HomeMy WebLinkAbout06-08-20 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 8, 2020
In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020,
the Town Council of the Town of Westlake conducted its regular meeting following the Board of
Trustees meeting at 5:00 p.m. on Monday, June 8, 2020 by video and telephone conference in order
to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to
slow the spread of the Coronavirus (COVID-19). There was no public access to the physical location
described above. A recording of the telephonic meeting was made and is available to the public.
PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Rick
Rennhack, Alesa Belvedere, and Rajiv Trivedi.
ABSENT:
OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney
Stan Lowry, Town Secretary Todd Wood, Director of Information
Technology Jason Power, Director of Finance Debbie Piper, Director
of Facilities & Public Works Troy Meyer, Director of Communications
Ginger Awtry, Communications Manager Jon Sasser, Business
Manager Marlene Rutledge.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the Regular Session to order at 6:36 p.m.
2. CITIZEN COMMENTS
Mayor Wheat provided a brief summary of instructions to the public for citizen comments.
No one addressed the Council.
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3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of Resolution 20-17, verifying the completion of four (4)
cybersecurity training programs for all Town of Westlake employees and elected
officials, as required by HB 3834 for all local government employees and elected
officials through a certified training program.
b. Consider approval of Resolution 20-18, authorizing the Town Manager to enter
into an interlocal agreement with Tarrant County to obtain funding under the CARES
ACT in response to the COVID-19 pandemic.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
4. DISCUSSION ITEMS
a. Discussion regarding staff actions and associated items related to COVID-19.
Town Manager Amanda DeGan provided an update on this item. She began by
stating that a phased -in approach is being utilized by employees in returning to Town
Hall. Employees are currently using a hybrid approach, working partially at Town
Hall and working partially from home. Staff has compiled a plan of best practices
and responsible protocols that will be used in the office. Ms. DeGan has had
discussions with the IT Department to ensure employees will have the ability to
remain mobile and provide services in the event of another flare-up of COVID-19.
No complaints have been received regarding service delivery during this pandemic.
Currently, staff is planning to re -open the Court lobby on June 15". Town Hall will
likely remain closed to the public until after July 4th, unless specific direction is
provided by the Town Council. Given recent reports of infection and hospitalization
rates, staff feels that this is a prudent and responsible approach to re -opening.
S. EXECUTIVE SESSION
The Town Council convened into Executive Session at 7:00 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee:
- Town Manager evaluation
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Section 551.071(2) Consultation with Attorney — to seek advice of counsel on
matters in which the duty of the Town Attorney under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551
of the Texas Government Code - FM 1938 access for proposed Southlake
development.
6. RECONVENE MEETING.
Mayor Wheat reconvened the meeting at 8:02 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Mayor Wheat indicated that the Council would be taking action on Item 5(a) from the
Executive Session agenda. She then asked for a motion to approve changes to the Town
Manager's Compensation package.
MOTION: Council Member Trivedi made a motion for Amanda DeGan's compensation
to be as follows, effective retroactively to February 1, 2020, totaling
$214,930:
Base salary: $193,500 annually
Car Allowance: $9,000 annually
Phone Allowance: $960 annually
Health Insurance Allowance: $6,470 annually
Spousal Travel: $5,000 annually
Council Member Rennhack seconded the motion. The motion carried by a
vote of 5-0.
8. BOARD RECAP/STAFF DIRECTION
None.
9. FUTURE AGENDA ITEMS: Any Councilmember may request at a workshop and / or
Council meeting, under "Future Agenda Item Requests", an agenda item for a future Council
meeting. The Council Member making the request will contact the Superintendent with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Board Member will explain the item, the need for Board discussion of the item,
the item's relationship to the Council's strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Councilmember receives
a second, the Town Manager will place the item on the Council agenda calendar allowing
for adequate time for staff preparation on the agenda item.
None.
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10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 8:05 p.m.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2020.
ATTEST:
Laura" -Wheat, Mayor
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Tod Wood, Town Secretary
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