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Home My WebLink AboutRes 06-05 Authorizing an Agreement with TD IndustriesTOWN OF WESTLAKE RESOLUTION NO. 06-05 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT, RENEWABLE ANNUALLY, WITH TD INDUSTRIES FOR THE HVAC AND HEATING SYSTEM WHEREAS, the maintenance of the HVAC and Heating systems will provide early detection of adverse operating conditions in order to avoid costly equipment failures; and WHEREAS, TDIndustries will provide field inspection each quarter to maintain effective operation of all HVAC units and will perform an annual field inspection on heating systems, and meet all standards of maintenance for both the Town of Westlake and the Westlake Academy units; and WHEREAS, the maintenance agreement, attached hereto as Exhibit "A", establishes the scope of services provided with this maintenance agreement; and WHEREAS, the Board of Aldermen of the Town of Westlake, Texas, are committed to providing a safe climate for it students, employees, and all citizens and therefore deem it necessary for the best interest of all parties to execute said Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN TO THE TOWN OF WESTLAKE, TEXAS: Section 1: That the above findings are hereby found to be true and correct and are incorporated herein in the entirety. Section 2: That the Board of Aldermen of the Town of Westlake, Texas, hereby approve the agreement with TDIndustries relating to the maintenance agreement for the HVAC and Heating systems, attached hereto as Exhibit "A'; and further authorizes the Town Manager to execute said agreement on behalf of the Town of Westlake, Texas. PASSED AND APPROVED ON THIS 13TH DAY OF FEBRUARY 2006. ATTEST: VVJJ J e I an Dwinnel1 Town Secretary C anton L,d'wfy, Tddvn Attorney Scott Bradley, Mayor Trent O. Petty, To Mager TDIndustries Lic # AIR CONDITIONING - TACL-A02426C Dallas Lie # PLUMBING - M17886 Dallas Lie # ELECTRICAL -E-264 Dallas TDIndustries is licensed and regulated by the Texas Department of Licensing and Regulation P.O. Box 12157, Austin, TX 78911 1-800-803-9202 or 512-463-6599 Texas State Board of Plmnbing P.O. Box 4200, Austin, TX 78765 1-800-845-6584 MAINTENANCE AGREEMENT RENEWAL Customer's Billing Name and Address: Town Of Westlake 2650 JT Ottinger Road Westlake, TX 76252 Effective Date: December 1, 2005 Agreement Amount: $7,769.00 Payment Schedule: $1,942.25 Per Quarter Service to be provided at: SAME Account Manager: Dave Stockton Proposal Date: Dec. 1, 2005 Terms: 12 Months At the time of scheduled inspections and for the equipment listed on the attached pages, TDIndustries agrees to perform the Planned Maintenance tasks described on the following pages. Upon acceptance of this agreement you will qualify for a 7.5% discount off of our existing street labor rate. As of 1/10/06 our street labor rate is $80.00 per hour which would make your labor rate 577.00 per hour. This benefit also includes no overtime charges with any service calls related to your covered HVAC equipment. TDIndustries will make the following number of Planned Maintenance Inspections over a total of scheduled site visits during each term of this agreement. The Air Conditioning and Heating inspections include equipment startup and shutdown. ® PLANNED MAINTENANCE (PM) ❑ FULL MAINTENANCE (FM) Inspections shall be scheduled by TDIndustries and will be based on manufacturer's recommendations; equipment location; application and type; and TDIndustries experience. A service report will be presented after each service call for your records that reviews the maintenance and repair work completed. Beginning with the effective date, the customer agrees to pay, in advance, for the service described herein according to the payment schedule shown above. This agreement shall continue in effect unless either party gives written notice and confirms their intention not to renew and it is received by a minimum of thirty days prior to the effective date. TDIndustries may annually adjust any charges for ongoing maintenance and services. This adjustment will be based on the Service Consumer Price Index and tf6y unusual locid jincreases in labor and material costs. This agreement is not valid or binding until accepted by TDInlla'Stries,/TERMS QND,,CONDITIONS ARE A PART OF THIS AGREEMENT. Customer Printed Name and Title J 6 Date I f Date TDIndustries, 13850 Diplomat Dr., Dallas, TX 75234 - 972-888-9500 Page of 5/2200 TDIndustries DESCRIPTION OF SERVICES PROVIDED UNDER THIS AGREEM,INT PLANNED