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Home My WebLink AboutRes 06-16 Authorizing an Agreement with Henry Brothers ElectronicsTOWN OF WESTLAKE RESOLUTION NO. 06-16 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING A THIRTY-SIX MONTH MAINTENANCE AGREEMENT FOR SECURITY CAMERAS AND DOOR ALARM SYSTEM, PAYABLE ANNUALLY, WITH HENRY BROTHERS ELECTRONICS. WHEREAS, the Board of Aldermen desires to maintain the good working condition and prolong life of the security cameras and door systems which allow Town and Academy officials to view and record activity with the thirty on-site cameras and the alarm systems for all Town and Academy doors; and WHEREAS, the Board of Aldermen finds and agrees with the proposed maintenance agreement, attached hereto as Exhibit "A", with Henry Brothers Electronics to provide routine maintenance and associated repairs to restore the equipment and systems to proper operating order; and WHEREAS, the Board of Aldermen and all Town and Academy Staff, have been committed to providing a safe environment for all citizens, students and employees, and find the passage of this Resolution is in the best interest of the public; and WHEREAS, the cost of this agreement has been included in the 2005-06 adopted Budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in the entirety. SECTION 2: The Board of Aldermen of the Town of Westlake, Texas, hereby approves the Agreement with Henry Bros Electronics relating to the routine maintenance and repair of the security cameras and door alarm systems, attached hereto as Exhibit "A"; and further authorizes the Town Manager to execute the agreement on behalf of the Town of Westlake, Texas. PASSED AND APPROVED ON THIS 24th DAY OF APRIL 2006. Scott Bradl6y, Mayor ATTEST: Z,; Jon Dwinnell, Town Secretary Trent O. Petty, YXh Manager CUSTOMER NAME CONTRACT NQ 'MAGES .ATT. ACHED TOWN OF WESTLAKE TW-10904-1GP 5 ADDRESS PHONE 2650 J.T. Ottinger Road (817)490-5735 CITY STATE ZIP WESTLAKE TEXAS 76262 S1 ART ANNUAL HARDWAREMAINTENANCE EEE ANNUAL MONITORING FEE $9,000.00 N/A Spares to be kept at Customer location? ❑ Yes o No Remote Diagnostic Help to be Provided E Yes ❑ No STANDARD MAINTENANCE AGREEMENT This Agreement is made as of the date above between the customer identified above ("Customer") and Henry Bros. Electronics, 2100 Hwy 360 — Suite 2101 Grand Prairie TX 75050, (972) 988-8887 ("HBE"). 1. EQUIPMENT TO BE MAINTAINED Customer owns the following equipment: Equipment is listed on Page 4-5 of this agreement. This agreement calls for HBE to provide labor to troubleshoot, repair, swap -out or replace the above equipment when troubles are identified by the Customer as the equipment is being used, or by HBE in the course of performing maintenance. II. MAINTENANCE PLAN (A) Services to be Provided by HBE. BBE shall: (1) carry out at least two visits during the year for the purpose of performing preventive maintenance and evaluating system performance and training operators on the system; (2) on identifying a defect or being notified any part of the system is not performing properly, provide on- site technical support, perform diagnostic tests, isolate defects and provide on-site, bench or factory repairs, as appropriate; (3) if called for above, provide remote diagnostic help to operators for problem identification; (4) from time to time, if appropriate, recommend purchase of on-site spares for proper maintenance response and recommend changes to reduce maintenance costs; (5) in the case of renovations by Customer - provided electricians, act in a consulting role to coordinate the installation and perform final adjustments and optimization; and (6) locate support and service manuals, as -built drawings and documents and secure factory training for the Customer's operators. To the extent feasible, these services shall be performed during regular maintenance visits. HBE will not be required to violate any local union jurisdiction. If this Agreement indicates that spares are to be kept at the Customer's location, HBE shall recommend a list of equipment including repair parts, boards and components for the Customers approval and purchase. This list shall become the standard complement of on-site spares to allow the repair of the system within the Customer's desired response time. These spares shall be maintained under the terms of this agreement but without