HomeMy WebLinkAbout09-21-20 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
September 21, 2020
Board Members in Attendance: Sean Shope, Wendy Greenwood, Debbie Kraska, Zan Jones, Christine
Ross, Mike Colby, Meghan Dorr, Ahu Sieg and Leah Rennhack
Others in Attendance: Noah Simon, Debbie Piper, Shelly Myers, Mechelle Bryson, Marlene Rutledge,
Todd Wood and Julie Kelly
I. C. Ross called the meeting to order at 8:31AM. Meeting took place via remote call due to
pandemic precautions and requirement for social distancing.
II. Motion to approve minutes of August 18, 2020 meeting by Z. Jones, second by D. Kraska.
Motion carried.
III. Financial Report
● M. Rutledge presented report regarding various year-end transfers (i.e., Grants/Contributions
to the Academy Transfers). Some adjustments were needed and still being processed prior to
closing out fiscal year. The remaining Baja revenue total is $147,846.
● S. Shope reported that per Statement of Financial Position, the Foundation currently has total
Net Assets of $2,680,771.
● M. Colby inquired regarding Foundation policy to move percentage of event revenues to
Endowment account, particularly Baja funds designated for Legacy Teacher Fund program.
Clarification was made that only non-restricted dollars would be moved to Endowment. D.
Piper will confirm amounts.
● S. Shope and S. Myers presented Foundation Budget for FY2021 with note that due to
pandemic, challenges will exist for fundraising this year, and discussed possibility of
adjusting revenue goals.
● M. Colby moved to approve Budget and Financials pending movement of Baja revenue from
Admin back to Baja account and researching end of year net assets. Second by L. Rennhack.
Motion carried.
IV. Marketing Committee
● W. Greenwood reported on social media campaigns of “Why Westlake,” presenting gifts in
action and Giving Day promotion.
● Emergency text system was used for the first time to send “donate now” texts to parents on
Giving Day.
● Blacksmith Fund promotions will include free dress opportunities and grade level Facebook
page communications.
V. Development
● Blacksmith Annual Fund
o S. Myers reported that as of today, the BAF campaign has raised $760k with 53% parent
participation. Efforts will continue with marketing and grade captain initiatives
● Westlake Baja
o M. Colby informed Board that although an in-person event is not likely to happen, the
goal of raising $350k remains.
o Discussion of remote fundraising efforts to include possibly small get-togethers, videos
from teacher recipients, matching challenges, etc.
o Plan is to begin fundraising efforts on November 16th.
VI. Administrative Committee
● S. Myers informed Board that L. Sansone and K. Stoltenberg have both resigned their
positions, but that 2 nominations have come forward. Applications were distributed and
reviewed.
● A. Sieg moved to approve Robert Anderson, second by L. Luckett. Motion carried and
application for new Board Director approved.
● W. Greenwood moved to approve Lindsay McGrath, second by M. Dorr. Motion carried and
application for new Board Director approved.
VII. Grants Committee
● L. Rennhack presented “Technology Apps” grant request.
● M. Bryson clarified that the ongoing expenses for these apps, after this year, will be absorbed
into the Academy budget.
● A. Sieg moved to approve the grant up to the requested amount of $11,300.00, second by M.
Dorr. Motion carried and grant funding approved.
VIII. President’s Report
● C. Ross thanked Board for efforts supporting Giving Day and for ongoing work in support of
the Academy.
IX. Executive Director’s Report
● S. Myers expressed gratitude for Board members coming together to creatively address
challenges during this unusual time for fundraising.
Other Business
None
M. Dorr moved to adjourn the Board meeting, second by Z. Jones. Motion carried. Meeting adjourned at
9:59AM.
Next Meeting: Monday, October 19, 2020 at 8:30 AM, via remote call