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HomeMy WebLinkAbout01-27-20 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING January 27, 2020 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Alesa Belvedere, and Rick Rennhack. ABSENT: Michael Barrett OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Town Attorney Stan Lowry, Todd Wood, Communications Director Ginger Awtry, Communications Manager Jon Sasser, Director of Facilities & Public Works Troy Meyer, Director of Planning and Development Ron Ruthven, Building Official Pat Cooke, Planning and Development Technician Nick Ford, Finance Director Debbie Piper, Executive Director Mechelle Bryson, Fire Chief Richard Whitten, and Deputy Fire Chief John Ard. Work Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 5:05 p.m. Town Council Minutes 01/27/20 Page 1 of 9 2. CITIZEN COMMENTS No one addressed the Council. 3. EXECUTIVE SESSION Council convened into Executive Session at 5:06 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation c. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. 4. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:45 p.m. S. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. There was no additional discussion. Town Council Minutes 01/27/20 Page 2 of 9 6. DISCUSSION ITEMS a. Presentation and discussion of development projects. Planning & Development Director Ron Ruthven and Building Official Pat Cooke provided a presentation and discussion of the following development projects in the Town. Charles Schwab Project: Phase 1 of the project is nearly complete, and they are almost fully occupied at this point. Schwab has informed the Town that there should be approximately 2,000 employees currently occupying the building, with a maximum of 2,600. A pre -construction meeting for Schwab Way Phase 2 road construction was held last week. This phase will progress rapidly, and utility work has been started. There will be minor improvements with the connection to Ottinger Road. Phase 2 should be completed by the end of the year. Schwab Way: The signal poles on 114 have been installed, and the far outside lane of the bridge at Schwab Way/Trophy Lake Drive will be restriped in the next few weeks to handle additional traffic capacity. The Knolls: Road paving is complete, with landscaping and gates to be installed. This should be complete in late March or April. SH 114 Main Lanes/170 Service Road: This should begin mid or late summer. Entrada: Work is progressing on the corner construction site with approximately twelve to fourteen (12-14) masonry and steel workers present on a regular basis. The concrete panels for the tower are complete and will be installed by the end of February after the concrete has cured. The garage structure should be complete by the end of March. Starbucks: The developer's general contractor has offered to hand over the project to Starbucks. At this time, Starbucks has chosen to wait on the completion of the tower before final consideration. Entrada Restaurants: Interior finish -out could commence following plan submittals. It is estimated that the processing time for these permits would be approximately one (1) week. No plans have been received to date. Spencer Ranch: This project is moving forward. Town staff have recently met with the developer, and this is progressing in a positive direction. 7. COUNCIL RECAP / STAFF DIRECTION None. Mayor Wheat closed the Work Session at 7:02 p.m. Regular Session will begin immediately following the work session 1. CALL TO ORDER Town Council Minutes 01/27/20 Page 3 of 9 Mayor Wheat called the regular session to order at 7:02 p.m. 2. ITEMS OF COMMUNITY INTEREST Communications Director Ginger Awtry provided information regarding items of community interest: President's Day: Town Hall will be closed that day, and there would be no interruptions in the trash pickup schedule. Westlake Academy is also closed on this day, and it would be a staff professional development day. Gallery Night: The Gallery Night event will be held on February 29, 2020. Development Communication Committee: This committee is currently working on a detailed Entrada update, which will be more robust than the updates that have been provided in the past. Citizen Survey for Westlake Fire/EMS and Keller Police: A risk assessment survey went out today to residents and would be available for another month. Residents are encouraged to complete these surveys. Finance Video: A preview of the video regarding the Town's Budget was previewed by the Council and those in attendance. This video is scheduled to be posted publicly next week. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting on November 18, 2019. b. Consider approval of the minutes from the meeting on November 19, 2019. c. Consider approval of the minutes from the meeting on December 16, 2019. d. Consider approval of the minutes from the meeting on January 13, 2020. e. Consider approval of Resolution 20-01, Adopting the Tarrant County Hazard Mitigation Action Plan. f. Consider approval of Resolution 20-02, Approving the Abandonment of a Public Access Easement Located on 2256 King Fisher. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 4. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 905, APPROVING A SITE PLAN FOR AN APPROXIMATELY 0.376-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. Planning & Development Director Ron Ruthven provided an overview of proposed Ordinance 905. It was noted that the presentation that had been prepared pertained to Town Council Minutes 01/27/20 Page 4 of 9 items 4, 5, and 7 on the agenda. Mayor Wheat noted that each of these items would be presented collectively in a single public hearing. Mr. Ruthven's presentation showed the site plan of a five -story, mixed -use development that would require a SUP (Specific Use Permit.) The development includes ten (10) condominiums on the upper floors, with twenty-one (21) parking spaces on the lower floor. The second floor (the ground floor) would be 10,000 square feet and zoned as a mixed use as retail/office space. The condominiums would vary in size, with the average size