additional fee until they exceed their useful life. HBE shall inventory the spares, service equipment and tools, site documentation and manuals and maintenance records in space provided by the Customer. (B) Material to be Provided by HBE. HBE shall provide parts, material, tools and unless otherwise noted, equipment to repair and/or restore the Customer's equipment to proper operation. (C) Customer Responsibilities. The Customer shall be responsible for: (1) determining that any item of equipment is not operating properly, and notifying HBE of the need for repairs; (2) providing proper electrical power and outlets for the equipment and a clean operating environment within the rated operating temperatures, humidity, vibration, noise, RF, and lighting; (3) if remote diagnostic help is called for above, providing a modem and phone line for remote St.dad MR.vI -Agreemen[pa,L interconnect to the Customer's system for remote diagnostic help to operators. (4) performing such routine maintenance as keeping the equipment clean and replacing printer ribbon and paper, keeping doors and door closers properly maintained and replacing light bulbs in security closets; (5) providing access to equipment and facilities as necessary; and any ladders, lifts, heat, light and power; (6) issuing any required card access badges to be issued to the HBE technicians (which will be returned upon HBE's termination of an employee or upon termination of this agreement); (7) proper maintenance of data; i.e., periodic system back-ups and safe keeping, purging the history files to free up the normal transactions, and keeping up with data entry and reports so that the system can properly operate; and (8) electrical installation and any required modification to walls, doors, hinges, etc, The Customer understands that the use of diskettes and videocassettes, which the manufacturer has not approved, may reduce equipment life and quality of data storage. If this Agreement provides that spares are to be kept at the Customer's location, Customer shall provide a maintenance area with adequate security to house spare parts and maintenance equipment. (D) Time and Place of Maintenance. All regular work shall be performed by non-union workers during normal working hours (Monday through Friday, 8:30 AM to 4:30 PM, except Holidays). Emergency service, where applicable, shall be provided in the event that critical failures render the system inoperable. Equipment shall be serviced at the site of the fixed equipment at FIBE's option, or at the service shop in cases of non -fixed equipment. HBE shall respond to Customer request for service within one day if the nature of the problem dictates. Emergency service shall be provided within four (4) hours. BE HBE FEES (A) Basic Fee for Periodic Maintenance and Standard Support and Repairs. The fee for hardware maintenance is set forth on page 1 of this Agreement. Unless specifically excluded below, this fee includes labor, parts, travel time, expenses, regular freight (overnight is billable) and repairs. Serviceable life on equipment will be at least 1-3 years after installation. It does not include repairs of equipment not listed on the Equipment List, or which is beyond its serviceable life, or has become defective or inoperative because of accidents, physical damage, misuse of the equipment, coffee spills, theft, Acts of God, floods and fires. For this purpose, misuse includes but is not limited to jamming cassettes into the VCRs, misfeeding printers, abusing keyboards, using incorrect diskettes or video cassettes, or re -using video cassettes too long (recommended replacement is every 3 months and at least every 6 recordings in the time lapse mode). When the repair frequency for a particular piece of equipment becomes four times in a two-month period, indicating the item is beyond its serviceable life, HBE will recommend replacement instead of repair. (B) Fee for Software Maintenance and Upgrade. The fee for software maintenance and upgrades is set forth at the beginning of this Agreement. (C) Billing for Labor Not Included in Basic Maintenance Fee. Any work done which is not covered by the basic maintenance fee or annual software maintenance fee under this agreement will be done on a billable basis with written purchase order or proper Customer authorization, and will become an extra charge over and above the maintenance