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Home My WebLink About7-21-20 Joint TC & BOT Agenda Packet TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES ]OINT MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, WESTLAKE, TX 76262 rxE rowN oF �u1y21� 2020 WESTLAKE 12:00 PM VIA VIRTUAL MEETING In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct the joint virtual meeting at 12:00 p.m. on Monday, July 21, 2020 by video and telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. A recording of the virtual meeting will be made and will be available to the public in accordance with the Open Meetings Act. The public video link and dial-in numbers to participate in the virtual meeting are: By Video: https://bit.ly/westlaketowncouncil4 Webinar ID: 916 9653 3116 Password: 585134 Bv Telephone• Local: (346) 248-7799 Webinar ID: 916 9653 3116 Password: 585134 Toll Free: (888) 788-0099 Webinar ID: 916 9653 3116 Password: 585134 �ision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive deve%pment, trails, and guality of life amenities amidst an ever expanding urban landscape. 7oint Regular Session 1. CALL TO ORDER—TOWN COUNCIL 2. CALL TO ORDER— BOARD OF TRUSTEES 3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council or Board of Trustees on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the "Raise Hand" button on the screen. Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the'�Raise Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to "Raise their hand" to speak. Persons joining the meeting by teleconference my mute and unmute their phones by pressing star-6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council or Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council or Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the Town Council meeting on May 18, 2020. b. Consider approval of Resolution 20-25, authorizing the Town Manager to enter into an Interlocal Agreement (ILA) for Fire Department Fleet Services between the City of Watauga and the Town of Westlake. c. Consider approval of Resolution 20-26, approving Annual Board appointments. 5. PRESENTATION AND DISCUSSION OF THE FY 19/20 AND PROPOSED FY 20/21 MUNICIPAL AND ACADEMIC BUDGETS, PROVIDING UPDATES AND ASSUMPTIONS TO THE TOWN COUNCIL AND BOARD OF TRUSTEES. 6. COUNCIL RECAP/STAFF DIRECTION 7. FUTURE AGENDA ITEMS: Any Council Member may request at a workshop and / or Council meeting, under'�Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Superintendent with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Board discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Councilmember receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. a. Use of trailheads as traffic counters to measure and understand usage. 8. ADJOURNMENT OF THE TOWN COUNCIL MEETING. 9. ADJOURNMENT OF THE BOARD OF TRUSTEES MEETING. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, July 17, 2020, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Todd Wood, Town Secretary Town Cou nci I Item # 1 — Call to Order Board of Trustees Item # 2 — Call to Order Town Cou nci I a nd Board of Trustees Item # 3 — Citizen Comments This is an opportunity for citizens to address the Council or Board of Trustees on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the ��Raise Hand" button on the screen. Alternatively, the AIt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the ��Raise Hand" button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to "Raise their hand" to speak. Persons joining the meeting by teleconference my mute and unmute their phones by pressing star-6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council or Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council or Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Cou nci I Item # 4 — Consent Agenda All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the Town Council meeting on May 18, 2020. b. Consider approval of Resolution 20-25, authorizing the Town Manager to enter into an Interlocal Agreement (ILA) for Fire Department Fleet Services between the City of Watauga and the Town of Westlake. c. Consider approval of Resolution 20-26, approving Annual Board appointments. T H E r o w H o � WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 18, 2020 PRESENT: Mayor Laura Wheat and Council Members Carol Langdon, Greg Goble, Michael Barrett, Rick Rennhack, Alesa Belvedere, and Councilmember-elect Rajiv Trivedi. Council Member Rick Rennhack joined the meeting at 5:12 p.m. ABSENT: OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney Stan Lowry, Director of Information Technology Jason Power, Director of Finance Debbie Piper, Director of Facilities & Public Works Troy Meyer, Director of Planning and Development Ron Ruthven, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Fire Chief Richard Whitten, and Accounting Technician Marlene Rutledge. Special Session 1. CALL TO ORDER Mayor Wheat called the Special Session to order at 5:04 p.m. The Mayor then asked for each Council Member to verbally indicate that they were present after she stated each name. All Council members were present with the exception of Council Member Rick Rennhack, who joined the meeting at 5:12 p.m. 2. A PROCLAMATION HONORING MR. MICHAEL BARRETT FOR HIS SERVICE TO THE TOWN OF WESTLAKE AS AN ELECTED OFFICIAL. Mayor Wheat began by saying that it was with mixed emotions that she would like to read a Proclamation honoring Mr. Michael Barrett for his service to the Town of Westlake, and that his participation has been very valuable on the Westlake Town Council, Board of TC Minutes—5/18/20 Page 1 of 9 Trustees, Westlake Student Housing Authority, and the P&Z Commission. Mayor Wheat then read the Proclamation and expressed gratitude once more to Mr. Barrett for his service, adding that he will be greatly missed. Mr. Barrett replied that it has been a great honor and pleasure to serve the Westlake community, the staff, and his peers. He said he will miss everyone, and that Westlake is a great town with great leadership. 3. ADMINISTER THE OATH OF OFFICE TO NEWLY ELECTED OFFICIALS. Mayor Wheat then stated that it was time to administer the oath of office to the newly elected Officials. Mayor Pro Tempore Carol Langdon administered the oath of office to Mayor Laura Wheat. Mayor Wheat then administered the oath of office to Council Member Rajiv Trivedi. Mayor Wheat then administered the oath of office to Council Member Alesa Belvedere. 4. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE. Council Member Rick Rennhack stated that Council Member Langdon has done such a great job in this role for several years and nominated her to continue in this role. Council Member Belvedere seconded this nomination. Mayor Wheat asked Council Member Langdon if she was willing to accept the role. Council Member Langdon accepted the nomination and thanked the Council for their faith and confidence in her. Mayor Wheat reiterated that Council Member Langdon has done an excellent job and asked if there was any further discussion. With no further discussion, Mayor asked for a motion for approval. MOTION: Council Member Rennhack made a nomination to elect Council Member Carol Langdon as Mayor Pro Tempore. Council Member Belvedere seconded the nomination. The election of Council Member Carol Langdon as Mayor Pro Tempore of the Town of Westlake carried by a vote of 5-0. 5. AD)OURNMENT Mayor Wheat adjourned the Special Session at 5:20 p.m. Reaular Session 1. CALL TO ORDER Mayor Wheat called the Regular Session to order at 5:20 p.m. 2. CITIZEN COMMENTS No one addressed the Council. TC Minutes—5/18/20 Page 2 of 9 3. ITEMS OF COMMUNITY INTEREST Memorial Day and waste pickup: Town Manager Amanda DeGan provided an overview of upcoming events. She began by advising the Town Council that Town Hall would be closed on Monday, May 25th in observance of Memorial Day. Additionally, there would be no interruption of solid waste or recycling pickup due to the holiday. Westlake Academy: The senior class is scheduled to come to Westlake Academy on Tuesday, Wednesday, and Thursday to receive their cords and lay their bricks within the walkways. Staff has worked very hard to adhere to all safety measures necessary to make this event happen for the graduating class and their families. Ms. DeGan also noted that Texas Motor Speedway has been phenomenal to work with for the graduation ceremony, which will be streamed live for those who will not be attending in person. Friday, May 29th will be the last official day of school. Staff is completing the processes regarding how school items are picked up and property is returned to students. Mrs. DeGan stated that staff has done a very fine job with distance learning during the pandemic. Public Meetings: June meetings are scheduled for the Board of Trustees, Planning and Zoning Commission, and Town Council. Discussions will be necessary for any July meetings, should this be necessary. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. A Proclamation of the Town of Westlake, designating May 3-9, 2020 as National Correctional Officers Week. b. Consider approval of Resolution 20-13, authorizing a Declaration of Local Disaster Due to Public Health Emergency for the Town of Westlake, Texas. c. Consider approval of Resolution 20-14, authorizing the Town Manager to enter into an Inter Local Cooperative Purchasing Agreement with Denton County for cooperative purchasing. Mayor Wheat asked Mrs. DeGan to provide additional information to the Council regarding the Declaration of Local Disaster (Item 4b); as this would ensure everyone on the Council had a clear understanding of this item. Mrs. DeGan explained that while she has been informed that Westlake is covered by the Tarrant and Denton County disaster declarations, clear direction has been provided as to whether this would ever inhibit Westlake from applying for any grants or other potential funding opportunities that may be available in the future. In an effort to preserve this option, staff recommends the issuance of a local disaster declaration, as it would be beneficial to the Town of Westlake. TC Minutes—5/18/20 Page 3 of 9 MOTION: Council Member Trivedi made a motion to approve the consent agenda. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 5. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 20-15,APPROVING A REPLAT OF BLOCK D, WESTLAKE ENTRADA ADDITION. Planning and Development Director Ron Ruthven provided the Town Council with information related to the proposed replat of "Block D", Westlake Entrada addition. He indicated that the developer desires to subdivide this block into 10 (ten) separate single- family lots, and that this proposal did not conflict with the development plan. Director Ruthven did note that a site plan had not yet been approved and would still require a submittal for final approval in order to ensure that the homes in the layout met all design guidelines. The Planning and Zoning Commission voted to recommend approval of this item during their meeting one week ago. Director Ruthven indicated that staff also recommended approval and asked if he could answer any additional questions from the Council. Mayor Wheat confirmed with Director Ruthven if this complied with the presentation and development plan, which he confirmed. Mayor Wheat then asked for any comments or questions for staff prior to opening the public hearing. Mayor Wheat opened the public hearing at 5:26 p.m. No one addressed the Council. Mayor Wheat closed the public hearing at 5:26 p.m. MOTION: Council Member Goble made a motion to approve Resolution 20-15. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 908, APPROVING PROPOSED AMENDMENTS TO ORDINANCE 703 APPROVING THE PD1-2 ZONING DISTRICT, KNOWN AS ��WESTLAKE ENTRADA," LOCATED NORTH OF SOLANA BLVD., EAST OF DAVIS BLVD., AND SOUTH OF STATE HIGHWAY 114. Mayor Wheat asked Director Ruthven to provide the Town Council with information related to this item. Director Ruthven indicated that he would like to provide a brief synopsis of the following three (3) items; as they were all inter-related. He recommended that the three (3) items be discussed together and that one (1) combined public hearing be conducted for items six, seven and eight (6, 7, and 8) on the agenda. Mayor Wheat then read Items six, seven and eight (6, 7, and 8) from the agenda. She then asked Director Ruthven to provide the Town Council for additional information. Director Ruthven began by stating that once the public hearings had concluded, each item would need to be voted on individually by the Town Council. TC Minutes—5/18/20 Page 4 of 9 Director Ruthven stated that the applicant prepared a presentation to present to the Council; as this would provide more additional detail regarding the operational aspects of the proposed use. Item six (6) involved "Block P", located downhill and adjacent to the retail corner by the future Starbucks location in the nearly completed tower. This would involve the addition of a new use to Ordinance 703, which established the current zoning regulations. This new use would be called a "Private Sporting Club", which would allow a new specific use that would be located below the ground floor of the proposed building and serve as the foundation for the parking garage and additional floors above. Approval of this new use would add to the list of permitted uses in the Town's ordinances, including a definition of a ��Private Sporting Club." The public hearing and Town Council action for this item followed the presentation of item eight (8) on the agenda. The vote for this item was taken following the public hearing. MOTION: Council Member Goble made a motion approve Ordinance 908. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 909, APPROVING A SITE PLAN FOR AN APPROXIMATELY 2.83-ACRE PORTION OF THE PD1-2 ZONING DISTRICT, ESTABLISHED BY ORDINANCE 703, FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BLVD., AND NORTH OF SOLANA BLVD., COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS BLOCK P, GENERALLY LOCATED WEST OF THE INTERSECTION OF ARAGON DRIVE AND ANDORRA DRIVE. Director Ruthven then provided information on Item seven (7), which is consideration of approving the site plan containing the design, construction details and the layout of the proposed building that would contain the proposed new uses. The site plan includes the proposed Private Sporting Club, which would include individual vaults located below ground level, as shown on the site plan as in the agenda memo. Above ground level, a mix of publicly accessible uses would include office space, retail, restaurants, and a hotel. The public hearing and Town Council action for this item followed the presentation of item eight (8) on the agenda. The vote for this item was taken following the public hearing. MOTION: Council Member Trivedi made a motion to approve Ordinance 909. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 910, APPROVING A SPECIFIC USE PERMIT (SUP) TO ALLOW FOR A PRIVATE SPORTING CLUB TO BE LOCATED IN AN APPROXIMATELY 2.31-ACRE PORTION OF BLOCK P, WESTLAKE ENTRADA, LOCATED BETWEEN GIRONA DRIVE AND ROSES DRIVE. TC Minutes—5/18/20 Page 5 of 9 Director Ruthven then proceeded to item eight (8), which considers the approval of Specific Use Permit (SUP). With no questions from the Council, Director Ruthven introduced the applicant, Bush Architects, to provide a presentation to the Council. Mr. Ralph Bush provided a PowerPoint presentation giving an overview of the "Block P" project to the Town Council. Mr. Bush began with showing the current development plan and providing pictures from various location points surrounding "Block P". He noted that the site has a significant amount of mixed uses. Beginning with the roof plan, he illustrated that there would be a significant number of buildings on this site that would be built using metal or structured concrete. Wood materials would only be used for some fine architectural detailing, where required. Mr. Bush then showed the concept drawings of the individual buildings, beginning with a large Market Bakery, which he described as an "iconic"structure. He then showed a series of three courtyards approximately 250 (two-hundred and fifty) feet in combined length, featuring significant amounts of architectural detailing. Next to the Market Bakery, a five-story structure would be built featuring a fourteen (14) room boutique hotel. Each room would be approximately one thousand (1,000) square feet in size. The hotel would also feature rooftop dining and include a pedestrian connecting to the conference center. The remaining buildings showed mainly retail use, along with small ofFice spaces that would help form the courtyards that could include space(s) for public art. However, it is anticipated that these buildings would emphasize retail space over office space, as this would create more of a retail destination for the site. Additionally, a five- story octagonal tower is featured as an observation area within the development and would be approximately the same height as the hotel, if not slightly higher. At street level, a full retail village would be constructed. In taking a more aggressive architectural stance, a ventilation system would be located within another tower that would serve the needs of the underground spaces and maintain the aesthetic look of the property. The hotel and retail spaces would be accessed mainly from the elevation located on Roses Street. The sloped elevation located on Andorra Street would contain the primary parking level, mechanical rooms, and space for auxiliary power components. On the lowest level, a Jazz club and the Private Sporting Club would be constructed. Regarding the architectural elements, it was stated that this project would be a place that people would want to see, come to sit and linger, and have an experience. The developer expressed that this would be the future of retail. Mr. John Schober then provided additional details regarding the project. The parking area for the hotel and Private Sporting Club would be located underground; freeing up space for the retail area. The Private Sporting Club is designed to be approximately 118,000 square- feet and would be located on the lowest underground level. This club would include sixteen (16)vaults for private collectors and feature private gun ranges. Members of the club would have the ability to fire small arms if they desired to do so. However, the main purpose is that members would have storage for private collections and give those members the ability to sit, enjoy and relax. Renderings of a lounge area and the conceptual vault designs were presented. The largest vaults with access to the firearm range would be approximately two hundred (200) feet in length, thirty (30) feet wide, and eighteen (18) feet tall. The vaults TC Minutes—5/18/20 Page 6 of 9 would be located underground, and the sound dampening design would allow for the presence of the club to be unknown to the patrons utilizing the retail and hotel areas above. Mayor Wheat asked about the execution of the project, and how this would differ from the process of the Entrada development to date, while maintaining the vision for the future. Mr. Schober responded by stating that he would not only be the developer, but also be the owner of the property as well. He stated that he wanted to create a ��Mini Highland Park Village, which is a high goal to go for." He mentioned that he would actually incorporate architecture that eclipsed what is currently located in Highland Park. Combined with the demographics, the location in Westlake, and the rental plan, this project would not experience the departure of tenants that have been experienced in Highland Park Village. Mr. Schober stated that he would own the buildings, he has no debt, and would base rent from the consumer price index rather than automatic annual percentage increases. By providing a high-quality product that may be rented monthly, he is very confident that tenants would choose to stay long-term. The five phases of the project would be the construction of the Hotel, the Jazz Club and Private Sporting Range, retail/office space, and the Market Bakery. The structural shells of all five phases would be completed prior to receiving a Certificate of Occupancy (COA) for the any phases that would be completed. Mr. Schober said that has brought together a team with significant expertise in successfully attracting businesses to high-end developments. Mr. Schober indicated great confidence in the success of this project and indicated that the time of completion would be approximately 2 �/z (two and one-hal� years from the commencement of work. Mayor Wheat thanked the representatives of Bush Architects and commented that the presentation showed some very beautiful things and the Town would love to see this come to life and in a timely fashion. He noted that that this project will be a showstopper if done as it was presented. Mayor Wheat opened the public hearing for agenda items six, seven, and eight (6, 7, and 8) at 6:37 p.m. These would be discussed as one item and voted on individually. No one addressed the Council. Mayor Wheat closed the public hearing at 6:38 p.m. MOTION: Council Member Belvedere made a motion approve Ordinance 910. Council Member Trivedi seconded the motion. The motion carried by a vote of 5-0. 9. CONSIDER APPROVAL OF RESOLUTION 20-16, APPROVING A SECOND AMENDMENT TO THE KNOLLS AT SOLANA AGREEMENT FOR SUBDIVISION IMPROVEMENTS. Director Ruthven provided information to the Council on this item. He indicated that this is was simply a housekeeping item. The Knolls development is effectively complete based on the developer's obligations, and there are a few outstanding items, namely landscaping and TC Minutes—5/18/20 Page 7 of 9 some very minor cleanup items within the development. He reiterated that this item addressed some outstanding obligations regarding parkland dedication prior to building permit issuance. Payments for inspection fees, installation of landscaping, and allowance of a letter of credit have been addressed, as well as related monetary obligations. Director Ruthven stated that the Town has received all items needed from the Developer. Staff recommended approval and would be glad to answer any questions from the Council. The Council did not have any further questions for staff. MOTION: Council Member Langdon made a motion to approve Resolution 20-16. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 10. EXECUTIVE SESSION Council convened into executive session at 6:43 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Entrada - Front 44 b. Section 551.071(2) — Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.071 Consultation with Attorney - to seek advice of counsel regarding Grenada Homeowners' Association matters. 11. RECONVENE COUNCIL MEETING. Mayor Wheat reconvened the meeting at 7:55 p.m. 