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HomeMy WebLinkAboutRes 06-10 Authorizing a Joint Election Agreement with Tarrant CountyTOWN OF WESTLAKE RESOLUTION NO. 06-10 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS AUTHORIZING THE TOWN MANAGER TO ENTER INTO A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY FOR THE GENERAL AND SPECIAL ELECTION TO BE HELD ON MAY 13, 2006 WHEREAS, the County of Tarrant will conduce a Special Election and the Town of Westlake will conduct a General and Special Election on May 13, 2006; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly on May 13, 2006; and WHEREAS, the Town of Westlake desires to select the Tarrant County Elections Administrator to conduct and coordinate this joint election. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: The parties hereto agree to hold an election jointly on May 13, 2006, from 7:00 a.m. until 7:00 p.m. in accordance with Section 271.002, Texas Election Code, and that said election be conducted jointly pursuant to the terms of this agreement, attached as Exhibit "A." SECTION 2: This Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 27TH DAY OF FEBRUARY 2006. ATTEST: an Dwinnell, TRMC, CMC, Town Secretary APPROVED AS TO L`SSTa—nTon Yb w- 1 !° Avn A 4�pazc- ZnAea4o� I Scott Bradley, ayor Trent O. Petty, Tow nager tXrilt l l H JOINT ELECTION AGREEMENT WITH TARRANT COUNTY FOR MAY 13, 2006 GENERAL AND SPECIAL ELECTION I. AGREEMENT GENERAL TERMS: 1.01 On Saturday, May 13, 2006, the election shall be held from 7:00 AM until 7:00 PM. 1.02 Each political subdivision participating in the election on May 13, 2006, shall have and use the same election officials, supplies, ballots, and voting equipment (Optical Scan for mail and Election Day, and DRE equipment for early voting by personal appearance and Election Day). II. TARRANT COUNTY 2.01 The County agrees to coordinate, supervise, and conduct the Joint Election pursuant to the provisions of the Texas Election Code unless specifically provided otherwise in this agreement. 2.02 The Elections Administrator shall perform the following duties: a. Designate voting locations and contact the owners or custodians of public (or if unavailable, private) buildings in the election precinct and arrange for its use. Such voting locations shall be furnished to the Town of Westlake as soon as possible. b. Appoint, notify; and train the presiding judges and alternate judges. The names and addresses of each judge and'alternate judge shall be furnished to theTown of Westlake at a later date. C. Compensate election judges and clerks. Each election judge will receive $8.00 per hour and each clerk will receive $7.50 per hour (for a maximum of 14 hours). The election judge will receive an additional $25.00 (for each entity) for picking up the election supplies prior to Election. Day and for delivering election returns and supplies to a designated location after the polls close. d. Procure, prepare, and distribute DRE equipment for early voting by personal appearance. e. Procure, prepare, and distribute Election Day supplies and equipment, including ballots and DRE equipment. f. Procure, prepare, and distribute tables and chairs, as needed, and transport equipment to and from the polling places. g. Procure and deliver to polling places all voting equipment. h. Rent, if necessary, voting locations. i. Provide lists of registered voters to the election judges. j. Preparation of programs and test materials for tabulation of the ballots to be used with electronic voting equipment in accordance with the provisions of the Texas Election Code and of this Agreement. k. Publish notice of the date, time, and place of the testing of the electronic tabulation equipment and conduct such testing. 1. Supervise the handling and disposition of election returns, tabulate unofficial returns, and assist in preparing the tabulation for the official canvass for each entity. In. Prepare the unofficial canvass report after all precincts have been counted and deliver a copy of the unofficial canvass to the Town of Westlake. n. Serve as custodian of election records and store election records as provided by law, o. Conduct the manual c o unt . P. Provide maps and other reference guides to the Town of Westlake. III. EARLY VOTING 3.01 Early Voting By Mail: a. The County Election Administration shall be responsible for early voting ballot requests by mail. b. The Contracting Entity or her designee shall forward any requests by mail applications to the Elections Administrator. C. The County shall be responsible for all preparation of mail ballots including mailing ballot to voter. 