HomeMy WebLinkAbout02-03-20 BOT Agenda Packet
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WESTLAKE ACADEMY BOARD OF TRUSTEE MEETING AGENDA
1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER
WESTLAKE, TX 76262
FEBRUARY 3, 2020
IMMEDIATELY FOLLOWING THE TOWN COUNCIL MEETING
Vision Statement
Westlake Academy inspires college bound students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers,
Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. Any person desiring to make a public
comment must first be recognized by the presiding officer and sign in at the podium with
their name and address. Individual citizen comments are normally limited to three (3)
minutes; however, time limits can be adjusted by the presiding officer. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted
as a Public Hearing. The Board cannot by law take action nor have any discussion or
deliberations on any presentation made to the Board at this time concerning an item not
listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
4. RECOGNITION OF SPORTS TEAMS
5. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA
6. REPORTS: Reports are prepared for informational purposes and will be accepted as
presented. (There will no presentations associated with the report items.) There will be no separate
discussion unless a Trustee requests that report be removed and considered separately.
a. Quarterly Financial “Dashboard” report for the quarter ended November 30, 2019.
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7. DISCUSSION ITEMS
a. Presentation and discussion of Westlake Academy’s College Matriculation Data - Carl
Tippen, Martha McKinney, and Dr. Mechelle Bryson
b. Presentation and discussion regarding 504, Special Education data and Shared Service
Agreements - Dr. Mechelle Bryson and Shannon Ward
c. Presentation and discussion of French International Trip - Dr. James Owen, Teri
Watson, Ingrid Thebault and Christine King
8. BOARD RECAP / STAFF DIRECTION
Regular Session will begin immediately following the work session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on December 2, 2019.
b. Consider approval of minutes from the meeting on December 16, 2019.
c. Consider approval of Resolution 20-01, Approving the trip to Canada regarding
French language immersion experience in Montreal.
4. CONDUCT A PUBLIC HEARING AND DISCUSSION OF WESTLAKE ACADEMY’S
ACCOUNTABILITY REPORT 2019
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated
staff time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the Superintendent will place the item on the Board agenda calendar
allowing for adequate time for staff preparation on the agenda item.
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6.ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, on January 29, 2020, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Tanya Morris, Assistant to the Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs or translation
services, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, on state
under God, on and
indivisible.”
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
4. RECOGNITION OF SPORTS TEAMS.
Board of
Trustees
Item # 4 – No Supporting
Documentation
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the meeting on December 2, 2019.
b. Consider approval of minutes from the meeting on December 16, 2019.
c. Consider approval of Resolution 20-01, Approving the trip to Canada
regarding French language immersion experience in Montreal.
Board of
Trustees
Item # 5 – Review of
Consent Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Quarterly Financial “Dashboard” report for the quarter ended November 30,
2019.
Board of
Trustees
Item # 6 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Quarterly Financial Dashboard report for the quarter ended November 30,
2019.
STAFF CONTACT: Debbie Piper, Finance Director
Marlene Rutledge, Business Manager
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2019 Completion Date: November 30, 2019
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 1st quarter Financial Dashboard for FY 2019-2020 is attached for your review. This report
reflects the adopted budget and compares the allocated 1st quarter budget to the actual revenues
and expenditures as of November 30, 2019. Also included with the Financial Dashboard report is
the 2019-2020 WA Foundation Grant Summary as of November 30, 2019. This report identifies
each grant received, its original allocation, and a three-year history of expenditures.
• The financial report columns, shown below, include: (1) the 1st quarter 2018-19 actual
revenue and expenditures; (2/3) the adopted budget and the 1st quarter calculated budget;
(4) the 1st quarter actual revenue and expenditures; and (5 & 6) the percentage and amount
of each variances compared to the 1st quarter budget.
• The 1st quarter budget for the Blacksmith Annual Campaign has averaged 81% over the
prior two years. The majority of donations received follow an event, such as Giving Day,
Baja, or Gallery Night, and therefore, are not evenly divided to correspond to each quarter.
Using this percentage is a preferred indicator for the 1st quarter budget amount.
• A summary is shown at the bottom of the report indicating the net revenues over/(under)
expenditures along with the projected ending fund balance for the Adopted Budget and the
Actual YTD. The operating days remaining in Fund Balance have been calculated using
operating expenditures.