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action was taken. TC Minutes—5/18/20 Page 8 of 9 13. BOARD RECAP/STAFF DIRECTION None. 14. FUTURE AGENDA ITEMS: Any Councilmember may request at a workshop and / or Council meeting, under��Future Agenda Item Requests", an agenda item for a future Council meeting. The Council Member making the request will contact the Superintendent with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Board discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Councilmember receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 15. AD)OURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:56 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. APPROVED BY THE TOWN COUNCIL ON 7uly 21, 2020. ATTEST: Laura Wheat, Mayor Todd Wood, Town Secretary TC Minutes—5/18/20 Page 9 of 9 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNorivE sv oEsicN Westlake Town Council Meeting Tuesday, July 21, 2020 ToPrc: Consideration and approval of the Interlocal Agreement(ILA) for Fire Department Fleet Services between the City of Watauga and the Town of Westlake STAFF CoNTACT: Richard Whitten, Fire Chief Strategic Alignment i i � . � . . , ; . . � � - 1 � Mission: Wcstlakc is a unique community blcnding preservation of our natural environment and Exemplary Service&Governance viewscapes,while serving Municipal& -We set the standard by delivering Maximize Efficiencies our residents and businesess Academic Operations unparalleled municipal and &Effectiveness with superior municipal and educational services at the lowest academic services that are cost. accessible, efficient, cost- effective,&trans arent. Time Line- Start Date: August 1, 2020 Completion Date: N/A Funding Amount: N/A Status - N/A Source-N/A Contract: No Forms: N/A EXECUTIVE SUMMARY(INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Maintaining operational readiness of the emergency vehicles in the fire department is a constant struggle and requires the expertise of an Emergency Vehicle Technician(EVT),which Westlake does not have. In an effort of continuously seeking ways to improve operational efficiencies, the Town of Westlake Fire— EMS Department and City of Watauga Fleet Services Division have collaborated to create a combined Fleet Services to be provided by the City of Watauga. Watauga and Westlake have the authority to enter into this Agreement pursuant to Chapter 791, Texas Page 1 of 2 Government Code. The service agreement for Vehicle Maintenance contemplated under this Agreement is of mutual interest and benefit to Westlake and Watauga and will further the objectives of both parties in a manner consistent with the objectives of political subdivisions of the State of Texas. Watauga will provide vehicle maintenance seroices to Westlake for a defined fee in the agreement. It is mutually beneficial to both parties to execute this Agreement,whereby each entity can achieve common objectives relating to the seroices regarding emergency vehicle maintenance and in the interest of saving taxpayer funding. RECOMMENDATION Staff recommends approval of this item. ATTACHMENTS ILA-Watauga and Westlake—Vehicle Maintenance 2020 Page 2 of 2 TOWN OF WESTLAKE RESOLUTION 20-25 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, THAT AUTHORIZES THE TOWN MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF WATAUGA, TEXAS, A MUNICIPLE CORPORATION (HEREINAFTER "WATAUGA") AND THE TOWN OF WESTLAKE, TEXAS, A MUNICIPLE CORPORATION (HEREINAFTER "WESTLAKE"). WHEREAS, both WATAUGA and WESTLAKE have the authority to enter into this Agreement pursuant to Chapter 791, Texas Government Code; and WHEREAS, the service agreement for Vehicle Maintenance ("Service Level Agreement") contemplated under this Agreement is of mutual interest and benefit to WESTLAKE and WATAUGA and will further the objectives of both parties in a manner consistent with the objectives of political subdivisions of the State of Texas; Watauga will provide vehicle maintenance services to Westlake, for a defined fee detailed below; and WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby each entity can achieve common objectives relating to the services regarding vehicle maintenance and in the interest of saving taxpayer funding; and WHEREAS, all payments collected by WATAUGA from vehicle maintenance services provided to WESTLAKE will be considered revenue to WATAUGA and that WESTLAKE shall pay all invoices presented, as statutarily prescribed by Texas Government Code 2251 (Prompt Payment Act); and WHEREAS, WESTLAKE agrees to utilize the vehicle maintenance services provided by WATAUGA, in this agreement for the purposes of vehicle maintenance only to WESTLAKE vehicles and equipment, and NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, by approval of this resolution, hereby approves the attached Exhibit "A; ILA — WATAZIGA and WESTLAKE EMERGENCY VEHICLE MAINTENANCE. Resolution 20-25 Page 1 of 2 SECTION 3: In consideration of the mutual representations, terms and covenant hereafter set forth, the parties hereby agree as follows. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21St DAY OF JULY 2020. ATTEST: Laura L. Wheat, Mayor Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 20-25 Page 2 of 2 Exhibit "A" STATE OF TEXAS INTERLOCAL AGREEMENT TARRANT COUNTY This Interlocal Agreement (the "Agreement") is made and entered into by and, between The City of Watauga, Texas, a municipal corporation {hereinafter "WATAUGA") and The Town of Westlake, Texas, a municipal corporation (hereinafter "WESTLAKE"). WHEREAS, both WATAUGA and WESTLAKE have the authority to enter into this Agreement pursuant to Chapter 791, Texas Government Code; and WHEREAS, the service agreement for Vehicle Maintenance ("Service Level Agreement") conternplated under this Agreement is of mutual interest and benefit to WESTLAKE and WATAUGA and will further the objectives of both parties in a manner consistent with the objectives of political subdivisions of the State of Texas; Watauga will provide vehicle maintenance services ta Westlake, for a defined fee detailed below; and WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby each entity can achieve common objectives relating to the services regarding vehicle maintenance and in the interest of saving taxpayer funding; and WHEREAS, all payments collected by WATAUGA from vehicle maintenance services provided to WESTLAKE will be considered revenue to WATAUGA and that WESTLAKE shall pay a11 invoices presented, as statutorily prescribed by Texas Government Code 2251 (Prompt Payment Act); and WHEREAS, WESTLAKE agrees to utilize the vehicle maintenance services provided by WATAUGA, in this agreement for the purposes of vehicle maintenance only to WESTLAKE vehicles and equipment, and NOW, THEREFORE, inconsideration of the mutual representations, terms and covenant hereafter set forth, the parties hereby agree as follows: TERMS AND CONDITIONS 1. STATEMENT OF WORK. 1 WATAU��, a�re�e� t� u�e re�s��l� e�f��t� t�a �erf��m the ��hicle mai�tenar�c� s�r�ric�� c��ib�� in �� e�vic� �.��e� A�r�e�n�e�nt listed b�elo� in �ectio r� 2. 2. �ER1T��E L��'EL� A�'RE�i'�E�T�- S�ervic�� r+�vi�d��d b� V1�AT'A�l�A: a. �c�edule v��i�cle mai�t��aa�� and r�pairs �rvh�� notifiet� k�y Vtl��TLAK�; b. Prc�vi�e v�hicle prev�ntativ� r�ai�nte�aa�c� a�d g�en�ral repair s�ervic�s in � tir�e�y� �nan��r; �n�1 c. Prc�c�s� rr��ntl�l�r r�epair �r��i�� f�� a�m�n�. 3. 'V1�ARRA��'Y--'1�'�1�'l��►�G�A Fle�t �et�ri�es v�ril� warrar�� repai� lab�r f�or� pe��o� of�6� c��y�; a. Parts v�il� be v�ra��ant�ed fo� �� t��ys, ��#��v�� ar ��le� par#s will be repla��d at no c��rg� d�arinc� �a�r�a�� p��od; b. �A�I ve�i��e batt�ries wi�l �ave an eighte�n {18� mont� fire� rep�acemen� peri�d. 4. RATE SCH��L� �er�ices provided �y �J1IATAU�� at the f�o�l�o�ri�� at�s - P��r��i�e Ma�ntenance {P�1li} s�rvi�es flat r�te�d b��t� c�n v��e�i�l� ��ass as fiollov�s. �. Li�h�d u��y PM - $1�{�.�� - ��r�� b. H�avy d�aty PI'� - $1,7��.t�� - �ar�� c. t�ther repairs i��i��e�d a� �� pl�s I��o� rate �f$1 t�t�.�� per hou� + parts d. Parts inv�i��d at cc�st plus ��% e. Tr�r��pt�rtin� c�f e�qui�m��t shal� b+e b�lle� c�� a� the ��url�► rate c�f ��.�� n ��u r. �f. C3i��atc� 1�1�'atau�a �er�vice truck #o re�►�ir eq�ip�rr��ent in �i�1�1 v�il� b� �ch�r��ed a �50.fl� s�r�i�e cal� - ��.��r + �art� fr�r� 7:0� am t�ll 4:0� pn� or �1�fl.��hr f�o� affi�rh�u�s + ��rt� 2 g. Disp�tch th�ir� p��t� �er�c��rs t� tru�k in f��el�d {�I�t t�re�, etc.} — Third p�rty�c�sts + 2�'Q�'o � h. Each ne�► b��get��ar afi�er the ��rst ye�r, th�e rat� ��h��du�� shal� be increa�ec� �� e �on��e� Pri�� n�e� for �A�I Urbar� �on�urners {�GPI-U} f�r Series Title, �'la��a� �l��i�le r��i� in t�� U.S. ci�� avera�e, all urban ct�n�urr��s ��ri�s IC� CI�SF�+��T��3} as r�p�rfied in Apri� �a� ��h y�ar basec� �on �� p�r�c�nt c��ng�. �n the eve�# c�f a de�crease, t�� a�e sc�e��al� s��l rer��i� th�e ��me. Th� ��ren# �pri� 2��0 �P1--�! f�r th�s s��e� i� 1��.�3�. T�� ir��r�ase shall be ��a#onn�ti�a�l� a��c��ted �anl��s ea�� +Git�l�"o�n ��nag�r a�r�es t� ot�� rov��or�s �� t� t�� i��l �ud��e� ��c� accepte� by th� Ci�y►�T�� un�cil o�b��h +��ti��s. �r �0�� M.�� 1lVESTLAK� s�al1 r�imbu�se WA�"AU�� p�r S�c��t�n 4 t�� ont�ly b��s. Paym�nts s�all be sen� �o th� follo�w�r�g a�dt�re�s: �ity of Watau�a Finance Departrr�e�t �1 a5 Whitley R�o��1 1�Ila�auga, T� 76�� Attentior�: A�c�ur�#� Pa�yable Phone: 817-5��-5�fl� Email: �. THIRD PARTY This co�tract shal� not b� �n��rpreted tc� in�r� t�o th� �e��fit�� third p�rty �ot a party to this cor�tract. T�is �c�ontrac# may no� b� int�erprete�d t��+raiv�+� any s�atuto�y or common la°w �de�ens�, irrr��n�n�t�, in�lud�n� ��o�verr��nenta� �� st��vereig� imm�nifi�, or an}� 1imi��t��ot� �f I�ak�ilit�►, ��esp�r�sibil�t�� ar�darr��ge o�a�y part�t�o this cc�ntrac�, par�y's �rgent� or ��r�y�'� �m��v�ree, ��er�ri�� pro�ride� �� I�►w. 7. J�31NT VEN�'UR� & �A�GEi��Y The relat��nship betvir�eer� t�e par��s �� this ��ree��nt dc��es �aot crea�e a pa�tner�hip ar �c�i�t vera�ure ��v�ee� t�►� ��r�ie�. `Ti�� re�ment doe� not appoint any partyr as a��nt f�r�h� oth�� rty. 8. E��E�°T�VE DATE 3 This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 9. TERM The initial term of this Agreement shall be for a term of the remaining fiscal 2019/2020 Budget year, beginning on June 16, 2020 and expiring on September 30, 2020. Following the Initial Term, unless written notice is given by either party hereto to the other not less than ninety (90) day before the expiration of this Agreement, it shall be automatically renewed for another additional period of twelve (12) months from such expiration date and shall be automatically renewed thereafter for one additional twelve (12) month period for a maximum of five (5) terms unless canceled by written notice giving not less than ninety (90) days before the expiration of any such renewal period. In the event of termination by either party, neither party shall have any further obligations to the other party under this Agreement, except that WESTLAKE remains liable to WATAUGA for any outstanding invoices, if any. 9. TERMINATION Notwithstanding anything to the contrary, either party may terminate this Agreement at any time by providing ninety (90) days written notice to the other party. Any failure by WESTLAKE to timely pay any amounts due under the provisions of this Agreement shall be a material breach of this Agreement and WATAUGA may terminate this Agreement for such breach immediately. 10. RIGHTS AND OBLIGATIONS OF WATAUGA a. WATAUGA shall provide the Services at Watauga Fleet Maintenance Garage for in-house repairs. b. WATAUGA shall instruct any third-party certified vehicle and equipment maintenance providers to provide the same level of service to WESTLAKE fire-fighting and emergency vehicles and equipment as it does for WATAUGA. c. The certified vehicle and equipment maintenance provider will bill WATAUGA directly for services provided. d. WATAUGA will provide services from Certified Emergency Vehicle Technicians. e. Watauga will drive equipment to third party maintenance providers. f. Watauga will inspect third party repairs prior to returning unit to Westlake. 11. RIGHTS AND OBLIGATIONS OF WESTLAKE 4 g. 1/VE�TLAKE s��l� pa� i��r�� r�ec�iv�e� in a��dance v�rit� t�e Texa� Pr�n�p� Payrr��e�t Act. v �. V'�ESTL�KE shall a� al� tirrr�e� b� r�sp�o�s�� f�r s�a�n�it��r�� th�e �ppr�priate dc��um�nts wi#� a re�u�e��far �e�i�es ta 1l�A�"AUGA. �. ilVESTL.AKE s�all be ��espo�sible f�o� th� de�iv�er� �nc� pi�k-up �f f�re- f�gh��ng o�en�er�e�cy v�hi�les or�q�apr�� r�c�uirira� s�rv�+c�s. '12. �{�1�EF�E1��1 i��f�Y I�eit�er par�y� �� t�� A��er��e�� aives a�� I��m �o�f s��ei�n irr��nuni�y becaus�� afi i�� particip�t��n �r� this �A��err�en�. ��t�i�c� i� this ��re��aent sh��l be canstru�d as ��a�ir�� ar�y �igh� or ak�li�a�ic�n tr� �r��r th�r� p�rty. 13. �►�END�i�IEN�' This Agree�nent may be a�n�nde� by �h� �ut��1 v�r�t��n a�ree�n�nt �f k��th ��rties heref�. The partie� �t�r�ee to e��er ar� am�nc�ed Agr�e�ne�at in ord�r to compfy with a�y [e��l�ativ�e c�an�� r+elate� to t�i� A��e�rrr��nt, or due to a deter�ninatian b�t a ��rt �� c�vr�p�t�r��+dic�io�a �f c�ther �o��rnrr��r�t a�thority tha� wo�ld �a�se �n� pro�isic�r� c�� this �g��n�e�t t�o b� o�� of cr��npli�n�� wit� t�e cu�rer�t law. 14. S�VERABIL�TY Ir� th� �v�nt �nya�e t�r nnc�re �f�� pr��risiar�s ��o��air��d in ��i� �►c�re�rn�nt si�all for any re�son b� ��I� to b� ir��l�d, ��I��al, �r �an�nf�rc�eab�� in ar�y r�spect, such inval�dity, �Ilega�ity, �r un��force��i�i�� s��ll n�t a�� #�e ��h�r �r�visi��s, ar�� thi� Ac�r�eem��t s�a�l be c�ns�r��d as if s�ach i��ra�i�, i�l��al, or unen�or�ea�le provosio� �aa� n��ver been c�ntai�ed �n this��r�e�r��t. �1�. GOVERNI��G LA1PU The vali�ity t�f �h�� lgreen��nt ar�d an�r o� its ��rrr�s �n� �rovi�i�ns �s �vell a� r��fs and ��ies of the �arti�� e �c��ern��d �y t�� I��s �� the ��te c�f T�xas: anc� ven�e for a�y �u�h acti�on ��n�cern�n� �his A��e�nen� �1��11 b� ar�d rer�ai� in the �ta�� L�istrict �c�u� af Tarr�� +��nfi�, T�e�c�s. '��. FC3R�E �A�1EU�� n the eve�t that ar��r party sh��! be p�e�� fr�rr� �e�f�►rr�in� an� o� ifs ab�igatior�s u�r�der t�is Agr��nt by a�� act c�� Go�, ��, riv�t, ci�vi� comr��tia�, strikes, f�res, ��o�o�, �i�e�se, epi�er��, p�nc��mi�, c�uar�antir�e, �ct af governme�t, stat� of e�n��n�y, c�r b�r the �ccurr��c�e �f an�► +eve�t beyo�� the Cfl�1��`flI O� SU�h �►c�l"��{, �he� �� party s�a�l be �x�used ��r� th� pe�fiQrm�nc� ofi S the obligatians under this Agreement but only d�ring s��h period of Force Majeure. 17. ENTIRE AGREEMENT This Agreement represents the entire agreem�nt among the parties with respe�t to the subject matter covered by th�s A�reer�en�. There is no other coliateral, oral, or written agreement bet�r�een t�e parti�es that in an� rnan�er r�lates ta the subject rnatter of this Agreement. THE TOWN C)F V'V�STLAKE �CITY�F lr'VATAUGA � _�' Date: Dat � Richard VIlhitten Pa�l Hac�Cleman, P.E. Fire Chief Director of Public'�llorks Date: Date: ��e � � d Attest: . APPROVED AS TO FORM APPR�VED }�S T4 FC�RiI!! AND LEGALITY � .� City/Town Attorney �Cit�ITown Attorney 6 Westlake Town Council TYPE OF ACTION T x E i o w N o F WESTLAKE RegularMeeting - Consent oisriNarivE sv oEsicN Westlake Town Council Meeting Sunday, July 21, 2019 ToP[c: Discussion and Consideration of a Resolution Appointing and Reappointing Various Affiliate Board Members. STaFF CoNTac'T: Todd Wood, Town Secretary Strategic Alignment � � � . � . . , � . . � � - I � High Quality Planning,Design& Informed&Engaged Development-We are a desirable Cirizens/Sense of Municipal& �,ell planned,high-quality Encourage Westlake's Community Academic Operations community that is distinguished by Unique Sense of Place exemplary design standards. � Outside the Scope of Idenrified Strategic Iniriatives Time Line - Start Date: July 21, 2020 Completion Date: July 21, 2021 Funding Amount: 0.00 Status - � Not Funded Source -N/A EXECUTIVE SUMMARY(INCLUDiNG APPLICABLE ORGANIZATIONAL HISTORY) Members with expiring terms have communicated with the Town Secretary's office and asked to respond as to their desire to continue to serve as a board, commission, or committee member. All current board members that expressed the desire to be reappointed are listed in the Resolution. RECOMMENDATION Staff recommends approval of the Resolution. ATTACHMENTS Resolution Page 1 of 1 TOWN OF WESTLAKE RESOLUTION NO. 20-26 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC DEVELOPMENT BOARD; PLANNING AND ZONING COMMISSION; TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS; THE TEXAS STUDENT HOUSING AUTHORITY; AND THE TEXAS STUDENT HOUSING CORPORATION — DENTON PROJECT. WHEREAS, the Town Council conducts annual board appointments and reappointments at a June or July meeting; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT the following individuals are hereby appointed/reappointed to the 4B Economic Development Board: As a result of the appointments heretofare stated, the 4B Economic Development Board is represented by the following: Term Expiration Laura Wheat, Mayor June 2022 Carol Langdon, Council Member June 2022 Rick Rennhack, Council Member June 2022 Greg Goble, Council Member June 2022 Alesa Belvedere, Council Member June 2022 Rajiv Trivedi, Council Member June 2022 Vacant, Non-Council Member June 2022 SECTION 2: THAT the following individuals are hereby appointed reappointed to the Planning and Zoning Commission: As a result of the appointments heretofore stated, the Planning and Zoning Commission is represented by the following: Resolution 20-26 Page 1 of 3 Term Expiration Tim Brittan June 2021 Ken Kraska June 2021 Tim Brittan June 2021 Brad Swearingen June 2022 Kim Morris June 2022 Michelle Lee June 2021 Sharon Sanden (Alternate member No. 1) June 2022 Diane Prager (Alternate member No. 2) June 2022 Vacant (Alternate member No. 3) June 2022 SECTION 3: THAT the following individuals are hereby reappointed to the Texas Student Housing Authority, the Texas Student Housing Corporation, the Texas Student Housing Corporation—Denton Project, the Texas Student Housing Authority; As a result of the appointments heretofore stated,the Texas StudentHousingAuthority and the Texas Student Housing Corporation — Denton Project, are represented by the following: Term Expiration Paula Petersen June 2021 Scott Bradley June 2022 Katie Kolkmeier June 2022 James Krekow June 2022 Mark Harrow June 2021 Randall Quick June 2021 Vacant June 2022 Executive Director—Tracy Schornack SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become effective from and after its date of passage. Resolution 20-26 Page 2 of 3 PASSED AND APPROVED ON THIS 21st DAY OF JULY 2020. ATTEST: Laura Wheat, Mayor Todd Wood, Town Secretary Resolution 20-26 Page 3 of 3 Town Cou nci I a nd Board of Trustees Item # 5 — Budget Presentation PRESENTATION AND PRELIMINARY DISCUSSION OF THE FY 19/20 AND PROPOSED FY 20/21 MUNICIPAL AND ACADEMIC BUDGETS, PROVIDING UPDATES AND ASSUMPTIONS TO THE TOWN COUNCIL AND BOARD OF TRUSTEES. FY � � � � — � � � � ., ., .._._. ,� e �,, � � �w�:,�� ;,�,;;� ' �'I;�;�'� '��,�� q�� § '��• `ti N,� J� �' �.+�'T ' M ��. '� �� i��"d<� " �� ; � ��`. '�,:. � :��.:� � T H E T � 1N N � F � . r-} , , � ;,ti _,..� , .„�,- � � � DI � T � �V � TIIIE � � DE � IGN , .,� �_„ Tuesday, July 21 , 2020 The Town of Westlake * 1500 Solana Blvd, Suite 7200 Westlake, Texas 76262 * www.westlake-tx.org MUNICIPAL MUNICIPAL BUDGET 1-23 Assumptions & Five-Year Forecast T H E T 0 W H 0 F W E ST LA KE FISCAL & BUDGETARY POLICIES 24-38 �� DISTI �ICTIVE BY DESIGN CAPITAL PROJECT FORECAST Formerly Adopted and New 3� '' . Proposed Projects F�scal Year CAPITAL PROTECT FORECAST r 2020-2021 40 � Unfunded/Under Discussion ,�. _� . , . .. ..,, . „ - ACADEMI C ., Proposed ACADEMIC BUDGET ' Assumptions and Five Year Forecast 42-44 O eratin +� p g Budget SHARED SERVICE MODEL Municipal and Academic Services 44 . � . ,, '. , � GENERAL FUND SUMMARY 45 Budget ENROLLMENT & PERSONNEL 46-47 � Workshop 07-21 -20 _ Ix e 'i �11 � � '��fi w�:�` � '`d,,w��,7 r`��'�r� ,�� q�� § 'd, `� N,� J� �' �.+�'T ' M ��. '� �� i��"d<� " �� ; � ��`. '�,:. � :��.:� � T H E T � 1N N � F � . r-} , , � ;,ti _,..� , .„�,- � � � DI � T � �V � TIIIE � � DE � IGN , .,� �_„ Budget Revenue Assumptions Proposed Bud�et ■ General Sales Tax: Reduced by $1M related to Schwab Phase II situs receipts in FY20 with an additional 30% reduction; Expect Starbucks to open in September; Additional sales tax for Solana improvements over next 6-8 months ■ Property Tax: Utilizing the current tax rate of $0.16018 ■ Beverage Tax: 35% reduction in revenue ■ Interest Rates: Calculated at .50% rate ■ Hotel Occupancy Tax: 55% reduction in revenue ■ SAFER Fire Dept. grant included at $285K; pending award (for additional personnel) Budget Expenditure Assumptions Proposed Bud�et ■ Payroll — No municipal increases ■ Visitor's Fund: Reduced Marriott marketing by 50%; General marketing contract services reduced by 50%; Eliminated Tree Lighting ■ Utility Fund: Hillwood reimbursement begins for next 10 years at approx. $743K/year ■ Expect delays in one-time economic development revenue ■ All departments expenditures conservatively budgeted ■ Deferred transfers to conduit funds ■ Delayed Capital Improvement Projects ■ Transfers-out to Debt Service increased by $500K due to reduced (4B) sales tax projections ■ SAFER Fire Dept. grant included at $285K; pending award (for additional personnel) 1 SUMMARY - FIVE YEAR FINANCIAL FORECAST ADOPTED REVISED �••�� Projected Projected Projected Projected FY 2020 FY 2020 � FY 2022 FY 2023 FY 2024 FY 2025 � � � Total Revenues and Other Sources 5 11,204,267 $ 9,653,079 $ 9,846,985 $ 9,527,937 5 9,958,803 $ 10,185,199 $ 10,189,237 Total Expenditures and Other Uses (11,235,359) (9,916,773) (10,485,733) (10,349,564) (10,560,977) (10,787,050) (11,058,850) • � �• � .i .i Beginning Fund Balance 12,696,365 12,696,365 12,431,672 11,792,924 10,971,297 10,369,123 9,767,271 Endins Fund Balance 12.665,272 12.431,672 11.792,924 10,971,297 10,369,123 9,767,271 8,897,658 Restricted/Committed/Assigned 298,560 297,947 297,947 295,000 295,000 295,000 295,000 Unassigned Ending Balance $ 12,366,713 $ 12,133,725 � $ 10,676,297 $ 10,074,123 $ 9,472,271 $ 8,602,658 Operating Expenditures $9,880,629 $9,891,773 $10,475,733 $9,849,564 $10,060,977 $10,287,050 $10,558,850 Operating Cost per Day $27,101 $27,101 $28,701 $26,985 $27,564 $28,184 $28,928 OPERATING DAYS 456 448 401 396 365 336 297 � � � , , Total Revenues and Other Sources $ 5,671,403 $ 5,837,680 $ 5,791,949 $ 5,934,713 $ 6,030,052 $ 6,143,106 $ 6,236,722 TotalExpendituresand Other Uses (4,898,554) (5,978,222) (5,636,286) (5,582,113) (5,665,398) (5,724,384) (5,798,430) • � : �i � .i Beginning Fund Balance 4,876,601 4,654,972 4,736,059 275,317 274,519 273,478 272,192 Endin�Fund Balance 5,649,450 4.736,059 4.891,721 5,244,322 5,608,976 6,027,698 6,465.991 Restricted/Committed/Assigned 1,332,454 1,332,454 1,349,617 1,210,819 1,209,778 1,208,492 1,206,958 Unassigned Ending Balance $ 4,316,996 $ 3,386,054 � $ 4,033,503 $ 4,399,198 $ 4,819,207 $ 5,259.033 � � � , Total Revenues and Other Sources $ 528,839 $ 127,250 $ 109,275 $ 697,381 5 554,624 5 539,624 5 539,624 Total Expenditures and Other Uses (932,438) (885,199) (1,143,500) (1,057,029) (847,000) (1,361,996) (3,736,723) • � : �� i Beginning Fund Balance 2,643,070 2,643,070 1,885,121 850,896 491,248 198,872 (623,500) Endins Fund Balance 2,239,471 1,885,121 850,896 491,248 198,872 623 500 (3,820,599) Restricted/Committed/Assigned 2,239,471 1,885,121 850,896 491,248 198,872 (623,500) (3,820,599) Unassigned Ending Balance $ - $ - � $ - $ - $ - $ - � � . � Total Revenues and Other Sources $ 2,965,937 $ 2,267,665 $ 1,458,625 $ 1,737,028 5 1,891,928 $ 2,351,246 $ 2,474,459 Total Expenditures and Other Uses (3,085,448) (2,664,699) (1,777,300) (1,883,242) (1,884,385) (1,928,015) (1,957,152) • � : � � �. Beginning Fund Balance 1,138,382 1,138,382 741,348 422,673 276,458 284,001 707,232 Endins Fund Balance 1,018,872 741,348 422,673 276,458 284,001 707,232 1,224,539 Restricted/Committed/Assigned 1,018,872 741,348 422,673 276,458 284,001 707,232 1,224,539 Unassigned Ending Balance - - � - - - - 2 SUMMARY - FIVE YEAR FINANCIAL FORECAST ADOPTED REVISED �••�� Projected Projected Projected Projected FY 2020 FY 2020 � FY 2022 FY 2023 FY 2024 FY 2025 � � � � Total Revenues and Other Sources $ 2,654,710 $ 2,689,709 $ 2,655,781 $ 2,695,083 2,886,657.00 2,887,354.00 2,883,903.00 TotalExpenditures and Other Uses (2,697,690) (2,697,690) (2,692,484) (2,695,083) (2,886,657.00) (2,887,354.00) (2,883,903.00) • � : :� � Beginning Fund Balance 30,821 44,683 36,702 - - - - Endin�Fund Balance 12 159 36,702 - - - - - Restricted/Committed/Assigned (12,159) 36,702 - - - - - Unassigned Ending Balance $ - $ - � - - - - � ' � " • � Total Revenues and Other Sources $ 1,370,886 $ 441,500 $ 280,000 $ 8,940,612 $ 141,400 $ 141,400 $ 141,400 Total Expenditures and Other Uses (2,385,749) (2,268,152) (1,588,830) (11,136,209) (130,910) 0 0 • � : � �: : � � �•� �� Beginning Fund Balance 5,988,997 5,988,997 4,162,345 2,853,515 657,918 668,408 809,808 Endin�Fund Balance 4.974,134 4.162,345 2.853,515 657,918 668.408 809.808 951.208 Restricted/Committed/Assigned 4,974,134 4,162,345 2,853,515 657,918 668,408 809,808 951,208 Unassigned Ending Balance $ - $ - � $ - $ - $ - $ - ' � � � � � � � � � Total Revenues and Other Sources $ 24,396,042 $ 21,016,883 $ 20,142,615 $ 29,532,754 $ 21,463,463 $ 22,247,929 $ 22,465,345 Total Expenditures and Other Uses (25,235,238) (24,410,735) (23,324,133) (32,703,239) (21,975,326) (22,688,799) (25,435,058) • � : � i � i Beginning Fund Balance 27,374,236 27,166,470 23,993,250 16,195,324 12,671,440 11,793,882 10,933,003 Endin�Fund Balance 26.535,040 23.993,246 20.811,732 17.641,243 17,129,380 16,688.510 13,718,797 Restricted/Committed/Assigned 9,851,332 8,455,917 5,774,648 2,931,443 2,656,059 2,397,032 (142,894) Unassigned Ending Balance $ 16,683,709 $ 15,519,778 � �� $ 14,709,800 $ 14,473,321 $ 14,291,478 $ 13,861,691 3 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 • � • • • � , � 11 ■ � i Sales&Use Tax Revenues 2% $ 7,250,000 $ 6,02Q250 $ 4,173,500 4,256,970 4,342,109 4p28,952 4,517,531 p Commerciall Schwa6 - - - - - 250,000 250,000 250,000 3 Commercial2 Front44 - - - - - 100,000 100,000 100,000 BASE SALES&USE TAX 7,250,000 6,020,250 4,173,500 4,256,970 4,692,309 4,778,952 4,867,531 q Albcationto46 2% (1,ffi2,500) (1,505,062) (1,043,375) (1,064,243) (1,085,527) (1,107,238) (1,129,383) ALLOCATIONSTOOTHERFUNDS (3,812,500) (1,505,062) (3,043,375) (1,064,243) (3,085,527) (1,307,238) (3,129,383) � TotalGeneral5alesTax 5,437,500 4,515,188 3,130,125 3,192,728 3,606,582 3,671,714 3,738,148 g PropertyTax 0% 1,634,916 1,719,300 2,083,878 2,083,878 2,083,878 2,083,878 2,083,878 9 Addl Residential(cumulative) schedule - - - 227,968 327,340 437,217 547,W4 BASE PROPERTV TAX 1,634,916 1,719,300 2,083,878 2,311,846 2,411,218 2,521,095 2,630,972 iq Additional Commercial(Schwab) schedule - - - 316,469 316,469 316,469 316,469 �5 Schwa6 Abatement5tarted 16/17 schedule - - - �253,175) (221,528) �189,881) (158,234) ADDITIONALDEVELOPMENT - - - 63,294 94,941 126,587 158,234 i5 TotalPropertyTax 1,634,916 1,719,300 2,083,878 2,375,139 2,506,158 2,647,683 2,789,207 i� Building-MEP-Driveway Permits dept 12 schedule 1,514,365 702,000 895,253 1,159,561 1,087,111 1,072,111 930,361 is Inspection/Plan Review Fees dept 12 schedule 949,452 435,000 1,392,408 771,490 712,370 712,370 649,370 �9 Grading/Ezcavation Fees dept 12 schedule 28,741 18,000 29,627 35,490 32,400 32,400 28,200 po Erosion Control Fees dept 12 schedule 70,500 21,000 72,000 87,000 79,500 79,500 69,000 p� Fire