being 1,700 square feet. Curt Dubose, PentaVia Custom Homes, addressed the Council for comments and questions, reiterating that this would be a beautiful project. The building would actually be four (4) stories in height, due to the approach of digging downward for the first story that would contain the parking area. Councilmember Rennhack expressed support for this approach, as it maintained desired elevations. Mr. Debose mentioned that there would be private balconies at the top of the building. Mayor Wheat asked for clarification of the square footages of the units. These were confirmed to be 1,200-2,400 square feet, with an average of 1,700 square feet, at a starting price of approximately $500 per square foot. It is estimated that this project would be completed in 14-16 months. Mayor Wheat inquired as to whether the number of condominiums would apply toward the 322 units that that have been approved for Entrada. Mr. Ruthven confirmed that it would be applied against the 322 units, and the developer was aware of this. Councilmember Langdon inquired as to whether the green space would be as depicted in the drawings. It was confirmed that this would be an area with grass, possibly combined with colorful pots with irrigation for additional plants. Mayor Wheat opened the public hearing for items. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Goble made a motion to approve Ordinance 905. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. 5. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 906, APPROVING A SPECIFIC USE PERMIT (SUP) TO ALLOW FOR A MAXIMUM OF 10 RESIDENTIAL CONDOMINIUM UNITS TO BE LOCATED AN APPROXIMATELY 0.376-ACRE PORTION OF BLOCK N, WESTLAKE ENTRADA, LOCATED AT THE SOUTHEAST CORNER OF DAVIS BLVD. AND GIRONA DRIVE. Planning & Development Director Ron Ruthven provided an overview of proposed Ordinance 906 along with items 4 and 7 on the agenda. Town Council Minutes 01/27/20 Page 5 of 9 Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 906. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVING RESOLUTION 20-03 FOR A FINAL PLAT FOR THE KNOLLS AT SOLANA. Planning & Development Director Ron Ruthven provided an overview of proposed Resolution 20-03. The preliminary site plan has been approved, and the final plat contains some slight deviations from the preliminary site evaluation. The plat is in compliance with zoning regulations for the development and matched the conservation area conveyance approved by the Council last year. Mayor Wheat opened the public hearing. Neil McNabnay, 1815 Broken Bend Drive, addressed the Council. Mr. McNabney expressed concern that the due to the amenity area being expanded, the pavilion could be built on the south side instead of north side of the ridgeline and could possibly be larger after the Homeowner's Association assumes control under a development agreement. Mr. McNabnay requested that a restriction be enacted that would require all buildings to be built north of the ridgeline, at a maximum height of fourteen (14) feet. Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Resolution 20-03. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDERATION OF RESOLUTION 20-04, APPROVING A SITE DEVELOPMENT AGREEMENT BETWEEN BERNAL HOMES, INC. AND THE TOWN FOR LOT 1, BLOCK N, WESTLAKE ENTRADA ADDITION. Planning & Development Director Ron Ruthven provided an overview of proposed Resolution 20-04 along with items 4 and 5 on the agenda. Mayor Wheat opened the public hearing. No one addressed the Council. Town Council Minutes 01/27/20 Page 6 of 9 Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Resolution 20- 04. Council Member Goble seconded the motion. The motion carried by a vote of 4-0. 8. CONSIDERATION OF RESOLUTION 20-05, APPROVING STAFF TO ENTER INTO NEGOTIATION WITH BENNETT, BENNER, PETTIT, INC. (BB&P) FOR ARCHITECTURAL SERVICES OF FOR THE DESIGN OF SAM & MARGRET LEE ARTS AND SCIENCE CENTER ADDITION. Public Works and Facilities Director Troy Meyer and Westlake Academy Executive Director Dr. Mechelle Bryson provided presentation overview of proposed Resolution 20-05. Mr. Meyer stated that this project was for the design of a $6.5M expansion of the Arts & Sciences building on the Westlake Academy campus. This 8,500 square -foot expansion would meet the immediate need of three (3) additional science labs, one (1) additional art room, offices, and a connecting hallway. The funding sources for the project included the WA Capital Project Fund with $2.8M in cash, $280,000 from the Knolls development, and $3.5M from future affiliate donations when combined with matching funds from a private donor. Town Manager Amanda DeGan explained that BB&P has a history with the Westlake campus, and has presented a variety of conceptual options to the existing buildings for future discussions. Of the five (5) firms that received the Request For Qualifications (RFQ), two (2) firms responded. Of the two (2) firms, BB&T is the recommended firm to provide architectural services. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Belvedere made a motion to approve Resolution 20-05. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 9. EXECUTIVE SESSION Council convened into executive session at 7:50 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the Town Council Minutes 01/27/20 Page 7 of 9 governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation c. Section 551.071(2) Consultation with City Attorney — on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. d. Section 551.071(2) Consultation with Attorney — to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. 10. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:55 p.m. 11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action was taken. 12. FUTURE AGENDA ITEMS No discussion ensued. 13. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Goble seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 01/27/20 Page 8 of 9 Mayor Wheat adjourned the meeting at 9:57 p.m. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 24, 2020. ATTEST: Laura Wheat, Mayor Todd Wood, Town Secretary Town Council Minutes 01/27/20 Page 9of9