• The Analysis narrative is color coded, corresponding to specific line-items on the Financial
Dashboard. All “cautionary” and “critical” variances, in addition to any excessive
“positive” variances, are described in the Dashboard Analysis, and include the percentage
and variance corresponding to the financial report.
Revenue Summary
The General Fund has received 95.5% of its 1st quarter budgeted revenues. The classifications
exceeding 100% include bank interest earned, Blacksmith donations, WAF salary reimbursements,
and athletic registrations. Described in the Dashboard Analysis are the identified areas of concern,
and include:
• Miscellaneous local revenue 34%
• Athletics 175%
• Student parking fees 79.6%
• Transportation fees 0%
• Food Services 57.1%
• Town contribution 0%
The most common variable for the deficit in revenue is the timing when student fees are paid,
which is generally when school begins in August of the prior fiscal year. Also, Athletics
implemented a new software for athletic registrations. Due to reporting inefficiencies in the
beginning of the school year, registration revenue was reported in September instead of August,
like in the prior year.
Expenditure Summary
The General Fund has expended a little over 100% of its 1st quarter budgeted expenditures. The
functions below 100% include Instruction, Instructional Leadership, Health Services, Maintenance
& Operations, Security Monitoring, and Community Services. Described in the Dashboard
Analysis are the identified areas of concern, and include:
• Resources & Media (Library) 107.5%
• Curriculum/Staff Dev 130.7%
• School Leadership 105.4%
• Guidance & Counseling 105.6%
• Extra-/Co-Curricular Activities 128%
• Administration 102.3%
• Data Processing 113.7%
The most common variable for the overages is for staff development-related travel and early
booking for Fall/Spring workshops and conferences; rental buses for athletic events due to two
vehicles under repair along with the lack of available bus drivers; and preparation for the beginning
of the school year where there are many up-front costs in Technology and supplies/materials.
RECOMMENDATION
Review of the financial information.
ATTACHMENTS
1) Quarterly Financial Dashboard – Quarter Ended 11/30/19
2) Analysis of Dashboard for Quarter Ended 11/30/19
3) Local Grants for Quarter Ended 11/30/19
WESTLAKE ACADEMY
General FundQuarterly Financial DashboardQuarter Ended 11/30/19
(1)(2)(3)(4)(5)(6)
FY 18/19 FY 19/20
1st Quarter Adopted 1st Quarter 1st Quarter Actual vs over (under)
PY Actual Budget Budget CY Actual Adopted budget
Local Interest Earned 3,533$ 20,000$ 5,000$ 6,033$ 120.7%1,033$
81%Local Blacksmith Donations 814,504 1,030,000 834,300 865,441 103.7%31,141
Local WAF Salary Reimbursement 18,688 67,911 16,978 17,510 103.1%532
Local Other Local Revenue 2,325 132,300 33,075 11,248 34.0%(21,827)
Local Athletics 7,005 88,100 22,025 38,539 175.0%16,514
Local Parking Fees 1,670 15,000 2,625 2,088 79.6%(537)
Local Transportation Fees 585 10,500 3,750 - 0.0%(3,750)
Local Food/Beverage - 7,000 1,750 1,000 57.1%(750)
100%Local Town Contribution 315,000 219,750 219,750 - 0.0%(219,750)
1,163,310 1,590,561 1,139,253 941,858 82.7%(197,395)
State All State Funding 1,718,997 7,646,100 1,911,525 1,961,325 102.6%49,800
State TRS On-behalf 129,153 481,272 98,418 102,933 104.6%4,515
1,848,150 8,127,372 2,009,943 2,064,258 102.7%54,315
3,011,460$ 9,717,933$ 3,149,196$ 3,006,116$ 95.5%(143,080)$
FY 18/19 FY 19/20
1st Quarter Adopted 1st Quarter 1st Quarter Actual vs over (under)
PY Actual Budget Budget CY Actual Adopted budget
11 Instructional 1,249,103$ 5,269,570$ 1,432,074$ 1,427,031$ 99.6%(5,043)$
12 Resources & Media 22,256 96,371 25,674 27,610 107.5%1,935
13 Curriculum and Staff Dev 6,613 83,545 20,886 27,300 130.7%6,414
21 Instructional Leadership 41,168 182,919 49,057 44,411 90.5%(4,646)
23 School Leadership 258,387 1,030,836 298,251 314,421 105.4%16,170