Inspection Permits dept 14 schedule R,267 40,400 55,866 47,500 42,000 42,900 39,400 ZZ Permits and Fees(Building Residential&Commercial) 2,635,325 1,216,400 2,445,154 2,101,041 1,953,381 1,939,281 1,716,331 p3 LiquorPermitFees dept 10 1% 3,080 3,080 3,080 3,111 3,142 3,173 3,205 ps Administrative Fees dept 10 1% 3,580 4,500 3,615 3,651 3,688 3,725 3,762 ps Reforestation Tree Escrow dept 12 1% 25,000 32,450 32,450 32,775 33,102 33,433 33,768 p� Open Space Escrow dept 12 1% - 100,000 - - - - - ps Re-Inspection Fees dept 12 1% 50 50 50 51 51 52 52 3� Gas Well Misc Fees dept 12 1% - 2,500 - - - - - 3q Engineer Review/Civil dept 12 1% 20,000 216,585 20,000 2Q200 20,402 20,606 20,812 36 DevelopmentFees dept 12 1% 30,000 110,000 61,868 62,487 63,112 63,743 64,380 38 Contractor Registration Fees dept 12 1% 15,000 24,000 15,000 15,150 15,302 15,455 15,609 3g EMS Revenues dept 14 1% 100,000 110,000 110,000 111,100 112,211 113,333 114,466 at Fire Code Inspections dept 14 1% 525 500 500 505 510 515 520 q3 Misc Permits and Fees(Other) 197,235 603,665 246,563 249,029 251,519 254,034 256,574 q5 Sales of5urplus/Scrapltems dept 10 1% 2,790 1,790 1,810 1,828 1,846 1,865 1,883 q8 InsuranceRefund/EquityRetum dept 10 1% 5,000 15,800 3,345 3,378 3,412 3,446 3,481 qg MiscRevenue dept 10 1% 3,710 6,497 5,550 5,606 5,662 5,718 5,775 Sa Misc Revenue dept 12 1% 100 100 100 101 102 103 104 5i Misc Revenue dept 14 1% - 100 100 101 102 103 104 55 FacilityRental dept 17 1% 15,000 15,000 15,000 15,150 15,302 15,455 15,609 59 SAFER Grant 285,325 fip Misc Income 26,600 39,287 311,230 26,164 26,426 26,690 26,957 gi AT&T/SBC dept 10 1% 100,551 420,000 420,000 424,200 428,442 432,R6 437,054 sp Verizon dept 10 1% 7,810 7,810 7,810 7,888 7,967 $047 8,127 63 TXU/Atmos Gas dept 10 1% 16,401 50,063 50,100 50,601 51,107 51,618 52,134 sq Charter dept 10 1% 8,895 23,895 8,900 $989 9,079 9,170 9,261 65 OneSource dept 10 1% 1,211 1,572 1,575 1,591 1,607 1,623 1,639 6� Tri-County Electric dept 10 1% 102,300 338,550 338,550 341,936 345,355 348,808 352,296 6g Trinity Waste/AWIN Mgmt dept 10 1% 63,675 70,930 76,000 76,760 77,528 78,303 79,086 sy H3Construction dept 10 1% - 13,850 2,000 2,020 2,040 2,061 2,081 �p Misc Franchise Fees dept 10 1% 16,081 53,915 53,900 54,439 54,983 55,533 56,089 �i Franchise Fees 316,924 980,SS5 958,835 965,423 978,1OS 987,SS9 997,768 �p Citation Revenue dept 15 1% 475,003 30Q000 405,000 409,050 413,141 417,272 421,445 �3 Citation Revenue-1CM dept 15 1% - 7,500 16,000 16,160 16,322 16,485 16,650 �q Citation Revenue dept 15 0% - - - - - - - �5 CourtTechology dept 15 1% 17,228 14,000 12,800 12,928 13,057 13,188 13,320 �s CourtSecurity dept 15 1% 12,927 13,200 13,500 13,635 13,771 13,9W 14,048 �� WarrantRevenue-5/O dept 15 0% - 129 - - - - - �8 Warrant Fees dept 15 1% 39,338 - 26,000 26,260 26,523 26,788 27,056 �g NSF Check Fees dept 15 0% 350 - - - - - - aa Court Efficiency Fees dept 15 L 2,580 1,100 1,100 1,111 1,122 1,133 1,145 &3 Court Fines and Forfeitures 547,426 335,929 474,400 479,144 483,935 488,775 493,663 gq BeverageTax dept 10 1% 62,500 34,000 40,000 40,400 40,804 41,212 41,624 as Entrada Hotel dept 10 1% - - - - 15,000 15,000 15,000 g5 Front44 dept 10 1% - - - - - 15,000 15,000 8� Beverage Tax 62,500 34,000 40,000 40,400 55,804 71,212 71,624 4 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 gg Interest Income dept 11 1% 275,000 140,000 85,000 85,850 86,709 87,576 88,451 89 Interestlnmme dept 15 1% 3,616 1,500 3,800 3,838 3,876 3,915 3,954 gp Interest Income � 278,616 141,500 88,800 89,688 90,585 91,491 92,406 gq Transferin-UFSOOforlmpactFees IinkedtoUF 67,225 67,225 68,000 6,181 6,305 6,431 6,560 �s Transfers In 67,225 67,225 68,000 6,181 6,305 6,431 6,560 9s T�TALREVENUES 11,204,267 9,653,079 9,527,937 9,958,803 30,185,199 30,189,237 g� Wages-FuIlTimeSalaries acct 41ll0 3% (4,041,078) �3,990,845) (4,139,034) �4,263,205) (4,391,101) (4,522,834) (4,658,519) 98 Wages-PartTimeSalaries acct 41210 3% (125,924) (122,321) (117,075) (12Q587) (124,205) (127,931) (131,769) g9 Wages-Overtime acct 41120 3% (149,015) (143,660) (147,104) (151,517) (156,063) (160,745) (165,567) ioo �Nages-Premium Pay acct 41510 3% (23,382) (22,947) (31,121) (32,055) (33,016) (34,007) (35,027) ipp Wages-CarAllowance acct 41640 0% (27,600) (27,600) (28,200) (28,200) (28,200) (28,200) (28,200) ioq Wages-PerformancePay acct 41647 0% (44,500) - - - - - - ip5 Wages-Phone Allowance acct 41641 0% (15,600) (16,560) (15,840) (15,840) (15,840) (15,840) (15,840) ios Wages-MeritPayT50 acct 41660 0% - (2,000) - - - - - ip� Other-TransferslnVA&UF acct 42698 1% 1,087,303 1,082,437 888,743 902,681 9ll,708 920,825 930,034 io8 Payroll5alaries&Wages (3,339,795) (3,243,495) (3,589,631) (3,708,723) (3,836,717) (3,968,731) (4,104,888) �pg Insurante-Medical actt 42110 8% (728,373) (728,373) (676,248) �726,967) (781,489) �840,101) (903,108) iio Insurance-Dental acct 42111 L (33,742) (33,743) (35,763) (36,121) (36,482) (36,847) (37,215) iii Insurance-Life acct 42130 L (31,977) (31,977) (32,739) (33,066) �33,397) (33,731) (34,068) iip Taxes-Social5ecurity acct 42210 3% (272,505) (271,402) (277,697) (286,028) (294,609) (303,447) (312,550) ii3 Tazes-Medicare acct 42220 3% (63,731) (63,473) (64,853) (66,799) (68,803) (70,867) (72,993) iiq Taxes-Unemployment acct 42510 L (10,109) (1Q068) (8,547) (8,632) (8,719) ($806) (8,894) ii5 Tazes-Workers Comp acct 42610 L �54,906) (54,634) (57,388) (57,962) (58,541) (59,127) (59,718) iis Retirement-TMRS acct 42310 3% (537,424) (531,320) (546,410) (562,802) (579,686) (597,077) (614,989) iig PayrollTaxes,lnsurence,Retirement (1,732,767) (1,724,990) (1,699,645) (1,778,377) (1,861,726) (1,950,002) (2,043,536) ii9 TotalPayrolland Related (5,072,563) (4,96S,4S5) (5,259,276) (5,487,099) (5,698,443) (5,915,733) (6,148,425) ipo Computer Hardware/Software dept 12 0% - (3,000) (1,000) (1,000) (1,000) (1,000) (1,000) ipi ComputerHardware/Software dept 12 0% (500) - - - - - - ipp ComputerHardware/Software dept 15 0% (1,500) - - - - - - ip3 FireFighterEquipment dept 14 0% (71,900) (71,900) (21,900) (21,900) (21,900) (21,900) (21,900) ipq Furniture&Fixtures dept 17 0% (5,000) (2,500) (2,500) (2,500) (2,500) (2,500) (2,500) i25 Fumimre&Fixtures dept 16 0% - (795) (795) (795) (795) (795) (795) ips Furniture&Fixtures dept 18 0% (5,710) - - - - - - ip� Fumiture&Fixtures dept 17 0% - (4,000) (3,000) (3,000) (3,000) (3,000) (3,000) ip8 MechanicalEquipment dept 17 0% (2,800) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) ipg Mechanical Equipment dept 12 0% (250) - - - - - - i3o Mechanical Equipment dept 16 0% (5,000) (5,500) (5,000) (5,000) (5,000) (5,000) (5,000) i3i Mechanical Equipment dept 19 0% (3,020) (1,000) (2,020) (2,020) (2p20) (2,020) (2,020) i3z TotalCapital Outlay (95,680) (89,695) (37,215) (36,215) (36,215) (36,215) (36,215) i3a GeneralService Debt�thru 24/25)(BBP) acct 47120 0% (36,680) (36,680) (36,680) (36,680) (36,680) (36,680) (36,680) �3q WesUake Reserve acct 47900 0% (219,750) (219,750) - - - - - i35 Total Debt Expenditures (256,430) (256,430) (36,680) (36,650) (36,680) (36,680) (36,680) i3e CopierLease dept 10 1% (4,895) (4,895) (45,000) (45,450) (45,905) (46,364) (46,827) i3� CopierLease dept 11 1% (295) (295) - - - - - i3a CopierLease dept 13 1% (1,925) (1,925) - - - - - i3g CopierLease dept 14 1% (1,200) (2,970) - - - - - �qo CopierLease dept 15 1% (9,796) (12,300) - - - - - iqi CopierLease dept 17 1% (2,609) (2,000) - - - - - iqp CopierLease dept 18 1% (1,550) (1,550) - - - - - iq3 CopierLease dept 21 1% (3,135) (3,135) - - - - - iqq Copier Lease dept 22 1% (1,872) (2,000) - - - - - iq5 Misc Rental/Lease dept 10 1% (1,265) (1,265) (1,265) (1,278) (1,290) (1,303) (1,316) iqs MiscRental/Lease dept 12 1% (1,750) (2,500) (2,550) (2,576) (2,601) (2,627) (2,654) iq� Misc Rental/Lease dept 13 1% (780) (250) (250) (253) (255) (258) (260) iq8 Misc Rental/Lease dept 15 1% (1,070) (1,070) (1,070) (1,081) (1,W2) (1,102) (1,113) iqg MiscRental/Lease dept 17 1% (2,225) - - - - - - iso MiscRental/Lease dept 17 1% (2,392) (2,395) (2,395) (2,419) (2,443) (2,468) (2,492) isi TotalRental&Lease Expenditures (36,759) (38,550) (52,530) (53,055) (53,586) (54,122) (54,663) isp Town Secretary dept 13 L �25,000) (20,000) (15,000) (15,150) (15,302) (15,455) (15,609) isa Fire Department dept 14 1% (140) (140) (140) (141) (143) (144) (146) i5q Facilities WA dept ll 1% (222) (2,380) (2,380) (2,404) (2,428) (2,452) (2,477) iss Human Resources dept 21 1% (1,500) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) is� TotalPublic Notice Expenditures (26,862) (25,020) (20,020) (20,220) (20,422) (20,627) (20,833) isg Electric-FireStation dept 14 L (10,000) (10,000) (10,000) (10,100) (10,201) (10,303) (10,406) isi Electric-Parchman dept 19 1% (500) - - - - - - i5p Electric-Parks/Rec dept 19 1% (7,950) (7,950) (7,950) (8,030) (8,110) (8,191) (8,273) isa Electric-PublicWorks dept 16 1% (2,864) (4,265) (2,864) (2,893) (2,922) (2,951) (2,980) i5q Electric-TownHall dept 10 L (34,675) (54,000) (55,000) (55,550) (56,106) (56,667) (57,233) iss Electric-TownHall dept 17 1% - (500) (500) (505) (510) (515) (520) iss Gas-FireStation dept 14 1% (7,500) (7,500) (7,500) (7,575) (7,651) (7,727) (7,805) isa Intemet-WA dept 17 1% (200) (200) (200) (202) (204) (206) (208) i5g Internet-Fire Dept dept 14 L (16,000) (16,000) (16,000) (16,160) (16,322) (16,485) (16,650) i�o Intemet-Town Hall dept 10 L (13,361) (13,361) (13,500) (13,635) (13,771) (13,909) (14,048) i�i OfficeRent dept 10 schedule (338,203) (338,203) (370,370) (348,452) (355,796) (359,037) (362,378) i�p Telephone-Fire Dept dept 14 1% (4,100) (4,100) (4,100) (4,141) (4,182) (4,224) (4,266) i�3 Telephone-TownHall dept 10 1% (3,110) (3,110) (3,100) (3,131) (3,162) (3,194) (3,226) 5 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 »5 Water-Fire Dept dept 14 1% (7,500) (15,750) �15,750) (15,908) (16,067) (16,227) (16,390) ��e Water-Parks&Rec dept 19 1% (1,017) (1,015) (1,015) (1,025) (1,035) (1,046) (1,056) »� Water-ROW Irrigation dept 16 1% (200,000) �195,672) (150,000) (151,500) (153,015) (154,545) (156,091) i�8 Water ROW Irrigation dept 19 1% (123,360) (1OQ000) (100,000) (101,000) (102,010) (103,030) (104,060) i�g TotalRent&Utilities (770,340) (771,626) (757,849) (739,806) (751,063) (758,257) (765,590) igp AudioVisualR&M dept 14 1% (1,000) (1,000) (2,500) (2,525) (2,550) �2,576) (2,602) isp Audio Visual R&M dept 17 1% (525) (525) (525) (530) (536) (541) (546) 185 guildingEzteriorR&M dept 17 1% (3,625) (1,000) (2,000) (2,020) (2,040) (2,061) (2,081) iss BuildingExteriorR&M dept 17 1% (2,250) (2,250) (2,250) (2,273) (2,295) (2,318) (2,341) ig� BuildingEzteriorR&M dept 17 1% (4,000) (1,000) (3,500) (3,535) (3,570) (3,606) (3,642) is8 Building R&M dept 14 1% (4,600) (4,600) (4,600) (4,646) (4,692) (4,739) (4,787) i9p Building R&M Contract dept 17 1% (7,375) (5,000) (5,000) (5,050) (5,101) (5,152) (5,203) iyi Building R&M Contract dept 17 1% (6,000) (3,000) (5,000) (5,050) (5,101) (5,152) (5,203) �gp Building R&M Contract dept 17 1% (2,750) (2,750) (2,750) (2,778) (2,805) (2,833) (2,862) iya Communication R&M dept 14 1% (6,000) (6,000) (6,000) (6,060) (6,121) (6,182) (6,244) 195 ElectricalR&M dept 17 1% (375) (375) (375) (379) (383) (386) (390) ige Electrical R&M dept 17 1% (2,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) �g� Electrical R&M dept 17 1% (1,000) (500) (1,000) (1,010) (1,020) (1,030) (1,041) iey ElectricalR&M Contract dept 17 1% (465) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) pp� Equipment R&M dept 14 L (13,370) (13,370) (13,370) (13,504) (13,639) (13,775) (13,913) zaz Fire Sprinkler R&M dept 17 1% (525) - - - - - - ppq FireSprinklerR&M dept 17 1% (4,500) (4,500) (4,500) (4,545) (4,590) (4,636) (4,683) zas FireSprinklerR&M dept 17 1% (1,200) (1,700) (1,200) (1,212) (1,224) (1,236) (1,249) zos FireStationR&M dept 17 1% (1,181) (1,385) - - - - - pio Fire/Life-AEDR&M dept 17 1% (1,500) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) pii GroundsR&M dept 17 1% (3,500) (3,500) (3,500) (3,535) (3,570) (3,606) (3,642) pip Grounds R&M dept 14 1% (275) (275) (275) (278) (281) (283) (286) pi3 Grounds R&M dept 19 L (15,135) (12,000) (13,000) (13,130) (13,261) (13,394) (13,528) pis Grounds R&M dept 17 1% (250) (1,200) (1,200) (1,212) (1,224) (1,236) (1,249) p�6 Grounds R&M dept 17 1% (2,800) (1,000) (2,000) (2,020) (2,040) (2,061) (2,081) piy HVACR&M dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) z2z HVACR&M dept 17 1% (880) (1,000) (2,000) (2,020) (2,040) (2,061) (2,081) pps HVAC R&M Contract dept 17 1% (1,825) (1,825) (1,825) (1,843) (1,862) (1,880) (1,899) ppg HVACR&MContract dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) pp� HVAC R&M Contract dept 17 1% (3,000) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) ppg HVACR&MContract dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) pp9 InteriorBuildingR&M dept 17 1% (2,001) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) p3i InteriorBuildingR&M dept 17 1% (3,979) (2,500) (2,000) (2,020) (2,040) (2,061) (2,081) p3z InteriorBuildingR&M dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) p3q Irrigation R&M dept 19 1% (2,740) (2,740) (4,500) (4,545) (4,590) (4,636) (4,683) zas Irrigation R&M dept 17 1% (4,000) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) p3g Mechanical R&M dept 17 1% (705) �1,000) (1,000) (1,010) (1,020) (1,030) (1,041) pqi Mechanical R&M Contract dept 17 1% (1,080) (1,080) (1,080) (1,091) (1,102) (1,113) (1,124) pqp Mechanical R&M Contract dept 17 1% (7,000) (4,500) (4,000) (4,040) (4,080) (4,121) (4,162) pqa Mechanical R&M Contract dept 17 1% (5,000) (2,000) (3,000) (3,030) (3,060) (3,091) (3,122) pqq Median R&M Contract dept 17 1% (3,000) - - - - - - pqs Median R&M Contract dept 19 L (27,707) (37,700) (27,710) (27,987) (28,267) (2$550) (28,835) pq� MiscR&M dept 18 1% (500) (500) - - - - - pq9 Off Site Storage R&M dept 17 1% (400) - - - - - - z5o Park R&M dept 19 1% (11,735) (8,000) (10,500) (10,605) (10,711) (10,818) (10,926) psi PlumbingR&M dept 14 1% - - - - - - - psp PlumbingR&M dept 26 1% - - - - - - - zsa PlumbingR&M dept 17 1% (375) (6,000) (4,000) (4,040) (4,080) (4,121) (4,162) p5q PlumbingR&M dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) zss Pothole R&M dept 16 1% - - - - - - - z56 Road R&M dept 16 1% (75,000) (73,600) (75,000) (75,750) (76,508) (77,273) (78,045) ps� Security R&M Contract dept 26 1% - - - - - - - psg Security R&M Contract dept 17 1% (750) (750) (750) (758) (765) (773) (780) ps9 Security R&M Contract dept 17 1% (2,500) (2,500) - - - - - zso Security R&M Contract dept 17 1% (2,000) (1,500) (2,000) (2,020) (2,040) (2,061) (2,081) psi Sign R&M dept 16 1% (7,400) (6,900) (7,400) (7,474) (7,549) (7,624) (7,700) p5p Software R&M dept 12 1% (500) - - - - - - zsa Software R&M dept 11 1% - - - - - - - p5q Software R&M dept 17 1% (100) (100) (100) (101) (102) (103) (104) zss SW/HW Maintenance R&M dept 20 L (65,000) (65,000) (65,000) (65,650) (66,307) (66,970) (67,639) zss Trail R&M Contract dept 17 1% - - - - - - - ps� TrailR&M Contract dept 19 L (19,980) (10,000) (15,000) (15,150) (15,302) (15,455) (15,609) p5g Vehide R&M dept 10 1% - - - - - - - zss Vehide R&M dept 11 1% - - - - - - - p7p Vehide R&M dept 12 1% - - - - - - - p�i Vehide R&M dept 14 L (55,900) (55,900) (30,000) (30,300) (30,603) (3Q909) (31,218) p�p Vehide R&M dept 15 1% (0) (855) - - - - - p�a Vehide R&M dept 15 1% (193) (193) (600) (606) (612) (618) (624) p�q Vehide R&M dept 16 1% (940) (1,863) (1,775) (1,793) (1,811) (1,829) (1,847) p�s Vehide R&M dept 17 1% (1,550) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) p�fi VehideR&M dept 19 1% (2,175) (1,000) (1,500) (1,515) (1,530) (1,545) (1,561) p�� Vehide R&M dept 20 1% - - - - - - - p7g Vehide R&M dept 21 1% - - - - - - - p�y Vehide R&M dept 26 1% - - - - - - - 2gp TotalRepair&Maintenance (401,116) (372,436) (351,785) (355,303) (358,856) (362,444) (366,069) 6 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Zg� Administrative Expense dept 11 1% - - - - - - - psp Application Software Maint. dept 16 1% (1,128) (925) (1,128) (1,139) (1,151) (1,162) (1,174) pg3 Appraisal Fees dept 11 1% - - - - - - - psq Attorney-Boyle&Lowry dept 10 1% (113,147) (122,000) (115,000) (116,150) (117,312) (11$485) (119,669) pg5 Atmmey-Boyle&Lowry dept 11 1% - - - - - - - pss Attorney-Boyle&Lowry dept 12 L (47,725) (2Q000) (20,000) (2Q200) (20,402) (2Q606) (20,812) pg� Atmmey-Boyle&Lowry dept 14 1% (1,113) (313) (1,115) (1,126) (1,137) (1,149) (1,160) ps8 Attorney-Boyle&Lowry dept 15 L (16,000) (21,000) (25,000) (25,250) (25,503) (25,758) (26,015) pgg Atmmey-Boyle&Lowry dept 17 1% - (2,600) (100) (101) (102) (103) (104) pyo Attorney-Goins&Underkofler dept 10 1% (1,045) (1,045) (1,045) (1,055) (1,066) (1,077) (1,087) p9i Atmmey-Goins&Underkofler dept 11 1% - - - - - - - Zep Auditor dept 18 L (24,000) (24,000) (24,600) (24,846) (25,094) (25,345) (25,599) p93 Bank Charges dept 10 1% (3,136) (7,000) (3,150) (3,182) (3,213) (3,245) (3,278) pyq Bank Charges dept 11 1% - - - - - - - p95 BankCharges dept 15 1% (500) - - - - - - pys Bank Service Charges dept 22 1% (500) - - - - - - pg� Buildinglnspection dept 12 L (75,000) (75,000) (75,000) (75,750) (76,508) (77,273) (78,045) pya Building Lease dept 13 1% - - - - - - - pgg CapitalProjectOperlmpact dept 10 1% - - - - - - - aoo Capital Project Oper Impact dept 16 1% - - - - - - - 3p� CapitalProjectOperlmpact dept 17 1% - - - - - - - 3op Capital Project Oper Impact dept 19 1% - - - - - - - 303 CapitalProjectOperlmpact dept 20 1% - - - - - - - aoa Codification dept 13 1% (8,000) (5,000) (5,000) (5,050) (5,101) (5,152) (5,203) 305 Communication Services dept 14 L (17,250) (17,250) (17,250) (17,423) (17,597) (17,773) (17,950) aas CommunityServices dept 10 1% (283) - - - - - - 30� CommuniryServices dept 11 1% - - - - - - - 3oa CommunityServices dept 13 1% - - - - - - - 309 ConsWtant dept 13 1% - (375) - - - - - a10 Consultant dept 17 1% - - - - - - - 3ii ConsWtant Fees dept 10 1% (31,520) (31,500) (31,500) (31,815) (32,133) (32,454) (32,779) 3ip ConsultantFees dept 11 1% - - - - - - - 3i3 ConsWtant Fees dept 12 L (47,250) (115,000) (115,000) (116,150) (117,312) (118,485) (119,669) 3iq ConsultantFees dept 14 1% - - - - - - - 3i5 ConsWtant Fees dept 18 1% - (11,675) - - - - - ais ConsultantFees dept 12 L (11,300) (15,000) (11,300) (11,413) (11,527) (11,642) (11,759) 3i� Contingency dept 10 1% - - - - - - - aia Contingency dept 11 1% - - - - - - - 3ig Contingency dept 12 1% - - - - - - - azo Contract Carpet Cleaning dept 26 1% - - - - - - - 3pi Contract Exterminamr dept 17 1% (3,000) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) 3pp Contractlanitorial5ervice dept 26 1% - - - - - - - 323 Conbact La6or dept 11 1% - - - - - - - 3pq Contract Labor dept 12 1% - - - - - - - 325 Conbact La6or dept 14 1% - - - - - - - azs Contract Labor dept 15 1% - - - - - - - 3p� Contract La6or dept 18 1% - - - - - - - 3p8 Contract Labor dept 21 1% - - - - - - - 3pg ContractLandscape dept 19 1% (69,000) (59,000) (69,000) (69,690) (70,387) (71,091) (71,802) aao ContractLandscape dept 26 1% - - - - - - - 33i ConbactLandscape-GWFarms dept 17 1% (1,522) (3,770) - - - - - aaz Contract Sanitatin/Waste Remov dept 26 1% - - - - - - - 333 ConbactSecurityMonimring dept 26 1% - - - - - - - aaa Contract Services dept 10 L (40,397) (40,397) (25,000) (25,250) (25,503) (25,758) (26,015) 335 ContractServices dept 12 1% (300,000) (175,000) (100,000) (101,000) (102,010) (103,030) (104,060) aas ContractServices dept 14 L (45,890) (45,890) (45,890) (46,349) (46,812) (47,281) (47,753) 337 ContractServices dept 15 1% - (1,020) (1,200) (1,212) (1,224) (1,236) (1,249) aaa ContractServices dept 15 1% - (3,800) (4,010) (4,050) (4,W1) (4,132) (4,173) 339 ConbactServices dept 18 1% (2,130) - (20,000) (20,200) (20,402) (20,606) (20,812) aao ContractServices dept 19 L (10,971) (16,300) (10,000) (10,100) (10,201) (1Q303) (10,406) 3qi Conbact Services dept 20 L (25,000) (25,000) (25,000) (25,250) (25,503) (25,758) (26,015) 3qp ContractServices dept 21 L (11,150) (11,150) (10,000) (10,100) (10,201) (1Q303) (10,406) 3a3 ContractServices dept 26 1% - - - - - - - 3qq ContractSweeping/Washing dept 26 1% - - - - - - - 3a5 Contract WastewaterTreatment dept 17 1% - - - - - - - aas Contract Window Cleaning dept 17 1% (2,000) (500) (500) (505) (510) (515) (520) 3q� ConbactWindowUeaning dept 26 1% - - - - - - - 3q8 CopierR&M/Supplies/Copy/Tax dept 18 1% - - - - - - - 3qg Courier5ervire dept 10 1% (135) - - - - - - sso Courier5ervice dept 11 L (41) - - - - - - 35i Courier5ervice dept 12 1% (1,500) (250) (250) (253) (255) (258) (260) asz Courier5ervice dept 13 1% - - - - - - - 353 Courier5ervice dept 14 1% - - - - - - - asa Courier5ervice dept 16 1% - - - - - - - 355 Courier5ervice dept 17 L (23) (23) (25) (25) (26) (26) (26) ass Courier5ervice dept 18 L (66) (66) - - - - - 35� Courier5ervire dept 21 L (30) (30) (100) (101) (102) (103) (104) ssa Courier5ervice dept 26 1% - - - - - - - 359 Court Efficiency dept 15 1% (450) (450) (450) (455) (459) (464) (468) aso Court Security dept 26 1% - - - - - - - 36i CourtTechnology dept 15 1% (14,000) (14,000) �14,000) (14,140) (14,281) (14,424) (14,568) asz CreditCardProcessing dept 10 1% (1,000) - - - - - - 363 CreditCardProcessing dept 11 1% - - - - - - - asa CreditCardProcessing dept 15 1% (2,070) (600) - - - - - 365 De6t Settlement Legal dept 11 1% - - - - - - - ass Duct Bank Engineering dept 11 1% - - - - - - - 7 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FV 22-23 FY 23-24 FY 24-25 36� Election Expense dept 13 L (14,000) (1,000) (14,000) (14,140) (14,281) (14,424) (14,568) asa Employee Physicals dept 11 1% - - - - - - - 369 Employee Physicals dept 14 1% (6,275) (11,729) (19,800) (19,998) (20,198) (20,400) (20,604) a�o EMS UserFee dept 14 L (12,000) (12,000) (12,000) (12,120) (12,241) (12,364) (12,487) 3�i Engineering dept 0 1% - - - - - - - 3�p Engineering dept 10 1% (150) - (150) (152) (153) (155) (156) 3�3 Engineering dept 11 1% - - - - - - - 3�q Engineering dept 12 L (40,000) (55,000) (50,000) (SQ500) (51,005) (51,515) (52,030) 3�5 Engineering dept 16 L (61,461) (61,461) (61,461) (62,076) (62,696) (63,323) (63,957) a�s Engineering dept 17 1% (5,000) (5,000) (5,000) (5,050) (5,101) (5,152) (5,203) 3�� Engineering dept 21 1% - - - - - - - 3�a Entrada Design Services dept 10 1% - - - - - - - 3�g Ezterminamr5ervice dept 14 1% (1,000) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) aso FeasibilityStudies dept 10 1% (2,500) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) 3g� Feasi6iliryStudies dept 11 1% - - - - - - - 38p Fees Tarrant County dept 13 1% (4,500) (2,000) (4,500) (4,545) (4,590) (4,636) (4,683) 383 FEMAGrantExp(Federa190%) dept 14 1% - - - - - - - 38q FEMAGrantExp(WL10%) dept 14 1% - - - - - - - 385 Filing Fees dept 18 1% (600) (600) (750) (758) (765) (773) (780) ass Fire/EMSContCarpetClean dept 17 1% (1,000) (1,000) (2,000) (2,020) (2,040) (2,061) (2,081) 3g� Fire/EMSComplexContract5er dept 17 1% (5,000) (3,500) (5,000) (5,050) (5,101) (5,152) (5,203) 388 Fire/EMS ConUanitorialSery dept 17 L (12,000) (12,000) (12,500) (12,625) (12,751) (12,879) (13,008) 3gg Fire/EMSContLandscape-Civic dept 17 1% (25,000) (22,000) �22,000) (22,220) (22,442) (22,667) (22,893) aso Fire/EMSContSecurityMonitor dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 39i Fire/EMSContWindowClean dept 17 1% (5,000) (3,000) (5,000) (5,050) (5,101) (5,152) (5,203) 3yp Fire/EMSSecurity dept 17 1% (2,500) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) 393 FIexPlanLoss dept 10 1% (150) - - - - - - 3yq FM1938 ROW Landscaping dept 16 1% (3,928) (4,795) (3,928) (3,967) (4,007) (4,047) (4,087) 395 GIS Fees dept 12 L (11,250) (11,250) (11,250) (11,363) (11,476) (11,591) (11,707) ass Grounds R&M dept 11 1% - - - - - - - 3g� HostedWe6Applications dept 21 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) 3gg Insurance Automobile dept 10 L (55) (54) (60) (61) (61) (62) (62) 3gg InsuranceAutomo6ile dept 12 1% - - - - - - - qoo Insurance Automobile dept 14 1% (9,065) (10,220) (11,250) (11,363) (11,476) (11,591) (11,707) qpi InsuranceAutomo6ile dept 15 1% (0) (0) - - - - - qop Insurance Automobile dept 15 1% (596) (596) (600) (606) (612) (618) (624) ao3 Insurance Aummo6ile dept 17 1% (1,592) (1,595) (1,595) (1,611) (1,627) (1,643) (1,660) qoq Insurance Automobile dept 19 1% (590) (620) (620) (626) (632) (639) (645) ao5 InsuranceAutomo6ile dept 26 1% - - - - - - - qos Insurance Crime&Theft dept 10 1% (1,644) (1,643) (2,000) (2,020) (2,040) (2,061) (2,081) qp� Insurance Deductible dept 14 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) qo8 Insurance Errors&Omissions dept 10 L (11,508) (9,469) (10,500) (1Q605) (10,711) (1Q818) (10,926) qpg Insurance GeneralLiability dept 10 1% (6,555) (5,384) (6,000) (6,060) (6,121) (6,182) (6,244) qio Insurance GeneralLiability dept 14 L (25) (25) (30) (30) (31) (31) (31) qii Insurance Law Enforcement dept 10 1% (2,143) (1,052) (1,160) (1,172) (1,183) (1,195) (1,207) qip Insurance Property dept 10 1% (919) (2,604) (2,875) (2,904) (2,933) (2,962) (2,992) qi3 Insurance Property dept 14 1% (35,000) (35,000) (36,200) (36,562) (36,928) (37,297) (37,670) qiq Intern Program dept 11 1% - - - - - - - q�5 ludge Services/Fees dept 15 1% - (500) (500) (505) (510) (515) (520) qis Keller Police Contract