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HomeMy WebLinkAbout05-18-20 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 18, 2020 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Michael Barrett, Rick Rennhack, Alesa Belvedere, and Councilmember-elect Rajiv Trivedi. Council Member Rick Rennhack joined the meeting at 5:12 p.m. ABSENT: OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney Stan Lowry, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Planning and Development Ron Ruthven, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Fire Chief Richard Whitten, and Accounting Technician Marlene Rutledge. Special Session 1. CALL TO ORDER Mayor Wheat called the Special Session to order at 5:04 p.m. The Mayor then asked for each Council Member to verbally indicate that they were present after she stated each name. All Council members were present with the exception of Council Member Rick Rennhack, who joined the meeting at 5:12 p.m. 2. A PROCLAMATION HONORING MR. MICHAEL BARRETT FOR HIS SERVICE TO THE TOWN OF WESTLAKE AS AN ELECTED OFFICIAL. Mayor Wheat began by saying that it was with mixed emotions that she would like to read a Proclamation honoring Mr. Michael Barrett for his service to the Town of Westlake, and that his participation has been very valuable on the Westlake Town Council, Board of TC Minutes — 5/18/20 Page 1 of 9 Trustees, Westlake Student Housing Authority, and the P&Z Commission. Mayor Wheat then read the Proclamation and expressed gratitude once more to Mr. Barrett for his service, adding that he will be greatly missed. Mr. Barrett replied that it has been a great honor and pleasure to serve the Westlake community, the staff, and his peers. He said he will miss everyone, and that Westlake is a great town with great leadership. 3. ADMINISTER THE OATH OF OFFICE TO NEWLY ELECTED OFFICIALS. Mayor Wheat then stated that it was time to administer the oath of office to the newly elected Officials. Mayor Pro Tempore Carol Langdon administered the oath of office to Mayor Laura Wheat. Mayor Wheat then administered the oath of office to Council Member Rajiv Trivedi. Mayor Wheat then administered the oath of office to Council Member Alesa Belvedere. 4. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE. Council Member Rick Rennhack stated that Council Member Langdon has done such a great job in this role for several years and nominated her to continue in this role. Council Member Belvedere seconded this nomination. Mayor Wheat asked Council Member Langdon if she was willing to accept the role. Council Member Langdon accepted the nomination and thanked the Council for their faith and confidence in her. Mayor Wheat reiterated that Council Member Langdon has done an excellent job and asked if there was any further discussion. With no further discussion, Mayor asked for a motion for approval. MOTION: Council Member Rennhack made a nomination to elect Council Member Carol Langdon as Mayor Pro Tempore. Council Member Belvedere seconded the nomination. The election of Council Member Carol Langdon as Mayor Pro Tempore of the Town of Westlake carried by a vote of 5-0. S. ADJOURNMENT Mayor Wheat adjourned the Special Session at 5:20 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the Regular Session to order at 5:20 p.m. 2. CITIZEN COMMENTS No one addressed the Council. TC Minutes — 5/18/20 Page 2 of 9 3. ITEMS OF COMMUNITY INTEREST Memorial Day and waste pickup: Town Manager Amanda DeGan provided an overview of upcoming events. She began by advising the Town Council that Town Hall would be closed on Monday, May 25th in observance of Memorial Day. Additionally, there would be no interruption of solid waste or recycling pickup due to the holiday. Westlake Academy: The senior class is scheduled to come to Westlake Academy on Tuesday, Wednesday, and Thursday to receive their cords and lay their bricks within the walkways. Staff has worked very hard to adhere to all safety measures necessary to make this event happen for the graduating class and their families. Ms. DeGan also noted that Texas Motor Speedway has been phenomenal to work with for the graduation ceremony, which will be streamed live for those who will not be attending in person. Friday, May 29th will be the last official day of school. Staff is completing the processes regarding how school items are picked up and property is returned to students. Mrs. DeGan stated that staff has done a very fine job with distance learning during the pandemic. Public Meetings: June meetings are scheduled for the Board of Trustees, Planning and Zoning Commission, and Town Council. Discussions will be necessary for any July meetings, should this be necessary. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. A Proclamation of the Town of Westlake, designating May 3-9, 2020 as National Correctional Officers Week. b. Consider approval of Resolution 20-13, authorizing a Declaration of Local Disaster Due to Public Health Emergency for the Town of Westlake, Texas. c. Consider approval of Resolution 20-14, authorizing the Town Manager to enter into an Inter Local Cooperative Purchasing Agreement with Denton County for cooperative purchasing. Mayor Wheat asked Mrs. DeGan to provide additional information to the Council regarding the Declaration of Local Disaster (Item 4b); as this would ensure everyone on the Council had a clear understanding of this item. Mrs. DeGan explained that while she has been informed that Westlake is covered by the Tarrant and Denton County disaster declarations, clear direction has been provided as to whether this would ever inhibit Westlake from applying for any grants or other potential funding opportunities that may be available in the future. In an effort to preserve this option, staff recommends the issuance of a local disaster declaration, as it would be beneficial to the Town of Westlake. TC Minutes — 5/18/20 Page 3 of 9 MOTION: Council Member Trivedi made a motion to approve the consent agenda. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. S. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 20-15, APPROVING A REPLAT OF BLOCK D, WESTLAKE ENTRADA ADDITION. Planning and Development Director Ron Ruthven provided the Town Council with information related to the proposed replat of "Block D", Westlake Entrada addition. He indicated that the developer desires to subdivide this block into 10 (ten) separate single- family lots, and that this proposal did not conflict with the development plan. Director Ruthven did note that a site plan had not yet been approved and would still require a submittal for final approval in order to ensure that the homes in the layout met all design guidelines. The Planning and Zoning Commission voted to recommend approval of this item during their meeting one week ago. Director Ruthven indicated that staff also recommended approval and asked if he could answer any additional questions from the Council. Mayor Wheat confirmed with Director Ruthven if this complied with the presentation and development plan, which he confirmed. Mayor Wheat then asked for any comments or questions for staff prior to opening the public hearing. Mayor Wheat opened the public hearing at 5:26 p.m. No one addressed the Council. Mayor Wheat closed the public hearing at 5:26 p.m. MOTION: Council Member Goble made a motion to approve Resolution 20-15. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 908, APPROVING PROPOSED AMENDMENTS TO ORDINANCE 703 APPROVING THE PD1-2 ZONING DISTRICT, KNOWN AS "WESTLAKE ENTRADA," LOCATED NORTH OF SOLANA BLVD., EAST OF DAVIS BLVD., AND SOUTH OF STATE HIGHWAY 114. Mayor Wheat asked Director Ruthven to provide the Town Council with information related to this item. Director Ruthven indicated that he would like to provide a brief synopsis of the following three (3) items; as they were all inter -related. He recommended that the three (3) items be discussed together and that one (1) combined public hearing be conducted for items six, seven and eight (6, 7, and 8) on the agenda. Mayor Wheat then read Items six, seven and eight (6, 7, and 8) from the agenda. She then asked Director Ruthven to provide the Town Council for additional information. Director Ruthven began by stating that once the public hearings had concluded, each item would need to be voted on individually by the Town Council. TC Minutes — 5/18/20 Page 4 of 9 Director Ruthven stated that the applicant prepared a presentation to present to the Council; as this would provide more additional detail regarding the operational aspects of the proposed use. Item six (6) involved "Block P", located downhill and adjacent to the retail corner by the future Starbucks location in the nearly completed tower. This would involve the addition of a new use to Ordinance 703, which established the current zoning regulations. This new use would be called a "Private Sporting Club", which would allow a new specific use that would be located below the ground floor of the proposed building and serve as the foundation for the parking garage and additional floors above. Approval of this new use would add to the list of permitted uses in the Town's ordinances, including a definition of a "Private Sporting Club." The public hearing and Town Council action for this item followed the presentation of item eight (8) on the agenda. The vote for this item was taken following the public hearing. MOTION: Council Member Goble made a motion approve Ordinance 908. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 909, APPROVING A SITE PLAN FOR AN APPROXIMATELY 2.83-ACRE PORTION OF THE PD1-2 ZONING DISTRICT, ESTABLISHED BY ORDINANCE 703, FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BLVD., AND NORTH OF SOLANA BLVD., COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS BLOCK P, GENERALLY LOCATED WEST OF THE INTERSECTION OF ARAGON DRIVE AND ANDORRA DRIVE. Director Ruthven then provided information on Item seven (7), which is consideration of approving the site plan containing the design, construction details and the layout of the proposed building that would contain the proposed new uses. The site plan includes the proposed Private Sporting Club, which would include individual vaults located below ground level, as shown on the site plan as in the agenda memo. Above ground level, a mix of publicly accessible uses would include office space, retail, restaurants, and a hotel. The public hearing and Town Council action for this item followed the presentation of item eight (8) on the agenda. The vote for this item was taken following the public hearing. MOTION: Council Member Trivedi made a motion to approve Ordinance 909. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 910, APPROVING A SPECIFIC USE PERMIT (SUP) TO ALLOW FOR A PRIVATE SPORTING CLUB TO BE LOCATED IN AN APPROXIMATELY 2.31-ACRE PORTION OF BLOCK P, WESTLAKE ENTRADA, LOCATED BETWEEN GIRONA DRIVE AND ROSES DRIVE. TC Minutes — 5/18/20 Page 5 of 9 Director Ruthven then proceeded to item eight (8), which considers the approval of Specific Use Permit (SUP). With no questions from the Council, Director Ruthven introduced the applicant, Bush Architects, to provide a presentation to the Council. Mr. Ralph Bush provided a PowerPoint presentation giving an overview of the "Block P" project to the Town Council. Mr. Bush began with showing the current development plan and providing pictures from various location points surrounding "Block P". He noted that the site has a significant amount of mixed uses. Beginning with the roof plan, he illustrated that there would be a significant number of buildings on this site that would be built using metal or structured concrete. Wood materials would only be used for some fine architectural detailing, where required. Mr. Bush then showed the concept drawings of the individual buildings, beginning with a large Market Bakery, which he described as an "iconic" structure. He then showed a series of three courtyards approximately 250 (two -hundred and fifty) feet in combined length, featuring significant amounts of architectural detailing. Next to the Market Bakery, a five -story structure would be built featuring a fourteen (14) room boutique hotel. Each room would be approximately one thousand (1,000) square feet in size. The hotel would also feature rooftop dining and include a pedestrian connecting to the conference center. The remaining buildings showed mainly retail use, along with small office spaces that would help form the courtyards that could include space(s) for public art. However, it is anticipated that these buildings would emphasize retail space over office space, as this would create more of a retail destination for the site. Additionally, a five - story octagonal tower is featured as an observation area within the development and would be approximately the same height as the hotel, if not slightly higher. At street level, a full retail village would be constructed. In taking a more aggressive architectural stance, a ventilation system would be located within another tower that would serve the needs of the underground spaces and maintain the aesthetic look of the property. The hotel and retail spaces would be accessed mainly from the elevation located on Roses Street. The sloped elevation located on Andorra Street would contain the primary parking level, mechanical rooms, and space for auxiliary power components. On the lowest level, a Jazz club and the Private Sporting Club would be constructed. Regarding the architectural elements, it was stated that this project would be a place that people would want to see, come to sit and linger, and have an experience. The developer expressed that this would be the future of retail. Mr. John Schober then provided additional details regarding the project. The parking area for the hotel and Private Sporting Club would be located underground; freeing up space for the retail area. The Private Sporting Club is designed to be approximately 118,000 square - feet and would be located on the lowest underground level. This club would include sixteen (16) vaults for private collectors and feature private gun ranges. Members of the club would have the ability to fire small arms if they desired to do so. However, the main purpose is that members would have storage for private collections and give those members the ability to sit, enjoy and relax. Renderings of a lounge area and the conceptual vault designs were presented. The largest vaults with access to the firearm range would be