31 Guidance & Counseling 124,243 568,295 152,093 160,660 105.6%8,567
33 Health Services 18,375 79,686 21,329 20,571 96.4%(758)
36 CoCurricular Activities 89,701 279,323 84,128 107,709 128.0%23,580
41 Administration 102,801 253,649 112,939 115,562 102.3%2,623
51 Maintenance & Operations 236,398 970,081 276,991 230,317 83.1%(46,674)
52 Security Monitoring - 37,000 11,100 2,915 26.3%(8,185)
53 Data Processing 68,733 228,360 60,064 68,279 113.7%8,215
61 Community Services 36,204 142,862 38,463 38,270 99.5%(192)
71 Debt Service 166,005 350,005 - - 0.0%-
2,419,988$ 9,572,502$ 2,583,051$ 2,585,055$ 100.1%2,005$
61xx Payroll & Related 1,745,106 7,412,546 2,041,357 2,016,045 98.8%(25,312)$
62xx Prof. & Contracted Services 254,397 916,889 280,180 274,380 97.9%(5,800)
63xx Supplies & Materials 116,314 392,729 98,532 97,297 98.7%(1,236)
64xx Other Operating Costs 138,165 500,333 162,981 197,334 121.1%34,353
65xx Debt Services 166,005 350,005 - - 0.0%-
2,419,988$ 9,572,502$ 2,583,051$ 2,585,055$ 100.1%2,005$
FY 18/19 FY 19/20
1st Quarter Adopted 1st Quarter 1st Quarter
PY Actual Budget Budget CY Actual
591,472$ 145,431$ 566,145$ 421,060$
1,105,605 1,365,217 1,365,217 1,365,217
1,697,077$ 1,510,648$ 1,931,362$ 1,786,277$
8,468 34,000 8,500 8,500
1,688,609$ 1,476,648$ 1,922,862$ 1,777,777$
71 56 73 68
23,863$ 26,226$ 26,226$ 26,226$ Daily Operating Cost
Net Revenues Over (Under) Exp
Beginning Fund Balance (Audited)
Ending Fund Balance
Assigned Fund Balance
Ending Fund Balance (Unassigned)
# of Operating Days (Unassigned)
Summary
FY 19/20 ADOPTED
Total Expenditures and Other Uses
EXPENDITURES and OTHER USES
Total Expenditures and Other Uses
FUNCTION CODES
OBJECT CODES
FY 19/20 ADOPTED VARIANCE
FY 19/20 ADOPTED VARIANCE
Total Revenues and Other Sources
Total Local Revenues
Total State Revenues
REVENUES and OTHER SOURCES
Positive >95%
Cautious 75% -95%
Negative <75%
Revenue Legend
Positive <100%
Cautious 101% -110%
Negative >111%
Expenditure Legend
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2019
GENERAL FUND
1
REVENUES
Revenue Summary
$ 1,590,561 Adopted Budget Local Sources
$ 8,127,372 Adopted Budget State Sources
$ 9,717,933 Total Budget
$ 3,149,196 YTD Budget
$ 3,006,116 YTD Actual
95.5% YTD Budget
$ (143,080) Over/(Under) Budget
Other Local Revenue: 34.0% or ($21,827)
• Other Local Revenue includes teacher substitute reimbursements, student technology and
printing fees, technology equipment proceeds, and miscellaneous revenue.
o Teacher substitute reimbursements are periodically provided by ESC Region 11 upon
the completion of instructional training. No reimbursements were received during the
1st quarter.
o The majority of the student fees are collected in August at the beginning of the school
year, and subsequently reported in 4th quarter. Based on 2018-2019 receipts of
$35,731, 48% ($17,195) were collected in August.
o Technology equipment proceeds were budgeted to be received during FY 2019/20 for
the sale of outdated student/staff I-pads and laptops. Sale proceeds for $79,682 were
received in August 2019. No further proceeds are expected. A budget amendment will
be proposed to reduce this revenue line item.
Parking Fees: 79.6% or ($537)
• Similar to the student fee revenue, the majority of parking fees are collected in August. Based
on 2018-2019 receipts of $18,277, 75% ($13,696) were received in August 2019.
• This fee is based on the number of student drivers annually and will vary.
Athletics: 175.0% or $16,514
• During the summer of 2019, the athletic director and coaches implemented SportsEngine, a
new software providing a user-friendly registration portal for the athletes and their families.
With this new system, athletic registrations will be processed more efficiently compared to the
prior year. However, due to initial reporting issues, registration revenue normally included in
August was not processed until September.