dept 14 1% - - - - - - - qi� KellerPolice Contract dept 23 1% (963,519) (978,651) (987,694) (997,571) (1,007,547) (1,017,622) (1,027,798) qi8 Landscape GW Farms dept 19 1% - - - - - - - qig Landscape Planner dept 11 1% - - - - - - - qpo Legislative dept 10 1% (1,000) (1,000) (5,000) (5,050) (5,101) (5,152) (5,203) qp� Legislative dept 11 1% - - - - - - - qpp Main Bldg Cont Landscape-Civic dept 17 1% (5,750) (4,000) (4,200) (4,242) (4,284) (4,327) (4,371) qp3 MaintBldgContlanimrial dept 17 1% (2,500) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) qpq MaintBldgSecurity dept 17 1% (1,000) - (1,000) (1,010) (1,020) (1,030) (1,041) qp5 MaintBldgSecurityMonimr dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) qps Maint.Bldg Cont Exterminator dept 17 1% (3,000) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) qp� Marketing&Promotions dept 17 1% - - - - - - - qp8 Misc Legal dept 10 1% - - - - - - - qpg MiscLegal dept 11 1% - - - - - - - aao Misc Legal dept 13 1% - - - - - - - q3i Misc Engineering dept 11 1% - - - - - - - q3z Mobile Phone dept 11 1% (2,114) (660) (660) (667) (673) (680) (687) 433 Mo6ile Phone dept 12 1% (500) - - - - - - q3a Mobile Phone dept 14 1% (6,280) (6,280) (6,280) (6,343) (6,406) (6,470) (6,535) a35 Mo6ile Phone dept 15 1% (500) (1,000) - - - - - aas Mobile Phone dept 17 1% (1,085) (1,085) (1,085) (1,096) (1,107) (1,118) (1,129) q3� Mo6ile Phone dept 20 1% (582) (585) (585) (591) (597) (603) (609) q3a Mobile Phone dept 22 1% - - - - - - - q3g Mo6ile Phone dept 26 1% - - - - - - - qqo Moving Expense dept 11 1% - - - - - - - qqi MovingExpense dept 15 1% - - - - - - - qqp PayrollExpense dept 10 1% - - - - - - - qq3 PayrollExpense dept 11 1% - - - - - - - qqq PayrollExpense dept 19 1% - - - - - - - qq5 Payroll Expense dept 20 1% - - - - - - - qqs PayrollExpense dept 21 1% (500) - (500) (505) (510) (515) (520) qq� PIDAssessment dept 10 L (26,378) (26,378) (26,380) (26,644) (26,910) (27,179) (27,451) qqa Planners Fees dept 11 1% - - - - - - - qqg Pre-EmploymentPhysicals dept 11 1% - - - - - - - aso Pre-EmploymentPhysicals dept 14 1% (825) (3,500) (3,500) (3,535) (3,570) (3,606) (3,642) qsi Pre-EmploymentPhysicals dept 15 1% - - - - - - - qsz Pre-EmploymentTesting dept 11 1% - - - - - - - 8 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FV 22-23 FY 23-24 FY 24-25 a53 Pre-EmploymentTesting dept 14 1% (1,099) (3,000) (3,000) (3,030) (3,060) (3,091) (3,122) qsa Pre-EmploymentTesting dept 15 1% - - - - - - - a55 Pre-EmploymentTesting dept 18 1% - - - - - - - ass Pre-EmploymentTesting dept 21 1% (300) (300) (300) (303) (306) (3W) (312) qs� Printing dept 10 1% (500) - - - - - - qsa Printing dept 11 1% (500) - - - - - - qsg Printing dept 12 1% (7,500) (3,750) (3,750) (3,788) (3,825) (3,864) (3,902) aso Printing dept 13 1% - - - - - - - q5i Printing dept 14 1% (610) (610) (610) (616) (622) (628) (635) qsz Printing dept 15 1% (1,200) (700) (1,200) (1,212) (1,224) (1,236) (1,249) a63 Printing dept 15 1% (0) - - - - - - qsa Printing dept 16 1% - - - - - - - a65 Printing dept 17 L (25) (525) (25) (25) (26) (26) (26) ass Printing dept 18 1% (590) (590) (600) (606) (612) (618) (624) q5� Printing dept 19 1% (2,500) (1,000) (1,500) (1,515) (1,530) (1,545) (1,561) qsa Printing dept 21 1% (500) - (500) (505) (510) (515) (520) q5g Printing dept 22 1% (222) (220) (225) (227) (230) (232) (234) q�o Printing dept 26 1% - - - - - - - q7� Printing Covid-19 dept 19 1% - (2,000) - - - - - q�p Property Tax AppraisalFees dept 10 L (15,263) (15,263) (15,260) (15,413) (15,567) (15,722) (15,880) q73 Remrds Management dept 10 L (44,823) (44,823) (44,825) (45,273) (45,726) (46,183) (46,645) q�q Remrds Management dept 11 1% - - - - - - - q�5 Remrds Management dept 13 1% (3,265) (3,265) (3,265) (3,298) (3,331) (3,364) (3,398) q�s ResidentAppreciation dept 10 L (22,932) - (10,000) (10,100) (10,201) (1Q303) (10,406) q�� Resident5urvey dept 10 1% (1,000) - (10,000) (10,100) (10,201) (10,303) (10,406) q�8 Resident5urvey dept 11 1% - - - - - - - q�g Row Tree Removal dept 16 1% (1,875) (1,875) (1,875) (1,894) (1,913) (1,932) (1,951) qso Sanitation/WasteRemoval dept 17 1% (1,075) (750) (1,075) (1,086) (1,W7) (1,108) (1,119) qgi Security dept 14 1% (1,500) (1,500) (2,000) (2,020) (2,040) (2,061) (2,081) ,sZ Security dePc is ii (a) �zis) (soa) �sas) (sia) �sis) (szo� qg3 Security Expense dept 15 L (15,225) (6,000) (600) (606) (612) (618) (624) q8q Spec Event-Employee Retir dept 10 1% (2,525) - (2,500) (2,525) (2,550) (2,576) (2,602) qg5 Special Events dept 11 1% - - - - - - - qss Special Events dept 18 1% - - - - - - - qg� Special Events dept 19 1% (3,730) (2,000) (3,000) (3,030) (3,060) (3,091) (3,122) qs8 SpecialEvents-Employee Apprec dept 10 L (27,294) (23,500) (20,000) (2Q200) (20,402) (2Q606) (20,812) qgg Sponshorship Ezpense dept 10 1% (1,000) - - - - - - qyo Street Drainage dept 16 L (14,980) (35,298) (45,000) (45,450) (45,905) (46,364) (46,827) qgi STW Software Maintenance dept 10 L (17,951) (2,500) (18,000) (18,180) (18,362) (18,545) (18,731) q9p STW Software Maintenance dept 18 1% (6,886) (8,000) (7,000) (7,070) (7,141) (7,212) (7,284) qg3 STW Software Maintenance dept 20 1% (4,015) (4,015) (4,015) (4,055) (4,096) (4,137) (4,178) qyq STW Software Maintenance dept 21 1% (200) (2,100) (2,500) (2,525) (2,550) (2,576) (2,602) q95 System Admin&Support Service dept 20 L (32,615) (32,615) (32,615) (32,941) (33,271) (33,603) (33,939) qys Technology Consultant-IT Fee dept 20 1% - - - - - - - qg� Town-SecurityExpense dept 17 1% (400) (400) (400) (404) (408) (412) (416) q98 Town Contract Carpet Cleaning dept 17 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) qgg Town ContractlanimrialSery dept 17 1% (1,975) (10,000) (15,000) (15,150) (15,302) (15,455) (15,609) soo Town Contract Landscape-Civic dept 17 1% (3,750) (3,000) (3,000) (3,030) (3,060) (3,091) (3,122) 5oi Town Contract5ecurity Monimr dept 17 1% (625) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) Sop Town Contract5ervices dept 17 L (10,500) (8,000) (10,500) (1Q605) (10,711) (1Q818) (10,926) 503 TownContract5weeping/Washing dept 17 1% (375) - - - - - - Soq Town ContractWindow Cleaning dept 17 1% (300) (300) (300) (303) (306) (3W) (312) 505 Town ExterminatorService dept 17 1% (300) (300) (300) (303) (306) (309) (312) sas Town Security Expense dept 10 1% - - - - - - - 50� TrafficServices dept 11 1% - - - - - - - So8 Traffic Services dept 16 1% - - - - - - - 509 Tree Farm Expense dept 19 1% (1,000) - - - - - - sio Tree Mitigation Expense dept 12 1% - - - - - - - 5ii Website Development/Maintenanc dept 20 1% (6,000) (6,000) (6,000) �6,060) (6,121) (6,182) (6,244) Sip Westlake Academy Foundation dept 10 L (67,911) (67,911) (67,920) (6$599) (69,285) (69,978) (70,678) 5i3 TotalService Expenditures (2,561,647) (2,476,490) (2,469,386) (2,494,080) (2,519,021) (2,544,211) (2,569,653) 5iq BuildingSupplies dept 26 1% - - - - - - - sis BuildingSupplies dept 10 1% (7,135) (7,135) (7,000) (7,070) (7,141) (7,212) (7,284) 5i6 BuildingSupplies dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) Si� BuildingSupplies dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 5ig BuildingSupplies dept 17 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) Si9 BuildingSupplies dept 17 1% (625) (1,070) (1,070) (1,081) (1,092) (1,102) (1,113) 52o Chemical Supplies dept 26 1% - - - - - - - Spi Chemical Supplies dept 17 1% (250) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 5pp CleaningSupplies dept 14 1% (5,000) (5,000) (5,000) (5,050) (5,101) (5,152) (5,203) sza Cleaning Supplies dept 15 L (60) (60) (100) (101) (102) (103) (104) 5pq ❑eaningSupplies dept 26 1% - - - - - - - szs Cleaning Supplies dept 17 1% (500) (500) (500) (505) (510) (515) (520) 526 Cleaning Supplies dept 17 1% (325) (325) (325) (328) (332) (335) (338) Sp� Communication5upplies dept 17 1% - - - - - - - 5pg ComputerEqpmt/Software dept 10 1% - - - - - - - Spy ComputerEqpmt/Software dept 11 1% (1,071) (1,070) (1,000) (1,010) (1,020) (1,030) (1,041) 53o Computer Eqpmt/Software dept 12 L (20,000) (15,000) (18,600) (18,786) (18,974) (19,164) (19,355) 53i Computer Eqpmt/Software dept 13 1% (750) (870) (870) (879) (887) (896) (905) 53z Computer Eqpmt/Software dept 14 1% (11,325) (5,350) (11,325) (11,438) (11,553) (11,668) (11,785) 533 Computer Eqpmt/Software dept 15 1% (1,200) - (1,000) (1,010) (1,020) (1,030) (1,041) 53a ComputerEqpmt/Software dept 15 1% (1,200) (1,200) (540) (545) (551) (556) (562) sas Computer Eqpmt/Software dept 16 1% (1,000) (1,980) (1,980) (2,000) (2,020) (2,040) (2,060) 536 ComputerEqpmt/Software dept 18 1% - (1,350) - - - - - 53� Computer Eqpmt/Software dept 19 1% (5,208) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) 9 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 53a Computer Eqpmt/Software dept ZO 1% (5,109) (5,110) (5,110) (5,161) (5,213) (5,265) (5,317) sas Computer Eqpmt/Software dept 21 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) 5ao ComputerEqpmt/Software dept 22 1% (2,500) (1,800) (2,500) (2,525) (2,550) (2,576) (2,602) Sqi ComputerEqpmt/Software dept 17 1% (1,875) (1,875) (1,875) (1,894) (1,913) (1,932) (1,951) 5qp Copier R&M/Supplies/Copy/Taz dept 10 1% (4,156) (2,800) (15,000) (15,150) (15,302) (15,455) (15,609) saa CopierR&M/Supplies/Copy/Tax dept 11 1% - - - - - - - 5qq CopierR&M/Supplies/Copy/Taz dept 13 1% - - - - - - - sas CopierR&M/Supplies/Copy/Tax dept 14 1% (1,000) (1,200) - - - - - 5a6 CopierR&M/Supplies/Copy/Taz dept 15 1% (1,505) (2,010) - - - - - Sq� Council Meeting Expense dept 11 1% - - - - - - - 5qg Donations dept 11 1% - - - - - - - Sq9 Electrical5upplies dept 26 1% - - - - - - - 55o Electrical5upplies dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) ssi Electrical5upplies dept 17 1% (250) (440) (440) (444) (449) (453) (458) 552 Facility5upplies dept 14 1% (10,000) (10,000) (10,000) (10,100) (10,201) (10,303) (10,406) ssa Facility5upplies dept 26 1% - - - - - - - 554 FencingSupplies dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) sss FirefighterSupplies dept 14 1% (4,600) (4,600) (4,600) (4,646) (4,692) (4,739) (4,787) 556 Ground5upplies dept 17 1% (5,000) (5,000) (5,000) (5,050) (5,101) (5,152) (5,203) ss� Ground5upplies dept 26 1% - - - - - - - 55a Ground Supplies dept 17 1% (1,300) - (1,300) (1,313) (1,326) (1,339) (1,353) ss9 Ground Supplies dept 17 1% (623) (628) (628) (634) (641) (647) (653) 56o Hospitalityltems dept 11 1% - - - - - - - ssi Hospitalityltems dept 14 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 562 Hospitalityltems dept 15 1% (400) (600) (500) (505) (510) (515) (520) ssa Hospitalityltems dept 15 1% (0) - - - - - - 56a Hospitalityltems dept 17 1% - (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) sss Hospitalityltems dept 19 1% - - - - - - - 566 Hospitalityltems dept 21 1% (120) (1,750) (1,000) (1,010) (1,020) (1,030) (1,041) ss� Hospitalityltems dept 22 1% - - - - - - - 56a HVACSupplies dept 17 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) sss HVACSupplies dept 26 1% - - - - - - - 5�o HVACSupplies dept 17 1% (750) (750) (750) (758) (765) (773) (780) S�i HVACSupplies dept 17 1% (1,150) (800) (800) (808) (816) (824) (832) 5�p Lamp/Bulb Supplies dept 17 1% (1,500) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) s�a Lamp/BulbSupplies dept 26 1% - - - - - - - 5�q Lamp/BulbSupplies dept 17 1% (500) (500) (1,000) (1,010) (1,020) (1,030) (1,041) s�s Lamp/Bulb Supplies dept 17 1% (313) (313) (315) (318) (321) (325) (328) 5�6 Medical5upplies dept 14 L (14,615) (14,615) (14,615) (14,761) (14,909) (15,058) (15,208) 5�� Meeting Expense dept 10 1% (5,493) (5,523) (5,500) (5,555) (5,611) (5,667) (5,723) S�g MeetingExpense dept 12 1% (250) (125) (125) (126) (128) (129) (130) 5�9 Meeting Expense dept 13 1% - - - - - - - 58o Misc Hand Tools dept 17 1% (1,000) (1,000) (500) (505) (510) (515) (520) SSi Misc Hand Tools dept 12 1% - - - - - - - 5gp MiscHandTools dept 14 1% (350) (350) (350) (354) (357) (361) (364) ssa Misc Hand Tools dept 16 1% (750) (750) (750) (758) (765) (773) (780) 58a MiscHandTools dept 26 1% - - - - - - - sss Misc Hand Tools dept 17 1% (330) (600) (600) (606) (612) (618) (624) 586 Misc Expense dept 10 1% (2,348) (8,500) (8,000) (8,080) (8,161) (8,242) (8,325) 58� Misc.Expense dept 11 1% - - - - - - - Sgg Misc Expense dept 12 1% - - - - - - - Ssy Misc.Expense dept 13 1% (175) (100) (100) (101) (102) (103) (104) 590 Misc Expense dept 14 1% (300) (300) (300) (303) (306) (309) (312) Syi Misc.Expense dept 15 1% - - - - - - - 5gp Misc Expense dept 16 L (40) (240) �40) (40) (41) (41) (42) sea Misc.Expense dept 17 1% (435) (435) (435) (439) (444) (448) (453) 5gq Misc Expense dept 18 L (47) (552) - - - - - ses Misc.Expense dept 19 L (50) - - - - - - 596 Misc Expense dept 21 1% (50) (50) (50) (51) (51) (52) (52) Sy� Misc.Expense dept 26 1% - - - - - - - 5gg Misc Supplies dept 14 L (50) (50) (50) (51) (51) (52) (52) Sy9 Misc.Supplies dept 15 1% (250) (250) (500) (505) (510) (515) (520) 60o Office Equipment dept 12 1% - - - - - - - sai Office Equipment dept 18 1% - - - - - - - 6oz Office Furniture dept 12 1% - - - - - - - soa Office Furniture dept 21 1% (100) - - - - - - gpq OfficeSupplies dept 10 1% (6,744) (5,000) (6,500) (6,565) (6,631) (6,697) (6,764) sas Office Supplies dept 11 1% (737) (200) (750) (758) (765) (773) (780) 606 Office Supplies dept 12 1% (3,700) (1,800) (1,800) (1,818) (1,836) (1,855) (1,873) so� OfficeSupplies dept 13 1% (2,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 6oa OfficeSupplies dept 14 1% (2,000) (2,000) (2,500) (2,525) (2,550) (2,576) (2,602) sos OfficeSupplies dept 15 1% (3,000) (2,000) (3,000) (3,030) (3,060) (3,091) (3,122) sio Office Supplies dept 15 1% (200) (200) (1,370) (1,384) (1,398) (1,412) (1,426) sii Office Supplies dept 15 1% (0) - (200) (202) (204) (206) (208) fi�p OfficeSupplies dept 16 1% (585) (385) (585) (591) (597) (603) (609) s1a OfficeSupplies dept 18 1% (2,750) (2,750) (2,750) (2,778) (2,805) (2,833) (2,862) giq Office Supplies dept 19 1% (45) (45) (45) (45) (46) (46) (47) sis OfficeSupplies dept 20 1% (2,021) (7,000) (2,020) (2,040) (2,061) (2,081) (2,102) sis OfficeSupplies dept 21 1% (1,000) - (1,000) (1,010) (1,020) (1,030) (1,041) si� Office Supplies dept 22 1% (446) (400) (400) (404) (408) (412) (416) gig OfficeSupplies dept 26 1% - - - - - - - si9 Office Supplies dept 17 1% (410) (410) (410) (414) (418) (422) (427) 62o Painting5upplies dept 17 1% (1,500) (500) (1,000) (1,010) (1,020) (1,030) (1,041) spi Painting5upplies dept 1S 1% - - - - - - - gpp Painting Supplies dept 19 1% (1,500) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) sza Painting5upplies dept 26 1% - - - - - - - 10 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FV 22-23 FY 23-24 FY 24-25 62q Painting Supplies dept ll 1% (375) (375) (375) (379) (383) (386) (390) s25 Postage&Supplies dept 12 L (10) - - - - - - 6z6 Postage&Supplies dept 10 1% (1,122) (1,122) (1,225) (1,237) (1,250) (1,262) (1,275) sp� Postage&Supplies dept 11 L (28) - - - - - - fipg Postage&Supplies dept 13 1% - - - - - - - sp9 Postage&Supplies dept 14 1% (260) (260) (260) (263) (265) (268) (271) 63o Postage&Supplies dept 15 1% (3,000) (2,000) (4,000) (4,040) (4,080) (4,121) (4,162) s3i Postage&Supplies dept 17 1% - (35) (35) (35) (36) (36) (36) 63z Postage&Supplies dept 18 1% - - - - - - - saa Postage&Supplies dept 19 1% - - - - - - - 63a Recreation Supplies dept 19 1% (3,910) (1,500) (2,500) (2,525) (2,550) �2,576) (2,602) q35 SafetySupplies dept 14 1% (2,175) (2,175) (2,175) (2,197) (2,219) (2,241) (2,263) 636 Safety Supplies dept 17 1% (500) (500) (500) (505) (510) (515) (520) s3� SafetySupplies dept 26 1% - - - - - - - 63a Safety Supplies dept 17 1% (140) (140) (140) (141) (143) (144) (146) s39 Sanitation5upplies dept 17 1% - - - - - - - 64o SecuritySupplies dept 17 1% (2,000) (2,000) (2,500) (2,525) (2,550) (2,576) (2,602) sqi Security Supplies dept 17 1% (1,800) - (1,800) (1,818) (1,836) (1,855) (1,573) gqp SecuritySupplies dept 26 1% - - - - - - - saa Security Supplies dept 17 1% (500) (500) (500) (505) (510) (515) (520) 6qq Special Events dept 22 1% - - - - - - - sas StreetSupplies dept 16 1% - - - - - - - sas Uniforms dept 10 1% - - - - - - - sq� Uniforms dept 11 1% - - - - - - - gqg Uniforms dept 12 1% (1,000) (500) (500) (505) (510) (515) (520) sqy Uniforms dept 13 1% (300) (100) (100) (101) (102) (103) (104) 65o Uniforms dept 14 1% (29,340) (29,340) (35,000) (35,350) (35,704) (36,061) (36,421) ssi Uniforms dept 15 1% (390) (390) (400) (404) (408) (412) (416) 65z Uniforms dept 15 1% (3,000) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) ssa Uniforms dept 16 1% (370) (555) (600) (606) (612) (618) (624) 65a Uniforms dept 17 1% (440) (500) (500) (505) (510) (515) (520) sss Uniforms dept 18 1% - - - - - - - 656 Uniforms dept 19 1% (500) (500) (500) (505) (510) (515) (520) ss� Uniforms dept 20 1% (500) (500) (500) (505) (510) (515) (520) 65a Uniforms dept 21 1% - - (100) (101) (102) (103) (104) sss Uniforms dept 22 1% - - - - - - - 66o Uniforms dept 26 1% - - - - - - - ssi Vehide Fuel dept 10 1% - - - - - - - 66z Vehide Fuel dept 11 1% - - - - - - - ssa Vehide Fuel dept 12 1% - - - - - - - 66a Vehide Fuel dept 14 1% (15,000) (15,000) (20,000) (20,200) (20,402) (20,606) (20,812) sss Vehide Fuel dept 15 1% (0) (0) - - - - - 666 Vehide Fuel dept 15 1% (1,200� �2,ll0) (1,650� �1,667) (1,683� �1,700) (1,717� ss� Vehide Fuel dept 16 1% (2,460) (2,510) (2,510) (2,535) (2,560) (2,586) (2,612) 66a Vehide Fuel dept 17 1% (2,960) (800) (1,500) (1,515) (1,530) (1,545) (1,561) ess VehideFuel dept 19 1% (1,630) (1,200) (1,500) (1,515) (1,530) (1,545) (1,561) 6�o Vehide Fuel dept 26 1% - - - - - - - s�i Warning Devices dept 16 1% - - - - - - - 6�p WaterTreatmentSupplies dept 17 1% - (100) (100) (101) (102) (103) (104) s�a Weapons/Accessories dept 14 1% - - - - - - - g�q WesUake Academy Expense dept 22 1% (9,573) �9,573) (9,600) �9,696) (9,793) �9,891) (9,990) s�s TotalSupply Expenditures (248,054) (231,501) (267,443) (270,117) (272,519) (275,547) (278,302) s�s Association Dues dept 10 1% - - - - - - - sn CVB Membership dept 11 1% - - - - - - - s�a SpousalTrevelAllowance dept 11 1% (2,016) (425) (5,000) (5,050) (5,101) (5,152) (5,203) 6�9 TravelAirfare dept 13 1% - - - - - - - sso Trevel Airtare dept 11 1% (2,076) (905) (2,000) (2,020) (2,040) (2,061) (2,081) ssi TravelAirfare dept 12 1% (1,000) - - - - - - ssz Trevel Airtare aePc ia ii (aoo) �zoo) (mo� �zoz) (zoa) �zoe) (zos) 683 TravelAirfare dept 14 1% (2,050) (2,050) (2,050) (2,071) (2,091) (2,112) (2,133) ssa TravelAirtare dept 15 1% (300) (300) (200) (202) (204) (206) (208) 685 TravelAirfare dept 19 1% - - - - - - - sss Trevel Aidare dept 20 1% (0) - - - - - - 68� TravelAirfare dept 21 1% - - - - - - - esa TrevelAlrtare dept 1S 1% (575) (1,420) (1,300) (1,313) (1,326) (1,339) (1,353) 689 TravelAirfare dept 21 1% (300) - (600) (606) (612) (618) (624) sso Trevel Airtare aePc zz ii (zso) �zso) (zso� �zss) (zss) �zsa) (zeo) 69i Travel Car Rental/Parking dept 1% - - - - - - - ssz TrevelCarRental/Parking dept 11 1% (963) (560) (1,000) (1,010) (1,020) (1,030) (1,041) 693 Travel Car Rental/Parking dept 12 1% (500) (25) (25) (25) (26) (26) (26) ssa Trevel Car Rental/Parking dept 13 1% - (65) (65) (66) (66) (67) (6S) 695 Travel Car Rental/Parking dept 14 1% (570) (570) (570) (576) (581) (587) (593) sss TrevelCarRental/Parking dept 15 1% (155) (155) (200) (202) (204) (206) (208) 69� Travel Car Rental/Parking dept 15 1% (200) (200) - - - - - sea Trevel Car Rental/Parking dept 1% (0) - - - - - - 699 Travel Car Rental/Parking dept 16 1% - (60) (60) (61) (61) (62) (62) �oo TrevelCarRental/Parking dept 17 1% (1,125) (1,125) (1,125) (1,136) (1,148) (1,159) (1,171) �oi Travel Car Rental/Parking dept 18 1% (100) (100) (100) (101) (102) (103) (104) �oz TrevelCarRental/Parking dept 21 L (50) - (300) (303) (306) (3W) (312) �03 Travel Car Rental/Parking dept 22 1% (276) (276) (276) (279) (282) (284) (287) �oa Trevel Car Rental/Parking dept 1% - - - - - - - �05 Travel Lodging dept 1% - - - - - - - �as Trevel Lodging dept 11 1% (4,819) (3,075) (5,000) (5,050) (5,101) (5,152) (5,203) �o� Travel Lodging dept 12 1% (500) (100) (100) (101) (102) (103) (104) �aa Trevel Lodging dept 13 1% (540) (540) (540) (545) (551) (556) (562) 11 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 �09 Travel Lodging dept 14 1% (1,365) �1,365) (1,365) (1,379) (1,392) (1,406) (1,420) �io Travel Lodging dept 15 1% (1,100) (1,600) (1,500) (1,515) (1,530) (1,545) (1,561) �ii Travel Lodging dept 15 1% (250) (250) - - - - - �iz Travel Lodging dept 1% (0) - (150) (152) (153) (155) (156) �i3 Travel Lodging dept 16 1% (450) (450) (450) (455) (459) (464) (468) �ia Trevel Lodging dept 17 1% (1,500) (1,500) (1,500) (1,515) (1,530) (1,545) (1,561) �i5 TravelLodging dept 18 1% (1,720) (500) (1,720) (1,737) (1,755) (1,772) (1,790) �is Trevel Lodging dept 19 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) �n Travel Lodging dept 20 1% (1,352) (50) (1,350) (1,364) (1,377) (1,391) (1,405) �ia TrevelLodging dept 21 1% (150) - (500) (505) (510) (515) (520) �i9 Travel Lodging dept 22 1% (901) (901) (901) (910) (919) (928) (938) �zo Travel Meals dept 10 1% - (600) - - - - - �2i Travel Meals dept 11 1% (1,895) (1,200) (1,900) (1,919) (1,938) (1,958) (1,977) �2z Trevel Meals dept 12 1% (750) (250) (250) (253) (255) (258) (260) 723 Travel Meals dept 13 1% (250) (100) (100) (101) (102) (103) (104) �za Trevel Meals dept 14 1% (600) (600) (600) (606) (612) (618) (624) 725 Travel Meals dept 15 1% (1,517) (300) (850) (859) (867) (876) (885) �zs Trevel Meals dept 15 1% (192) (190) - - - - - 727 Travel Meals dept 15 1% (0) - (200) (202) (204) (206) (208) �za Travel Meals dept 17 1% (1,829) (1,830) (1,830) (1,848) (1,867) (1,885) (1,904) 729 Travel Meals dept 18 1% (345) (345) (345) (348) (352) (355) (359) �ao Trevel Meals dept 20 1% (116) (35) (115) (116) (117) (118) (120) �3i Travel Meals dept 21 1% (100) - (300) (303) (306) (309) (312) �az TrevelMeals dept 22 1% (300) (300) (300) (303) (306) (3W) (312) �33 Travel Meals dept 1% - - - - - - - �aa Trevel Mileage dept 10 1% (459) (459) (450) (455) (459) (464) (468) �35 Travel Mileage dept 11 1% (333) (333) - - - - - �as Travel Mileage dept 12 1% (200) (200) (200) (202) (204) (206) (208) 73� Travel Mileage dept 13 1% (310) (200) (200) (202) (204) (206) (208) �aa Trevel Mileage dept 14 1% (1,005) - (1,005) (1,015) (1,025) (1,035) (1,046) �39 Travel Mileage dept 15 1% (1,940) (500) (950) (960) (969) (979) (989) �ao Trevel Mileage dept 15 1% (225) (225) - - - - - �ai Travel Mileage dept 15 1% (0) - (460) (465) (469) (474) (479) �az Trevel Mlleage dept 17 1% (2,313) (2,300) (2,315) (2,338) (2,362) (2,385) (2,409) �a3 Travel Mileage dept 18 1% (375) (375) (375) (379) (383) (386) (390) �aa Trevel Mileage dept 1% - - - - - - - �a5 Travel Mileage dept 20 1% (1,000) (630) (1,000) (1,010) (1,020) (1,030) (1,041) �as Trevel Mileage dept 21 1% (300) (150) (150) (152) (153) (155) (156) �a� Travel Mileage dept 22 1% (404) (675) (700) (707) (714) (721) (728) �aa Trevel Mileage dept 1% - - - - - - - 7a9 LEAD HPO Training dept 10 L (25,000) (250) (25,000) (25,250) (25,503) (25,758) (26,015� �so Treining/Seminars/Meetings dept 10 L (27,425) (27,425) (10,000) (1Q100) (10,201) (1Q303) (10,406) �5i Training/Seminars/Meetings dept 11 L (12,500) (2,000) (10,000) (10,100) (10,201) (10,303) (10,406� �sz Treining/Seminars/Meetings dept 12 1% (5,000) (950) (2,000) (2,020) (2,040) (2,061) (2,081) 753 Training/Seminars/Meetings dept 13 1% (1,450) (1,450) (1,450) (1,465) (1,479) (1,494) (1,509) �sa Treining/Seminars/Meetings dept 14 L°o (15,000) (15,000) (16,800) (16,968) (17,138) (17,309) (17,482) �55 Training/Seminars/Meetings dept 15 1% (1,600) (1,000) (500) (505) (510) (515) (520) �ss Treining/Seminars/Meetings dept 15 1% (700) (700) (515) (520) (525) (531) (536) �6� Training/Seminars/Meetings dept 15 1% (0) (55) (375) (379) (383) (386) (390) �sa Trelning/Seminars/MeeHngs dept 16 1% (1,450) (1,450) (1,450) (1,465) (1,479) (1,494) (1,509) �59 Training/Seminars/Meetings dept 17 1% (1,490) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) �so Treining/Seminars/Meetings dept 18 1% (6,120) (6,120) (5,000) (5,050) (5,101) (5,152) (5,203) 76i Training/Seminars/Meetings dept 19 1% (2,000) (2,000) (2,000) (2,020) (2,040) (2,061) (2,081) �sz Treining/Seminars/Meetings dept 20 1% (6,500) (1,000) (6,500) (6,565) (6,631) (6,697) (6,764) �63 Training/Seminars/Meetings dept 21 1% (6,000) (1,000) (6,000) (6,060) (6,121) (6,182) (6,244) �sa Trelning/Seminars/MeeHngs dept 22 1% (3,074) (1,500) (3,000) (3,030) (3,060) (3,091) (3,122) �65 Training/Seminars/Meetings dept 1% - - - - - - - �ss PrevenHon&Educatlon dept 14 1% (1,500) (1,500) (2,000) (2,020) (2,040) (2,061) (2,081) �6� Dues&Subscriptions dept 10 1% (5,364) (5,364) (5,350) (5,404) (5,458) (5,512) (5,567) �sa Dues&Subscdptlons dePc i1 ii p,1az) �s,oao) p,aoa) p,o�o) p,1n1) p,z1z) p,zaa� 769 Dues&Subscriptions dept 12 1% (2,060) (1,740) (1,600) (1,616) (1,632) (1,648) (1,665) no Dues&Subscriptions dept 13 1% (690) (690) (690) (697) (704) (711) (718) 7�i Dues&Subscriptions dept 14 L (28,760) (28,760) (31,000) (31,310) �31,623) (31,939) (32,259� nz Dues&Subscriptions dept 15 1% (450) (450) Q00) (202) (204) (206) (208) 7�3 Dues&Subscriptions dept 15 1% (575) (575) (1,195) (1,207) (1,219) (1,231) (1,244) ��a