HomeMy WebLinkAboutRes 06-23 Authorizing a Contract with Vector ConceptsTOWN OF WESTLAKE
RESOLUTION NO. 06-23
A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING A CONTRACT WITH VECTOR CONCEPTS FOR
CONSTRUCTION WORK RELATED TO THE PHASE II (TWO)
REMODELING/CONVERSION OF POD E CIVIC CAMPUS FROM OFFICE SPACE TO
ADDITIONAL CLASSROOMS AND RELATED SPACE.
WHEREAS, the Board of Aldermen finds that the remodeling/conversion of the existing
office space to additional classrooms and related space will benefit the public; and
WHEREAS, the Board of Aldermen finds that the procedures and requirements set forth
in the Texas Local Government Code regarding competitive bidding requirements for the
remodeling/conversion were appropriately followed; and
WHEREAS, the Board of Aldermen finds that the contract from Vector Concepts to
provide all materials and labor for the carpet and VCT flooring necessary for the classroom
conversions of Pod E, as attached Exhibit "A", is sufficient to meet the public need; and
WHEREAS, the construction cost of this project is included in the adopted 2005/2006
budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1. The above findings are hereby found to be true and correct and are
incorporated herein in the entirety.
SECTION 2. The Board of Aldermen of the Town of Westlake, Texas, hereby approves
the contract with Vector Concepts relating to the Phase II remodeling/conversion of Pod E Civic
Campus construction, attached hereto as Exhibit "A", and further authorizes the Town Manager
to execute the agreement on behalf of the Town of Westlake, Texas.
PASSED AND APPROVED ON THIS 81h DAY OF MAY 2006.
ATTEST: Scott Bradley, Mayor
n D winnell, Town Secretary Trent O. Petty, Town ager
APPROVE AS TO FORM:
L. ton L wn Attorney
Civic Campus Expansion
.*►,
CLASSROOM CONVERSIONS POD E
April 24" 2006
TOWN OF WESTLAKE
DON REDDING
LARRY SPARROW
SCOTT BRADLEY
MAYOR
BOARD OF ALDERMEN
FRED HELD — MAYOR PRO TEM
TRENT O. PETTY
TOWN MANAGER
Town of Westlake
2650 JT Ottinger Rd.
Westlake, Tx. 76262
Phone 817-430-0941
Fax 817-430-1812
BUDDY BROWN
BILL FREY
NOTICE TO BIDDERS
Sealed proposals addressed to the Town of Westlake for the construction of:
CIVIL CAMPUS EXPANSION
FROM
TOWN OF WESTLAKE
will be received at the Town Hall, Town of Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, 76262 until
10:00 a.m., April, 14th 2006, (C.S.T.).
Each bidder shall identify his sealed Proposal by typing on the outside of the envelope:
TOWN OF WESTLAKE
ATTN: Debbie Piper - Finance Director
2650 J. T. Ottinger Road
Westlake, Texas 76262
All responses and requests for clarification/information shall be addressed in writing to the Town Facilities
Director at the above address.
)r email:
tmeyer@westlake-tx.org
Respondents may also fax questions/comments to:
(817) 430-1812
Attention: Troy J. Meyer
A pre-bid conference we be held at 10:00 a.m, Wednesday, March 22nd 2006 in the town council chamber at
2650 J.T. Ottinger Rd. Westlake, Tx. 76262. All prospective bidders are required to have a repersentive from
your firm attend this pre-bid conference
The Bid Opening will be held on Monday, April 17th at 10:00 A.M.
Plans, specifications will be furnished without charge to any general contractor desiring to submit a bid for this
project, and will be available on Tuesday, March 21th through Monday, April 12th from gam to 4pm Monday -
Friday in person at the Town Hall, 2650 J.T. Ottinger Road, Westlake, Texas 76262. Please see Jaymi Ford
room 223
The Town of Westlake reserves the right to reject any or all bids, and to waive any formalities.
The Town of Westlake is committed to the ideals of equal opportunity, and strongly encourages participation
by HUB/MBE/WBE business enterprises.