• Athletic participation increased by 10 athletes compared to the Fall season 2018.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2019
GENERAL FUND
2
Transportation Fees: 0% or ($3,750)
• Due to the implementation of SportsEngine for athletic activity, deposits for registrations and
transportation have been combined, unlike the prior year. We are working on a new reporting
process that will split the fees by both individual sport registration, uniform replacement, and
transportation. Receipts from August 2019 for Fall sports totaled $30,453. With 208 athletic
participants, $5,200 would be applied to transportation.
• Transportation for instructional field trips is included in the grade-level student activity
accounts and transferred to the Transportation account at the end of each semester.
Food/Beverage: 57.1% or ($750)
• The facility usage fee paid by the food contract service provider is generally paid twice per
year. For FY 2019-2020, it will be in January and March 2020.
Town Contribution: 0% or ($219,750)
• The Town contribution for Westlake Academy operations was received in January 2020. For FY
2020, the annual contribution from the Town was decreased from $315,000 to $219,750 due
the Academy receiving the Charter Facilities Entitlement from the state. An estimated $95,250
will be used by the Town for maintenance of Academy facilities.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2019
GENERAL FUND
3
EXPENDITURES
Expenditure Summary
$ 9,572,502 Adopted Budget
$ 2,749,251 YTD Budget
$ 2,585,055 YTD Actual
94% YTD Budget %
$ (164,195) Over/(Under) Budget
Expenditures – Function Code
Fnct 12 - Instructional Resources & Media Services: 107.5% or $1,935
• Additional funds were use to purchase a school digital library prior to the start of the school
year. From the budgeted total of $10,290 for reading materials and Library technology, 54%
($5,576) was expended during the 1st quarter.
Fnct 13 - Curriculum and Staff Development: 130.7% or $6,414
• IB training workshops and other staff development registrations and travel accommodations,
mostly for the PYP and DP programmes, were expended during the 1st quarter. Many of the
arrangements made were for Spring training booked early to receive a price discount.
Fnct 23 - Campus Leadership: 105.4% or $16,170
• IBO Evaluation Services will begin in March 2020. Fees related to these services were paid in
full in November 2019.
• Administrator professional development and travel arrangements (30% or $7,014) were
expended during the 1st quarter for Spring events.
Fnct 31 - Guidance & Counseling: 105.6% or $8,567
• Expenditures for counselor professional development were higher during the 1st quarter.
While college meetings are scheduled at various universities at the beginning of the semester,
most of the MYP and PYP training events are purchased early to receive discounted pricing.
o MYP: 52% or $6,467 was expended
o PYP: 34% or $4,210 was expended
o College counselor: 18% or $2,257
Fnct 36 - Extra-/Co-Curricular Activities: 128.0% or $23,580)
• Bus preventative maintenance and repairs were required during the 1st quarter for the older
77-passenger bus (Blacksmith 1) and one 17-passenger van (Iron). The necessary repairs were
not anticipated.
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2019
GENERAL FUND
4
• Bus rentals were also used during the 1st quarter to compensate for the two buses being
repaired. In addition, the Athletic Department was short-staffed during November 2019 and
rentals were used to replace unavailable Westlake drivers.
• Planned changes to the athletic program, which will maximize cost efficiency for the
remainder of the 2019-2020 school year, include:
o Eliminating the women’s winter season soccer team and spring season softball team.
These teams have steadily decreased in participation, which will decrease or eliminate
costs for stipends, supplies, equipment and transportation. More participants are
choosing basketball and volleyball over these sports.
Fnct 41 - Campus Administration: 102.3% or $2,623
• Campus and General Administration technology contracts were renewed during the 1st
quarter (92% or 22,624), which includes the time, attendance, and substitute tracking
software, faculty and staff training for the Family Education Rights and Privacy Act (FERPA)
requirement, and Forecast5 Analytics for budget forecasting.
Fnct 53 - Data Processing: 113.7% or $8,215
• Additional technology supplies were needed at the beginning of the school year for the
student I-Pads and staff laptop roll-outs, repairs to student cart computers, and the
replacement of hardware and technology accessories for staff and classroom equipment
(cables, chargers, projector bulbs, etc.).
Expenditures – Object Code
64XX Other Miscellaneous Operating Costs: 121.1% or 34,353
• Curriculum Staff Development
o 87% of function 13, or $17,539, was spent on professional development. Travel
costs were higher compared to FY 2019 due to travel arrangements made for Fall
and Spring workshops and conferences. Early arrangements can provide a cost
savings. (see function 13 explanation).
