the Treasurer's report. Member Schultz seconded the motion. The motion carried. 4. UPCOMING EVENTS a) MEMBERSHIP Member Schultz wants tosee abetter response toour call tomembership. 3ofar, only 9members have repaid their dues. Hesuggested wehave amembership campaign for the next 3months. MOTION: Member Schultz made amotion 10establish amembership chair tohead upa membership campaign for the next three months, April, May, June. Member Thornton seconded the motion. The motion carried. u1/ Member Layton volunteered to be the Membership Chair. Member Schultz will get her a list of upcoming events and President Sanden will get her the letter(s) from previous campaigns. Member Schultz made a Memorial Membership proposal, basically $1000 or above to commemorate someone. Member Schultz has agreed to forward the proposal for the board's review and consideration, he welcomes comments and suggestions. There will be a vote on the proposal at the next meeting. Member Schultz would like to see us add a couple of plaques, one commemorating past WHPS board members and one commemorating WHPS lifetime members. MOTION: Member Schultz made a motion for WHPS to offer a lifetime membership for $500. Member Stoltenberg seconded. The motion carried. President Sanden, chair of Decoration Day, informed us that Hillwood is in for sponsorship of $250. Mr. Werst asked about the possibility of having annual sponsors of $250 each, instead of havin e business sponsor the whole thing. Member Layton said that Maguire PartDo's would sponsor for $250, Member Stoltenberg said she would check with Redeemer Church at Westlake to sponsor $250, and Member Schultz and Mr. Werst said they would each sponsor $250. Member Schultz has gotten our printing and signs donated. President Sanden has the program lined up with a Bagpiper, Fly -By, Zin White (speaker), Liberty Bell (maybe) and Pastor Brewer for the invocation. Mr. Werst agreed to be the Marketing Chair for Decoration Day, and he will be responsible for putting up all posters and flyers. Member Schultz asked to have a flyer ready by April 15, and he could have the posters ready by May 1. We decided to not have the flag burning this year. We will still have hot dogs and waters, homemade ice cream (no contest), kiddie parade, and possibly horses ridden by Sarah Titus and her sister. President Sanden will check with Troy Myer about that. Member Thornton agreed to be the Flag Chair for Decoration Day. Troy Myer let President Sanden know that we needed to order more flags to hang on the gate of the cemetery. Member Thornton agreed to research cost, and he will get with Troy to try to make sure the flags match our older ones. We agreed to start Decoration Day at 6:00 p.m. and to not have anything begin before then, as that is what all of our signs say. MOTION: Member Schultz made a motion to allocate funds to pay the bagpiper $350. Member Stoltenberg seconded. The motion carried. The board decided to keep the cost of Decoration Day at $1500 or less. c) VINTAGE CAR SHOW Member Schultz has organized a vintage car show to benefit WHPS. He read his proposal. The car show is planned for Saturday, October 29, 2011 at Solana Village from 11 to 4, with the Awards Ceremony at 3:00. Member Schultz will ask for sponsors. d) LIVING HISTORY PRESENTATION The next Living History Presentation will be Tuesday, April 26, 2011 from 7 to 8:30 in the performance hall of Westlake Academy. Member Schultz has confirmed everything with Ben Nibarger, and he will send Member Stoltenberg the information so she can send out postcards to the membership to advertise the event. Member Schultz has confirmed Bat Masterson to do the Living History Presentation in the fall. 5. ADJOURNMENT President Sanden asked for a motion to adjourn the meeting. MOTION: Member Stoltenberg made a motion to adjourn the meeting. Member Layton seconded the motion. The motion carried. President Sanden adjourned the meeting at 3:45 P.M. MINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY April 4, 2011 PRESENT: President Sharon Sanden, Kristi Layton, Bert Schultz, Karen Stoltenberg, Stephen Thornton, Sarah Titus ABSENT: Joyce Roach OTHERS PRESENT: Allan Werst 1. CALL TO ORDER. President Sanden called the meeting to order at 1:39 p.m. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON FEBRUARY 28, 2010. Member Stoltenberg read the minutes. President Sanden asked for a motion. MOTION: Member Schultz made a motion to approve the minutes. Member Titus seconded the motion. The motion carried. 3. REVIEW AND APPROVE THE TREASURER'S REPORT Member Layton read the Treasurer's report. President Sanden asked for a motion. MOTION: Member Stoltenberg made a motion to approve the Treasurer's report. Member Schultz seconded the motion. The motion carried. a) MEMBERSHIP Member Schultz wants to see a better response to our call to membership. So far, only 9 members have repaid their dues. He suggested we have a membership campaign for the next 3 months. MOTION: Member Schultz made a motion to establish a membership chair to head up a membership campaign for the next three months, April, May, June. Member Thornton seconded the motion. The motion carried. Member Layton volunteered to be the Membership Chair. Member Schultz will get her a list of upcoming events and President Sanden will get her the letter(s) from previous campaigns. Member Schultz made a Memorial Membership proposal, basically $1000 or above to commemorate someone. Member Schultz has agreed to forward the proposal for the board's review and consideration, he welcomes comments and suggestions. There will be a vote on the proposal at the next meeting. Member Schultz would like to see us add a couple of plaques, one commemorating past WHPS board members and one commemorating WHPS lifetime members. MOTION: Member Schultz made a motion for WHPS to offer a lifetime membership for $500. Member Stoltenberg seconded. The motion carried. b) DECORATION DAY President Sanden, chair of Decoration Day, informed us that Hillwood is in for sponsorship of $250. Mr. Werst asked about the possibility of having annual sponsors of $250 each, instead of having one business sponsor the whole thing. Member Layton said that Maguire Partners would sponsor hot dogs and buns, Member Stoltenberg said she would check with Redeemer Church at Westlake to sponsor $250, and Member Schultz and Mr. Werst said they would each sponsor $250. Member Schultz has gotten our printing and signs donated. President Sanden has the program lined up with a Bagpiper, Fly -By, Zin White (speaker), Liberty Bell (maybe) and Pastor Brewer for the invocation. Mr. Werst agreed to be the Marketing Chair for Decoration Day, and he will be responsible for putting up all posters and flyers. Member Schultz asked to have a flyer ready by April 15, and he could have the posters ready by May 1. We decided to not have the flag burning this year. We will still have hot dogs and waters, homemade ice cream (no contest), kiddie parade, and possibly horses ridden by Sarah Titus and her sister. President Sanden will check with Troy Myer about that. Member Thornton agreed to be the Flag Chair for Decoration Day. Troy Myer let President Sanden know that we needed to order more flags to hang on the gate of the cemetery. Member Thornton agreed to research cost, and he will get with Troy to try to make sure the flags match our older ones. We agreed to start Decoration Day at 6:00 p.m. and to not have anything begin before then, as that is what all of our signs say. MOTION: Member Schultz made a motion to allocate funds to pay the bagpiper $350. Member Stoltenberg seconded. The motion carried. The board decided to keep the cost of Decoration Day at $1500 or less. c) VINTAGE CAR SHOW Member Schultz has organized a vintage car show to benefit WHPS. He read his proposal. The car show is planned for Saturday, October 29, 2011 at Solana Village from 11 to 4, with the Awards Ceremony at 3:00. Member Schultz will ask for sponsors. The next Living History Presentation will be Tuesday, April 26, 2011 from 7 to 8:30 in the performance hall of Westlake Academy. Member Schultz has confirmed everything with Ben Nibarger, and he will send Member Stoltenberg the information so she can send out postcards to the membership to advertise the event. Member Schultz has confirmed Bat Masterson to do the Living History Presentation in the fall. 5. ADJOURNMENT President Sanden asked for a motion to adjourn the meeting. MOTION: Member Stoltenberg made a motion to adjourn the meeting. Member Layton seconded the motion. The motion carried. President Sanden adjourned the meeting at 3:45 P.M.