Bid Proposal
ection $.1
V t LTOF- Goll 1✓Iy 75
WESTLAKE SCHOOL CLASSROOM CONVERSIONS BID PROPOSAL
General: The original school classroom building (Pod "E") was designed for initial temporary use as Town offices, and as school demand
increased, then revert back to classroom use. This indoor project involves removing the remaining Town office areas within three bays of Pod
"E" and converts those spaces back to classrooms. And, for school security, close the lobby -end of the central corridor with a fire -egress
double -door. The project will involve interior work and includes demolition with protection of existing items, wall and ceiling drywall, some
small lay -in ceilings, wood trim work, stained cabinetry, doors and hardware, performance folding partitions, magneticterasable wall panels,
carpeting & vinyl flooring, painting & wall coverings, and alarm system. Mechanical -Electrical -Plumbing and Fire Protection systems, and
communications/data system wiring, See sheets A1.01 — Al. 10.
An add€tional section of the Work will be to provide and install new student's lockers in the main corridor of the basement levet of the
Recreation Center, Unit "G". See sheet Al -11.
Pursuant to the foregoing notice to bidders, the undersigned bidder hereby proposes to do all the work and furnish all necessary labor,
materials and equipment to complete all the work upon which he bids, as provided by the attached specifications and shown on the plans and
binds himself on acceptance of his proposal to execute a contract and bond, according to the accompanying forms for performing and
completing the said work within the time stated and maintaining same as required by the detailed specifications for the following prices, to -wit:
Item # Approximate Description of Items with bid prices written in
Quantity words Unit Price Total Amount
* Furnish and install, including all appurtenant work, complete in place, the following items
Please note: The doors and frames will be reused in the project_ All fire system and electric devices will be reused when
possiable.
Plumbing
i Install two sinks see A1.02 &A1,04 for a sum of
LS $
Dollars
and Cents
Power -
1 Demolition & debris removal see A1.01 for a
LS sum of: $
Dollars
and Cents
2 GFCI plugs and data outlets see At .04 for a
EA sum of:
Dollar$
and Cents
3 Light fixture and PA speaker see A1.03 for a
EA sum of:
Dollars
and r nt.
4
LS For all Conduit see AL04 for for a sum of
Dollars
and Cents
5 Telephone & Data stub ups installed see AI.04
EA for for a sum of: $ $
Dollars
and Cents
6 Fire alarm strobe device removed and installed
EA see AI.04 for for a sum of : $ $
Dollars
and Gents
7 Branch circuitary installed see AL04 for for a
EA sum of : $ $
Collars._.__
and Cents
Please note: The doors and frames will be reused in the project. All fire born and strobe device will be reused when possible_
Millwork
1
LF
Casework see A1.05- A1.07 for a sum of : $ $
Collars
and Cents
2
SF
Solid surface tops see A1.06 for a sum
of : $ $
Dollars
and Cants
3
FA
Lockers see A1.011 for a sum of: $� $
Dollars
and Cents
4
LF
Classroom trim see Al. 06 for a sum of: $ $
Dollars
and Cents
5
LF Trim in Corridor see A1.05 -A1.06 for a sum of: $ $
Dolkars
and Cents
6 Staining & finishing millwork see A1.06
LS for a slim of
Csollars
and Cents
Doors, Frames & Hardware
1
F -A 3 boors see A1.02 for a sum of:
Dollars
and Cents
2
Set
Door hardware see A1.02 for a sum of:
$
Dollars
and Cents
3
Remove & reinstall corridor doors and plan room
RA
door see A1.02 for a sum of : $
$
—Dollars
and Cents
4
Movable partition doors see A1.08 for a
L5
sum of
Dollars
and Cents
5
Movable partition support system see A1.08
LS
for a sum of :
Dollars
and Cents
Glass & Glazing
1
EA
boor glazing see A1.05 for a sum of _ g
Dollars
and Cents
2
Clearstrory glazing see A1,05 for a sum
SF
of
—�
Dollars
and Cents
Mechanical system
1
Remove grilles and duck work in file rm see
LS
A1.01 for a sum of
2
Install louver in C.R.203 see A1.04 for a
LS
sum of:
$
3
Building management adjustment for a
LS
sum of:
$
V C-G7z)(L Go'jc.CfTr
DRYWALL
1: Demolition & removal see A1.01 fora
LS sum of: $ $
Dollars
and Cents
2
LS Rough carpentry see A1.02 for a sum of: $ $
Dollars
and Cents
4
LS
Drywall partitions see A1.02 for a sum of:
Dollars
and Cents
5
LS
Condor in fill partition (Temp) see A1.02
for a sum of; $ $
Dollars
and Cents
C
LS
Fry reglet reveal work see A1.01 for a
sum of: $ $
Dollars
and Cents
7
L5
Plastic barrier from flour to ceiling on eastside of
corridor for a sum of: $� $
Dollars
and Cents
Carpet & Resilient Flooring
1 Demo flooring & debris removal see A1.01
LS for a sum of : $ $
Dollars
and Cents
2
Q SF VCT flooring see A1.02 for a sum of : $ +. or $ 1 89, 'i0
On+l~ iE•U,,," l✓!6f(- N(NE Dollars
and -8` Cents
s
21 -] Sy
ftTdtPft
Carpet see A1.02 for a sum of : $ gOZI3 $ $ 8,00, 0d
F-"'Wr7ff44J&P 06#r A"PkO Dollars
and Cents
( C?LACC sy oFr &LUC CW&T
TI C E5 I AJ hWd Ajo2TP CChfS 4ODAI-Ir
wtTX— 79C Aj6W ta1 Ac QC & dj-vm
'r/ (E.