Dues&Subscriptions dept 15 1% (0) - (100) (101) (102) (103) (104) n5 Dues&Subscriptions dept 16 1% (581) (780) (581) (587) (593) (599) (605) ��s DuesBSubscriptions dept 17 1% (1,415) (500) (1,000) (1,010) (1,020) (1,030) (1,041) 7n Dues&Subscriptions dept 18 1% (1,700) (6,000) (1,700) (1,717) (1,734) (1,752) (1,769) na Dues&Subscriptions dept 19 1% (1,000) (1,000) (1,000) (1,010) (1,020) (1,030) (1,041) 7�9 Dues&Subscriptions dept 20 1% (650) (650) (650) (657) (663) (670) (676) �ao Dues&Subscriptions dept 21 1% (9,000) (7,000) (9,000) (9,090) (9,181) (9,273) (9,365) 781 Dues&Subscriptions dept 22 1% (2,261) (1,300) (1,000) (1,010) (1,020) (1,030) (1,041) �sz Dues&Subscriptions dept 26 1% - - - - - - - �83 Books&Printed Materials dept 10 1% (2,055) (2,055) (2,055) (2,076) (2,096) (2,117) (2,138) �sa Books&Printed Materials dept 11 1% (344) (150) (150) (152) (153) (155) (156) 785 Books&Printed Materials dept 12 1% (1,300) (350) (350) (354) (357) (361) (364) �as Books&Printed Materials dept 13 1% (550) (550) (550) (556) (561) (567) (572) 78� Books&Printed Ma[erials dept 14 1% (875) (875) (875) (884) (893) (902) (911) �aa Books&Printed Materials dept 1% - - - - - - - 789 Books&Printed Materials dept 1% - - - - - - - �so Books&Printed Materials dept 1% - - - - - - - �9i Books&Printed Materials dept 17 1% (500) (1,000) (500) (505) (510) (515) (520) �sz Books&Printed Matedals dept 1S 1% - (1,350) (1,350) (1,364) (1,377) (1,391) (1,405) 793 Books&Printed Materials dept 21 1% (350) (350) (350) (354) (357) (361) (364) �sa Books&Printed Materials dept 22 1% (293) (200) (200) (202) (204) (206) (208) 12 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FV 22-23 FY 23-24 FY 24-25 �95 Books&Prin[ed Ma[erials dept 1% - - - - - - - �es Licenses/Registrations dept 1% - - - - - - - �9� Licenses/Registrations dept 1% - - - - - - - �ea Licenses/Registrations dept 1% - - - - - - - �99 Licenses/Registrations dept 13 1% (150) (150) (150) (152) (153) (155) (156) aoo Licenses/Registrations dept 14 1% (2,570) (2,570) (2,570) (2,596) (2,622) (2,648) (2,674) aoi Licenses/Registrations dept 1% - - - - - - - aoz Licenses/Registrations aePc v ii �so) (so) �so) (si) �si� (sz) �sz) ao3 Licenses/Registrations dept 21 1% (1,000) - (1,000) (1,010) (1,020) (1,030) (1,041) aoa Licenses/Registrations dept 1% - - - - - - - 805 TCLEOSE Marshal Expense dept 15 1% (0) (345) - - - - - aas TCLEOSE dept 15 1% (345) (345) (345) (348) (352) (355) (359) gp� TotalTravel&Training (235,190) (368,363) (214,143) (216,284) (218,447) (220,632) (222,838) gpg Transfer Out-DS 300 (175,989) (493,177) (979,406) (140,704) (95,425) (59,583) (59,582) aoy TotalOperatingTransfersOut (175,989) (493,177) (979,406) (140,704) (95,425) (59,SS3) (59,582) 8io T�TALOPERATINGEXPENDITURES (payroll/operations/maintenance) (9,880,629) (9,891,773) (9,849,564) (30,060,977) (30,287,050) (30,558,850) 8ii Transfer Out-GMR Fund 600 (229,185) (25,000) (10,000) (400,000) (400,000) (40Q000) (400,000) gip Transfer0ut-GFVMRFund605 (229,185) - - �100,000) (100,000) (100,000) (100,000) 8ia Transfer0ut-UFVMRFund505 (5,000) - - - - - - g�q TransferOut-CPFund410 (891,360) - - - - - - gis TotalNon-OperatingTransfersOut (3,354,730) (25,000) (10,000) (500,000) (500,000) (500,000) (500,000) gi fi TOTAL NON-OPERATING EXPENDITURES (1,354,730) (25,000) (500,000) (500,000) (500,000) (500,000) g�� GRANDTOTALALLEXPENDITURES (11,235,359) (9,916,773) (10,349,564) (10,560,977) (10,787,050) (11,058,850) 818 8iy Beginning Fund Balance 12,696,365 12,696,365 12,431,672 11,792,924 10,971,297 10,369,123 9,767,271 g2p Endine Fund Balance 12,665,272 12.431,672 31,792.924 30.971,297 10,369.123 9,767,271 8,897,658 api Restricted/Committed/Assigned 298,560 297,947 297,947 295,000 295,000 295,000 295,000 g22 Unassigned Ending Balance $ 12,366,713 $ 12,133,725 $ 10,676,297 $ 10,074,123 $ 9,472.271 $ 8,602,658 apa Operating Expenditures 9,880,629 9,891,773 10,475,733 9,849,564 10,060,977 1Q287,050 10,558,850 gpa Oneratin¢Cost per Dav 27 101 D 101 28701 26.985 27.564 28.184 28.928 a25 OPERATING DAYS 45632 448 401 396 365 336 297 13 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 azs � . � , a2� 1 � � apa Section5ales 0% $ 13,700 $ 34,410 $ 20,000 $ 2Q000 S Z0,000 $ 2Q000 $ 20,000 gpg PerpewalCare-Sectionl5% 0% 150 150 150 150 150 150 150 aao Perpetual Care-interment 100% 0% 50 50 50 50 50 50 50 g3i Marker5ales 0% 250 - - - - - - 83z Marker Initiative Fees 0% - 100 100 100 100 100 100 a33 PrivateContri6utions 0% - - - - - - - 83a Contractor Fee 0% 350 250 250 250 250 250 250 a35 Misc Revenue 0% 1,275 275 275 275 275 275 275 aas Interest Inmme 0% 5,600 4,600 2,646 2,646 2,646 2,646 2,646 ea� TOTALREVENUES 21,375 39,835 23,471 23,471 23,471 23,471 a3a Engineering 1% (6,453) (6,453) (6,453) (6,517.53) (6,583) (6,649) (6,715) gqp ContractServices 1% (370) �370) (370) (374) (377) (381) (385) 8qi Irrigation R&M 1% (2,500) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) gqp ContractLandscaping 1% (6,375) (6,375) (6,375) (6,439) (6,503) (6,568) (6,634) 8qa ComputerEqpmt/Software 0% - - - - - - - gqq ROW Irrigation 1% (1,625) (1,625) (1,625) (1,641) (1,658) (1,674) (1,691) aqs Grounds R&M 1% (2,000) (2,375) (2,375) (2,399) (2,423) (2,447) (2,471) gqg Training/Meetings/Seminars 1% (2,500) (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) 8q� Dues&Memberships 1% (125) (125) (125) (126) (128) (129) (130) gqg Misc Expense 1% - (215) (215) (217) (219) (222) (224) aso CostofSales-CemeteryLots 1% (1,441) (1,590) (1,491) (1,506) (1,521) (1,536) (1,552) a5i TOTALEXPENDITURES (23,389) (24.128) (24.269) (24,512) (24.757) (25,005) 852 asa beginning Fund ealance 260,168 26Q168 275,875 275,3ll 274,519 273,478 272,192 a5a Endine Fund Balance 258 154 275,875 275317 274,519 273 478 272,192 270 658 ass Restricted/Committed/Assigned 258,154 275,875 275,3ll 274,519 273,478 272,192 270,658 &56 Unassigned Ending Balance $ $ $ $ $ $ as� Operating Expenses 23,389 24,128 24,029 24,269 24,512 24,757 25,005 gsg Operating Cost Per Day 64 66 66 66 67 68 69 859 OPERATING DAYS 4,060 3,936 4,191 4,141 4,088 4,032 3,973 aso 1 1 1 1 asi WaterRevenue 2% $ 3,720,177 5 3,72Q177 $ 3,794,581 5 3,87Q473 $ 3,947,882 5 4,026,840 $ 4,107,377 &6z DS-HillwoodServiceArea 2% 48,000 48,000 48,960 49,939 50,938 51,957 52,996 asa DS-Town Service Area Accts 2% 43,000 43,000 43,860 44,737 45,632 46,545 47,475 g5q Waste Management 2% 6,190 6,190 6,314 6,440 6,569 6,700 6,834 ass SewerRevenue-Westlake 2% 1,378,927 1,378,927 1,406,506 1,434,636 1,463,329 1,492,595 1,522,447 ass SewerRevenue-Keller 2% 1,293 1,293 1,293 1,319 1,345 1,372 1,400 as� WaterTapFees 2% 34,366 34,366 34,366 35,053 35,754 36,469 37,199 g5g SewerTapFees 2% 17,424 17,424 17,424 17,772 18,128 18,490 18,860 8s9 Fort Worth Impactfees 0% 67,225 67,225 67,225 67,225 67,225 67,225 67,225 g�p Meter Repair&Replacement 2% 6,060 6,060 6,060 6,181 6,305 6,431 6,560 a�i Sub-Total Charge For Services 5,322,662 5,322,662 5,426,589 5,533,776 5,643,107 5,754,625 5,868,373 8�p Duct Bank Leases 40,391 40,391 41,161 41,161 41,161 41,161 41,161 g�3 TRAWastewaterSettle-Up 69,750 246,500 69,750 69,750 69,750 69,750 69,750 8�q WaterTowerLease - 11,400 11,400 11,400 11,400 11,400 11,400 g�5 DuctBankPermitFees IinkedtoPDschedule 145,700 104,687 145,700 ll9,800 164,300 164,300 142,600 8�s Sub-Total Permits and Fees 255,541 402,978 268,011 302,111 256,611 286,611 264,911 8�� Interestlnmme 2% 55,300 55,300 55,853 56,970 58,109 59,272 60,457 g�g Totallnterest 55,300 55,300 55,853 56,970 58,309 59,272 60,457 g�g Cross Connection ControlProg. 2% - 2,880 4,000 4,080 4,162 4,245 4,330 88o Insurance Refund/Equity Retum 2% 750 500 500 510 520 531 541 ggi MiscRevenue 2% 8,000 6,050 6,050 6,171 6,294 6,420 6,549 88p AdministrativeFee 2% 7,475 7,475 7,475 7,625 7,777 7,933 S,Wl gg3 MiscReim6ursements 2% - - - - - - - asq Total Misc Income 16,225 16,905 18,025 1S,3S6 18,753 19,128 19,511 ass TOTALREVENUES 5,650,028 5,797,545 5,765,478 5,911,242 6,OO6,SS1 6,119,635 6,213,251 14 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 ggfi Operating Xfr Outfor PR Costs 1% (522,424) (520,861) $ (538,164) $ (543,545.64) $ (548,981) $ (554,471) $ (560,016) as� CompensatedAbsences 1% (2,785) (2,785) (2,785) (2,813) (2,841) (2,869) (2,898) ggg Compensated Absences 1% (4,645) (4,645) (4,645) (4,691) (4,738) (4,786) (4,834) 889 CompensatedAbsences 1% (1,640) (1,640) (1,640) (1,656) (1,673) (1,690) (1,707) a90 Compensated Absences 1% (125) (125) (125) (126) (128) (129) (130) a9i TotalPayrolland Related (531,619) (530,056) (547,359) (552,833) (558,361) (563,945) (569,584) 89p Mechanical Equipment 2% (1,000) (1,000) (1,000) (1,015) (1,030) (1,046) (1,061) a93 ComputerHardware/Software 2% (1,000) (1,392) (1,000) (1,015) (1,030) (1,046) (1,061) ayq WaterMeters/Equipment 2% (20,275) (2Q275) (20,275) (2Q579) (20,888) (21,201) (21,519) a95 WaterTaps 2% (8,780) �8,780) (8,780) (8,912) (9,045) (9,181) (9,319) 89s TotalCapital Outlay (31,055) (31,447) (31,055) (31,521) (31,994) (32,474) (32,961) aw Fort Worth Waterline Payment 0% (917,351) ggg Keller OH Smrage-Principal ends 2020 tied m schedule (120,165) (120,165) - - se9 Keller OH Storage-Interest ends 2020 tied to schedule (2,523) (2,523) gpo Service Area-Hillwood tied m revenues �48,240) (48,240) (48,240) (49,939) (50,938) (51,957) (52,996) soi Service Area-Town tied to revenues (43,215) (43,215) (43,215) (44,737) (45,632) (46,545) (47,475) go2 TXWD62018C0-Principal tiedmschedule (118,650) (23,650) �23,650) (100,000) (100,000) (100,000) (100,000) saa TXWDB 2018 CO-Interest tied to schedule (75,234) (32,114) (31,582) (40,744) (39,404) (37,949) (36,394) goa GSTank2013C0-Principal tiedmschedule - (95,000) (100,000) (24,750) (25,300) (26,400) (26,400) sos GSTank2013C0-Interest tiedtoschedule - (43,120) (41,984) (3Q977) (30,288) (29,512) (28,720) 906 Hillwood Debt (743,000) (743,000) (743,000) �743,000) (743,000) 90� Total Debt (408,027) (1,325,378) (1,031,671) (1,034,147) (1,034,561) (1,035,362) (1,034,985) soa MiscRental/Lease Dept16 2% (1,500) (1,500) (1,500) (1,523) (1,545) (1,569) (1,592) sos TotalLeases and Rentals (1,500) (1,500) (1,500) (1,523) (1,545) (1,569) (1,592) gt3 Office Rent dept 10 from schedule (72,472) (72,472) �79,500) (74,668) (76,242) (76,936) (77,653) sia Electric-TownHall deptl0 0% (7,500) (7,500) (9,100) (9,100) (9,100) (9,100) (9,100) g�5 Electric-LiftStation deptl6 2% (2,680) (2,680) (2,680) (2,720) (2,761) (2,802) (2,844) sis Electric-PumpStation deptl6 2% (1,291) (1,291) (1,291) (1,310) (1,330) (1,350) (1,370) g77 Electric-PumpStation deptl6 2% (70,277) (70,277) (70,277) (71,331) (72,401) (73,487) (74,589) 9ia lntemetService deptl0 2% (2,327) (2,327) (2,330) (2,365) (2,400) (2,436) (2,473) g�g IntemetService deptl6 2% - - - - - - - s2o Telephone-TownHall deptl0 2% (724) (724) (700) (711) (721) (732) (743) gp� Telephone dept 16 2% (1,000) (1,000) (1,000) �1,015) (1,030) (1,046) (1,061) s2z Water-Other deptl6 2% (850) (850) (850) (863) (876) (889) (902) gz3 Water-PumpStation deptl6 2% (20,600) (20,600) �20,600) (20,909) (21,223) (21,541) (21,864) 9za TotalRent&Utilities (179,721) (179,721) (188,328) (184,992) (188,084) (190,319) (192,601) szs WaterTowerLandscape R&M dept 16 2% (6,000) (6,000) (6,000) (6,090) (6,181) (6,274) (6,368) g26 Water Main R&M dept 16 2% (35,045) (120,000) (35,045) (35,571) (36,104) (36,646) (37,195) s2� WaterTowerR&M deptl6 2% (1,000) (1,000) (1,000) (1,015) (1,030) (1,046) (1,061) g2g Sewer Main R&M dept 16 2% (24,973) (41,000) (24,973) (25,348) (25,728) (26,114) (26,505) szs Pump Station Landscape R&M dept 16 2% (12,500) (12,500) (12,500) (12,688) (12,878) (13,071) (13,267) 93o Lift Station R&M dept 16 2% (6,000) (14,000) (6,000) (6,090) (6,181) (6,274) (6,368) sai Instrument R&M dept 16 2% (9,473) (9,473) (9,473) (9,615) (9,759) (9,906) (10,054) g32 Ground Smrage Tank R&M dept 16 2% (2,300) (7,000) (2,300) (2,335) (2,370) (2,405) (2,441) saa Generator R&M dept 16 2% (6,815) (12,000) (6,815) (6,917) (7,021) (7,126) (7,233) g34 Pump Station R&M dept 16 2% (12,500) (38,000) (12,500) (12,688) (12,878) (13,071) (13,267) sas Duct Bank R&M dept 16 2% (6,940) (6,940) (6,940) (7,044) (7,150) (7,257) (7,366) g3� Meter Repair&Replacement dept 16 2% �35,793) (12,000) �35,793) (36,330) (36,875) (37p28) (37,989) 9a9 Water/Sewer R&M dept 16 2% (726) p26) (726) (737) (748) p59) (771) gqo Vehicle R&M dept 16 2% (1,000) �1,000) (1,000) �1,015) (1,030) (1,046) (1,061) 9qi TotalRepairand Maintenance (161,065) (281,639) (161,065) (163,451) (165,933) (165,422) (170,949) sqz Engineering dept 16 2% (4,540) (4,540) (4,540) (4,608) (4,677) (4,747) (4,819) gq3 Water Utility Engineering dept 16 2% (37,555) (37,555) (37,555) (38,118) (38,690) (39,270) (39,860) saa Misc Engineering dept 16 2% (4,126) (4,126) (4,126) (4,188) (4,251) (4,314) (4,379) gq5 ConsWtant Fees dept 16 2% (5,138) (5,138) (5,138) (5,215) (5,293) (5,373) (5,453) sqs Auditor dept 16 2% (8,000) (8,000) (8,200) (8,323) (8,448) (8,575) (8,703) gq� Atmmey-Boyle&Lowry dept 16 2% (9,421) (29,409) (9,421) (9,562) (9,706) (9,851) (9,999) sqa Attorney-LloydGosselink deptl6 2% (10,256) (1Q256) (1Q256) (1Q410) (10,566) (10,724) (10,885) 95o Contract Services dept 16 2% (7,860) (7,860) (7,860) (7,978) (8,098) (8,219) (8,342) ssi WaterPurchases deptl6 2% (1,042,621) (1,042,621) (1,042,621) (1,063,473) (1,084,743) (1,106,438) (1,125,567) g5z WaterService Charge dept 16 0% (600) (600) (600) (600) (600) (600) (600) ssa Peak Payment dept 16 2% (456,879) (456,879) (456,879) (466,017) (475,337) (484,844) (494,541) g5a TRA-WastewaterTreatment dept 16 2% (479,303) (479,303) (479,303) (486,493) (493,790) (501,197) (508,715) sss Southlake-WastewaterTreatment dept 16 2% (1,302,497) (1,302,497) (1,302,497) (1,322,034) (1,341,865) (1,361,993) (1,382,423) 956 Testing-Water/Bacteria/Rgltry dept 16 2% (30,000) (30,000) (30,000) (30,450) �30,907) (31,370) (31,841) ss� UtilityBilling deptl6 2% (27,321) (27,321) (27,321) (27,731) (28,147) (28,569) (28,998) g5a Line Location dept 16 2% (5,660) (5,660) (5,660) (5,745) (5,831) (5,919) (6,007) sss Application Software Maint. dept 16 2% (11,985) (11,985) (11,985) (12,165) (12,347) (12,532) (12,720) 96o Keller Waste Water dept 16 2% (1,300) (1,300) (1,300) (1,320) (1,339) (1,359) (1,380) ssi Insurance General Liability dept 16 2% (835) (855) (855) (868) (881) (894) (907) gsz InsuranceAutomo6ile deptl0 2% (1,479) (1,479) (1,630) (1,654) (1,679) (1,704) (1,730) 9sa Insurance Automobile dept 10 2% - (619) (619) (628) (638) (647) (657) gsa Insurance Property dept 10 2% (7,865) (7,865) (8,650) (8,780) (8,911) (9,045) (9,181) sss Insurance Property dept 16 2% - (11,548) (11,548) (11,721) (11,897) (12,075) (12,257) 966 Mo6ile Phone dept 16 2% (1,000) (1,000) (1,000) (1,015) (1,030) (1,046) (1,061) ss� Printing deptl6 2% (1,130) (1,130) (1,130) (1,147) (1,164) (1,182) (1,199) gsa Bank Service Charges dept 10 2% (7,547) (7,547) (7,550) �7,663) (7,778) (7,895) (8,013) sss Courier5ervice dept 16 2% (200) (200) (200) (203) (206) (2W) (212) g�t TotalServices (3,465,118) (3,497,293) (3,478,444) (3,538,309) (3,598,819) (3,660,593) (3,723,449) g�z Computer Eqpmt/Software dept 16 2% (210) (210) (210) (213) (216) (220) (223) 9�a Safety Supplies dept 16 2% (100) (100) (100) (102) (103) (105) (106) g�a Misc Hand Tools dept 16 2% (1,855) (1,855) (1,855) (1,883) (1,911) (1,940) (1,969) s�s ChemicalSupplies deptl6 2% (350) (350) (350) (355) (361) (366) (371) g�s OfficeSupplies deptl6 2% (538) (538) (538) (546) (554) (563) (571) 15 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 g�g Postage&Shipping deptl6 2% (400) (400) (400) (406) (412) (418) (425) ssz Vehide Fuel dept 16 2% (3,000) (3,000) (3,000) (3,045) (3,W1) (3,137) (3,184) gg3 Uniforms dept 16 2% (587) �587) (587) (596) (605) (614) (623) 9ea TotalSupplies (7,040) (7,040) (7,040) (7,146) (7,253) (7,362) (7,472) sss Travel Airfare dept 16 2% (800) (800) (800) (812) (824) (837) (849) ggs Travel Car Rental/Parking dept 16 2% (100) (100) (100) (102) (103) (105) (106) sa� TravelLodging dept 16 2% (1,560) (1,560) (1,560) (1,583) (1,607) (1,631) (1,656) 98& Travel Meals dept 16 2% (77) (77) (77) (78) (79) (81) (82) sas Travel Mileage dept 16 2% (58) (58) (58) (59) (60) (61) (62) g9p Training/Seminars/Meetings dept 16 2% (3,000) (3,000) (3,000) (3,045) (3,091) (3,137) (3,184) ygi Dues&Subscriptions deptl6 2% (1,500) (1,500) (1,500) (1,523) (1,545) (1,569) (1,592) g93 Licenses/Registrations dept 16 2% (700) �700) (700) �711) (721) �732) (743) yyq TotalTravel&Training (7,795) (7,795) (7,795) (7,912) (8,031) (5,151) (8,273) 995 Transfer Out-UMR Fund 510 dept99 linked to UMR (5,000) (5,000) (30,000) (5,000) (5,000) (5,000) (5,000) ggg Transfer Out-VMR Fund 505 dept99 linked m VMR (10,000) (20,000) (60,000) (25,000) (35,000) (20,000) (20,000) ye� Transfer0ut-GF1001mpactFees dept99 GFlinkedtothls (67,225) (67,225) (68,000) (6,181) (6,305) (6,431) (6,560) g9g TotalTransfers Out (82,225) (92,225) (158,000) (36,181) (46,305) (31,431) (31,560) g9g TOTALEXPENSES (4,875,165) $ (5,954,094) $ (5,557,843) $ (5,640,886) $ (5,699,627) $ (5,773,425) i.aoa �,ppi Beginning Fund Balance(Working Capital) 4,616,433 4,616,433 4,460,184 4,616,404 4,969,803 5,335,498 5,755,507 i,002 Endin¢Fund Balance 5,391,296 4,460,184 4,616,404 4,969,803 5,335,498 5,755.507 6,195,333 1,003 Restricted/Committed/Assigned Hillwood 888,000 888,000 888,000 750,000 750,000 750,000 750,000 i,00a Restricted/Committed/Assigned Deposits 186,300 186,130 186,300 186,300 186,300 186,300 186,300 1,005 Restricted/Committed/Assigned Other - - - - - - - i,00s Unassigned Ending Balance 4,316,996 $ 3,386,054 $ 4,033,503 $ 4,399,198 $ 4,819,207 $ 5,259,033 �,pp� Operating Expenses 4,875,165 5,954,094 5,612,257 5,557,843 5,640,886 5,699,627 5,773,425 i,00s Operatin¢Cost Per Dav 13,357 16,313 15,376 15,227 15,454 15,615 15,818 i,ppg OPERATING DAYS 404 273 300 326 345 369 392 toio � / � � � , � i.oi i � � � 1 � � � � � , i,oip Salesof5urplus 5 - 5 - 5 - 5 - 5 - 5 - 5 - �,piq Interest Earned 1,940 500 25 25 50 50 50 i,ois TransferinfromGF 5,000 - - - - - - �pi5 TransferinfromUF 10,000 20,000 60,000 25,000 35,000 20,000 20,000 i,oi� TOTALREVENUES 16,940 20,500 25,025 35,050 20,050 20,050 ,,o,s P�eu�wor�ven��ie �sa,aoa� (so,oao) �ao,000� �ea,aoa� �,p�9 TOTALEXPENDITURES (50,000) (50,000) (60,000) 1.020 i,op� Beginning Fund Balance 34,387 34,387 4,887 4,912 29,937 4,987 25,037 �pZZ Endin¢Fund Balance 1,327 4.887 4,912 29.937 4,987 25.037 45,087 �op3 Restricted/Committed/Assigned 1,327 4,887 4,912 29,937 4,987 25,037 45,087 �p2q Unassigned Ending Balance $ $ $ $ $ $ 16 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1.oz5 � � � � ' ' � � �pps Interest Inmme 5 31,895 $ 4,500 $ 1,750 5 650 $ 650 $ 650 $ 650 �pZ� Transfers In from UF 500 5,000 5,000 30,000 5,000 5,000 5,000 5,000 �ppg TOTALREVENUES 36,895 9,500 5,650 5,650 5,650 5,650 �ppg Pump Station Equipment (90,000) (9Q000) (10,000) - - - - �o3o LiftStation Pump Repairs (25,000) (25,000) (12,000) - - - - �p3� Sewer Easement Cleaning Machine (67,000) - (68,000) - - - - �o3p Water Main Repairand Maintenance - - (20,000) - - - - 1,033 LiftStationRepairandMaintenance - - (21,500) - - - - �o3q Pump/MomrRepair/Replacement - - (175,000) - - - - 1,035 Duct Bank Repair and Maintenance - - (5,000) - - - - i,oas SewerLineRepairandMaintenance - - (10,000) - - - - �p3� Public Works Equipment - (SQ000) - - - - - �038 TOTALEXPENDITURES (182,000) (165,000) - - - - i.aas �pqp Beginning Fund Balance 454,352 454,352 29S,S52 9,102 14,752 2Q402 26,052 �oq� Endine Fund Balance 309.247 298,852 9.302 14,752 20.402 26,052 31.702 �pqp Restricted/Committed/Assigned 309,247 29$852 9,102 14,752 20,402 26,052 31,702 �oq3 Unassigned Ending Balance $ - $ - $ - $ - $ - $ - 1.044 , � / / � � � � � � � , �pqs Firefighter Equipment Fees Dept 14 6,000 - - 6,000 6,000 6,000 6,000 �oq� Interest Inmme Dept 00 3,424 12,500 4,500 3,424 3,424 3,424 3,424 �p5p Transfer in from GF Dept 88 229,185 25,000 10,000 40Q000 400,000 40Q000 400,000 �osp Contribution Dept 10 - 24,750 - - - - - i,o53 WA-StateSafetyGrant - 25,000 - - - - - �osq TOTALREVENUES 238,609 87,250 409,424 409,424 409,424 409,424 i,oss SH 114 Repainting - - (30,000) - - - - �,p5� Dove/OttingerSurface Treatment - (59,785) (150,000) (100,000) (40,000) (40,000) (40,000) �,oqo Street Signs and Signal Lights (4,000) (4,000) (15,000) (4,000) (6,000) (6,000) (6,000) �,ofi� screecsca�n�ng/Ma�menance (ioo,000) �iso,000) (iso,000) �iso,000) (iso,000) i,os2 Dept 16-Road/Streetlmprovements (4,000) (63,785) (295,000) (254,000) (296,000) (236,000) (296,000) ,,osa `NAirr�gat�oosyscem (is,000� p,000) (s,000� �s,000) (s,000� (s,000) (s,000� �,afi, WA-15TonSplitHVACSystem �io,00a) �s,oao) �is,aoa) (zs,oao) �zs,aoa) (zs,000) (zs,000� ,,ass WA Z Ton RoofTop Units �is,000� �s,000) �io,000� (io,000) �io,000� (io,000) (io,000) 1,066 WA-ACton/75 ton serverroom (1,500) (1,500) (10,000) - (5,000) (5,000) (5,000) �os� WA-HVAC System Replacement (8,000) (8,000) (5,000) (5,000) (5,000) (5,000) (5,000) �,ofie wn-updatesecuritysystem �zo,000) (zo,000) (s,000) �s,000) (s,000) �s,000) (s,000) �os9 WA-Update Securiry Cameras (5,000) (5,000) (5,000) (12,000) (12,000) (12,000) (12,000) �p�p WA-HeaterBoilers (3,000) (3,000) (5,000) (25,000) (5,000) (25,000) (25,000) �o�� WA-Painting/Uoth Wall R&M (10,000) (5,000) (8,000) (8,000) (8,000) (8,000) (8,000) �p�p WA-Ext Envmmtlmprvmtslrrig (15,000) (7,000) (12,000) (12,000) (12,000) (12,000) (12,000) �0�3 WA-Parking Lot (25,000) (10,000) - (5,000) (5,000) (5,000) (5,000) �p�q WA Playground Equipment (5,000) - - (5,000) - (40,000) (40,000) �o�s WA-PlumbingRepair/Replarement (8,000) (8,000) (5,000) (5,000) (5,000) (5,000) (5,000) 1,0�6 WA-Carpet/VQ Flooring (30,000) (15,000) (38,000) (15,000) (15,000) (15,000) (15,000) �o�� WA-Envmmt Bldg UG light/water (8,000) (8,000) (5,000) (5,000) (5,000) (5,000) (5,000) �,o�e WA-Refurbish Classrooms �so,000) (io,000) �zo,000) (zs,000) �zs,000) (zs,000) �zs,000� �o�q WA-InteriorBuildingR&M (10,000) (5,000) (40,000) (15,000) (15,000) (15,000) (15,000) 1,0&o WA-Exterior Paint&Wood R&M (12,000) (12,000) (8,000) ($000) (8,000) (8,000) (8,000) �oa� WA-Roof Repairs (60,000) (40,000) (20,000) (25,000) (25,000) (25,000) (25,000) �pgp WA Facilities Albtment - (25,000) - - - - - �oa3 WA-Mechanical Equipment - (55,280) - - - - - 17 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FV 22-23 FY 23-24 FY 24-25 �pgq WA Keller Police Substation - (700) - - - - - �,oas wn-wma�re/imer�orsidg (s,000� �a,000� (s,000) (io,000) �io,000) (io,000) �io,000) �pgs WA-Grant (25,000) �oa� Dept 17-Westlake Academy Facilities (298,500) (288,480) (221,000) (228,000) (208,000) (268,000) (268,000) �pgg TrailRepairs and Maintenanre (30,000) (15,000) (10,000) (30,000) �10,000) (10,000) (10,000) �pgg Park Repairs and Maintenance (33p29) (15,000) (15,000) (33,029) (10,000) (1Q000) (10,000) �oyo Dept 19-Town Parks (63,029) (30,000) (25,000) (63,029) (20,000) (20,000) (20,000) �oy� Servers&Network5mrage (40,000) (20,000) (15,000) (30,000) (30,000) (30,000) (30,000) �pgp Network Printers/Peripheal Dev (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) �oy3 Network Equipment (25,000) �131,560) (15,000) (25,000) (25,000) (150,000) (150,000) �pgq ServerReplacements (20,000) (5,000) (60,000) (2Q000) (20,000) (2Q000) (20,000) �oys Phone System/Peripheal Devices (100,000) - (15,000) (15,000) (15,000) (65,000) �65,000) �,pg5 Dept20-TownlT Dept (190,000) (161,560) (130,000) (95,000) (95,000) (270,000) (270,000) �,pg� Town-Irrigation R&M (5,000) (2,000) (5,000) (5,000) (5,000) (5,000) (5,000) i,oys Town Open Spacelmprovements (8,000) - (10,000) (8,000) (8,000) (10,000) (10,000) �,pg9 Town-15 Ton Split HVAC System - - - (5,000) (3,000) (3,000) (3,000) i,1oa Town-2TonRoofTopUnits (3,000) - - (5,000) - (3,000) (3,000) �,�pi Town-ACmn/75tonserverroo (3,000) (3,000) (3,000) (8,000) - (3,000) (3,000) i,1o2 Town-HVAC System Replacement - - (5,000) - (5,000) (5,000) (5,000) 1,103 Town-ContractLandscaping - - (5,000) (8,000) (3,000) (3,000) (3,000) ,,ioa Town-Security5ystem (a,000) �s,000) (s,000) �s,000) �io,000) �s,000) (s,000) 1,105 Town-SecurityCameras (3,000) (3,000) (5,000) (12,000) (5,000) (5,000) (5,000) i,1os Town-Safety Doors (8,000) (8,000) (8,000) (1Q000) (8,000) (1Q000) (10,000) �,�p7 Town-Ground R&M (4,000) (4,000) (4,000) (10,000) (5,000) (6,000) (6,000) i,1os Town-HeaterBoiler - - - - - - - �,�pg Town-Painting/Cloth Wall R&M (4,000) - (4,000) (10,000) (5,000) (6,000) (6,000) i,�io Town-Signsand5ignals - - - - - - - �,�� Town-Environmentallmprovement - - (4,000) - (5,000) - - i,�ip Town-ParkingLot (4,000) - (4,000) (4,000) - (4,000) - �,��3 Town-Plum6ingRepair/Replace (1,000) (1,000) (2,000) (2,000) (2,000) - (2,000) i,�iq Town-Carpet/FlooringR&M - - - - (5,000) - - �,��5 Town-Env Bldg UG light/water (1,000) (1,000) (10,000) (10,000) (10,000) (10,000) (10,000) i,�is Town-Interior Building R&M (5,000) (5,000) (5,000) (1Q000) (5,000) (5,000) (5,000) �,��7 Town-BldgExteriorPaint/R&M - - (5,000) �5,000) (10,000) �5,000) (5,000) i,iis Town-RwfRepairs - - (6,000) - (6,000) - (6,000) �,��9 Town-Furniture/InteriorBldg (10,200) (10,200) (3,000) (5,000) (3,000) (5,000) (5,000) i,�Zo Dept26-TownFacilities (62,200) (40,200) (93,000) (122,000) (103,000) (93,000) (97,000) i,�p� TOTALEXPENDITURES (617,729) (584,025) (762,029) (722,000) (887,000) (951,000) 1.122 i,�p3 Beginning Fund ealance 1,228,140 1,22$140 731,365 1,865 (350,740) (663,316) (1,140,892) �,�zq Endine Fund Balance 849,020 731,365 1.865 �350,740� (663,316) (1,140,892� �1,682,468) i,�ps Restricted/Committed/Assigned 849p20 731,365 1,865 (35Q740) (663,316) (1,14Q892) (1,682,468) i,i25 Unassigned Ending Balance $ $ $ $ $ $ i.iz� � • 1 � � ' ' � � i,�ps Contribution for WA Buses dept 10 5 - $ - 5 - 5 15Q000 5 - $ - 5 - �,�p9 Interest Earned dept 10 7,210 10,000 3,000 7,282 4,500 4,500 4,500 i,1ao TransferinfromGF dept88 229,185 1OQ000 100,000 1OQ000 100,000 �,i3i TOTALREVENUES 236,395 10,000 257,282 304,500 104,500 304,500 �,�32 AcademyBuses deptl0 - - - �150,000) - - - i,iaa Fire DeptVehides dept 14 - (17,945) - (145,000) (65,000) (414,996) (2,785,723) �,�3q Marshal Truck dept 15 (6$229) (68,229) - - - - - i,1as FacilitiesTruck deptl7 - - - - - (60,000) - 1,136 Parks&Rec Mule deptl9 �14,480) - (18,000) - - - - i,ia� T�TALEXPENDITURES (82,709) (86,174) (295,000) (65,000) (474,996) (2,785,723) i.ias �,�39 Beginning Fund Balanre 926,191 926,191 850,017 835,017 797,299 836,799 466,303 i,iqo Ending Fund Balance 1,079,877 850,017 835 017 797,299 836,799 466,303 12,214,9201 i,iqi Restricted/Committed/Assigned 1,079,877 850,011 835pll 797,299 836,799 466,303 (2,214,920) i,iqZ Unassigned Ending Balance $ $ $ $ $ $ 18 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1.143 � � � , ,.,44 � � � ' � � � � i,iqs Hotel Tax(Marriott) 1% $ 779,720 5 330,388 $ 350,000 $ 48Q000 $ 500,000 $ 550,000 $ 600,000 �,�q� HotelTaz�Deloitte) 1% 36,982 19,335 28,000 37,000 37,000 74,000 74,000 Base HotelTax 816,702 349,723 378,000 517,000 537,000 624,000 674,000 �,�qg HotelTax-Entrada 0% - - - - 150,000 350,000 400,000 i,�qy HotelTax-Front44 0% - - - - - 150,000 150,000 AdditionalCommercialTax - - - - 350,000 500,000 550,000 i,15o TotalHotelOccupancyTax 816,702 349,723 378,000 517,000 657,000 1,124,000 1,224,000 i,isi CommunityTreeLighting 1% 3,675 4,650 - 5,000 5,050 5,101 5,611 �,�5z Interestlncome 1% 14,606 8,000 3,500 7,000 7,500 8,000 8,500 i,isa InsurRefund/Equity Return 1% 437 - - 869 878 878 87S 1,155 Dept10-General5erviceRevenues 18,718 12,650 3,500 12,869 13,428 13,979 14,989 �,�Sg Sales of Printed Material 1% - 300 100 - - - - i,1s2 Dept24-HistoricalBoardRevenuesOther - 300 100 - - - - i,isa CarShow-Registrations 1% - 1,075 1,000 1,010 1,020 1,030 1,041 �,igq CarShow-MerchandiseSales 1% - 3,365 2,000 2,020 2,040 2,061 2,081 i,1ss CarShow-PineCarDerby 1% - 75 100 101 102 103 104 1,166 CarShow-Sponsors 1% - 2,015 2,500 2,525 2,550 2,576 2,602 i,�s� Dept24-CarShowRevenues - 6,530 5,600 5,656 5,713 5,770 5,827 i,1ss T�TALREVENUES 835,420 369,203 535,525 706,141 1,143,748 1,244,816 t.1es OfficeRent 1% (72,472) (72,472) (79,500) (81,714) (84,W0) (86,485) (88,910) �,��p Telephone Service 1% (624) (624) (600) (606) (612) �618) (624) �,»i Internet Expense 1% (2,195) (2,195) (2,200) (2,222) (2,244) (2,267) (2,289) �,��2 ElettricServite 1% (7,500) (7,500) (9,100) �9,191) (9,283) �9,376) (9,469) i,»3 Dept10-Rent&UtilitiesExpenditures (52,791) (82,791) (91,400) (93,733) (96,229) (98,746) (101,293) i,»q OperatingXfrOuttoGFforPayrollCosts 1% (564,879) (561,576) (355,580) (359,136) (362,727) (366,354) (370,018) �,��5 Audimr 1% (8,000) (8,000) (8,200) (8,282) (8,365) (8,448) (8,533) �,»8 Marriott Marketing (50,000) (7,400) (25,000) (25,000) (35,000) (SQ000) (50,000) �,��9 MarriottTransportation L (80,000) (40,000) (60,000) (80,000) �50,000) (80,000) (80,000) i,�ao Special Events 1% - (200) - - - - - �,�gp Marketing&Promotions 1% (7,500) (7,500) (7,500) (7,575) (7,651) �7,727) (7,805) �,�a3 Application Software Maint. 