3.02Early Voting by Personal Appearance a. Gayle Hamilton shall serve as Early Voting Clerk for the Election and other clerks shall be appointed as needed. b. Early Voting by personal appearance shall be conducted at the locations listed on Exhibit "B." All eligible voters in Tarrant County may vote early at any early voting location. c. Early Voting by personal appearance will begin on May 1, 2006, and will end on May 9, 2006. d. Extended hours for early voting shall take place at all early voting locations on Saturday, May 6 from 7:00 AM to 7:00 PM, Sunday, May 7 from 11:00 AM to 4:00 PM, Thursday, May 8, and Friday, May 9 from 7:00 AM to 7:00 PM. 3.03 The Ballot Board Judge for Tarrant County shall be Jeanne Lyons. The Early Voting Ballot Board's duties will include: (1) Serve as Signature Verification Committee (2) Prepare the mail ballots for tabulating (3) Review and qualify the Provisional ballots for counting (4) Convene on May 19 to count provisional ballots and late ballots from out of the country. (6`h day or earlier after Election Day) IV. THE TOWN OF WESTLAKE The Town of Westlake shall have the following responsibilities in conducting this joint election on May 13, 2006; 4.01 Prepare all Town of Westlake election orders, resolutions, notices, and other pertinent documents for adoption for execution by the appropriate officer; and take all actions required by law for calling the general and special election, handling contests, canvassing the returns, and declaring the results of the general and election. 4.02 Prepare and publish in the official newspaper or post all required election notices of the general and special election. 4.03 Deliver to the Elections Administrator the official wording, including Spanish translation, to be printed on the ballot. 4.04 Approve final ballot wording for content, form, and spelling. 4.05 Prepare and submit to the U.S. Department of justice, under Section 5 of the Voting Rights Act of 1965, the required submission on voting changes with respect to the general and special election. 4.06 Canvass the official results between the 8t" and 11ffi day following the election. V. PAYMENT FOR SERVICES 5.01 In consideration for the services and expenses provided by the County for conducting this joint election, the County is conducting the joint election for a cost of $2,250,00 to the town of Westlake, 75% of the estimated cost of an election. 5.02 Should a recount be required, those costs associated with the recount, if any, shall be negotiated at the time the need for said recount is determined. 5.03 The official for parties to contact for all purposes shall be listed at the end of the agreement, All notices and other deliveries under the agreement shall be delivered to said individual so listed. This Agreement is made and entered into this day of 2006, by and between the County of Tarrant, acting by and through the Tarrant county Elections Administrator and the town of Westlake, Texas, acting by and through its Town Manager or his designee. ACCEPTANCE: On behalf of Tarrant County Elections Administration, I hereby accept the terms of the Agreement contained in this Resolution (No. 06-10). Signed this day of , 2006. Gayle Hamilton Interim Elections Administrator Tarrant County, Texas on behalf of the Town of Westlake, I hereby accept the terms of this Agreement. Signed this 27h day of February, 2006. Trent ;Pet:ty, Town M Town Westlake, as IN WITNESS WHEREOF, the above Resolution and Agreement was adopted at the meeting of the Commissioner's Court of Tarrant County on the _ day of 2006. Officials for notice: Gayle Hamilton County of Tarrant interim Elections Administrator 2700 Premier Street Fort Worth, Texas 76111 817-831-6463 COUNTY OF TARRANT Tom Vandergriff, County Judge Tarrant County Commissioners Court Jean I3winneil, TRMC, CMC Town of Westlake Town Secretary 2650 J. T. Ottinger Road Westlake, Texas 76262 817-490-5710 L_/\1 11LJ1 I L./ ** UNOFFICIAL May 13, 2006 (f 3 DE MAYO DEL 2006) TARRANT COUNTY SPECIAL BOND AND JOINT ELECTIONS (ELECCIONES ADJUNTOS YDE BONDS ESPECIALES DEL CONDADO DE TARRANT) Full Voting Schedule at the Following L,ocati©ns (Yniacinn Cnmprete in Jar 519ld ur caseins) 1. MAIN EARLY VOTING LOCATION, 3212 Miller Avenue Tarrant County Annex Haltom City Recreation Center 600 West Weatherford Street 4839 Broadway Avenue Fort Wo7th, TX 76102 Handley-Meadowbrook Community 27. 