V L�r-7v 2 COAIGCfT5
4
Demo flooring in existing corridor see A1.01
LS
for a sum of : $
$
Dollars
and Cents
5
New flooring in existing corridor see A1.01
LS
for a sum of: $
$
Dollars
and Cents
Painting & Wall Covering
1
Tape. Bed & Paint drywall see A1.02
LS
for a sum of : $
$
Dollars
and Cents
2
Magnetic marker board see A1.01 for a
SF
sum of: $
$
Dollars
and Cents
3
Support system for movable partition panels see
L5
A1.08 for a sum of
Dollars
and Cents
4
Fabric wrapped Acustical panels see A1.05 for a
LS
sum of: $
Dollars
and Cents
Security system
7r` Remove security camera see Al -01 for a sum of
LS $
Cents
01
LS install two card readers see A1.08 for a sum of: $
Cents
Total Amount Sid Per Trade $
(r- �fvC)
Total Amount Bid r Project $
Addendum
Receipt is acknowledged of the following addenda:
Addendum No. 1
Addendum No. 2
Addendum No. 3
$
$
2-116,ev
The undersigned bidder agrees to commence work within five (5) days after the date of written notice to commence work, and to substantially
complete the work on which he has bid within 60 working days as provided in the general conditions of the agreement. Enclosed with this
proposal is a bid bond, proformance bond in the amount of the project, two year maintenance bond and a payment bond, which it is agreed
shall be collected and retained by the owener as liquidated damages in the event this proposal is accpted by the owener with five (5) days
after the date advertised for the receipt of bids and the undersigned fails to execute the contract and the required bonds with the owner,
der the conditions hereof, within five (5) days after the said proposal is accepted by the owner and received by the undersigned; otherwise,
mid check or bond shall be returned to the undersigned upon demand.
The undersigned hereby declares that he visited the site and has carefully examined the contract documents relative to the work
covered by the above bid.
Respectfully Submitted,
V C-Mp— C40+-JCCfTS
Contractor
Sy:
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Ct mev-o'v t+ s e—L
Name Printed
r, e
,&.. +`'1AWA... ejA.—
Address:
73vt PQM-Cview+ Or cvas f+ -2a3
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Phone "A X335 -93f 3
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417124caff pts
The Force In Floorcovering Ideas
2501 Parkview Drive . Suite 203 . Ft Worth, Texas 76102
Phone (817) 339-9313 . Fax (817) 339-9343
Bill To
Attention: TROY MEYER Proposal
Manager: CAMERON HISEL r t"
Estimator: 26310
Admin: Date: 4/13/2006
Time: 4:08 PM Plan Date:
Revision #: Bid Due Date 4/13/2006
Project Addendums Read:
TOWN OF WESTLAKE
2650 OTTINGER ROAD
WESTLAKE, TX 76262
TROY MEYER
BLUE
Phone: (817) 490 -5735 -
SY
Cell:
Phone:
Pager:
Cell:
Fax: (817) 430 -1812 -
Pager:
BASE BID
Line
No.
1
2
3
4
5
6
7
CLASSROOM CONVERSIONS POD "E"
WESTLAKE SCHOOL
Mfg.
2650 OTTINGER ROAD
BLUE
WESTLAKE, TX 76262
SY
Phone:
Phone:
Cell;
Cell:
Pager:
Pager:
Fax:
Fax:
Color Name Quantity UDM
,'olor Number
CPT -1 BROWN -
Mfg. SHAW COMMERCIAL CARPETS BROWN 106.60 SY
Style PAPARAZZI 24" X 24" TILE 59320 EW -24
CPT -2 BLUE -
Mfg.