MAINTENANCE (PM) This Planned Maintenance Agreement is to provide services for the equipment referenced as "Equipment Covered'. Planned Maintenance coverage can provide early detection of adverse operating conditions in order to avoid costly equipment failures. Upon approval, all parts and labor necessary to repair the equipment will be provided with an additional charge to the customer. Emergency service requests will be given a preferred -customer response and will be billed at prevailing service rates. See Terms and Conditions FULL MAINTENANCE (FM) This Full Maintenance Agreement is to provide services for the equipment referenced as "Equipment Covered". Full Maintenance coverage provides for all labor, parts, material and miscellaneous expenses associated with maintaining and repairing the equipment identified in this agreement. If applicable, this agreement assumes that the equipment listed is in good running, maintainable condition and eligible for a Full Maintenance Agreement. If on first inspection, repairs are found necessary, such repair charges will be submitted for owner's approval. If these repairs are declined, those items will be eliminated from the agreement solely at the discretion of TDIndustries and the price of the agreement will be adjusted in accordance with the equipment covered. See Terms and Conditions Page of 512200 TDIndustries PACKAGED UNITARYEQUIPMENTMAINTENANCE SCHEDULE: This schedule describes the basic planned maintenance procedures that will be performed by TDIndustries. These procedures comply with all EPA regulations regarding maintenance and repair of air conditioning/heating equipment and systems. 4 Inspections per year. Scheduled Maintenance Refrigerant System • Check refrigerant circuit(s) for leaks. • Check superheat setting and adjust if necessary. • Check operation and refrigerant pressures. Lubrication System • Check oil level in compressor(s) (if applicable). • Check oil pressure per specifications and adjust accordingly (if applicable). • Visually inspect oil lines for leaks. • Check crankcase heater. Electrical Systems • Check condition of contacts for wear, pitting, etc. • Check and calibrate operating controls. • Check and calibrate safety controls. • Check condenser fan motor(s) for proper operation. • Check/tighten all electrical panel terminals • Check/tighten all motor terminals • Check external interlocks and flow switches (if applicable) • Inspect electrical components for indications of heat. • Check starter operation, voltage and current. Operating Checks • Visually inspect condenser/evaporator coils for leaks and fin deterioration. • Check operation of condenser fan(s) and inspect blades. • Lubricate condenser/evaporator fan bearings (if applicable). • Check condition and tension of condenser fan belts (if applicable). • Check condition of vibration eliminators. • Check damper operation. Lubricate and adjust as required. • Inspect filters. Additional Provisions: None Written Report (Daily Timesheet) • Provide to customer representative following each regular inspection or emergency call. Scheduled Periodic Maintenance • Adjust operating and safety controls. Record settings. • Check operation of control circuit. • Check operation of lubrication system including oil pressure and oil level. • Check operation of crankcase heater(s). • Check operation of all motors and starters. • Visual inspection of condenser coil(s). • Report to customer any uncorrected deficiencies noted. • Inspect filters. Heating Equipment Task ,List • Check and adjust burners • Check and clean heat exchanger • Check for gas leaks at unit • Check vent pipe connection • Check heat elements and sequencers • Cheek heat limit controls • Check for carbon monoxide • Run cycle to burn off dust from elements or exchanger Optional Planned Maintenance Services ❑ Brush clean condenser coils. ® Chemically clean condenser coils with non-acid based detergent. 1 times per year ❑ Brush clean evaporator coils. ® Provide material and labor to replace filters 4 time per year. ❑ Other. Page of 5/2200 TDIndustries AIR HANDLING UNIT MAINTENANCE SCHEDULE: This schedule describes the basic planned maintenance procedures that will be performed by TDIndustries. These procedures comply with all EPA regulations regarding maintenance and repair of air conditioning/heating equipment and systems. 