• Extra-/Co-Curricular Activities
o 37% of function 36 Miscellaneous Operating Costs, or $9,434, was spent on rental
vehicles (see function 36 explanation).
WAF (AD00) Current Year Teacher Grants484 (88) CharacterStrong SEL Curriculum 3,999.00 09/16/19 3,999.00 - - - 3,999.00 3,999.00 - CLOSED484 (89) Screenagers 936.00 09/16/19 936.00 - - - - - 936.00 484 (97) Kinder Aides (27 weeks) 33,750.00 11/18/19 33,750.00 - - - - - 33,750.00 484 (98) Extended Day Bridge Program 9,820.00 11/18/19 9,820.00 - - - - - 9,820.00 Sub-Total: WA Foundation-Teacher Grants $ 48,505.00 $ 48,505.00 $ - $ - $ - $ 3,999.00 $ 3,999.00 $ 44,506.00 WAF (AD00) Prior Year Teacher Grant Roll-Overs484 (76) AD-Performing & Fine Arts Program $ 36,970.00 12/17/18 $ 8,628.14 $ - $ - $ 28,341.86 $ 6,488.63 $ 34,830.49 2,139.51$ Sub-Total: WA Foundation-PY Teacher Grants $ 36,970.00 $ 8,628.14 $ - $ - $ 28,341.86 $ 6,488.63 $ 34,830.49 $ 2,139.51 WAF (GN30) Gallery Night FAI (multi-year)484 (63) GN-Fund-An-Item 2018 (PYP Science Lab) $ 20,000.00 02/12/18 $ 2,218.88 $ - $ 17,781.12 $ - $ - 17,781.12 2,218.88 Sub-Total: WA Foundation-Gallery Night FAI $ 20,000.00 $ 2,218.88 $ - $ 17,781.12 $ - $ - $ 17,781.12 $ 2,218.88 WAF (EG31) Other Designated Grants (multi-year)484 (37) Donation: After-School Dyslexia Tutoring $ 15,000.00 10/16/17 $ 12,252.34 $ - $ 2,747.66 $ - $ 26.50 $ 2,774.16 12,225.84$ 484 (43) Donation: Angel Funds (G6) 1,675.00 10/11/17 1,125.00 - 550.00 - - 550.00 1,125.00 484 (47) Donation: Library Grant 12,520.00 10/16/17 12,520.00 - - - - - 12,520.00 484 (55) Donation: Student Travel Awards 10,000.00 01/15/18 8,915.00 - 500.00 585.00 140.00 1,225.00 8,775.00 484 (81) Donation: PYP (Davidson) Science Lab 5,000.00 11/26/18 4,300.42 - - 699.58 - 699.58 4,300.42 484 (84) Donation: Drumline Program 10,000.00 08/21/19 10,000.00 - - 2,514.73 2,514.73 5,029.46 4,970.54 484 (93) Donation: Theatre Program 11,000.00 10/18/19 11,000.00 - - - 520.56 520.56 10,479.44 484 (94) Donation: PYP Literacy Program 6,000.00 10/22/19 6,000.00 - - - - - 6,000.00 Sub-Total: WA Foundation-Other Designated Grants $ 71,195.00 $ 66,112.76 $ - $ 3,797.66 $ 3,799.31 $ 3,201.79 $ 10,798.76 $ 60,396.24 WAF (WB34) Westlake Baja FAI (multi-year)484 (74) Baja Fund-An-Item 2019 (Sec Lit Coord) 4,500.00 08/08/19 4,322.71 - - 177.29 1,458.40 1,635.69 2,864.31 Sub-Total: WA Foundation-Westlake Baja FAI $ 4,500.00 $ 4,322.71 $ - $ - $ 177.29 $ 1,458.40 $ 1,635.69 $ 2,864.31 WESTLAKE ACADEMY FY 2019-2020 LOCAL GRANT SUMMARYas of November 30, 2019 GrantAmount Awarded Remaining Balance TotalExpendedFY 17/18 AwardStatus TotalExpendedFY 18/19 GrantAmount Accrued GrantSourceDescription of GrantBrd ApvdDate TotalExpendedFY 19/20 GrantAmount Received Total Expended All Years
WESTLAKE ACADEMY FY 2019-2020 LOCAL GRANT SUMMARYas of November 30, 2019 GrantAmount Awarded Remaining Balance TotalExpendedFY 17/18 AwardStatus TotalExpendedFY 18/19 GrantAmount Accrued GrantSourceDescription of GrantBrd ApvdDate TotalExpendedFY 19/20 GrantAmount Received Total Expended All Years WAF (EF35.12) Endowment Funds: BRADLEY497 Bradley: Travel Grant $ 2,500.00 $ 2,500.00 $ - $ - $ - $ 2,500.00 2,500.00 -$ Sub-Total: WA Foundation-Endowment Bradley $ 2,500.00 $ 2,500.00 $ - $ - $ - $ 2,500.00 $ 2,500.00 $ - WAF (EF35.11) Endowment Funds: QUINN (multi-year)484 (85) Foreign Language Input Books 2,500.00 ILT 5/28/19 938.04 - - 1,561.96 440.00 2,001.96 498.04$ 484 (90)Celebrating the Learner Profile in Action: Tchr/Stdnt