HomeMy WebLinkAbout02-10-20 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
February 10, 2020
Board Members in Attendance: Sean Shope, Meghan Dorr, Christine Ross, Wendy Greenwood, Zan
Jones, Mike Colby, Laura Luckett, Karen Stoltenberg and Debbie Kraska
Others in Attendance: Shelly Myers, Alan Burt, Debbie Piper, Noah Simon, Alan Burt, Ginger Awtry
and Julie Kelly
I. C. Ross called the meeting to order at 8:35AM.
II. Motion to approve minutes of January 13, 2020 meeting by Z. Jones, second by W. Greenwood.
Motion carried.
III. Financial Report
● S. Shope presented Financial Position as of January 31, 2020, informing Board that format
has been adjusted to reflect prior Year to Date as a comparison to current position.
● Reviewed Financial Analysis for the month, highlighting the revenue and expenditures
related to the Legacy Teacher Fund initiatives.
● Discussed need for more specific budgetary goals as related to the projected growth of the
town and student body over the next several years.
● Town is researching compliance of advisor/coach stipends with employment laws.
● S. Shope expressed need to clearly document restricted dollars that remain in the separate
Legacy Teacher Fund accounts.
● S. Shope moved to approve Financials, second by M. Colby. Motion carried, and Financials
approved.
IV. Grants Committee
● A. Burt provided an update regarding the distribution of the coach/club advisor stipends
through the Legacy Teacher Fund. Staff expressed much appreciation for the stipends.
V. Marketing Committee
• W. Greenwood reported that Marketing Committee’s focus of late has been on Gallery Night
promotion, including two videos, social media posts and various print materials such as
postcards distributed in carline and PYP student backpacks.
• An electronic invitation to Gallery Night will be sent out today to the Westlake community.
• G. Awtry reported that the Town has been reposting the Foundation’s Gallery Night posts on
their social media outlets and that information will be distributed via email through the
Westlake Wire.
• S. Shope introduced possible initiative to promote Blacksmith Annual Fund to alumni.
Martha McKinney, alumni coordinator, is currently working on that.
• W. Greenwood expressed the need for an evergreen piece specific to alumni, possibly
encouraging them to donate their “graduation year” amount. This will be pursued after
Gallery Night event.
VI. Development Reports
● Blacksmith Annual Fund
o C. Ross reported BAF total received/pledged to date is over $1,024,000 with 75% families
participating and 56% new families.
● Gallery Night
o L. Luckett reported that the entire auction, including sponsorship and ticket purchase
options, will be online this year.
o Décor will be lively and colorful. A DJ will entertain this year versus a live band and there
will be several contests.
o S. Myers is awaiting the Fund an Item so that promotion can begin, and C. Ross
encouraged Board to assist with obtaining silent and live auction items.
VII. President’s Report
● C. Ross thanked the Board for helping out with and sponsoring the Foundation’s various
initiatives, including Gallery Night.
VIII. Executive Director’s Report
● none
Other Business
None
K. Stoltenberg moved to adjourn the Board meeting, second by M. Colby. Motion carried. Meeting
adjourned at 9:39AM.
Next Meeting: Monday, March 16, 2020 at 8:30 AM, Town Hall of the Town of Westlake