14. 2. Arlington City }call Fart Worth, TX 76112 101 W. Abram Street Hurst Recreation Center 28. Arlington, TX 76010 Hurst, TX 76053 ]5. 3. Azle Public Library Keller, TX 76248 609 Southeast Parkway Kennedale City Hail 33. Azle, TX 76020 4. Bedford Public Library 16. 31. 1805 L Don Dodson Forest HUI, TX 76140 Bedford, TX 76021 Mansfield Sub -Courthouse 5. Benbrook YMCA 17 Mansfield, TX 76063 1899 Wins= Road North Richland Hills Recreation Center 33. 6720 Northeast Loop 820 Benbrook, TX 76126 North Richland Hills, TX 76180 6. Bob Duncan Community Center 18 645 Grapevine Highway 2800 South center Street Hurst, TX 76054 Arlington, TX 76914 35. 7. Colleyville City Mall 19 109 Main Street a. 3204 Diana Drive Collcyvilie, TX 76034 Richland Hills, TX 76118 8. Como Elementary School 29 4000 Hoene Street Fort Worth, TX 76107 9. Crowley Public Library 21. 409 South Oak Street Crowley, TX 76936 10. Diamond Hill/Jarvis Library 22 1300 Northeast 35th Street Fort Worth, TX 76106 11. Euless Public Library 23 201 North £ctor Drive Euless, TX 76039 12. Grapevine Community Activities Center 24. 1175 Municipal Way Grapevine, TX 76051 13. Griffin Sub-Courtbouse 25. 3212 Miller Avenue Fort Worth, TX 76119 Haltom City Recreation Center 26. 4839 Broadway Avenue Haltom City, TX 76117 Handley-Meadowbrook Community 27. Center 6201 Beaty Street Fart Worth, TX 76112 Hurst Recreation Center 28. 700 Mary Drive Hurst, TX 76053 Keller Town.Hall 29. 11o0 Bear Creek Parkway Keller, TX 76248 Kennedale City Hail 33. 405 Municipal Drive Kennedale, TX 76060 Mahaney Community Center 31. 6800 Forest Bill Drive Forest HUI, TX 76140 Mansfield Sub -Courthouse 32. 1100 East Broad Street Mansfield, TX 76063 North Richland Hills Recreation Center 33. 6720 Northeast Loop 820 North Richland Hills, TX 76180 Northeast Sub -Courthouse 34, 645 Grapevine Highway Hurst, TX 76054 Northwest Sheriff Patrol Bldg. 35. 6651 Lake Worth Blvd. Lake Worth, TX 76135 Richland ]fills Community Center a. 3204 Diana Drive Richland Hills, TX 76118 Riverside Community Center in the Pari 3700 East Belitnap Street Fort Worth, TX 76111 Sherrod Elementary School 2626 Lincoln Drive Arlington, TX 76006 Sonny and Allegra Nance Elementary 701 Tierra Vista Way Fort Worth, TX 76131 South Service Center 110o S.W. Green Oaks Boulevard Arlington, TX 76017 Southlake Town Hall. 1400 Main Street Southiake, TX 76092 Southside Community Center 959 East Rosedale Street Fort Worth, TX 76104 Southwest Regional Library 4001 Library Lane Fort Worth, TX 76109 Southwest Sub -Courthouse 6551 Granbury Road Fort Worth, TX 76133 Starrett Elementary School 2675 Faiimont Drive Grand Prairie, TX 75052 White Settlement Recreation Center 8213 White Settlement Road White, Settlement, TX 76108 Worth Heights Community Center 3551 New York Avenue Fort Worth, TX 76114 Emergency Ballots -only at Tarrant County Elections Center 2700 Premier Street Fort Worth, TX 76111 Temporary Branch Early Voting Locations (Caseins TeWorales para Vouw an Temp—) .......... ... May (mnyo) 1 - 3 Monday —Wednesday (tunes-,Wwrcotes) 8:00 a.m. — 5:00 p.m. I 2>. ;:.rr:wrirt. F :r `zea c' !x'eddo r F'sssr ir;; ,h.�;:ra::arri r�':°n�:`?ter: Blue Mound City Hall Pantego Town Hall Westlake City Hall 301 Blue Mound Road 1614 South Bowen Road 2650 I.T. Otting% Road Blue Mound, TX 76131-11.1 Pantego, TX 76113 .6262 .... . ...,..._....- I., .. -..-.....,............_......._...........................WestSake,TX7....,...-.....,.............._..,........._ May (Maya) 5 May (,Mayo) 6 May (Maya) 7 May (Mayo) 8 - 9 Dalwarthington Gardens City Hall 2600 Roosevelt Drive Dalworthington Gardens, TX 76016 jL_d 2J16aM 4A1:50 PM Friday oiwrnes) Saturday (Sabadn) Sunday (Domingo) Monday -Tuesday (Lanes -Mimes) Eagle Mountain -Saginaw 15D Administration Bldg, 1200 Old Decatur Road Fort Worth, TX 76179 East Regional Library 6301 Bridge Street Fart Worth, TX 76012 8:00 a.m. - 5:00 p.m. 7:00 am. - 7:00 p.m. 11:00 a.m. - 4:00 p.m. 7:00 a.m. - 7:00 p.m. Haslet City Hall 105 Main Street Haslet, TX 76052 t I JOINT ELECTION O AGREEMENT FOR TARRANT COUNTY AND CITY OF WESTLAKE MAY 13, 2006 THIS AGREEMENT is made and entered into this day of 2006, by and between the COUNTY OF TARRANT, acting by and through the TARRANT COUNTY ELECTIONS ADMINISTRATOR ( hereinafter referred to as "COUNTY") and the CITY OF WESTLAKE, TEXAS, acting by and through its Mayor or his/her designee (hereinafter referred to as "Entity"). WHEREAS, the County of Tarrant will conduct a Special