fee. HBE's labor rate for non -covered work is $65.00/hour, portal-to-portal plus parking and tolls. (D) Replacement Equipment. Authorized replacement equipment shall be billed at list price minus 10%. HBE replacement labor for items beyond their serviceable life is included in the maintenance fee, but replacement equipment is not. IV. TERMS OF PAYMENT (A) Maintenance Fee. The basic annual maintenance fee will be due by the 10th day of each year. The annual software maintenance fee is due with the first month's fee. (B) Payment for Items Separately Billed. Terms of payment for items that are to be separately billed as described in III above are net 30 days. (C) Late Charges. A late fee of lY2% per month will be charged on past due balances. V. WARRANTIES The equipment shall be maintained by HBE in accordance with the following standards: (A) Parts. Manufacturer's parts or parts of equal quality shall be used. (B) Workmanship. All work shall be of the highest quality and shall be performed in a neat workmanlike manner by a qualified person or persons and in compliance with all applicable laws, rules and regulations. (C) Non -abuse of Equipment. The equipment shall not be subject to abuse. (D) Conformity with Instruction Manuals. The work shall be performed in accordance with the Standard MeiM-n ,n Agmcment ,2 instructions in the service manual applicable to the equipment. (E) Tolerances for Restored Material. RBE restored material is to be as originally manufactured and within 5% of specified tolerances. Devices which are subject to normal wear and loss of performance over time such an VCRs, cameras, monitors, locks, badges, cabinets, furniture and housings are excluded from this warranty. Wiring and cables are excluded. (F) No Other Warranties. Except as provided in this section V, HBE makes no warranties, express or implied. VI. LIMITATIONS ON LIABILITY HBE does not ensure continued operation of the system, or that it will fulfill its intended purpose. The customer's remedy for any failure of equipment or services is limited to repair or replacement with conforming items. Except in case of gross negligence evincing a reckless disregard for the customer's rights, HBE's liability, whether in contract, or tort, under any warranty, in negligence or otherwise, shall not exceed the purchase price paid by the customer for the equipment and services provided by HBE hereunder (or, if this agreement is extended, the amount so paid during the most recent 12 -month period this agreement was in effect); and under no circumstances shall RBE be liable for special, indirect or consequential damages. No action may be brought by the Customer more than one year after the cause of action has occurred. HBE assumes no liability for loss or damages for failure to maintain, or delay in maintaining equipment, due to causes beyond its control and without its fault or negligence, including but not restricted to Acts of God, union interruption, accidents, strikes, lockouts, quarantine conditions, fires, floods, or unusually severe weather conditions. VII. INSURANCE (A) Workmen's Compensation Insurance. HBE is an independent contractor and solely responsible for its employees. HBE workers are fully covered by Workmen's Compensation Insurance. (B) Insurance to be Maintained by Customer. Customer shall carry sufficient insurance to protect HBE and its workers from damage to persons or property arising from acts of Customer or its landlord, or from the elements, including fire and tornado. VIII. MISCELLANEOUS (A) Notices. All notices hereunder shall be in writing and addressed to the parties at the addresses first given above and sent by registered mail, return receipt requested. Notices shall be deemed effective three business days after mailing. (B) Term of Agreement. This Maintenance Agreement begins on the date stated on page 1 and continues for an initial term of three years. After the first year of the initial three year term, it will be automatically extended for successive one year terms unless canceled by either party by written notice given not less than 30 nor more than 60 days prior to the end of any term. (C) Texas Law. This agreement shall be governed by the laws of the State of Texas. ID) Amendments. No revision of this agreement shall be valid unless made in writing and signed by an authorized representative of each parry. HENRY