4 Inspections per year. Scheduled Maintenance • Inspect coils and make recommendations as needed. • Inspect drain pan and drain line. • Inspect blower wheel and retaining bolts. • Inspect pulleys and sheaves. • Inspect/adj ust belt alignment and condition. • Lubricate shaft and motor bearings as required. • Inspect all bearing and motor retaining bolts. • Record motor operating conditions. • Inspect/tighten all control and power wiring. e Remove fan belts and spin blower wheel and let coast to a stand still for static unbalance test. e Inspect all duct connections and door seals. • Inspect flex connections for wear and leaks. • Inspect unit for unusual noise or vibration. o Inspect zone isolation dampers and linkages for proper movement. Adjust linkages as needed. • Inspect damper operators for proper operation • Inspect spring isolators and adjust as needed. • Inspect lubricate lines and connections. Additional Provisions: None Scheduled Periodic Maintenance • Inspect coils for air flow obstructions. • Lubricate shaft and motor bearings as required. • Inspect all bearing and motor retaining bolts. • Record motor operating voltage and amperage. • Inspect/tighten electrical connections. • Inspect unit for unusual noise or vibration. • Inspect/adjust belt alignment or tension. • Inspect filters and report condition to the customer. Additional Services Options ® Provide labor and material to replace filters and media, or clean permanent filter 4 time(s) per year. ® Clean coils. Page of [ 5/2200 TDlndustries BOILER MAINTENANCE SCHEDULE: This schedule describes the basic planned maintenance procedures that will be performed by TDlndustries. These procedures comply with all EPA regulations regarding maintenance and repair of air conditioning/heating equipment and systems. 2 Inspections per year. Annual Maintenance • Inspect safety and operating controls • Inspect the low water cutout safety • Inspect condensate drain • Inspect main burner assembly • Inspect condition of spark electrode and flame rod • Lubricate blower motor as required • Perform slow drain test of low water cutoff. • Verify operation of makeup water system. • Inspect condition of flues and report. • Inspect refractory and firebrick for defects and report • Clean or replace expansion tank sight glass. • Inspect all electrical connections for tightness. • Verify boiler room supply vents are free from obstructions. • Inspect wire insulation for signs of overheating, burns, etc. • Verify accuracy of pressure gauges. Additional Provisions: None Scheduled Periodic Maintenance • Inspect the boiler for gasket leaks. • Inspect the low water cutoff and feed control (s) • Inspect the pressure relief valves • Inspect all operating controls for proper operation • Inspect and clean blower, if required. Optional Annual Services ❑ Remove header and inspect tube condition ❑ Brush clean boiler tubes ® Chemical cleaning will be charged extra if required ❑ Perform combustion analysis ❑ Other _ Page — of 5/2200 TDlndustries PUMPMAINTENANCE This schedule describes the basic planned maintenance procedures that will be performed by TDlndustries. These procedures comply with all EPA regulations regarding maintenance and repair of air conditioning/heating equipment and systems. 2 Inspections per year. Scheduled Periodic Maintenance • Lubricate pump bearings per manufacturer's recommendations. • Lubricate motor bearings per manufacturer's recommendations. • Check suction and discharge pressures, if possible. • Visually inspect packing or mechanical seals. • Check motor voltage and amperage. • Check motor operating conditions. • Inspect electrical connections and conductors. • Check operation of isolation valves. Additional Provisions: None Optional Services ❑ Remove and clean pump strainers. (Isolation valves must be in place and operational. Page & of 7 5/2200 TDIndustries TDIndustries Agrees: 1. To famish only new or reconditioned parts for the equipment covered by this agreement, subject to the availability of such parts from normal sources of supply. 2. To use qualified personnel or subcontractors employed by TDIndustries. 3. To furnish supervisory help when needed. 4. To take all reasonable precautions to avoid damage to property or injury to persons. 5. Routine maintenance and filter replacement will be scheduled at the discretion of TDIndustries. Specific Exclusions: 1. CABINETS, DUCTWORK, AIR BALANCE, INSULATION, WATER PIPING, DRAIN LINES, STEAM LINES, CONDENSER, EVAPORATOR, HEAT EXCHANGERS (GAS FURNACES, BOILERS, CHILLERS, ETC.), ELECTRICAL WIRING OR SAFETY DEVICES, BEYOND THE EQUIPMENT ITSELF. REPAIRS DUE TO FREEZING OR VOLTAGE PROBLEMS; CHANGES, REPAIRS OR CORRECTIONS TO EQUIPMENT DUE TO DESIGN, CODE OR INSURANCE REQUIREMENTS. 