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Home My WebLink About02-03-20 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING February 3, 2020 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, and Alesa Belvedere. ABSENT: Michael Barrett and Rick Rennhack. OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Secretary Todd Wood, Assistant to the Town Secretary Tanya Morris, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Planning and Development Ron Ruthven, and Fire Chief Richard Whitten. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 5:03 p.m. and moved to item #2 on the Regular Town Council meeting agenda. Town Council Minutes 02/03/20 Page 1 of 4 2. CONSIDER RESOLUTION 20-06, APPOINTING TODD WOOD AS THE TOWN SECRETARY. There was no additional discussion. MOTION: Council Member Langdon made a motion to approve Resolution 20- 06. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. 3. ADJOURNMENT Mayor Wheat recessed into the Board of Trustees Meeting at 5:04 p.m. Work Session 1. CALL TO ORDER Mayor Wheat called the Town Council work session to order at 6:15 p.m. 2. CITIZEN COMMENTS No one addressed the Council. 3. REPORTS: a. Quarterly Financial "Dashboard" report for the quarter ended December 31, 2019. There were no questions regarding this report. Mayor Wheat and Councilmember Langdon commented that the Financial Dashboard report was very well done, and it addressed all important points. 4. COUNCIL RECAP / STAFF DIRECTION None. Regular Session 1. CALL TO ORDER Mayor Wheat reconvened the previously recessed regular session to order at 6:16 p.m. Town Council Minutes 02/03/20 Page 2 of 4 2. CONSIDER RESOLUTION 20-07, AUTHORIZING AN AGREEMENT WITH BENNETT AND REEDY UTILITY LLC. (B&R) FOR THE BASE BID PLUS ALTERNATE 1 FOR $191,320.00 TO PERFORM THE PAVEMENT REPAIRS ON SOLANA BLVD., FROM STATE HIGHWAY 114 FRONTAGE ROAD TO F.M. 1938 AND REJECTING ALL ALTERNATE 2 BIDS, AUTHORIZING THE TOWN MANAGER TO EXECUTE THE AGREEMENT AND AUTHORIZING TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000 ON THIS PROJECT. Assistant Town Manager Jarrod Greenwood provided an overview of proposed Resolution 20- 07. Bids that were received included two alternates, which included additional joint sealing work. These alternate bids have been rejected by staff. This portion of the road has been inspected by a road engineer, and there were no signs of faulty work or substandard materials. These repairs were deemed necessary for a variety of reasons that may cause expansion and contraction with concrete roadways. This project would use enhanced concrete, requiring lane closures and communication to our stakeholders. This project would begin approximately in May. Mr. Greenwood also updated the Council that there would be several road projects that would be underway this summer in addition to the FM 1938/Solana Blvd. repairs. The SH 114 service road project and SH 170 project would begin approximately in July or August. Hillwood properties is also continuing to move forward to construct Parish Lane, north of SH 170 into Roanoke. Tarrant County will perform work on Roanoke Road this summer, as it is desirable to perform this work when schools are recessed. MOTION: Council Member Belvedere made a motion to approve Resolution 20- 07. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. 3. EXECUTIVE SESSION Council convened into executive session at 6:30 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation Town Council Minutes 02/03/20 Page 3 of 4 c. Section 551.071(2) Consultation with City Attorney — on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. 4. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:02 p.m. S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action was taken. 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 9:03 p.m. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 24, 2020. ATTEST:,((./C-il.�'lC c' Laura Wheat, Mayor .-fie ,0- "�'_ Todd Wood, Town Secretary roi: WESl `�� Town Council Minutes T E X PO 02/03/20 Page 4 of 4