Recognition Program 1,000.00 ILT 8/19/19 1,000.00 - - - 61.61 61.61 938.39$ 484 (91) MYP/DP Microscopes 2,606.84 ILT 9/9/19 2,606.84 - - - - - 2,606.84$ 484 (92)Lake Lewisville Environmental Learning Area Field Trip 330.00 ILT 9/9/19 330.00 - - - 119.00 119.00 211.00$ 484 (95) Authentic Language Videos 3,026.00 ILT 10/21/19 3,026.00 - - - 3,026.00 3,026.00 -$ 484 (96) Wellness Campaign 1,600.00 ILT 11/13/19 1,600.00 - - - 677.90 677.90 922.10$ Sub-Total: WA Foundation-Endowment Quinn $ 11,062.84 $ 9,500.88 $ - $ - $ 1,561.96 $ 4,324.51 $ 5,886.47 $ 5,176.37 $ 194,732.84 $ 141,788.37 $ - $ 21,578.78 $ 33,880.42 $ 21,972.33 $ 77,431.53 $ 117,301.31 Statement of Position11/2019 TOTAL FOUNDATION GRANTS
DISCUSSION ITEMS
a. Presentation and discussion of Westlake Academy’s College Matriculation Data
- Carl Tippen, Martha McKinney, and Dr. Mechelle Bryson
b. Presentation and discussion regarding 504, Special Education data and Shared
Service Agreements - Dr. Mechelle Bryson and Shannon Ward
c. Presentation and discussion of French International Trip - Dr. James Owen,
Teri Watson, Ingrid Thebault and Christine King
Board of
Trustees
Item # 7 – Discussion
Items
WESTLAKE ACADEMY AGENDA ITEM
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Presentation and Discussion Regarding Westlake Academy’s College
Matriculation Data
STAFF CONTACT: Carl Tippen, Martha McKinney, and Dr. Mechelle Bryson
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2011 Completion Date: August 31, 2019
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Westlake Academy’s goal as a college prep school is to create college ready students prepared to successfully compete in a global marketplace. As the United States continues to shift from a goods-based economy to a service-based economy, a college degree is essential. According to the Bureau of Labor Statistics, Twelve of the 20 fastest growing professions require an associate degree or higher, and all of the 71 jobs projected to grow by 20 percent or more require post-secondary education. The purpose of this presentation is to inform the Board of Trustees of Westlake Academy’s college matriculation data for the 2011 - 2019 graduating cohorts. The presentation will review the national college graduation rate for four year, the national college graduation rate for six years, the
WESTLAKE ACADEMY AGENDA ITEM
Page 1 of 2 2
Academy’s graduation rates per graduation cohort and data trends.
RECOMMENDATION
Seeking continued support of the Academy’s college readiness efforts.
ATTACHMENTS
None
WESTLAKE ACADEMY AGENDA ITEM
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Presentation and Discussion Regarding 504, Special Education Data and
Shared Service Agreements
STAFF CONTACT: Dr. Mechelle Bryson and Shannon Ward
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2017 Completion Date: September 1, 2019
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this presentation is to inform the Board of Trustees of Westlake Academy’s data
regarding special populations and to explore the role of shared service agreements. The
presentation will define special populations, review three years of Academy data to illustrate
trends in special population growth, make comparisons to national and state trends, and highlight
the services that the Academy provides to special populations. In addition, the purpose of this
presentation is to address previously asked questions from the board regarding special population
growth trends.