approximately two hundred (200) feet in length, thirty (30) feet wide, and eighteen (18) feet tall. The vaults TC Minutes — 5/18/20 Page 6 of 9 would be located underground, and the sound dampening design would allow for the presence of the club to be unknown to the patrons utilizing the retail and hotel areas above. Mayor Wheat asked about the execution of the project, and how this would differ from the process of the Entrada development to date, while maintaining the vision for the future. Mr. Schober responded by stating that he would not only be the developer, but also be the owner of the property as well. He stated that he wanted to create a "Mini Highland Park Village, which is a high goal to go for." He mentioned that he would actually incorporate architecture that eclipsed what is currently located in Highland Park. Combined with the demographics, the location in Westlake, and the rental plan, this project would not experience the departure of tenants that have been experienced in Highland Park Village. Mr. Schober stated that he would own the buildings, he has no debt, and would base rent from the consumer price index rather than automatic annual percentage increases. By providing a high -quality product that may be rented monthly, he is very confident that tenants would choose to stay long-term. The five phases of the project would be the construction of the Hotel, the Jazz Club and Private Sporting Range, retail/office space, and the Market Bakery. The structural shells of all five phases would be completed prior to receiving a Certificate of Occupancy (COA) for the any phases that would be completed. Mr. Schober said that has brought together a team with significant expertise in successfully attracting businesses to high -end developments. Mr. Schober indicated great confidence in the success of this project and indicated that the time of completion would be approximately 2 1/2 (two and one-half) years from the commencement of work. Mayor Wheat thanked the representatives of Bush Architects and commented that the presentation showed some very beautiful things and the Town would love to see this come to life and in a timely fashion. He noted that that this project will be a showstopper if done as it was presented. Mayor Wheat opened the public hearing for agenda items six, seven, and eight (6, 7, and 8) at 6:37 p.m. These would be discussed as one item and voted on individually. No one addressed the Council. Mayor Wheat closed the public hearing at 6:38 p.m. MOTION: Council Member Belvedere made a motion approve Ordinance 910. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. 9. CONSIDER APPROVAL OF RESOLUTION 20-16, APPROVING A SECOND AMENDMENT TO THE KNOLLS AT SOLANA AGREEMENT FOR SUBDIVISION IMPROVEMENTS. Director Ruthven provided information to the Council on this item. He indicated that this is was simply a housekeeping item. The Knolls development is effectively complete based on the developer's obligations, and there are a few outstanding items, namely landscaping and TC Minutes — 5/18/20 Page 7 of 9 some very minor cleanup items within the development. He reiterated that this item addressed some outstanding obligations regarding parkland dedication prior to building permit issuance. Payments for inspection fees, installation of landscaping, and allowance of a letter of credit have been addressed, as well as related monetary obligations. Director Ruthven stated that the Town has received all items needed from the Developer. Staff recommended approval and would be glad to answer any questions from the Council. The Council did not have any further questions for staff. MOTION: Council Member Langdon made a motion to approve Resolution 20-16. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 10. EXECUTIVE SESSION Council convened into executive session at 6:43 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071 Consultation with Attorney - to seek advice of counsel regarding Grenada Homeowners' Association matters. 11. RECONVENE COUNCIL MEETING. Mayor Wheat reconvened the meeting at 7:55 p.m. 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action was taken. TC Minutes — 5/18/20 Page 8 of 9 13. BOARD RECAP/STAFF DIRECTION None. 14. FUTURE AGENDA ITEMS: Any Councilmember may request at a workshop and / or Council meeting, under "Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Superintendent with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Board discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Councilmember receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 15. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:56 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. APPROVED BY THE TOWN COUNCIL ON July 21, 2020. ATTEST: Laura Wheat, Mayor 0al,'( Tod Wood, Town SecretarynEx� TC Minutes — 5/18/20 Page 9 of 9