LEES COMMERCIAL CARPETS
BLUE
111.93
SY
Style
CUSTOM CARPET TILE - 2X 2W/ICT BACKING
ADHESIVE -
Mfg.
TBD
TBD
3.00
EA
Style
TBD
EVERSEAL-
Mfg.
LEES COMMERCIAL CARPETS
4 GAL
2.00
EA
Style
�EVERSEAL PREP FOR PRESSURE SENSITIVE
NIA
CPT LABOR -
Mfg.
VECTOR CONCEPTS, INC LABOR
200.00
SY
Style
LABOR LABOR
VCT LABOR -
Mfg.
VECTOR CONCEPTS, INC
LABOR
180.00
SF
Style
ILABOR
LABOR
TRANSITIONS -
Mfg. JOHNSONITEO
CHARCOAL
1.001
EA
Style ADAPTJRANS - CE -XX -A CARPET TO TILE
CE -20-A
TOTAL THIS OPTION: $8,989.00
4/13/2006 26310 Page I of 2
CLASSROOM CONVERSIONS POD "E" TOWN OF WESTLAKE
OPTION TO SWITCH OUT BLUE CARPET IN 2 NORTH CLASSROOMS
Line Color Name Quantity
No. Color Number
-2 BLUE -
COMMERCIAL CARPETS BLUE 58.
OM CARPET TILE - 2 X 2 W/ ICT BACKING
2 (DEMO BLUE CARPET TILES -
Mfg. VECTOR CONCEPTS, INC LABOR 1.00
Style LABOR LABOR
Proposal
![ l/l4;l
SY
EA
TOTAL THIS OPTION: $2,196.00
Upon credit approval, Vector Concepts, Inc. will furnish, deliver, and install the above material in accordance with all
transmitted plans, specifications and general conditions for the listed price. The price includes all applicable freight and
taxes, unless otherwise noted. Job site is to be broom swept and ready for floor coverings. Other trades' materials and
trash is to be removed.
Unless specifically included in this proposal: excludes all demolition, repair or take-up of existing flooring; excludes
vacuuming, damp mopping, buffing, waxing or floor protection; excludes floor floating, leveling or repair; excludes
sealing of floor, cleaning or removal of oil, grease, solvents, paints, plaster or other foreign substances; excludes
asbestos control/abatement; includes no attic stock of material beyond installation coverage; includes work only during
regular hours and for a single phase job; excludes any furniture movement; excludes any addenda beyond the base bid;
Per CRI -104-96, 6.3 site conditions: The owner or general contractor must submit to the flooring contractor a written
report on moisture and surface alkalinity of the slab to determine its suitability as a substrate for the material to be
installed.
Floor preparation will be billed on a time and material basis at $50.00 per man-hour plus the cost of the materials. Client
is subject to payment for stored materials. Vector Concepts, Inc. will not accept charge backs of damage or cleaning
without the option to inspect claim(s) to repair or without the option to make arrangements for acceptable repairs at their
expense. Vector Concepts, Inc. is not responsible for any claims that might result from product delivery date changes
beyond their control. If a manufacturer requires a deposit to manufacture/ship certain items, client will pay that amount.
This proposal is valid for forty-five (45) days. Full payment is due ten (10) days from receipt of invoice unless otherwise
Vector Concepts, Inc. - Fort Worth
Signed: �—�— L,-
CAMERON HISEL
TOWN OF WESTLAKE
Signed:
Proposed Installation Start Date:
411312006 26310 Page 2 of 2
Section 8.2
WORK TO BE DONE
INSTRUCTIONS
The work to be done as covered by these contracts and specifications consists of the furnishing of
all labor, materials, equipment, and incidentals for the remodel initial temporary use as Town
offices, and as school demand increased, then revert back to classroom use. This indoor project
involves removing the remaining Town office areas within two bays of Pod "E" and converts
those spaces back to classrooms. And, for school security, close the lobby -end of the central
corridor with a fire -egress double -door. The project will involve interior work and includes
demolition with protection of existing items, wall and ceiling drywall, some small lay -in ceilings,
wood trim work, stained cabinetry, doors and hardware, performance folding partitions,
magnetic/erasable wall panels, carpeting & vinyl flooring, painting & wall coverings, and alarm
system. Mechanical -Electrical -Plumbing and Fire Protection systems, and communications/data
system wiring, See sheets A1.01—A1.10.