WESTLAKE ACADEMY AGENDA ITEM
Page 1 of 2 2
The Academy believes that analyzing growth trends can provide valuable information to help
inform future decision-making.
RECOMMENDATION
Seeking greater understanding of services provided by the Academy to special populations.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Presentation and discussion of French International Trip
STAFF CONTACT: Dr. James Owen, Teri Watson, Christine King and Ingrid Thebault
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake
Academy inspires
college bound
students to achieve
their highest
individual potential in
a nuturing
environment that
fosters the traits
found in the IB
Learner Profile.
Academic
Operations MYP / DP
Strengthen IB
Philosophy &
Implementation
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 3, 2020 Completion Date: Ongoing
Funding Amount: Ongoing Status - Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The world in which our students work, live and tweet require them to effectively communicate
with others around the world, to partner with them to collectively solve problems and to execute
these solutions in a way that demonstrates intercultural understanding and consideration of
different perspectives. As such, International Mindedness is the cornerstone of the IB mission.
Over the past six years, the Academy has placed an increased emphasis on strengthening the
international mindedness of stakeholders by creating partnerships with international schools and
providing Academy students language immersion learning experiences. Currently, we do not
have language immersion learning experiences for Westlake Academy’s students enrolled in
French.
In 2018, the Board of Trustees approved a trip to Quebec, however; the trip was cancelled due to
lack of student participation. The Academy still believes in the value of a French immersion
learning experience for our students and has begun plans for a trip in the spring semester 2021 to
Montreal, Canada.
According to Westlake Academy board policy 6.02, Board Parameters for School Sanctioned
Trips, “all international trips must adhere to all Westlake Academy Board Policies and
administrative procedures for school sanctioned trips. These school sanctioned trips may be
offered at various times throughout the year upon the recommendation of the Executive Director
and approval by the Board of Trustees”.
Westlake Academy’s Executive Director has reviewed the request to add a French language
immersion experience to Montreal and is seeking Board approval.
RECOMMENDATION
Seeking board approval.
ATTACHMENTS
Power Point to be presented at the meeting.
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 8 – Board Recap /
Staff Direction
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Coffee & Conversation with the Mayor/Board President
Monday, February 3, 2020; 8:00 – 9:30 am
Westlake Fire-EMS Station No. 1, 2000 Dove Road (NW corner of Dove Rd. & Davis Blvd.)
-We hope our residents and business partners are enjoying this opportunity to visit our community’s new fire
station, have a cup of coffee or tea, and a chat with Mayor Laura Wheat about any and all things Westlake. No
reservation needed – just come-and-go as your schedule allows!
Board of Trustees Work Session/Meeting
Monday, February 3, 2020*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Westlake Academy Danish & Dialogue with School Leaders
Thursday, February 6, 2020; 8:00 am–9:00 am
WA Campus–Sam & Margaret Lee Fieldhouse Classroom
-Open to all Westlake & WA parents/grandparents: current and for those considering or wanting to learn more
about our community’s charter school. This month’s topic: Counselors’ Discussion on high school course selection.
Planning & Zoning Works Session/Meeting
Monday, February 10, 2020*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
Westlake Municipal Offices & Westlake Academy Closed in Observance of Presidents’ Day Holiday
Monday, February 17, 2020 (Students out on Friday, Feb. 14 as well for Staff Professional Development)
-No interruptions to Trash & Recycling Services on Friday, February 21.
Westlake Academy Annual Lottery Drawing for 2020-2021 school year
Wednesday, February 19, 2020; 5:00 – 6:00 pm
WA Campus – Multi-Purpose Hall (MPH); Questions? Email Registrar Kim Gardner
Simply Westlake Neighbor’s Night Out
Wednesday, February 19, 2020; 5:30 – 7:30 pm
Home of Jo & Harold Jameson in Granada
-If you are a Westlake resident and have not been to one of Simply Westlake’s Neighbors Night Out event, we do
hope you can join us this month. These come-and-go events held throughout the year are becoming a “don’t miss”
gathering for neighbors to catch-up, meet new friends, and enjoy treats from our gracious sponsors. RSVPs are
required to Connie Vernon-Chase and requested by Friday, February 14. Don’t delay!