1% (3,185) (4,000) (4,000) (4,040) (4,080) (4,121) (4,162) 1,1&5 CommunityTreeLighting 1% �11,762) (21,150) - - - - - i,�a� Dues&Subscriptions 1% - (750) - - - - - �,�gg Dept10-General5erviceExpenditures (725,326) (650,576) (460,280) (484,033) (497,823) (516,651) (520,518) �,�89 concraccser��ces v �ao,000) (ie,000� �m,000) (zo,ioo) �m,mi) (m,soz) �m,aos) �,�ya Community Services L (13,401) (13,400) (13,400) (13,467) (13,534) (13,602) (13,670) �,�gi Masterworks 1% (5,750) - - - - - - �,�yp Marketing&Promotions L (45,862) (45,000) (30,000) (3Q150) (30,301) (3Q452) (30,605) �,igq Advertising/PublicNotices L (20,615) (20,615) (20,000) (20,100) �20,201) (20,302) (20,403) �,iys SpecialCommunityEvents 1% (8,409) (2,000) (2,000) (2,010) (2,020) (2,030) (2,040) �,ig5 SpecialEventsCovid-19 1% - (500) - - - - - �,�y� Dues&Subscriptions 1% (7,294) (8,000) (7,250) (7,286) (7,323) (7,359) (7,396) �,igg Postage&Supplies 1% (139) (139) - - - - - �,iye Printing 1% (1,154) (1,154) (1,000) (1,005) (1,010) (1,015) (1,020) �,zpp Dept22-Communication Expenditures (142,624) (306,808) (93,650) (94,118) (94,589) (95,062) (95,537) 1,206 Town-DedicationMarkers 0% (5,225) - - - - - - i,pio CarShow-Website 1% - (175) (15) (15) (15) (15) (16) i,2,2 carsnow-e.Penses ii (is,osz� �io,000) (io,ioo) �iqzoi� (10,303) �io,aoe) i,Ziq Dept24-HistoricalBoard Expenditures (5,225) (15,227) (10,015) (10,115) (10,216) (10,318) (10,422) i,ppp Misc.Expense 0% - (405) - - - - - ��223 COntfaCtSeYviCeS 0% - - - - - - - i,ppq Dept 26 Arbor Day Expenditures - (405) - - - - - i,pps T�TALEXPENDITURES (955,966) �855,807) �681,999) (698,857) (720,777) (7U,770) �zzs �,zz� Beginning Fund Balance 726,333 726,333 239,729 (28,416) (174,890) (167,607) 255,364 i,pps Endin¢Fund Balance 605 787 239J29 128,416) 1174,8901 (167,6071 255364 772,410 �Zp9 Restricted/Committed/Assigned 605,787 239,R9 �28,416) (ll4,890) (167,607) 255,364 7R,410 i,zao Unassigned Ending Balance $ $ $ $ $ $ �,z3� Operating Expenditures 955,966 855,807 655,345 681,999 698,857 720,777 727,770 i,2a2 OperatingDailyCost 2,619 2,345 1,795 1,868 1,915 1,975 1,994 1?33 OPERATING DAYS 231 302 (16) (94) (88) 129 387 19 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1?34 � 1 1 � i � � � � ' � 1,235 Sales&Use Tax Revenues $ 1,812,500 $ 1,495,312 $ 1,043,375 $ 1,064,243 $ 1,085,527 $ 1,107,238 $ 1,129,383 i,2as T�TALREVENUES $ 1,812,500 $ 1,495,312 $ 1,064,243 $ 1,085,527 $ 1,307,238 $ 1,129,383 �,pa� Transfer0ut-DSFund300 $ (1,812,500) $ (1,495,312) $ (1,043,375) $ (1,064,243) $ (1,085,527) $ (1,107,238) $ (1,129,383) �?3g TOTALEXPENDITURES $ (1,812,500) $ (1,495,312) $ (1,064,243) $ (1,085,527) $ (1,107,238) $ (1,129,383) 1?39 i,pqo Beginning Fund Balance $ - $ (0) - 0.00 0.00 0.00 0.00 i Zqi Endin¢Fund Balance $ $ (0) 0.00 0.00 0.00 0.00 0.00 i,pqp Restricted/Committed/Assigned $ - $ - - i?q3 Unassigned Ending Balance $ - $ (0) 0.00 0.00 0.00 0.00 1 2a4 , 1 . . , / , , i,pq5 Sales&Use Tax Revenues $ - 5 - $ - 5 - $ - 5 - $ - i,pqs Hotel OccupancyTax Revenues ends 22/23 36,982 23,000 28,000 37,000 - - - �,zq� WA$lOK Lot Payment Revenues 280,000 280,000 - 100,000 100,000 100,000 100,000 i,pqs TOTALREVENUES 316,982 303,000 137,000 100,000 300,000 100,000 �,pq9 ED-Deloitte HotelTax ends 22/23 (36,982) (23,000) (28,000) (37,000) - - - �25p ED-Schwab5alesTax - - - i,psi Transfer0ut-WAE412 (280,000) (28Q000) (100,000) (100,000) (10Q000) (100,000) �25p TOTALEXPENDITURES (316,982) (303,000) (137,000) (300,000) (100,000) (300,000) 1?53 i,psa beginning Fund ealance 0 0 0 0 0 0 0 i z55 Endine Fund Balance 0 0 0 0 0 0 0 i,zss Restricted/Committed/Assigned 0 0 0 0 0 0 0 i?5� Unassigned Ending Balance $ - $ $ $ $ $ 1?58 , , � , • • , • • � �,p6Q Miscellaneous Reim6ursements o% $ - 5 - $ - 5 - $ - 5 - $ - i,psi T�TALREVENUES ,,zsa soyie&�owry oi - �sso) (sso.00� o.00 o.00 o.00 o.00 �,p6q Admin Fees 0% - (30) (30.00) 0.00 0.00 0.00 0.00 i,2�a T�TALEXPENDITURES (580) i.2�i �,p�p Beginning Fund ealance 387,505 387,505 386,925 386,345 386,345 386,345 386,345 i,p�3 Endin¢Fund Balance 387 505 386,925 386 345 386,345 386 345 386,345 386 345 �Z�q Restricted/Committed/Assigned 387,505 386,925 386,345 386,345 386,345 386,345 386,345 i,p�s Unassigned Ending Balance $ $ $ $ $ $ i.2�s 1 � � � � � � � � � � iz�� Honorarium Dontations 5 - 5 - 5 - 5 - 5 - 5 - 5 - i,z�s Donations-Art Pieces - - - - - - - i,2�s Transfer in from Capital Project-Fire Station 10Q000 �,zgp TOTALREVENUES - 100,000 �Zgi Honorarium Expense - (10,000) (50,000) - - - - �,pap Dues&Subscriptions - - - - - - �,zg3 TOTALEXPENDITURES - (10,000) 1.2a4 i,pas beginning Fund ealance 10,000 1Q000 100,000 SQ000 50,000 SQ000 50,000 �,zg5 Endine Fund Balance 30.000 300,000 50.000 50,000 50.000 50,000 50.000 i,p8� Restricted/Committed/Assigned 10,000 1OQ000 50,000 SQ000 50,000 SQ000 50,000 i?gg Unassigned Ending Balance - $ $ $ $ $ 2� FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1 za9 , , • • • • • • , • � �,pgp Interest Inmme $ 1,035 $ 150 $ 50 $ 260 $ 260 $ 260 $ 260 i,pyi TOTALREVENUES 1,035 150 260 260 260 260 i,pyp Filing Fee Expense - - - - - - �Zg3 TOTALEXPENDITURES - 1 z94 i,pys beginning Fund Balance 14,543 14,543 14,693 14,743 15,003 15,263 15,523 i Zg5 Endine Fund Balance 15 578 14,693 14743 35,003 15,263 35,523 15,783 i,p9� Restricted/Committed/Assigned 15,578 14,693 14,743 15,003 15,263 15,523 15,783 i 2gg Unassigned Ending Balance $ $ $ $ $ $ i 299 , � • , 1,300 , 1 1 , � • � � � I � i,3oi Transferin-GF100 $ 175,989 5 493,177 $ 979,406 5 14Q704 5 95,425 $ 59,583 5 59,582 1,302 Transferin-4B200 1,812,500 1,495,312 1,043,375 1,885,725 1,923,440 1,961,908 1,961,908 i,3o3 T�TALREVENUES 1,988,489 1,988,489 2,026,429 2,018,865 2,021,491 2,021,490 i,aoa BankCharge-2011GORB (400) (400) (400) (400) (400) (400) (400) 1,305 Principal-Issue 2011 GORB Refunding of 2002/2003 Issue- (730,000) (730,000) (750,000) (770,000) (790,000) (790,000) (790,000) i,aos Interest-Issue 2011 GORB 2011-GORB Program 10 (149,750) (149,750) (127,550) (104,750) (81,350) (81,350) (81,350) i,3o, TOTAL �sao,iso) �aso,iso� �an,eso� (a�s,iso� �s�i,�so) (a�i,�so� �s�i,�so� 1,3oe gank Charge-Issue 2013 CO Split with Academy Expansion (440) (440) (440) (440) (440) (440) (440) i,aos Principal-Issue 2013 CO Fund 301 Issue-2013-CO (33,200) (33,200) (71,875) (75,880) (74,756) (77,381) (77,381) �,g�p Interest-Issue 2013 CO Program 12 - - - - - - - i.3ii TOTAL (33,640) (33.640) (72,315) (76.320) (75,196) (77.821) (77,821) i,ai2 Bank Charge-Issue 2014 GORB Refunding of 2003 (44�) (440) (440) (450) (450) (450) (450) 1,313 Principal-Issue 2014 GORB Issue-2014-GORB (5,000) (5,000) (5,000) �5,000) (5,000) �5,000) (5,000) i,aiq Interest-Issue 2014 GORB Program 14 (64,680) (64,680) (64,500) (64,320) (64,140) (64,140) (64,140) 1,315 TOTAL 2014GOR6 (70,120) (70,120) (69,940) (69,770) (69,590) (69,590) (69,590) 1,316 gankCharge-2017GORB Refundingof2007 (450) (450) (450) �450) (450) (450) (450) i,3n Principal-Issue 2017 GORB Issue-2017-GORB (35,000) (35,000) (35,000) (35,000) (35,000) (35,000) (35,000) �,g�g Interest-Issue 2017 GORB Program 15 (226,375) �226,375) (225,675) �224,888) (223,925) �223,925) (223,925) i.3is TOTAL (261,525) (261.825) (261,125) (260.338) (259,375) (259.375) (259,375) i,azo Bank Charge-2017 Tax Note Fire Station Tax Note Issue- (550) (550) (550) (550) (549) (550) (550) �,gpi Principal-20llTaxNote 2017-TTN Program (215,000) (215,000) (219,000) �223,000) (227,000) �2D,000) (227,000) i,az2 Interest-2017TaxNote 16 (l$254) (1$254) (14,326) (1Q326) (6,254) (6,254) (6,254) 1.323 TOTAL (233,804) (233.804) (233,876) (233.876) (233,804) (233.804) (233,804) 1,324 BankCharge-2017C0 (450) (450) (450) (450) (450) (450) (450) i,azs Principal-Issue 2017 CO Fire Station eonds Issue- (Z10,000) (21Q000) (215,000) (225,000) (230,000) (23Q000) (230,000) i,azs interest-iss�e mv co zov-co Program v (zss,soo) �zes,soo) (zsz,izs) �zss,szs) (z�s,�oo) �z�s,�oo) (z�s,�oo) ,,3z� TaTA� �sos,eso) �sos,9so� �so�,s�s) �sio,9�s� �so9,iso) �soe,iso� �so9,iso) i.3zs TOTALEXPENDITURES (1,988,489) (1,988,489) (2,026.429) �2.018,865) (2,021.491) �2.021,490) 1.329 1,33o geginning Fund Balanre - - - - - - - i,3ai Endin¢Fund Balance - - - - - - - t332 Restricted/Committed/Assigned - - - - - - - i,3a3 Unassigned Ending Balance $ $ 21 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1,334 1 � 1 i � / • / ' I / I I ' I 1,335 PropertyTax $ 666,221 $ 701,220 $ 633,000 $ 668,654 $ 867,792 $ 865,863 $ 862,413 i,3as T�TALREVENUES 666,221 701,220 668,654 867,792 865,863 862,413 i,a4o Bank Charge-2011 CO Issue 20ll CO (44o) (440) (440) (440) (440) (440) (440) 1,34i Principal-20ll CO Road Improvements Program (87,000) (87,000) (91,000) (96,000) (101,000) (106,000) (106,000) i,aa2 Interest-2011C0 011 (32,316) (32,316) (30,180) (27,936) (25,572) (23,088) (23,088) 1,343 TOTAL 2011C0 (119,756) (319,756) (121,620) (324,376) (127,012) (329,528) (129,528) �,3qq Bank Charge-Issue 2013 CO Split with Academy Expansion - - - - - - - i,a45 Principal-Issue2013C0 Fund3oo Issue-2013-CO Program (158,150) (15$150) (119,475) (124,370) (129,944) (136,219) (136,219) 1,3a6 Interest-Issue 2013 CO 12 (259,830) (259,830) (255,525) (250,630) (245,056) (238,781) (238,781) i,3a� T�TA� 2013 CO (417,980) (417,950) (375,000) (375,000) (375,000) (375,000) (375,000) i,a4a BankCharge-2013GORB (440) (440) (440) (44039) (440) (440) (440) 1,349 Principal-2013GOR6 Issue2013GOR6 Refundingof (140,000) (140,000) (145,000) (145,000.00) (150,000) (145,000) (145,000) i,aso Interest-2013GORB 2018�A&S) Program013 (31,025) (31,025) (27,643) (23,838.00) (20,375) (17,130) (17,130) 1,35i TOTAL 2013GOR6 (171,465) (371,465) (173,083) (369,278) (170,815) (362,570) (162,570) 1,35z BankCharge-ZOZ1C0 - - - - (440) �440) (440) i,asa Principal-2021C0 Issue2021 CO - - - - (65,000) (115,000) (115,000) 1,354 Interest-2021C0 Assumeissuancein1an2022 - - - - (129,525) (83,325) �79,875) i,355 T�TA� 2021C0 - - - - (194,965) (198,765) (195,315) i,35s T�TALEXPENDITURES (709,201) (709,201� (668,654) (867,792) (865,863) (862,413) 1,35] 1,358 Beginning Fund Balance 30,821 44,683 36,702 - - - - i,35s Endin¢Fund Balance 112,1591 36,702 - - - - - 1,36o Restricted/Committed/Assigned �12,159) 36,702 - - - - - i,3si Unassigned Ending Balance $ $ 1,362 � � � � � � � 1,363 � � � � � � � � � i,3s4 Contributions $ - 5 - $ - 5 - $ - 5 - $ - i,3ss T�TALREVENUES i,ass Misc.Expense - (1,135) - - - - - 1,36� Construction Expense - �378,104) - - - - - i,ass Furniture&Fixtures - (3,402) - - - - - 1,369 TfanSfeftoPubliCAYtS �ioo,000� i,3�a T�TALEXPENDITURES (482,641) 1.3�1 �,g�z Beginning Fund Balance 482,641 482,641 (0) (0) (0) (0) (0) i,3�3 Ending Fund Balance 482 641 (01 (0) (01 10) (01 10) �,3�q Restricted Funds 482,641 (0) (0) (0) (0) (0) (0) i,3�s Unassigned Ending Balance $ $ $ $ $ $ 1.3�6 � , I 1 1 , � 1 • ' �,g�� Interest Earned $ 151,021 $ 33,500 $ 15,000 $ 27,400 $ 27,400 $ 27,400 $ 27,400 i,3�a Contributions - - - - - - - �,g�9 Transfer in from ED 200 tied to bldg permitr 280,000 280,000 - 100,000 100,000 100,000 100,000 i,3aa T�TALREVENUES 431,021 313,500 127,400 127,400 127,400 127,400 i,3si Transfer0uttoA&5 - (10Q000) (250,000) (2,776,712) - - - �,3gp TOTALEXPENDITURES - (100,000) (2,776,712) 1,3&3 i,aaa Beginning Fund ealance 2,79$212 2,79$212 3,011,712 2,776,712 127,400 254,800 382,200 1,3a5 Ending Fund Balance 3,229,233 3,011,712 2,776.712 127,400 254,800 382,200 509,600 i,aas Restricted Funds 3,229,233 3,011,712 2,776,712 127,400 254,800 382,200 509,600 1,3a� UnassignedEndingBalance $ $ $ $ $ $ 22 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS ADOPTED REVISED � Projected Projected Projected Projected FY 19-20 FY 19-20 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1.388 � � � � ' � " � � 1,3a9 TransferinfromGF $ 891,360 $ - $ - $ - $ - $ - i,aso Interest Inmme 48,505 2$000 15,000 16,500 14,000 14,000 14,000 �,ggi Bond Proreeds - 2,520,000 i,3s2 T�TALREVENUES 939,865 28,000 2,536,500 14,000 14,000 14,000 i,asa FM 1938Town Improvements - (41,295) - - - - - �,ggq Roanoke Road Recon/Drain South (540,000) �8,290) - (600,830) - - - i,ass Sam School Road Remn&Drainage - - - - (62,150) - - 1,396 OttingerRoad Remnstruction&Drainage - (20,000) (593,250) - - - - i,3s� Pearson Lane Recon&Drainage (290,016) (4Q000) - (305,380) - - - �,3gg DoveRoad/FM19385ignalization - (6,732) - - - - - i,ass Solana/FM1938Signalization - (62,499) - - - - - �,qpp FlashingCrosswalkLights (53,850) (53,850) - - (68,760) - - i,qoi SolanaPavementRepairs (90,000) (34Q000) - - - - - �,qpp Wyck Hill Pavement Resurface (58,806) (90,000) - - - - - i,qo3 FM1938PavementRepairs (80,000) - (90,400) - - - - �qpq SH 1145ervice Rd Construction (96,000) (96,000) (108,480) - - - - �Aos GPS Optimm Traffic Control - - - (79,100) - - - 1406 170Townlmprovements - �250,000) - - - - - i,qo� ROAD and STREET IMPROVEMENTS DEPT 16 (1,208,672) (1,008,666) (985,330) (130,910) i,qos WA-PondRepairs - - (82,000) - - - - �qp9 WA West Parking Improvements - �6,845) - - - - - i,qio Maintenance and Storage Facility (95,000) (95,000) - - - - - �q�� WA Parking Improvements (60,000) ipip FACILITY and GROUND IMPROVEMENTS DEPT 17 (95,000) (161,S45) ipi3 Trail Connection at 114&Solana (193,860) (1Q000) - (383,070) - - - �qiq Trail-WestlakeAcademymCemetery - - - (360,470) - - - ipis Trail-Dove/Pearson/Aspen (313,217) (SQ000) - (353,935) - - - �qi5 WayfindingSignage (300,000) (80,000) (214,700) - - - - ipi� Cemetary lmprovements - - - - - - �q�g PARKS/TRAIL/CEMETERY IMPROVEMENTS DEPT 19 (507,077) (140,000) (1,097,475) �y�9 Fiber connecclvlcy becween aul�dings (ns,aoa) (z7s,oao) - - - - - ippo WFORMATIONTECHNOLOGYIMPROVEMENTS (275,000) (275,000) i,qZi TOTALREVENUESANDTRANSFERSIN 939,865 28,000 15,000 2,536,500 14,000 14,000 14,000 �q22 TOTAL EXPENDITURES AND TRANSFERS OUT (2,385,749) (1,585,511) (3,088,830) (2,082,785) (130,930) - - 1.423 �q2q Beginning Fund 8alanre 2,708,144 2,708,144 1,150,633 76,803 530,518 413,608 427,608 i,qZs Endin¢Fund Balance 1,262 260 1 150,633 76 803 530,518 413 608 427,608 441 608 �q25 Restricted/Committed/Assigned Contributions/Grants/8onds 1,262,260 1,150,633 76,803 530,518 413,608 427,608 441,608 ipp� Unassigned Ending Balance $ $ $ $ $ $ 1 4z8 , I 1 1 � � � � i 1 �qp9 Transfer in from WA Exp - 100,000 250,000 2,776,712 - - - i,qaa Contributions 2,OOQ000 �q3� Contri6utions(WAAffiliates) 1,500,000 i,qa2 T�TALREVENUES 100,000 6,276,712 i,qaa Engineering - (100,000) (250,000) - - - - �q3q Construction (6,276,712) - - - �Aas Design 1a36 TOTALEXPENDITURES - (100,000) (6,276,712) 1 43] i,qas eeginning Fund Balance - - - - - - - �q39 Ending Fund Balance i,qqa Restricted Funds - - - - - i qqi Unassigned Ending Balance $ - $ $ $ $ $ 23 I� il Municipal Fiscal & Budgetary Policies I. STATEMENT OF PURPOSE The overall intent of the following Fiscal and Budgetary Policy Statements is to enable the Town to achieve a long-term stable and positive financial condition. The watchwords of the Town's financial management include integrity, prudence, stewardship, planning, accountability, and full disclosure. The more specific purpose is to provide guidelines to the Town Manager and Finance Director in planning and directing the Town's day-to-day financial affairs and in developing recommendations to the Town Manger and Town Council. The scope of these policies generally span, among other issues, accounting, purchasing, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management, cash and investment management, expenditure control, asset management, debt management, and planning concepts, in order to: A. Present fairly and with full disclosure the financial position and results of the financial operations of the Town in conformity with generally accepted accounting principles (GAAP), and B. Determine and demonstrate compliance with finance related legal and contractual issues in accordance with provisions of the Texas Local Government Code and other pertinent legal documents and mandates. The Town Council will annually review and approve the Fiscal and Budgetary Policy Statements as part of the budget process. II. SUMMARY OF POLICY INTENDED OUTCOMES This policy framework mandates pursuit of the following fiscal objectives: A. Operating Budget: Prepare, conservatively estimate revenues, present, and adopt the Town's annual operating plan. B. Revenues Management: Design, maintain, and administer a revenue system that will assure a reliable, equitable,diversified, and sufficient revenue stream to support desired Town services. C. Expenditure Control: Identify priority services, establish appropriate service levels, and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of services. D. Fund Balance/Retained Earnings: Maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the Town's credit worthiness as well as its financial position from emergencies. 24 Municipal Fiscal & Budgetary Policies E. Debt Management: Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements while minimizing the impact of debt payments on current revenues. F. Intergovernmental Relationships: Where feasible,coordinate efforts with other governmental agencies to achieve common policy objectives,share the cost of providing governmental services on an equitable basis and support favorable legislation at the State and Federal level. G. Grants: Seek, apply for and effectively administer within this policy's guidelines, Federal, State, and foundation grants-in-aid which address the Town's current priorities and policy objectives. H. Economic Development: Initiate where feasible, encourage, and participate in economic development efforfs to create job opporfunities and strengthen the local tax base and economy I. Fiscal Monitoring: Prepare and present regular reports that analyze, evaluate, and forecast the Town's financial performance and economic condition. J. Financial Consultants: With available resources, seek out and employ the assistance of qualified financial advisors and consultants in the management and administration of the Town's financial functions. K. Accounting,Auditing,and Financial Reporting: Comply with prevailing Federal,State and local statues and regulations. Conform to generally accepted accounting principles as promulgated by the Government Accounting Standards Board (GASB), the American Institute of Certified Public Accountants (AICPA), and the Government Finance Officers Association (GFOA). L. Capital Improvement Plan/Budget and Program: Multi-year planning,forecasting, preparation, and control of the Town's capital improvement plan/budget. M. Capital Maintenance and Replacement: Annually review and monitor the state of the Town's capital equipment and infrastructure,setting priorities for its replacement and renovation based on needs,finding alternatives, and availability of resources. N. Internal Controls:To establish and maintain an internal control structure designed to provide reasonable assurances that the Town's assets are safeguarded and that the possibilities for material errors in the Town's financial records are minimized. 