An additional section of the Work will be to provide and install new student's lockers in the
main corridor of the basement level of the Recreation Center, Unit "G". See sheet Al. 11.
2. PREPARATION AND SUBMISSION OF PROPOSAL
In the bid proposal, the bidder shall fill in the blanks for the "Unit Price" and the "Total
Amount."
3. INTERPRETATION OF QUOTED PRICES
In case of difference between the written words and any figure in a proposal, the amount
stated in writing will be considered as the bid. The contract method will be unit pricing based
on actual quantities of work installed.
4. DISCREPANCIES IN BIDS
In case of lack of clearness of a proposal, the owner will adopt the most advantageous
construction thereof or reject the bid.
5. UNBALANCED BIDS
Unreasonable or unbalanced unit prices will be cause for rejection of any bids.
6. INTERPRETATION OF SPECIFICATIONS
Any questions as to the meaning of any specifications will be answered by addendum which
will be sent to all who have been furnished with contract documents and plans.
7. LOCAL LABOR
The Contractor, in so far as is practicable, will be expected to give preference to employment
of local citizens.
MATERIALS FURNISHED BY CONTRACTOR
The Contractor shall furnish all materials, regardless of their nature except as rioted in the
special provisions and/or plans.
9. MANUFACTURERS CERTIFICATE
The Contractor shall furnish, if the owner so requests, a certificate from each of the
manufacturers whose materials are used on this project stating that the materials and
supplies fulfill or exceed the requirements set out in these specifications.
10. AFFIDAVIT OF BILLS PAID
Prior to final acceptance of this project by the owner, the contractor shall execute an affidavit
that all bills for labor, material, rental, subcontractor's work and any other incidentals have
been paid in fall and there are no claims pending of which he has been notified.
11. PLANS TO CONTRACTOR
The contractor will be furnished with one (1) sets of plans. Should he desire more than one
(1) sets, he may buy them for $25.00 per complete set.
12, LABOR CLASSIFICATION AND MINIMUM WAGE SCALE
Attention is called to the fact that a minimum scale of wages to be paid to employees engaged
in the work under this contract does not release the contractor from compliance with any state
wage law that may be applicable. The contractor shall abide by the wage and hour laws of the
state and must not pay less than the rates prescribed.
13. TIME ALLOWED FOR CONSTRUCTION
The contractor shall commence work in not more than 5 calendar days after the work order
has been issued and shall be substantially complete within forty five (45) working days of
issuance of the work order. Work on the project shall start on June 5t', 2006 and must be
completed on later than August 4"', 2006. Liquidated damages shall be charged in the amount
of $200.00 per day for not completing the work within the allotted time. The days charged
shall begin at the earlier of the date the contractor proceeds with construction or 5 calendar
days after the work order has been issued by the Town of Westlake. The Contractor shall
submit in writing to the Town any request for additional time due to weather delays.
Contractor will meet with the town responsive weekly to update their progress of the project.
14. SPECIAL INFORMATION - SALES TAX
The owner qualifies as an exempt agency as defined by the statutes of the State of Texas. The
Contractor shall comply with all statutes and rulings of the State Comptroller. On unit price
contracts, a final change order will be required to make final adjustment to reflect actual costs
for sales tax data.
15. INSURANCE
The Contractor shall furnish and maintain during the life of the contract adequate Worker's
Compensation and Commercial General Liability (Public) Insurance in such amounts as
follows:
Type of Insurance
1. Workerman's Compensation
2. Commercial General
Liability (Public)
Products Comp/Ops Agg. $1,000,000
Amount
As set forth in the Worker's
Compensation Act.
Each Occurrence $500,000
General Aggregate $1,000,000
The Town of Westlake and Manhattam Construction Company shall be named as an
additional insured on the Commercial General Liability (Public) Insurance Policy furnished
by the Contractor.
Each insurance policy shall contain a provision requiring that thirty (30) days prior to
expiration, cancellation, non -renewal or any material change in coverage, a notice thereof
shall be given by certified mail to the Town of Westlake, 2650 J. T. Ottinger Road, Westlake,
Texas 76262.
Companies issuing the insurance policies shall have no recourse against the Town for
payment of any premiums or assessments for any deductibles which are at the sole
responsibility and risk of the Contractor.