Bond Election and the City of Westlake will conduct a General/Special Tax Rate Election on May 13, 2006; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly on May 13, 2006; and WHEREAS, the City of Westlake has found and determined that the designated polling places located outside the boundary of the election precinct or political subdivision adequately and conveniently serves the affected voters and will facilitate the orderly conduct of the election; and WHEREAS, the City of Westlake desires to select the Tarrant County Elections Administrator to conduct and coordinate this joint election; NOW THEREFORE, FOR AND IN CONSIDERATION of the mutual project referenced herein, the parties hereto agree to hold an election jointly on May 13, 2006, from 7:00 a.m. until 7:00 p.m., in accordance with Section 271.002, Texas Election Code, and that said election be conducted jointly pursuant to the terms of this Agreement. I. AGREEMENT GENERAL TERMS: 1.01 On Saturday, May 13, 2006, the election shall be held from 7:00 AM until 7:00 PM, that day. 1.02 Each political subdivision participating in the election on May 13, 2006, shall have and use the same election officials, supplies, ballots, and voting equipment (Optical Scan for mail and Election Day, and DRE equipment for Early Voting by personal appearance and Election Day). 21131200512:03 PM II. TARRANT COUNTY 2.01 The County agrees to coordinate, supervise, and conduct the Joint Election, pursuant to the provisions of the Texas Election Code unless specifically provided otherwise in this Agreement. 2.02 The Elections Administrator shall perform the following duties: a. Designate voting locations and contact the owners or custodians of public (or if unavailable, private) buildings and arrange for their use. Such voting locations shall be furnished to the entity as soon as possible. b. Appoint, notify, and train the presiding judges and alternate judges. The names and addresses of each judge and alternate judge shall be furnished to the entity at a later date. C. Compensate election judges and clerks. Each election judge will receive $0.00 per hour and each clerk will receive $7.50 per hour (for a maximum of 14 hours). The election judge will receive an additional $25.00 (for each entity) for picking up the election supplies prior to Election Day and for delivering election returns and supplies to a designated location after the polls close. d. Procure, prepare, and distribute supplies and DRE equipment for Early Voting by personal appearance. e. Procure, prepare, and distribute Election Day supplies and equipment, including ballots and DRE equipment. Procure, prepare, and distribute tables and chairs, as needed, and transport equipment to and from the polling places. g. Procure and deliver to polling places all voting equipment. h. Rent, if necessary, voting locations. Provide lists of registered voters to the election judges. Preparation of programs and test materials for tabulation of the ballots to be used with electronic voting equipment in accordance with the provisions of the Texas Election Code and of this Agreement. 2/131200612:03 PM k. Publish notice of the date, time, and place of the testing of the electronic tabulation equipment and conduct such testing. I. Supervise the handling and disposition of election returns, tabulate unofficial returns, and assist in preparing the tabulation for the official canvass for each entity. M. Prepare the canvass report after all precincts have been counted and deliver a copy of the appropriate part of the tabulation report to each entity. n. Prepare and publish the Notice of Joint Election, which is the required and described method of giving notice in accordance to Texas Election Code {Sec 4.003(a)(1). o. Serve as custodian of election records and store election records as provided by law for a period of 22 months. p. Conduct the manual count. q. Provide maps and other reference guides. III. EARLY VOTING 3.01 Early Voting By Mail: a. The County Elections Administrator shall be responsible for Early Voting ballot requests by mail. b. The entity or designee shall forward any requests by mail applications to the Elections Administrator. C. The County shall be responsible for all preparation of mail ballots including mailing ballot to voter. 3.02 Early Voting by Personal Appearance a. Gayle Hamilton shall serve as Early Voting Clerk for the Election and other clerks shall be appointed as needed. b. Early Voting by personal appearance shall be conducted at the locations listed on Exhibit B. All eligible voters in Tarrant County may vote early at any early voting location. 