25 li il Municipal Fiscal & Budgetary Policies III. OPERATING BUDGET A. Preparation: Budgeting is an essential element of the financial planning,control and evaluation process of municipal government. The "operating budget" is the Town's annual financial operating plan. The budget includes all of the operating departments of the Town,the debt service fund, all capital projects funds, and the internal service funds of the Town. The proposed budget will be prepared with the cooperation of all Town departments, and is submitted to the Town Manager who makes any necessary changes and transmits the document to the Town Council. A budget preparation calendar and timetable will be established and followed in accordance with State law. B. Revenue Estimates for Budgeting: In order to maintain a stable level of services,the Town shall use a conservative, objective, and analytical approach when preparing revenue estimates.The process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates, and trends in revenues.This approach should reduce the likelihood of actual revenues falling shorf of budget estimates during the year and should avoid mid-year service reductions. C. Balanced Budget: As per State Law, current operating revenues,including Property Tax Reduction Sales Tax transfers (which can be used for operations),will be sufficient to supporf current operating expenditures. Annually recurring revenue will not be less than annually recurring operating budget expenditures (operating budget minus capital outlay). Debt or bond financing will not be used to finance current expenditures. D. Proposed Budget Process: a proposed budget shall be prepared by the Town Manager with the participation of all of the Town's department directors. The proposed budget shall include four basic segments for review and evaluation: (1) personnel costs, (2) base budget for operations and maintenance costs, (3) service level adjustments for increases of existing service levels or additional services,and (4) revenues. • The proposed budget review process shall include Council parficipation in the review of each of the four segments of the proposed budget and a public hearing to allow for citizen participation in the budget preparation. • The proposed budget process shall allow sufficient time to provide review,as well as N address policy and fiscal issues, by the Town Council. • A copy of the proposed budget shall be filed with the Town Secretary when it is submitted to the Town Council as well as placed on the Town's website. E. Budget Adoption: Upon the determination and presentation of the final iteration of the proposed budget as established by the Council, a public hearing date and time will be set and publicized. The Council will subsequently consider a resolution which,if adopted, such budget becomes the Town's Approved Annual Budget. The adopted budget will be effective for the fiscal year beginning October 1. The approved budget will be placed on the Town's web site. 26 li il Municipal Fiscal & Budgetary Policies F. Budget Award: Each year the Council approved operating budget will be submitted annually to the Government Finance Officers Association (GFOA) for evaluation and consideration for the Award for Distinguished Budget Presentation. � G. Budget Amendments: Department Directors are responsible for monitoring their respective department budgets. The Finance Department will monitor all financial operations. The budget team will decide whether to proceed with a budget amendment and, if so,will then present the request to the Town Council. If the Council decides a budget amendment is necessary,the amendment is adopted in resolution format and the necessary budgetary changes are then made. H. Central Control:Modifications within the operating categories (salaries,supplies, maintenance,services, capital, etc.) can be made with the approval of the Town Manager. Modifications to reserve categories and interdepartmental budget totals will be made only by Town Council consent with formal briefing and Council action. I. Planning:The budget process will be coordinated so as to identify major policy issues for Town Council by integrating it into the Council's overall strategic planning process for the Town. Each department shall have a multi-year business plan that integrates with the Town's overall strategic plan. J. Reporting: Monthly financial reports will be prepared by the Finance Deparfment and distributed to and reviewed by each Director. Information obtained from financial reports and other operating reports is to be used by Directors to monitor and control deparfmental budget. Summary financial reports will be presented to the Town Council quarterly. K. Performance Measures& Productivity Indicators: Where appropriate, performance measures and productivity indicators will be used as guidelines to measure efficiency, effectiveness, and outcomes of Town services. This information will be included in the annual budget process as needed. L. Contingent Appropriation: During the budget process,staff will attempt to establish an adequate contingent appropriation in each of the operating funds. The expenditure for this appropriation shall be made only in cases of emergency, and a detailed account shall be recorded and reported. The proceeds shall be disbursed only by transfer to departmental appropriation. All transfers from the contingent appropriation will be evaluated using the following criteria: • Is the request of such an emergency nature that it must be made immediately? • Why was the item not budgeted in the normal budget process? • Why can't the transfer be made within the department? 27 li il Municipal Fiscal & Budgetary Policies IV. REVENUES MANAGEMENT A. Revenue Design Parameter: The Town will pursue the following optimum characteristics in its revenue system: Simplicity-The Town,where possible and without sacrificing accuracy,will strive to keep the revenue system simple in order to reduce costs,achieve transparency,and increase citizen understanding of Town revenue sources. • Certainty-A knowledge and understanding of revenue sources reliability increases the viability of the revenue system. The Town will understand,to the best of its ability,all aspects of its revenue sources and their performance,as well as enact consistent collection policies to provide assurances that the revenue base will materialize according to budgets,forecasts,and plans. • Equity-The Town shall make every effort to maintain equity in its revenue system: i.e. the Town shall seek to minimize or eliminate all forms of subsidization between entities, funds,services utilities,and customer classes within a utility. • Administration-The benefits of a revenue source will not exceed the cost of collecting that revenue. Every effort will be made for the cost of collection to be reviewed annually for cost effectiveness as a part of the Town's indirect cost and cost of service analysis. • Adequacy,Diversification and Stability-The Town shall attempt,in as much as is practical,to achieve a balance in its revenue system. The Town shall also strive to maintain a balanced and diversified revenue system to protect the Town from fluctuations in any one source due to changes in local economic conditions which adversely impact that revenue source. B. Other Considerations. The following considerations and issues will guide the Town in its revenue policies concerning specific sources of funds: Cost/Benefit of Incentives for Economic Development-The Town will use due caution in the analysis of any tax or fee incentives that are being considered to encourage economic development. A cost/benefit (fiscal impact) analysis will be performed as a part of the evaluation for each proposed economic development project. • Non-Recurring Revenues-One-time or non-recurring revenues will not be used to finance on-going operational costs. Non-recurring revenues will be used only for one- time expenditures such as long-lived capital needs or one-time major maintenance projects that occur infrequently. Non-recurring revenues will not be used for budget balancing purposes except to cover the one-time expenditures described above. 28 Municipal Fiscal & Budgetary Policies i� • Investment Income-Earnings from investment of available monies,whether pooled or not,will be distributed to the funds in accordance with the equity balance of the fund from which monies were provided to be invested. • Property Tax Revenues-The Town shall endeavor to avoid a property tax by revenue diversification,implementation of user fees,and economic development. C. User-Based(Demand Driven) Fees and Service Charges. For services that are demand driven and can be associated with a user fee or charge,the direct and indirect costs of that service will be offset by a fee where possible. The Town staff will endeavor to prepare a review of all fees and charges annually, but not less than once every three years,in order to ensure that these fees provide for,at minimum,full cost recovery of service. D. Enterprise Fund Rates. Utility rates and rate structures for water and sewer services will be constructed to target full cost of service recovery. Annually the Town will review and adopt water and sewer utility rates and a rate structure that generates revenue sufficient to fully cover operating expenses, meet the legal restrictions of all applicable bond covenants, provide for an adequate level of working capital,and recover applicable general/administrative costs. The Solid Waste function will have rates that fully recover all costs and maintain an adequate balance. The Cemetery Fund will be structured to operate on lot sales and endowments. • General and Administrative(G&A)Charges-Where feasible,G8�A costs will be charged to all funds for services of indirect general overhead costs,which may include general administration,finance,customer billing,facility use, personnel,technology, engineering,legal counsel,and other costs as deemed appropriate. These charges will be determined through an indirect cost allocation study following accepted practices and procedures. E. Intergovernmental Revenues. As a general rule,intergovernmental revenues (grants) will not be utilized for on-going operating costs. Any potential grant opportunity will be examined to identify all costs related to matching and continuation of program requirements. Staff will focus on one-time grants to avoid long-term implications. If it is determined that accepting a grant with on-going cost conditions is in the interests of the Town,all the operating and maintenance costs must be included in the financial forecast and their ultimate effect on operations and revenue requirements be known. F. Revenue Monitoring. Revenues as they are received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report. G. Special Revenue/Educational Funds. Where feasible and practical, General and Administrative Charges (G&A) for special revenue and educational funds of the Town of Westlake will be determined on an annual basis and transfers will be made where sufficient revenue exists to cover the associated expenditures. 29 li il Municipal Fiscal & Budgetary Policies V. EXPENDITURE CONTROL A. Appropriations-The point of budgetary control is at the department level in the General Fund and at the fund level in all other funds. When budget adjustments among Departments and/or funds are necessary,they must be approved by the Town Council. B. Current Funding Basis-The Town shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues plus the planned use of fund balance accumulated through prior year savings. (The use of fund balance shall be guided by the Fund Balance/Retained Earnings Policy Statements.) C. Avoidance of Operating Deficits-The Town shall take immediate corrective actions if at any time during the fiscal year expenditure and revenue re-estimates are such that an operating deficit (i.e., projected expenditures in excess of projected revenues) is projected at year-end.Corrective actions can include a hiring freeze,expenditure reductions,fee increases,or use of fund balance within the Fund. D. Balance/Retained Earnings Policy-Expenditure deferrals into the following fiscal year, short-term loans,or use of one-time revenue sources shall be avoided to balance the budget. E. Maintenance of Capital Assets-Within the resources available each fiscal year,the Town shall maintain capital assets and infrastructure at a sufficient level to protect the Town's investment,to minimize future replacement and maintenance costs, and to continue service levels. F. Periodic Program Reviews-The Town Manager shall undertake periodic staff and third- party reviews of Town programs for both efficiency and effectiveness. Privatization and contracting with other governmental agencies will be evaluated as alternative approaches to service delivery. Programs which are determined to be inefficient and/or ineffective shall be reduced in scope or eliminated. G. Salary-The Town shall strive to maintain competitive salary levels for municipal employees. A salary survey will be conducted through a sampling of surrounding and comparable municipal organizations to create a comparison. The Town will strive to maintain salary levels within three percent (3�) of the median of surveyed benchmark municipalities. H. Purchasing-The Town shall make every effort to maximize any discounts offered by creditors/vendors.Staff shall also use competitive bidding in accordance to State law,as well as intergovernmental partnerships and purchasing cooperatives to attain the best possible price on goods and services. I. Prompt Payment-All invoices will be paid within 30 days of receipt in accordance with the prompt payment requirements of State law. 30 li il Municipal Fiscal & Budgetary Policies VI. FUND BALANCE/RETAINED EARNINGS A. General Fund Undesignated Fund Balance-The Town shall strive to maintain the General Fund undesignated minimum fund balance at,or in excess of, 180 days of operation. B. Retained Earnings of Other Operating Funds-In the Utility Fund,the Town shall strive to maintain positive retained earnings positions to provide sufficient reserves for emergencies and revenue shortfalls. C. Use of Fund Balance-The Council delegates the responsibility to assign funds to the Town Manager or his/her designee. The Council shall have the authority to assign any amount of funds. Assignments may occur subsequent to fiscal year-end. The Council will utilize funds in the following spending order: Restricted,Committed,Assigned, Unassigned Fund Balance will be targeted to only be used with Council approval and can be only be used for the following: • Emergencies, • non-recurring expenditures such as technology/FF8�E (furniture,fixtures and equipment),or major capital purchases that cannot be accommodated through current year savings. • Should such use reduce the balance below the appropriate level set as the objective N for that fund,recommendations will be made on how to restore it. • The Council shall approve all commitments by formal action. The action to commit funds must occur prior to fiscal year-end,to reporf such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. • A commitment can only be modified or removed by the same formal action. D. General Fund Balance Specifically- Amounts of the General Fund's Fund Balance above the 180 day minimum in the General Fund may,with Council approval, be used for the following in descending order of priority: • Emergencies such as natural disaster response or repairs to major equipment failure or damage. • Specific capital improvement projects or be transferred to the Capital Projects Fund. • Major maintenance projects not meeting Capital Project criteria as identified in the Adopted Budget's Capital Improvement Plan. • Acquisition of technology hardware and/or software such as Geographic Information Systems (GIS), public safety technology enhancements,and fiber optic technology. • Local matches on State or Federal grants. • One-time (i.e. non-reoccurring) employee performance pay 31 li il Municipal Fiscal & Budgetary Policies VII. DEBT MANAGEMENT A. Debt Issuance Analysis- All consideration of debt issuance for major capital assets will be prepared within the framework of a Council approved multi-year capital improvement plan and forecast for all Town facilities and infrastructure. B. Analysis of Debt Issuance and Debt Issuance Alternatives-Staff will explore alternatives to the issuance of debt for capital acquisitions and construction projects. These alternatives will include, but not be limited to, • grants-in-aid • use of reserves • use of either current on-going general revenues or one-time revenues • contributions from developers and others • leases • userfees • impact fees C. Use of Debt Financing-The useful life of the asset or project shall,at a minimum,exceed the payout schedule of any debt the Town assumes. Debt financing instruments to be considered by the Town may include: N • General obligation bonds-These must be authorized by a vote of the citizens of Westlake. • Revenue bonds-These bonds generate capital requirements necessary for continuation or expansion of a service which produces revenue and for which the asset may reasonable be expected to provide for a revenue stream to fund the debt service requirement. • Certificates of obligation-These can be authorized by Council approval with debt service by either general revenues or backed by a specific revenue stream or a combination of both. • Lease/purchase agreements-These shall only be used to purchase capital assets that cannot be financed from either current revenues or fund balance/retained earnings and to fund infrastructure improvements and additions. D. Assumption of Additional Debt-The Town shall not assume more tax-supported general purpose debt than it retires each yearwithout first conducting an objective analysis as to the community's ability to assume and support additional debt service payments. E. Affordability Targets-The Town shall use an objective multi-year analytical approach to determine whether it can afford to assume new general purpose debt beyond what it retires each year.This process shall compare generally accepted standards of affordability to the current values for the Town.The process shall also examine the direct costs and benefits of the proposed expenditures.The decision on whether or not to assume new debt shall be based on these costs and benefits and on the Town's ability to 32 li il Municipal Fiscal & Budgetary Policies "afford" new debt as determined by the aforementioned standards.The Town shall strive to achieve and/or maintain these standards at a low to moderate classification. F. Debt Slructure-The Town shall structure its debt payment schedules for general purpose debt to ensure level principal repayment schedules.The Town shall not assume any debt with"balloon'repayment schedules which consist of low annual payments and one large payment of the balance due at the end of the term.While balloon payment structures minimize the size of debt payments during the period,they force a large funding requirement on the budget of the final year. Given the uncerfainties of the future,level payment schedules improve budget planning and financial management. G. Sale Process-The Town shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated bid.The Town shall award bonds based on a true interest cost (TIC) basis as long as the financial advisor agrees that the TIC basis can satisfactorily determine the lowest and best bid. H. Bond Rating Agencies Presentations-Full disclosure of operations and open lines of communication shall be made to the bond rating agencies.Town staff,with assistance of financial advisors,shall prepare the necessary materials and presentation to the bond rating agencies. I. Continuing Disclosure-The Town is committed to continuing disclosure of financial and pertinent credit information relevant to the Town's outstanding securities. J. Debt Refunding-Town staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt.As a general rule,the present value savings of a particular refunding should exceed 3.5�of the refunded maturities. VIII. INTERGOVERNMENTAL RELATIONSHIPS The Town will pursue coordinated efforts with other governmental agencies to achieve common policy objectives,share the cost of providing government services on an equitable basis,and support favorable legislation at the State and Federal levels. A. Inter-local Cooperation in Delivering Services-In order to promote the effective and efficient delivery of services,the Town shall actively seek to work with other local jurisdictions in joint purchasing consortia,sharing facilities,sharing equitably the costs of service delivery,and developing joint programs to improve service to its citizens. 33 li il Municipal Fiscal & Budgetary Policies B. Legislative Program-The Town shall cooperate with other jurisdictions to actively oppose any State or Federal regulation or proposal that mandates additional Town programs or services and does not provide the funding to implement them.Conversely,as appropriate, the Town shall support legislative initiatives that provide more funds for priority local programs. IX. GRANTS A. Grant Guidelines-The Town shall apply,and facilitate the application by others,for only those grants that are consistent with the objectives and high priority needs previously identified above in these policies. The potential for incurring on-going costs,to include the assumption of support for grant funded positions from local revenues,will be considered prior to applying for a grant. B. Grant Review-All grant submittals shall be reviewed for their cash match requirements, their potential impact on the operating budget, and the extent to which they meet the Town's policy objectives.If there are cash match requirements,the source of funding shall be identified prior to application. Staff will focus on one-time grants to avoid long-term implications related to additional expenditures in future years. C. Grant Program Termination-The Town shall terminate grant funded programs and associated positions when grant funds are no longer available unless alternate funding is identified. X. ECONOMIC DEVELOPMENT A. Positive Business Environment-The Town shall endeavor,through its regulatory and administrative functions,to provide a positive business environment in which local businesses can grow,flourish and create jobs.The Town Council and Town staff will be sensitive to the needs,concerns and issues facing local businesses. B. Commitment to Business Expansion, Diversification,and Job Creation-The Town shall encourage and participate in economic development efforts to expand Westlake's economy to increase local employment.These efforts shall not only focus on newly developing areas but also on other established sections of Westlake where development can generate additional jobs and other economic benefits. C. Coordinate Efforts with Other Jurisdictions-The Town's economic development program shall encourage close cooperation with other local jurisdictions,chambers of commerce, and groups Interested in promoting the economic well-being of this area. D. Cost/Benefit of Incentives for Economic Development-The Town will use due caution in the analysis of any tax or fee incentives that are used to encourage economic development. 34 li il Municipal Fiscal & Budgetary Policies B. External Auditing-Town will be audited annually by outside independent accountants (auditors). The auditors must be a CPA firm and must demonstrate significant experience in the field of local government auditing. They must conduct the town's audit in accordance with generally accepted auditing standards and be knowledgeable in the Government Finance Officers Association Cerfificate of Achievement program. The auditors' report on Town's financial statements will be completed within a timely period of the Town's fiscal year-end. The auditor will jointly review the management letter with the Town Council,if necessary. In conjunction with this review,the Finance Director shall respond in writing to the Town Council regarding the auditor's Management Letter, addressing the issued contained therein. The Town will not require auditor rotation, but will circulate request for proposal for audit services on a periodic basis as deemed appropriate. C. External Financial Reporting-Town will prepare and publish a comprehensive annual financial report (CAFR). The CAFR will be prepared in accordance with generally accepted accounting principles and will be presented annually to the Government Finance Officers Association (GFOA) for evaluation and awarding of the Cerfificate of Achievement for Excellence in Financial Reporting. D. Responsibility of Auditor to Town Council-The auditor is retained by and it accountable directly to the Town Council and will have access to direct communication with the Town Council if the Town Staff is unresponsive to auditor recommendations or if the auditor considers such communication necessary to fulfill its legal and professional responsibilities. E. Internal Financial Reporting-The Finance Department will prepare internal financial reporfs sufficient for management to plan, monitor,and control Town's financial affairs. XIV. CAPITAL BUDGET AND PROGRAM A. Preparation-The Town's capital budget will include all capital projects funds and all capital resources. While the capital budget will be prepared annually on a project basis,it will be based on an on-going, multi-year capital improvement plan (CIP) that shows all funded and unfunded projects as identified by staff for all Town facilities and infrastructure. The multi-year CIP will be reviewed annually,updated by staff and presented to the Council for its review and approval. The annual capital budget will be prepared by the Finance Department with the involvement of responsible departments based on the multi- year CIP. B. Control-All capital project expenditures must be appropriated in the capital budget. The Finance Director must certify the availability of resources before any capital project contract is presented to the Town Council for approval. C. Program Planning-The capital budget will be taken from the capital improvements project plan for future years. The planning time frame for the capital improvements project plan should normally be five years,with a minimum of at least three years. The 35 li il Municipal Fiscal & Budgetary Policies replacement and maintenance for capital items should also be projected for the next five years. Future maintenance and operational costs will be considered so that these costs can be included as appropriate in the annual budget. D. Financing Programs-Where applicable and with Council approval,impact fees, pro-rata charges,assessments,or other fees should be used to fund capital projects which have a primary benefit to specific,identifiable property owners. Recognizing that long-term debt is usually a more expensive financing method,alternative financing sources will be explored before debt is issued. When debt is issued,it will be used to acquire major assets with expected lives which equal or exceed the average life of the debt issue. E. Reporting-Periodic financial reports will be prepared to enable the deparfment directors to manage their capital budgets. Summary capital project status reports will be presented to the Town Council quarterly. XV. CAPITAL MAINTENANCE AND REPLACEMENT The Town recognizes that deferred maintenance and not anticipating capital replacement needs increases future capital costs. Annually,available funds will be evaluated during the budget process and a percentage of each operating fund's budget will be recommended to the Council for transfer. Upon approval by the Council,the recommended amount will be transferred to the appropriate funds (General/Utility/Vehicle Maintenance Replacement Fund) for major maintenance and replacement of street,building roof,flooring,air conditioning,equipment, etc. XVI. INTERNAL CONTROLS A. Written Procedures-Whenever possible,written procedures will be established and maintained by the Finance Director for all functions involving purchasing,cash handling and/or accounting throughout the Town. These procedures will embrace the general concepts of fiscal responsibility set for in this policy statement. B. Department Directors' Responsibilities-Each department director is responsible for ensuring that good internal controls are followed throughout his/her department,that all directives or internal controls are implemented,and that all independent auditor internal control recommendations are addressed. Deparfments will develop and periodically update written internal control procedures. 