Certificate of proof that the insurance is in force shall be furnished to the Town_
The coverage's provided herein shall be primary and noncontributory with any other
insurance maintained by the Town of Westlake, Texas, for its benefit, including self
insurance.
In the event any insurance policy shown on the Certificate of Insurance has an expiration date
that is prior to the completion and final acceptance of the project by the Town of Westlake,
the Contractor shall flim sh the Town proof of identical continued coverage no later than ten
(10) days prior to the expiration date shown on the Certificate of Insurance.
The Contractor shall not commence work on any Contract in the Town of Westlake until the
Contractor has obtained all the insurance required under this paragraph and such insurance
has been approved by the Town.
16. Contractor's most have a Per -bid bond and provide certification.
IDDERS INSTRUCTIONS
(Must be signed by the Contractor)
ATTENTION TO ALL BIDDERS:
The Town of Westlake wishes to thank you in advance for bidding on this project. Please be
aware of the following requirements for bidding Town of Westlake work. It is important that you read and
understand these qualification factors in order to achieve a rapid and smooth completion of the process. All
pertinent documents required by law and these instructions must be correctly completed. A successful
completion of them, will not only benefit the Town of Westlake, but also you as the contractor, because
among other things, the money reserved for the project will be ready to be used in your project and prompt
scheduled payment may be made without any fiuther delays. If you are unable to comply with formal
requirements or fail to exercise due diligence in completing the required contract forms, the contract may
be awarded to the next lowest bidder for the reason time is of the essence in these projects.
BASIC FORMS REQUIRED BY THE TOWN OF WESTLAKE
THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND IT'S
INSURANCE COMPANY
1. Proposal (to be completed by the contractor)
2. Standard Form of Agreement (to be completed by the contractor)
3. Corporate Acknowledgment; or
Single Acknowledgment; or
Partnership Acknowledgment
NOTE: Which ever is applicable to the contractor, just one must be completed, and shall be
notarized.
4. Bonds: Pre-bid Bond; Payment Bond and Maintenance Bond
b. Power of Attorney or Certificate of Authority of Attorney(s) In -Fact (issued by the surety's
company)
7. Town of Westlake Certificate of Insurance form (to be completed by the insurance company)
8. Indemnification by the Contractor (to be completed by the contractor)
REMINDER:
(a) All signatures must be originals.
(b) Make sure the appropriate forms have been correctly notarized.
Section 8.3 AGREEMENT
BETWEEN TOWN AND CONTRACTOR
THIS AGREEMENT is dated as of the e!� day of May in the year 2006, by and between the Town of
Westlake, Texas (hereinafter called OWNER) and Vector Concepts. (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
Article 1. WORK.
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is
generally described as follows:
Civil Campus Expansion
from
Classroom Conversions Pod E
Article 2. General Contractor
The Town General Contractor who is hereinafter called Manhattan Construction Company (MCC) and who
is to act as OWNER'S representative, assume all duties and responsibilities and has the rights and authority
assigned to MCC by the OWNER in connection with completion of the Work in accordance with the
Contract Documents.
Article 3. CONTRACT TIME.
3.1. CONTRACTOR agrees to commence work within five (5) days after the date of written notice to
commence work, and to complete the work on which he has bid within 45 calendar days as provided
in the General Provisions and Requirements.
Article 4. CONTRACT PRICE.
4.1. OWNER shall pay CONTRACTOR for completion of the Work on a Unit Price Work Basis in
accordance with the Contract Documents in current funds based on the measured quantities and the unit
prices stated in the Proposal.
Article 5. PAYMENT PROCEDURES.
CONTRACTOR shall submit Applications for Payment on work completed during the previous month on
the first day of the month. CONTRACTOR shall present only one Application for Payment each month.
Applications for Payment will be processed by OWNER shall make payment to CONTRACTOR within
thirty (30) days of the date of the invoice.
Article 6. INTEREST.
All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the
Project.
Article 7. CONTRACTOR'S REPRESENTIONS.
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
7.1. CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents,
Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost,
progress, performance or famishing of the Work.
7.2. CONTRACTOR binds itself to use such materials and so construct the work that it will remain in
good repair and condition for and during the period of two (2) years from the date of the repair and to
maintain said work in good repair and condition for said term of two (2) years. CONTRACTOR binds itself
to repair or reconstruct the work in whole or in part at any time within said period, if in the opinion of the
MCC, it be necessary.