2/131200612:03 PM 3 C. Early Voting by personal appearance will begin on May 1, 2006, and will end on May 9, 2006. d. Extended hours for early voting shall take place at all early voting locations on Saturday, May 6 from 7:00 AM to 7:00 PM, Sunday, May 7 from 11:00 AM to 4:00 PM, Monday, May 8, and Tuesday, May 9 from 7:00 AM to 7:00 PM. Additionally, temporary branch Early Voting locations will be available according to the schedule. 3.03 The Early Voting Ballot Board Judge for Tarrant County shall be Jeanne Lyons. The Early Voting Ballot Board's duties will include: (1) Serve as Signature Verification Committee (2) Prepare the mail ballots for tabulating (3) Review and qualify the provisional ballots for counting (4) Convene to count provisional ballots and late ballots from out of the country. (6th day or earlier after Election Day) IV. CITY 4F WESTLAKE The City shall have the following responsibilities in conducting this joint election on May 13, 2006; 4.01 Prepare any election orders, resolutions, notices, and other pertinent documents for adoption for execution by the appropriate officer; and take all actions required by law for calling the election, handling contests, canvassing the returns, and declaring the results of the election. 4.02 Prepare and furnish to the County information for the required election notice to be published. 4.03 Deliver to the Elections Administrator the official wording, including Spanish translation, to be printed on the ballot. 4.04 Approve final ballot wording for content, form, and spelling. 4.05 Prepare and submit to the U.S. Department of Justice, under Section 5 of the Voting Rights Act of 1965, the required submission on voting changes with respect to the election. 2/13/200612:03 PM 4.06 Pursuant to Texas Election Code Sec. 67.003, canvass the official results between the 3rd and 111h day following the election. V. PAYMENT FOR SERVICES 5.01 In consideration for the services and expenses provided by the County for conducting this joint election, the County is conducting the joint election for a cost of $2,250.00 to the City, 75% of the estimated cost of an election in the City of Westlake. 5.02 Should a recount be required, those costs associated with the recount, if any, shall be negotiated at the time the need for said recount is determined. 5.03 The official for parties to contact for all purposes shall be listed at the end of the Agreement. All notices and other deliveries under the Agreement shall be delivered to said individual so listed. 2/131200612:03 PM ACCEPTANCE: On behalf of Tarrant County Elections Administration, I hereby accept the terms of the Agreement contained in this Resolution. Signed this day of , 2006. dayle'HaMilton Interim Elections Administrator Tarrant County, Texas On behalf of the City of Westlake, I hereby accept the terms of this Agreement. c�y� Signed this day of 0 4 an Dwinnell City Secretary City of Westlake, Texas IN WITNESS WHEREOF, the above Resolution and Agreement was adopted at a m!2ng f the Commissioner's Court of Tarrant County on the day of 2006. COUNTY OF TARRANT Tom Vandergriff, ; ' County Judge - Tarrant County Commissioners Court Officials for notice: Gayle Hamilton Jean Dwinnell County of Tarrant City of Westlake Interim Elections Administrator City Secretary 2700 Premier Street 2650 J. T. Ottinger Road Fort Worth, Texas 76111 Westlake, Texas 76262 817-831-6463 817-490-5710 21131200612:03 PM TARRANT COUNTY COMMISSIONERS COURT RESOLUTION CALLING FOR JOINT ELECTION WITH THE WESTLAKE WHEREAS, on Saturday, May 13, 2006, Tarrant County is required to conduct a Special Bond election; and WHEREAS, the City of Westlake will hold a General/Special Tax Rate Election; and WHEREAS, it is desirable that said elections be held jointly by the City of Westlake and Tarrant County; NOW, THEREFORE, BE IT HEREBY RESOLVED that we, the Commissioners Court of Tarrant County, will hold the Election jointly with the Westlake, pursuant to Section 271.002 of the Texas Election Code. MOTION was made by _ , and r seconded by 1AA that the Resolution, above and foregoing, be adopted. AYES: NOES: (/ The above Resolution was voted on at a regular meeti that the Commissioners Court of Tarrant County held on the day of _ 2006. TOM VANDERGRIFF, TA,RRAN TYJUDGE TARRANT COUNTY COMMISSfONERS COURT ATTEST: J TARRANT COUNTY COMML9SfONERS COURT 2/13/200612:03 PM