BROS. ELECTRONICS F Written By: T'i% C d 40 L= d'Lr-t Custome By. Ant l razed Si Are Date Appr6�by Date HENRY BROS. ELECTRONICS Standard Maintenance AS-mentpage 3 Quotations Include: Software upgrades, repair and replacement of parts, trip charges due to normal wear and tear. Service is provided M -F 08:00-17:00 excluding holidays and weekends. A minimum of two annual preventive maintenance calls will include the testing of all batteries, door locks, installation of any software upgrades, testing of all detection devices, and cleaning all camera housing/lens covers (excludes the Gym roof top unit). Water repellant will be used on exterior camera dome covers. Provide 2 -hours of on-site training. QTY MANUS. PART # DESCRIPTION 4 EA. ALTRONIX 72885 TRANSFORMER OPEN FRAME, 28 VAC -100 VA, AC LINE CORD, UL, CSA 4 EA. POWERSONIC 782397 12V-4AH RECHARGE LEAD ACID BATTERY IEA. INTEGRAL 3390-00465 DVX SOFTWARE OPTION, FIRST LINE LOGICAL DRIVE 1 EA_ AIPHONE LEF-5 INTERCOM, LEE OPEN VOICE SYS, 5 CALL MASTER, DOOR RELEASE, S 1 EA, AIPHONE PS -12C POWER SUPPLY, 12 VDC, ]A, UL *SPECIAL ORDERED ITEM 3 EA. AIPHONE LE -D INTERCOM, TWO STATION SYS, DOOR STATION, SURFACE MOUNT 3 EA. AIPHONE RY-PA ACCESSORY, DOOR RELEASE RELAY, 12 VDC, N/O 1 EA_ AMAG SIATE/3-625/32-V3/Sl 625 V30 BASE SOFTWARE SUITE 3, FOR 32 READERS, A SUITE/3-62 2 EA, AMAG SOFT -CLIENT -V3 AMAG 625-V3 CLIENT SOFTWARE KIT, CLIENT INSTALL CD, SOFTWARE IEA AMAG WEBCLIENT/5-KI'T-V3 WEB CLIENT LISCENCE, FOR CARD ADMINISTRATION, LISCENCE FOR UP IEA. GRP4/AMAG BACKNET-MODULE-625-V3 SOFTWARE MODULE FOR BACK -NET INTERFACE I EA AMAG CCTV -KIT -V3 OPTION, AMAG CCTV INTERFACE, INCLUDES- CCTV SWITCHER SOFTWARE 3 EA, AMAG M2I00-DBU-20K-KIT HARDWARE KIT, M2100 DBU BOARD ONLY. W/ MEMORY FOR 20.000 CARD 3 EA_ AMAG M2000-4DCU-KIT HARDWARE KIT, M2000-8 DCU FOR 4 READERS W/20MA WIEGLAND INTE TEA_ AMAG M2100-2DCR-KIT HARDWARE KIT, M21002DCR FOR 2 READERS BOARD ONLY, SUPPORTS 3 EA_ AMAG M2100 -ACU -KIT HARDWARE KIT, M2100 ACU KIT FOR MONITORING OF INPUT & OUTPUT 1 EA, AMAG M2100 -ACR -KIT HARDWARE KIT, M2100ACR KIT FOR MONITORING INPUTS & OUTPUTS 5 EA. AMAG M2100 -CAB -1 M2100 CABINET KIT, HINGED LOCKABLE DOOR INTEGRAL PSU. TAMPS 9 EA. AMAG MDU-4/TRANS TRANSFORMER, 110V-18VAC, REQUIRED FORNON-ULINSTALLATION 9 EA_ AMAG 670 READER PROX CARD ONLY, SUPPORTS HID FORMAT CARDS, 5' READ R 6 EA, AMAG 690 -CG READER, PROX CARD ONLY, SUPPORTS HID FORMAT CARDS, 4' READ R 1 EA, AMAG M2000 -NIC OPTION BOARD, M2000 NETWORK INTERFACE CARD, FOR DIRECT CONNE 8 EA_ DET SYS DS1501 PER. REQUEST TO EXIT, CURTAIN, REQUEST TO EXIT, LIGHT GRAY F 59 EA, DET SYS DSI 101I GLASSBREAK DETECTOR, SURFACE MOUNT, MICROPHONE I EA. ADEMCO V20HWSE/28 ALARM CONTROL PANEL- VISTA-20SE HARDWIRE, WITH 6128 KEYPAD I EA_ ALTRONIX AL624-12C POWER SUPPLY -CHARGER LINEAR KIT INCLUDES. AL612,12 VDC 4 A 3 EA. GROUP 4 M2000-4/8 ENCLOSURE KIT 13 EA, ALTRONIX SMP-5PM POWER SUPPLY, CHARGER SUPERVISED IEA. NOVASTAR SOFT -BACKUP SOFTWARE 2 EA. SENTROL 2505 AL MAGNETIC CONTACT 1EA. NVT NV -652R ACTIVE BELUM IEA KALATEL KTA-DE-DI T DOME & DAY/NIGHT CAMERA, 8" CLEAR OUT TAMPER RESISTANT 2 EA. BLACK BOX IC444A CCTV VIDEO Standard Maimenan Ageemeut page QTY MANUF. PART # DESCRIPTION I EA. INTEGRAL 3785-0250 32 CHANNEL RECORDER 1 EA. INTEGRAL 3390-00330 WATCH DOG ILA INTEGRAL 3390-00485 KALATEL PTZ CONTROL MODULE 1 EA, GE/KALATEL KTD-405 CALIBUR ACCESSORY, KEYPAD 2EA. GE/KALATEL KTD-312 OPTION, RS232 INTERFACE 8 EA. GE/KALATEL KTA-CE3-DIC DOME& DAY/ NIGHT CAMERA, 7" IEA_ GE/KALATEL KTA-133-H1C DOME& COLOR CAMERA, CYBERDOME 2EA_ GE/KALATEL KTA-38-CVN DOME & COLOR CAMERA. CYBERSCOUT 9EA, GE/KALATEL KTA-20C CYBERMOUNT, W/ COAX INTERFACE 6 EA. GE/KALATEL KTA-25 MOUNT, CORNER ADAPTER, GRAY 2 EA. NITEK RK115 RACK PANEL, FOR HOLDING UP TO TEN 10 EA, GE/KALATEL KTP-24 POWER SUPPLY, 100 VA, OUTDOOR 15 EA. GE/KALATEL DM-1500-VFA DOME & COLOR CAMERA, VARI-VIEW, 5" 4EA, GE/KALATEL DM-WM VARI-VIEW ACCESSORY, WALL MOUNT 3 EA, GE/KALATEL DM-PM VAI-VIEW ACCESSORY. PENDANT MOUNT I EA, ALTRONIX ALTV2416 POWER SUPPLY, 24 VAC w 8 AMP 2 EA. ALTRONIX ALTV248 POWER SUPPLY, 24 VAC ,@ 4 AMP 1 EA. INTEGRAL 3030 24 BIT/PCI VIDEO CAPTURE CARD 16 EA. NIT VB37M TWISTED PAIR, VIDEO BALUN IEA GE/KALATEL KTA-D3-HI C DOME & COLOR CAMERA, CYBERDOME IEA INTEGRAL 3390-00485 KALATEL PTZ CONTROL MODULE I EA. GE/KALATEL KTD-405 CALIBUR ACCESSORY, KEYPAD Standard Mein2na�ce Agrnnmevtpnge 5