7.3. To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and
hold harmless OWNER and MCC and their consultants, agents and employees from and against all claims,
damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and
charges of engineers, architects, attorneys and other professionals and court and arbitration costs) arising
out of or resulting from the performance of Work, provided that any such claim, damage, loss or expense
(a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible
property (other than the Work itself) including the loss of use resulting there from and (b ) is caused in
whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or
organization directly or indirectly employed by any of them to perform or furnish any of the Work or
anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party
indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of
any such party.
7.4. In any and all claims against OWNER or MCC or any of their consultants, agents or employees by
any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly
employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may
be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR
or any such Subcontractor or other person or organization under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
Article S. Contract Documents
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the Work consist of the following:
8.1. Bid Proposal consisting of five (fi) pages
8.2 Instructions consisting of three (4) pages.
8.3 This Agreement consisting of four (4) pages..
8.4 Project scope classroom conversion consisting of two (2) pages.
8.5 Construction Plans consisting of fourteen (10) sheets.
There are no Contract Documents other than those listed above in this Article 8.
Article 9. TERMINATION
OWNER may terminate contract if CONTRACTOR persistently fails to perform the work in accordance
with the Contract Documents including, but not limited to, failure to supply sufficient skilled workers, or
suitable materials or equipment, or otherwise violates in any substantial way any provisions of the Contract
Documents. OWNER may, after giving CONTRACTOR seven (7) days written notice and to the extent
permitted by Laws and Regulations, terminate the services of CONTRACTOR, exclude CONTRACTOR
from the site and take possession of the Work.
Article 10. MISCELLANEOUS.
10.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be
binding on another party hereto without the written consent of the party sought to be bound, and
specifically but without limitation moneys that may become due and moneys that are due may not be
assigned without such consent (except to the extent that the effect of this restriction may be limited by law),
and unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under the Contract Documents.
16.2. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal
representatives to the other parry hereto, its partners, successors, assigns and legal representatives in respect
of all covenants, agreements and obligations contained in the Contract Documents.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the Agreement.
Three counterparts have been delivered to OWNER, and one counterpart each has been delivered to
CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and
CONTRACTOR on their behalf.
This agreement will be effective on the day of May, 2006.
OWNER:
Town of Westlake, Texas
By:
Trent Petty, T M ger
ATTES of
Jean Dwi 11, Town Secretary
CONTRACTOR:
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Address for giving notices: Address for giving notices:
2650 J. T. Ottinger Road 2>6- � Fee
Westlake, Texas 76262
J
List name of person to whose attention
notices are to be sent:
�-ir:56/
(If CONTRACTOR is a Corporation,
attach evidence of authority to sign. )
Section 8.4
PROJECT SCOPE
WESTLAKE SCHOOL CLASSROOM CONVERSIONS POD E
General:
The original school classroom building (Pod "E") was designed for initial temporary use as Town offices,
and as school demand increased, then revert back to classroom use. This indoor project involves removing
the remaining Town office areas within three bays of Pod "E" and converts those spaces back to
classrooms, And, for school security, close the lobby -end of the central corridor with a fire -egress double -
door. The project will involve interior work and includes demolition with protection of existing items, wall
and ceiling drywall, some small lay -in ceilings, wood trim work, stained cabinetry, doors and hardware,
performance folding partitions, magnetic/erasable wall panels, carpeting & vinyl flooring, painting & wall
coverings, and alarm system. Mechanical -Electrical -Plumbing and Fire Protection systems, and
communications/data system wiring, See sheets A1.01 — Al. 10.
An additional section of the Work will be to provide and install new student's lockers in the main
corridor of the basement level of the Recreation Center, Unit "G". See sheet Al. 11.
Timetable: The Town intends to conduct the bidding process in March, aiming towards a late spring
construction- early summer construction start-up, to be fmished before the August 4`' 2006 semester.
The Town's Project Manager and primary contact will be Mr. Troy Meyer at 817-490-5735.
Specific:
1. Due to close proximity of other town daily operations, work on this project by the contractor will be
closely coordinated with the town's Project Manager ("PM") (see above). Every effort will be made to
minimize interference with normal daily operations. Contractor's working hours and noise -making
work will be coordinated with the PM.
2. Contractor will utilize heavy-duty work separation draping or hard barriers between his work and
public or school areas, and will coordinate cutting off or blocking air distribution systems to avoid dust
problems.