36 li il Municipal Fiscal & Budgetary Policies XVII. ASSET MANAGEMENT A. Investments-The Finance Director shall promptly invest all Town funds with the depository bank in accordance with the provisions of the current Bank Depository Agreement or in any negotiable instrument authorized by the Town Council. Further,investments shall be made in accordance with the Investment Policy approved by the Town Council for the Town of Westlake that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. The Finance Director will issue quarferly reporfs on investment activity to the Town Council. B. Cash Management-Town's cash flow will be managed to maximize the cash available to invest. Such cash management will entail the centralization of cash collections,where feasibility,including utility bills, building and related permits and license,fines,fees,and other collection offices as appropriate. Periodic review of cash flow position will be performed to determine performance of cash management and conformance to investment policies. The underlying theme will be that idle cash will be invested with the intent to (1) safeguard assets, (2) maintain liquidity,and (3) maximize return. C. Fixed Assets and Inventory-Such assets will be reasonably safeguarded and properly accounted for and prudently insured. The fixed asset inventory will be updated regularly. D. Capitalization Criteria-For purposes of budgeting and accounting classification,the following criteria must be capitalized: • The asset is owned by the Town of Westlake • The expected useful life of the asset must be longer than one year, or extend the life on an identifiable existing asset by more than one year • The original cost of the asset must be at least$5,000 • The asset must be tangible • On-going repairs and general maintenance are not capitalized • New Purchases-All costs associated with bringing the asset into working order will be capitalized as part of the asset cost. This includes start-up costs,engineering or consultant type fees as part of the asset cost once the decision or commitment to purchase the asset is made. The cost of land acquired should include all related costs associated with its purchase • Improvements and Replacement-Improvement will be capitalized when they extend the original life of an asset or when they make the asset more valuable than it was originally. The replacement of assets components will normally be expenses unless they are a significant nature and meet all the capitalization criteria. E. Computer System/Data Security-The Town shall provide security of its computer/network system and data files through physical and logical security systems that will include, but are not limited to: network user authentications,firewalls,content filtering,spam/virus protection,and redundant data backup. 37 li il Municipal Fiscal & Budgetary Policies A cost/benefit (fiscal impact) analysis will be performed as part of such evaluation for each prospect. Economic development agreements will contain performance language as to the business's proposed economic impact to Westlake in exchange for Town incentives with adequate "claw-back" provisions for the Town. XI. FISCAL MONITORING A. Financial Status and Performance Reports-Quarterly reports comparing expenditures and revenues to current budget, projecting expenditures and revenues through the end of the year,noting the status of fund balances to include dollar amounts and percentages,and outlining any remedial actions necessary to maintain the Town's financial position shall be prepared for review by the Town Manager and the Council. B. Compliance with Council Policy Statements-The Fiscal and Budgetary Policies will be reviewed annually by the Council and updated,revised or refined as deemed necessary. Policy statements adopted by the Council are guidelines,and occasionally, exceptions may be appropriate and required. However,exceptions to stated policies will be specifically identified,and the need for the exception will be documented and fully explained. XII. FINANCIAL CONSULTANTS To employ the assistance of qualified financial advisors and consultants as needed in the management and administration of the Town's financial functions.These areas include but are not limited to investments,debt administration,financial accounting systems, program evaluation,and financial impact modeling.Advisors shall be selected on a competitive basis using objective questionnaires and requests for proposals based on the scope of the work to be performed. XIII. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING To complywith prevailing local,state,and federal regulations relative to accounting,auditing, and financial reporting. Accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB),the American Institute of Certified Public Accountants, (AICPA),and the Government Finance Officers Association (GFOA).The Board shall select an independent firm of certified public accountants to perform an annual audit of all operations A. Accounting-The Town is solely responsible for the recording and reporfing of its financial affairs,both internally and externally. The Town's Finance Director is responsible for establishing the structure for the Town's chart of accounts and for assuring that procedures are in place to properly record financial transactions and report the Town's financial position. 38 FUND 410 CAPITAL PROJECT FORECAST Formerly Adopted and New Proposed Projects Totals Fiscal Year 2019-2020 FY 20/21 FY 21/22 FY 22/23 PROIECT x � Project Description thru Adopted Revised Proposed Projected Projected GRAND a FY 18/19 Budget Budget Budget Budget Budget TOTAL CP20 FM1938Townlmprovements $3,391,485 $ - $ 41,295 $ - $ - $ - $ 3,432,780 CP34 Roanoke Road Reconstruction&Drainage South 63,828 540,000 8,290 - 600,830 - 672,948 CP60 Pearson Land Reconstruction&Drainage 56,988 290,016 40,000 - 305,380 - 402,368 CP40 Sam SchoolRoad Reconstruction&Drainage 26,828 - - - - 62,150 88,978 CP58 Ottinger Road Recon/Drainage 29,320 - 20,000 593,250 - - 642,570 CP68 FM 1938&Dove Road Traffic Signal 304,759 - 6,732 - - - 311,491 CP70 FM 1938 and Solana Traffic Signalization 313,842 - 62,499 - - - 376,341 CP75 Flashing Crosswalk-Dove @ Pearson/Ottinger 31,044 53,850 53,850 - - 68,760 153,654 CP78 Solana Pavement Repairs - 90,000 340,000 - - - 340,000 CP79 Wyck Hill Pavement Resurface - 58,806 90,000 - - - 90,000 CP80 FM1938 Pavement Repairs - 80,000 - 90,400 - - 90,400 CP82 SH114 Service Road Construction 40,000 96,000 96,000 108,480 - - 244,480 CP83 GPS Opticom Traffic Control - - - - 79,100 - 79,100 CP84 SH170 Town Improvements - - 250,000 - - - 250,000 Total-Road Improvements 4,258,092 1,208,672 1,008,666 792,130 985,310 130,910 7,175,108 CP65 Maintenance&Storage Facility 5,048 95,000 95,000 - - - 100,048 CP54 WA West Parking Improvements - - 6,845 - - - 6,845 CP85 WA Parking Improvements - - 60,000 - - - 60,000 CP77 WA Pond Repairs - - - 82,000 - - 82,000 Total-Facility Improvements 5,048 95,000 161,845 82,000 - - 248,893 CP42 Trail Connection at Hwy 114&Solana Blvd. - 193,860 10,000 - 383,070 - 393,070 CP67 Wayfinding Signage - 300,000 80,000 214,700 - - 294,700 CP76 Cemetary Improvements 113,752 - - - - - 113,752 CP52 Trail-Academy to Cemetery - - - - 360,470 - 36Q470 CP53 Trail-Dove/Pearson/Aspen - 313,217 50,000 - 353,935 - 403,935 Total-Trail and Road Improvements 113,752 807,077 140,000 214,700 1,097,475 - 1,565,927 CP81 Fiber Connectivity Project 11,521 275,000 275,000 - - - 286,521 Total-Information Technology 11,521 275,000 275,000 - - - 286,521 TOTAL GOVERNMENTAL PROJECTS $4,388,413 2,385,749 1,585,511 $ 1,088,830 2,082,785 130,910 9,276,449 Totals FY 19/20 FY 20/21 FY 21/22 FY 22/23 PROJECT Funding Summary thru Adopted Estimated Adopted Projected Projected GRAND FY 18/19 Budget Budget Budget Budget Budget TOTAL Cash/Fund Balance(Formerly adopted) 4,388,413 2,385,749 1,625,511 1,088,830 - - 7,102,754 FY21/22 Bonds 20 Year-Street/Trail - - - - 2,082,785 130,910 2,519,075 GRAND TOTAL ALL PROJECTS $4,388,413 $2,675,765 $1,625,511 �� $ 2,388,165 $ 130,910 $ 9,621,829 39 CAPITAL IMPROVEMENT PROJECTS FORECAST Unfunded / Under Discussion Totals FY 19/20 � FY 21/22 FY 22/23 FY 23/24 FY 24/25 PROJECT Dept Project Description Thru Estimated - Projected Projected Projected Projecied GRAND No. FY 18/19 Budgef - Budget Budget Budget Budget TOTAL 16 Hwy 170 and 377 Traffic Signal Upgrade $ - $ $ - $ - $ 300,000 $ - $ - $ 300,000 16 Dove Road&Randol Mill Traffic Circle - - - - - 760,000 1,008,000 1,768,000 16 Glenwyck Farms Telecommunications Ducibank - - - - 912,000 - - 912,000 16 SH 114/170 Enhancemenis 239,433 - - - - - 83Q592 1,070,025 Sub-Total-Road/Sireet Improvements 239,433 - - - 1,212,000 760,000 1,838,592 4,050,025 19 Hwy 377 Landscape Improvemenis(Phase I and II) - - - - - 525,000 550,000 1,075,000 19 Trail-Fidelity Campus to WL Parkway at Hwy 114 - - - - 375,000 - - 375,000 19 Westlake Academy Pedestrian Underpass - - - - - - 835,000 835,000 19 Cemetery Improvements - - - - 73,609 77,904 - 151,513 19 15-30 Acre Community Park - - - - 9,700,000 208,000 9,908,000 Sub-Total-Trail/Park/Cemetery Improvements - - - - 448,609 10,302,904 1,593,000 12,344,513 Municipal Town Hall - - - - - 8,000,000 - 8,000,000 WA Arts&Sciences Building expansion - - - 6,276J12 - - - 6,276,712 Sub-Total-Facility Improvemenis - - - 6,276,712 - 8,000,000 - 14,276,712 Software Updates for Academy and Town - - 400,000 - - 400,000 Sub-Total-Information Technology - - - 400,000 - - - 400,000 TOTAL UNFUNDED(UNDER DISCUSSION) $ 239,43� I� $ 6,676,712 $ 1,660,609 $ 19,062,904 $ 3,431,592 $ 31,071,25� PROJECTS FOR FUTURE YEARS(TBD) I I� I� I I I I I u WA Land Expansion - - - - - - - - Pocket Park - - - - - - - - TOTAL TO BE DECIDED I� � I " S - S - S - � 40 „�. _ I e 'i �11 � � '��fi w�:�` � '`d,,w��,7 r`��'�r� ,�� q�� § 'd, `� N,� J� �' �.+�'T ' M ��. '� �� i��"d<� ” �� ; � ��`. '�,:. � :��.:� � T H E T � 1N N � F � . r-} , , � ;,ti _,..� , .„�,- � � � DI � T � �V � TIIIE � � DE � IGN , .,� �_„ 41 Budget Revenue Assumptions State Revenue ■ Decrease $27K in FY 20 due to decline in CTE funding ■ Increase $44K in FY 21 (TEA update pending) ■ Enrollment through FY 23/24: 885 students ■ Enrollment FY 24/25: 890 students, increasing revenue by $42K State Facilities Allotment ■ FY 21 Proposed Allotment: $161K, projected to remain flat in future years ■ Assigned in Fund Balance: 50%, cumulative each year Local Revenue ■ Municipal Contributions: Discontinued ■ Bank Interest: Calculated at 0.50% rate ■ Westlake Academy Foundation: Remains steady at $1.03M ■ Misc Revenue: Technology equipment sale $80K in FY 22/23 Budget Expenditure Assumptions Payroll ■ Step increase for Teachers, Librarians, Counselors, & Nurses and 1% for Administrative & Hourly staff. Combined total less than $16K. ■ FTE: 100.26 (0.87 decrease over FY 20) Technolo�y ■ iPad Initiative: 2"d year of lease, remains steady at $200K Other Expenditures ■ Maintenance & Operations: $42K increase for janitorial services & supplies ■ Security & Monitoring: $10K decrease in equipment maintenance (new system) ■ K-3 Reading Academy (HB3): $12K (FY 21), $21K (FY 22), $18K (FY 23) ■ Commercial Insurance: $5K increase ■ ESC Region 11 Contract: $12K increase, includes Instructional Solutions Contract for Canvas distance learning support & remote professional development opportunities ■ Contingency Fund: $50K will be set aside and used specifically for COVID-19 expenses 42 Westlake Academy - General Fund - Five Year Financial Forecast Fiscal Years 2020/2021 through 2024/2025 Audited Adopted Amended Proposed Projected Projected Projected Projected FY 18/19 FY 19/20 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 1 REVENUE z Transportation $ 21,725 $ 10,500 $ 10,500 $ 10,500 $ 10,500 $ 10,500 $ 10,500 $ 10,500 3 Parking 18,277 15,000 15,000 15,000 15,000 15,000 15,000 15,000 4 Athletic Activities 104,378 88,100 88,100 88,100 88,100 88,100 88,100 88,100 5 Interest Earned 22,558 20,000 18,000 10,000 10,000 10,000 10,000 10,000 6 WAF Blacksmith Donation 1,059,860 1,030,000 1,030,000 1,030,000 1,030,000 1,030,000 1,030,000 1,030,000 � Salary Reimbursement(liaison to WAF) 67,054 67,911 71,431 71,236 71,948 72,667 73,394 74,128 $ Municipal Transfer 224,806 219,750 219,750 - - - - - 9 Other Local Revenue(sub,tech,prnt,misc) 39,812 47,300 47,300 47,300 47,300 47,300 47,300 47,300 io Technology Equipment Sale Proceeds 79,683 85,000 - - - 80,000 - - 11 Food Services 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 iz Total Local Revenues 1,645,153 1,590,561 1,507,081 1,279,136 1,279,848 1,360,567 1,Z81,294 1,282,028 i3 Percentoftotalrevenues IS% 16% 16% 14% 14% 14% 14% 13% ia TEA-Available School Funds 384,031 212,000 271,051 212,000 212,000 212,000 Z12,000 212,000 ls TEA-Foundation School Funds(incl accr) 6,053,789 6,774,800 6,910,121 7,024,142 7,024,142 7,024,142 7,024,142 7,066,512 16 CTE Funding(addt'I TEA-FSP Funds) 239,000 495,800 263,366 263,366 263,366 263,366 263,366 263,366 1� Facilities Allotment(addYl TEA-FSP Funds) 180,300 160,500 171,125 160,500 160,500 160,500 160,500 160,500 1$ TEA-Advanced Placement Training 4,800 3,000 6,750 6,750 6,750 6,750 6,750 6,750 19 SB-500 SPED Services - - 5,172 - - - - zo TRS On-behalf/Medicare Part B 442,267 481,272 481,272 486,085 490,946 495,855 500,814 505,822 zi Total State Revenues 7,304,188 8,127,372 8,108,857 8,152,843 8,157,704 8,162,613 8,167,572 8,214,950 zz Percentoftotalrevenues 82% 84% 84% 86% 86% 86% 86% 87% z3 TOTAL REVENUES $8,949,340 $9,717,933 $9,615,938 $9,431,978 $9,437,551 $9,523,180 $ 9,448,866 $9,496,978 za EXPENDITURES by FUNCTION zs Function 11-Instructional $4,843,246 $5,273,571 $5,257,201 $5,141,964 z6 Function 12-Resources&Media 90,039 96,371 96,371 95,802 z� Function 13-Curriculum&Staff Development 92,192 83,545 83,545 64,045 z$ Function 21-Instructional Leadership 154,969 182,919 182,919 191,240 z9 Function 23-School Leadership 948,814 1,030,836 1,030,836 1,117,395 3o Function 31-Guidance&Counseling 479,388 568,295 566,954 604,282 3i Function 33-Health Services 71,810 75,686 79,686 82,673 3z Function 36-Co/Extracurricular Activities 256,287 279,323 293,033 272,047 33 Function 41-Administrative 211,992 253,649 253,649 241,995 3a Function 51-Maintenance&Operations 990,511 970,081 970,081 983,676 3s Function 52-Security&Monitoring 35,753 37,000 37,000 26,800 36 Function 53-Data Processing 210,088 228,360 228,360 221,565 3� Function 61-Community Services 130,014 142,862 142,862 142,471 3s Function 71-Debt Service 166,005 350,005 207,922 207,922 39 TOTAL EXPENDITURES by FUNCTION $8,681,108 $9,572,502 $9,430,419 $9,393,877 ao EXPENDITURES by OBJECT ai Object Code 61XX-Salaries $6,616,166 $7,412,546 $7,409,904 $7,425,791 $7,500,049 $7,575,049 $ 7,650,800 $7,727,308 4z Objed Code 62XX-Contracted Services 1,047,450 916,889 922,401 932,785 932,785 932,785 932,785 942,113 a3 Object Code 63XX-Supplies&Materials 350,509 394,229 389,167 362,074 362,074 362,074 362,074 365,695 aa Object Code 64XX-Other Operating Costs 500,978 498,833 501,025 465,305 486,305 504,305 504,305 509,348 as Object Code 65XX-Debt Service 166,005 350,005 207,922 207,922 207,922 226,002 226,002 226,002 a6 TOTAL EXPENDITURES by OBIECT $8,681,108 $9,572,502 $9,430,419 $9,393,877 $9,489,135 $9,600,215 $ 9,675,966 $9,770,466 Other Resources-Local $ - $ - $ - $ - $ - $ - $ - $ - 4� Transfer in-Athletia(198) 90,000 90,000 90,000 76,000 76,000 76,000 76,000 76,000 48 Transfer out-General Fund(199) (90,000) (90,000) (90,000) (76,000) (76,000) (76,000) (76,000) (76,000) 49 Transfer out-SRF Covid-19(491) - - - (50,000) - - - - so NET OTHER RESOURCES&USES - - - (50,000) - - - - si EXCESS REVENUES OVER(UNDER)EXP $ 268,232 $ 145,431 $ 185,519 $ (11,899) $ (51,583) $ (77,035) $ (227,100) $ (273,488) sz FUND BALANCE BEGINNING 1,105,605 1,373,837 1,373,837 1,559,356 1,547,458 1,495,874 1,418,839 1,191,739 s3 FUND BALANCE ENDING 1,373,837 1,519,268 1,559,356 1,547,458 1,495,874 1,418,839 1,191,739 918,251 sa Less:Assigned for Bus Maintenance (24,090) (19,000) (19,000) (19,000) (18,050) (17,148) (16,290) (15,476) ss Less:Assigned for Technology R&M - - (54,000) (54,000) (51,300) (48,735) (46,298) (43,983) s6 Less:Assigned for Ath Uniform/Equip Rplcmnt (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) s� FUND BALANCE ENDING(Unassigned) $1,334,747 $1,485,268 $1,471,356 $1,459,458 $1,411,524 $1,337,957 $ 1,114,150 $ 843,792 58 Number of Operating Days(unassigned FA) 56 57 57 57 54 51 42 32 s9 50%Facilities Allotment 80,250 85,563 165,813 246,063 326,313 406,563 486,813 6o FUND BALANCE ENDING(Unassigned) $1,412,927 $1,473,018 $1,561,794 $1,469,645 $1,334,162 $1,173,409 $ 862,765 $ 505,897 61 Number of Opereting Days(assigned 50%FA) 59 56 60 57 51 45 33 19 6z Dollars per Operating Day $ 23,784 $ 26,226 $ 25,837 $ 25,737 $ 25,998 $ 26,302 $ 26,509 $ 26,768 63 Total Students Enrolled 869 910 889 885 885 885 885 890 6a TEA Funding per Student $ 7,683 $ 8,399 $ 8,567 $ 8,655 $ 8,655 $ 8,655 $ 8,655 $ 8,654 65 Operating Cost per Student(Academic Only) $ 9,990 $ 10,519 $ 10,608 $ 10,615 $ 10,722 $ 10,848 $ 10,933 $ 10,978 66 Teachers 66.25 70.30 70.30 69.88 70.50 70.50 70.50 70.50 6� Student/Teacher Ratio 13.12 12.94 12.65 12.66 12.55 12.55 12.55 12.62 6s ALL Faculty&Staff 94.75 101.13 43 101.13 100.26 100.26 100.26 100.26 100.26 Five Year Forecast Summary ACADEMIC GENERAL FUND Proposed Projected Projected Projected Projected FIVE YEAR FORECAST FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 � Total Revenues $9,431,978 $9,437,551 $9,523,180 $9,448,866 $9,496,978 2 Total Expenditures 9,393,877 9,489,135 9,600,215 9,675,966 9,770,466 s NetOtherSources/Uses (50,000) - - - - a ExcessRevenuesOver(under)Expenditures (11,899) (51,583) (77,035) (227,100) (273,488) 5 Fund Balance Beginning 1,559,356 1,547,458 1,495,874 1,418,839 1,191,739 s Fund Balance Ending 1,547,458 1,495,874 1,418,839 1,191,739 918,251 � Less:Assigned Fund Balance (88,000) (84,350) (80,883) (77,588) (74,459) s Unassigned Fund Balance $1,459,458 $1,411,524 $1,337,957 $1,114,150 $ 843,792 s OperatingDays 57 54 51 42 32 �o DollarsperOperatingDay $ 25,737 $ 25,998 $ 26,302 $ 26,509 $ 26,768 11 Total Students Enrolled 885 885 885 885 890 �2 TEAFundingper5tudent(incICTE/SPED) 8,655 8,655 8,655 8,655 8,654 13 OperatingCostperStudent $ 10,615 $ 10,722 $ 10,848 $ 10,933 $ 10,978 ia Teachers 69.88 70.50 70.50 70.50 70.50 15 Student/Teacher Ratio 12.66 12.55 12.55 12.55 12.62 Change in Qperating Days � � F � Actual Actual Actual Actual Actual Amended Proposed Projected Projected Projected Projected FY 14f15 FY 15/16 FY16f17 FY17f1S FY1Sf19 FY19J20 FY20�21 FY21�22 FY22�23 FY23�24 FY24�25 Shared Service Model Combined: General Fund Academic & Municipal Services GENERAL FUND EXPENDITURES Amended Proposed $Increase %Increase Academic&Municipal Expenditure Costs FY 2019/20 FY 2020/21 (Decrease) (Decrease) � OperatingExpenditures $ 9,430,419 $ 9,393,877 $ (36,542) -0.39% 2 Municipal-TransfertoWAOperatingBudget 219,750 - (219,750) -100.00% 3 Municipal-TransfertoWAWAFStaff 71,431 71,236 (196) 100.00% -- -- -- -- -- -- -- -- 4 Total Academic Costs 9,721,600 9,465,113 (256,488) -2.64% 5 Annual DebtService(Municipal budget) 1,835,180 1,829,413 (5,767) -0.31% g Major Maintenance and Replacement(Fnd 600-Dept 17) 263,480 221,000 (42,480) -16.12% � In-direct OperatingCosts(Payroll&Related) 989,820 1,268,314 278,494 28.14% $ Total Municipal Costs 3,088,480 3,318,727 230,247 7.46% 9 Academic(General) &Municipal Expenditure Costs $12,810,080 $12,783,840 $ (26,241) -0.20% 10 NumberofStudents 889 885 (4) -0.45% 11 TotalExpenditure CostperStudent $ 14,410 $ 14,445 $ 35 0.25% 44 General Fund Budget Summary GENERAL FUND Amended Proposed $ Increase %Increase Academic Only FY 2019/20 FY 2020/21 (Decrease) (Decrease) � Revenues $ 9,615,938 $ 9,431,978 $ (183,960) -1.91% 2 Expenditures 9,430,419 9,393,877 (36,542) -0.39% 3 Other Resources 90,000 76,000 (14,000) -15.56% 4 Other Uses (90,000) (126,000) (36,000) 0.00% 5 Excess Revenues Over(Under)Expenditures 185,519 (11,899) (197,418) -106.41% 6 FUND BALANCE BEGINNING 1,373,837 1,559,356 185,519 13.50% � FUND BALANCE ENDING 1,559,356 1,547,458 (11,899) -0.76% 8 Assigned (88,000) (88,000) - 0.00% 9 FUND BALANCE ENDING(Unassigned) $ 1,471,356 $ 1,459,458 $ (11,899) -0.81% �o #Days Operating(Based on 365) 57 57 (0) -0.42% 11 DailyOperatingExpenditure $ 25,837 $ 25,737 $ (100) -0.39% �2 Students Enrolled 889 885 (4) -0.45% 13 TEA Funding per Student 8,567 8,655 $ 89 1.04% 14 OperatingCostperStudent $ 10,608 $ 10,615 7 0.06% 15 Teachers 70.30 69.88 (0.42) -0.60% 16 Student/Teacher Ratio 12.65 12.66 0.02 0.15% 17 TotalFaculty&Staff 101.13 100.26 (0.87) -0.86% z REVENUE & EXPENDITURE C�MPARIS�N (iN Mi��ioNs) 12 � Total Revenues Total Expenditures � 10 $9.72 $9.57 $9 62 $9,43 $9.43 $9.39 S $8.95 $8,68 $8 39 $8.22 $8.48 $7,87 6 — 4 2 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20�21 Audited Audited Audited Adopted Amended Proposed 45 2020/2021 Enrollment Projections � �° ', �° � " � , �° ' v �� v � � c +, v E � � � � � � a c ,� � v c � � v v z °c °J °� w E o°'c + °' � ,c � °' °' '� � � � � v � }, � � � c v ao °�° 'v, n � }' '�n o � o cv a� a� +, , a� a � - v in 3 v � `� C7 �° ; o `n � � � � °c i �v � � u' cv � ',n 'in c � � \ � c � o�c a v � w oC K 46 � 3 1 29 33 4 16 53 278 0.11% � � � � � � � � � � � G1 59 43 22 1 2 68 2 2 72 118 2.58% � � � � � � � � � � � G2 55 57 20 3 2 82 3 2 87 116 2.58% � � � � � � � � � � � G3 59 54 21 1 2 78 2 3 83 120 2.47% � � � � � � � � � � � G4 64 58 28 0 0 86 3 17 106 122 3.15% � � � � � � � � � � � G5 ' 66 61 26 1 2 90 8 6 104 115 3.03% PYP 349 276 117 7 37 437 22 46 505 869 13.93% i i i i i i i i i i i G6 � 75 � 66 23 � 0 � 2 91 � 4 2 97 119 2.58% � � � � � � � � � � � G7 74 72 33 2 3 110 6 2 118 93 3.93% � � � � � � � � � � � G8 76 72 35 2 0 109 3 11 123 60 4.16% � � � � � � � � � � � G9 81 70 26 2 4 102 4 2 108 76 3.15% � � � � � � � � � � � G 10 84 76 18 0 0 94 0 1 95 27 2.02% � � � � � � � � � � � G11 74 82 24 0 1 107 3 0 110 22 2.70% � � � � � � � � � � � G 12 77 70 20 0 0 90 0 0 90 0 2.25% MYP/DP 541 508 179 6 10 703 20 18 741 397 20.79% TOTAL 890 784 ; 296 13 47 1140 ; 42 ; 64 ; 1246 1266 34J2% Founders: 3 Non-Lottery Totals: 336 Staff: 42 40% of enrollment with staff children 46 Personnel Staffing Levels Employee FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Change Type Proposed Principals 4.00 4.50 4.50 4.50 4.50 4.75 4.75 5.50 0.75 Coordinators 3.50 3.50 5.00 4.50 3.50 4.25 4.58 4.38 (0.21) -- -- -- -- -- -- -- -- -- -- -- -- -- Primary 19.90 23.59 27.00 27.00 27.00 26.50 27.50 27.50 - Secondary 24.91 30.92 32.06 32.55 34.26 34.92 37.55 37.38 (0.17) Support 13.97 18.10 15.50 15.00 14.00 14.00 14.00 14.00 - Specialist 3.50 5.00 6.25 6.00 5.00 4.75 5.25 5.00 (0.25) Foundation 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 - Facilities 1.60 2.00 2.00 2.00 2.00 2.00 4.00 3.00 (1.00) IT Dept 1.80 1.10 2.00 2.00 2.00 2.00 2.00 2.00 - Total Staff 74.68 90.21 95.81 95.05 93.76 94.67 101.13 100.26 (0.87) Total Teachers 48.31 59.51 65.31 65.55 66.26 66.17 70.30 69.88 (0.42) DEFINED EMPLOYEE GROUPS BY FTE Instructiana! _ Administratian Support �oo �5 � - 50 Z 5 59.51 65.31 65.55 66.26 66.17 70.36 69.86 48.31 {0.87) 0 � � ` � � � � FY 13�14 FY 14/15 FY 15/16 FY 16/17 FY 17/16 FY 18/19 FY 19/20 FY 20/21 Total Proposed Change 25 47 Town Cou nci I a nd Board of Trustees Item # 6 — Town Council and Board of Trustees Recap and StafF Direction Town Cou nci I a nd Board of Trustees Item # 7 — Future Agenda Items FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop and/or Council or Board meeting, under'�Future Agenda Item Requests", an agenda item for a future Council or Board meeting. The Council or Board Member making the request will contact the Town Manager/Superintendent with the requested item and will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Council/Board discussion of the item, the item's relationship to the Council and/or Board's strategic priorities, as well as the amount of estimated staff time necessary to prepare for Council or Board discussion. If the requesting Council or Board Member receives a second, the Town Manager/ Superintendent will place the item on the Council or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on the agenda item. a. Use of trailheads as traffic counters to measure and understand usage. Town Council Item # 8 — Adjournment of the Town Council Meeting Board of Trustees Item # 9 — Adjournment of the Board of Trustees Meeting