2. Service and material required due to electrical power failure, burned out fuses, or other work excluded from this agreement. 3. Loss, damage, or injury caused by failure or delay arising from causes beyond the control of TDIndustries. 4. Damage due to fire, water, war, vandalism, natural phenomena, and/or acts of God. 5. TDIndustries has no obligation or responsibility except as specifically and explicitly proven for herein. 6. Parts and labor for heat exchanger replacement. 7. "THERE ARE NO WARRANTIES, EITHER WRITTEN, ORAL, IMPLIED, OR STATUATORY WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF AND THE EXPRESS WARRANTIES HEREIN AND IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY WARRANTIES OR MECHANTABILITY OR FITNESS FOR A PARTICULAR USE." 8. "THE LIABILITY OF THE SELLER ON ANY CLAIM FOR LOSS OR DAMAGE ARISING OUT OF THIS AGREEMENT OR FROM THE PERFORMANCE OR BREACH THEREOF OR CONNECTED WITH THE SUPPLYING OF MATERIAL OR EQUIPMENT HEREUNDER, OR ITS SALE, RESALE, OPERATION OR USE, WHETHER BASED ON WARRANTY, CONTRACT, NEGLIGENCE OR OTHER GROUNDS SHALL NOT EXCEED THE PRICE ALLOWABLE TO SUCH MATERIAL OR EQUIPMENT OR PART THEREOF INVOLVED IN THE CLAIM, THE SELLER SHALL NOT, UNDER ANY CIRCUMSTANCES, BE LIABLE FOR ANY LABOR CHARGES UNLESS AGREED UPON IN ADVANCE IN WRITING BY THE SELLER." 9. "THE SELLER SHALL NOT IN ANY EVENT BE LIABLE FOR SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF THE PRODUCT OR ANY ASSOCIATED PRODUCT, COST OR CAPITAL, COST OF SUBSTITUTE PRODUCTS, FACILITIES OR SERVICES, DOWN TIME COSTS, OR CLAIMS OF CUSTOMERS OF THE PURCHASER FOR SUCH DAMAGES." 10. "Your acceptance of this proposal is expressly limited to the terms of this document. Any additional or different terms or conditions set forth in your purchase order or in any similar such communication are hereby objected to by the seller and shall not be binding nor effective unless assented to in writing by an authorized representative of the seller." 11. If TDIndustries encounters asbestos or polychlorinated biphenyl (PCB) on the site, TDIndustries shall immediately stop work and report the condition to the owner or owner's representative in writing. TDIndustries shall not resume work in the affected area until the asbestos or polychlorinated biphenyl (PCB) has been removed or rendered harmless. TDIndustries shall not be required to perform any work relating to asbestos or polychlorinated biphenyl (PCB) without its consent. Page of 5/2200 TDIndustries Customer Agrees: 1. To provide access to all equipment during normal working hours. 2. To accept the judgement of TDIndustries as to the best means to be employed for any corrective or repair work and as to the operation of the equipment. 3. That any service performed by anyone not authorized by TDIndustries will release TDIndustries from all obligations and cause any warranties provided under this agreement to become null and void. 4. That if customer requests or requires maintenance inspections to be made on overtime, that customer will pay the then prevailing difference between regular and overtime rates for labor performed. 5. Customer agrees to make payment in advance for services described. If customer defaults on payments, TDIndustries will notify customer, and may cancel the contract for non-payment. 6. The customer acknowledges that TDIndustries' employees are a valuable asset to TDIndustries. The customer agrees to pay TDIndustries an amount equal to 12 months of salary for each TDIndustries employee who worked at the customer's facility that is then hired by the customer at any time during the term of this Agreement and for 60 days thereafter. In addition, the customer agrees to reimburse TDIndustries for all costs associated with any training TDIndustries provided to such employee during the three years before the date the customer hires such employees. Page er of 5/2200 TDIndustries EQUIPMENT COVERED 1. (5) Carrier Model # 50AK-027-72040 (27 -tons each) 2. (4) Carrier Model # 38AKS016-620 Split Systems (15 -tons each) 3. (1) Carrier Model # 38BRCO24320 Split System (2 -tons) 4. (1) Carrier Model # 38ARZO07-601 (7.5 -tons) 5. (1) Liebert Mini Mate Computer room air conditioning system 6. (2) Laars Heating Systems Boilers Model # HH1430 EN 21 KNAB MM 7. (30) Hydronic heating fan coil units (1 -inspection per year to include 1 -filter change per year) 8. (2) Hydronic heating circulation pumps Page of 5/2200