3. Contractor will coordinate his lay -down area, parking, and access areas with the PM before
starting work.
4. The intent of this design is to match the new classroom finishes, colors, and textures with the other
classrooms, especially classroom 4202, the most recent conversion. Although A/1.08 identifies finish
materials, colors, textures, etc., it is the responsibility of the Contractor to work with the PM to obtain
matching finishes, colors, textures before placing those orders. Some changes may be necessary due
to manufacturer's situations, but only upon the PM's approval. Therefore, the PM's selections will
govern over the stated finishes.
5. The original MEP design assumed an eventual change back to classroom use. This project should
involve only minor capping, minimal re -ducting, thermostat relocations, etc. The electrical and
plumbing will be the same situation — only minor changes are anticipated. Virtually all the systems will
require some amount of changing, whether or not mentioned in this document.
6. Certain finishes or materials may require longer ordering lead-time; if so, contractor shall obtain
samples in time for selection and ordering,
7. Contractor's Insurance Certificate stating Iimits will be furnished to the PM upon verbal
notification of their selection, pending insurance coverage limits, etc. Contractor to discuss
Builder's Risk insurance requirements if any, with PM.
8. There is NO Smoking on school grounds.
9. Contractor will meet with the town responsive weekly to update their progress of the project.
10. Contractor's most be bonded and provide certification.
11. Work on this project must be completed no later than August 4", 2006.
EXPERIENCE RECORD
List of projects bidder has successfully completed:
Amount of
Contract Award Type of Work
Date Name and Address
Accepted of Owner
t��'cmate° :Z 74 VAY
1 �
25V,f ► �q t' rpt �. ,°� /Z.3 A r' 1 -0 -We Y
List of projects bidder is now engaged in completing:
Amount of
Contract Award Type of Work
Date Name and Address
Accepted of Owner
Ym/ � ! �,�. � �, 8�� /e -e- K cam,
�A Jlr p � M.3 t
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tR'AT r ?,c t fx
List of Surety Bonds in force on the above uncompleted work:
Amount of
Contract Award
IM
Acknowledgment on next page must be filled in.
Amount of Name of Surety
Bond Company
4P -47
EXPERIENCE RECORD CONTINUED
a partner
Submitted by: an individual
a corporation
with principal office at '3�o Are'g -rfla". r /7 cl ry r '' 7- '( 75-,o 'c /
TO BE FILLED IN BY CORPORATION
Date Incorporated
Under the Laws of K 0 3
(State)
Executive Officer
-r,' &I 4/,q -t h I -t ) &'rg
State of 7- e. X a. 1
TO BE FILLED IN BY PARTNERSHIPS:
Date Formed
State whether partnership is
general limited or associated.
List of Members:
County of 'T a r r Pt v% +
being duly sworn, deposes and says that he is
the w 0,14% e -sin, M a" of V e e, !Y efp-q C e Y45 _ �!
(Title) (Name of Organization)
and that the answers to the foregoing questions on the attached forms and all statements herein
are true and correct; that the experience record is made a part of this affidavit as through written
in full herein, and all statements and answers to questions given in the above mentioned
experience record are true and correct.
004-4-1 zz-'�
(Signature)
Sworn to before me this day of ei.1
20.3.,, .
\� 6
Notary Public
My Commission Expires:- 1 ' Cit, G O
(Seal)
[*At�;iy .**►
General Provisions
CLEAN-UP
DESCRIPTION
1. The Contractor shall perform such clean-up work as is deemed necessary by the
town.
2. The work shall at all time present a neat and orderly appearance and all cleaning
up shall be completed and all construction machinery and equipment, surplus
materials.
3. The Contractor is require by the town ordinance to use Allied Waste for all
waste disposal containers use on the project.
SOLID WASTE DISPOSAL
DESCRIPTION
1. The Contractor shall dispose of all refuse at a Texas Department of Health
(TDH) approved landfill.
2. A list of all landfills having a TDH pennit is available at the Arlington Office of
TDH. The North Central Texas Council of Governments (NCTCOG) has
prepared, for sale, a list of all landfills in the NCTCOG region. The D/FW
landfill is listed in the telephone book "Yellow Pages".
3. Alternately, the Contractor may arrange with a Commercial waste firrn to
simply supply a roll -off bin for disposal purposes. Several private regional
landfills are available in the NCTCOG area. The contractor shall determine
which method best fits the project requirements.