Westlake Academy Open Tour for Secondary Grades (6-12)
Thursday, February 20, 2019; 3:45 pm
Main Academy Entrance/Primary Years Office, 2600 J.T. Ottinger Road
-Been wondering about Westlake Academy and how your child might reach their highest potential there? If you are
a Westlake resident or live within one of our approved secondary boundaries, join us for a tour of our Secondary
grades campus this month. (Primary grades tour next month!) Your children are welcome to attend, and we ask
they be supervised by their parents during the tour. No need for reservations – just show up between 3:45 – 4:00
pm on this scheduled day. Questions? Contact Registrar Kim Gardner via email for more info.
Board of
Trustees
Item # 2 – Items of
Community Interest
Town Council Work Session/Meeting
Monday, February 24, 2020*
Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - Council Chambers
17th Annual Gallery Night Benefit – 80s Style; Hosted by the Westlake Academy Foundation
Saturday, February 29, 2020; 6:00 pm at the Texas Motor Speedway Club
-It’ll be “Nothin’ But a Good Time!” at the 17th Annual Gallery Night benefit auction for Westlake Academy. Get ready to
party ‘80s style at one of the region’s premier fundraising galas! You’ll enjoy amazing auction items, stunning works of
art, and hidden treasures for your bidding pleasure. Gourmet cuisine and entertainment everywhere. Sponsorship and
auction donation opportunities are available. On behalf of the students and teachers of Westlake Academy, THANK
YOU! ALL residents, business partners, and fellow supporters welcome! Give Foundation Director Dr. Shelly Myers a call
at 817-490-5722 or email at smyers@westlakeacademy.org today for tickets, sponsorships or donation information!
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake
Academy website or the Town of Westlake website for further assistance.
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on December 2, 2019.
b. Consider approval of minutes from the meeting on December 16, 2019.
c. Consider approval of Resolution 20-01, Approving the trip to Canada
regarding French language immersion experience in Montreal.
Board of
Trustees
Item # 3 – Consent
Agenda
BOT Minutes 12/02/19
Page 1 of 4
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 2, 2019
PRESENT: President Laura Wheat and Trustees: Alesa Belvedere, Carol Langdon, Greg
Goble, and Rick Rennhack
ABSENT: Michael Barrett
OTHERS PRESENT: Deputy Town Manager Noah Simon, Assistant Town Manager
Jarrod Greenwood, Assistant to the Town Secretary Tanya
Morris, Attorney Matthew Butler, Dr. Mechelle Bryson, PYP
Principal Rod Harding, PYP Assistant Principal Beckie Paquin,
Secondary Principal Stacy Stoyanoff, Secondary Assistant
Principal Jennifer Furnish, Communications Manager Jon Sasser,
Director of Information Technology Jason Power, Director of
Facilities & Public Works Troy Meyer, Finance Director Debbie
Piper, Accounting Clerk Marlene Rutledge, Fire Chief Richard
Whitten, and WA Foundation Executive Director Dr. Shelly Myers.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:00 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. CITIZEN COMMENTS
No one addressed the Board.
BOT Minutes 12/02/19
Page 2 of 4
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
5. DISCUSSION ITEMS
a. Presentation and discussion of the FY 2018-2019 annual audit report from Weaver
and Tidwell, L.L.P.
No additional discussion.
b. Presentation and discussion of the 2020-2021 Academic Calendar.
Dr. Bryson and Mrs. Furnish provided a presentation and overview of the Academic
Calendar.
Discussion ensued regarding the date and location of Commencement, the new
process of creating the Academic Calendar, and the dates of Spring Break.
c. Presentation and discussion of the PYP Math Night.
Dr. Bryson and Mr. Harding provided a presentation and overview of the item.
Discussion ensued regarding number participating parents and students, frequency of
event, variety and addition of games from year to year, enhancement of resources at
the game night and in the classrooms, the Foundations role in game night, and the
atmosphere of the event making Math fun.
d. Presentation and discussion on School Safety and Security Committee and other
Senate Bill 11 Legislative Mandates.
Dr. Bryson and Director Meyer provided a presentation and overview of the item.
Discussion ensued regarding the requirement of members for the Safety and Security
Committee. Greg Goble agreed to be the Board of Trustees member to join the
Safety and Security Committee. Mayor Wheat questioned procedures during a school
lockdown. Discussion ensued regarding the amount of time spent preparing and
training for Threat Assessment, State funding availability for school safety, guidelines
for cell phone use during an emergency situation, parent and student education for
emergency school situations, frequency of updates to parents during an emergency,
success from preparation and training in other schools, and how the training effects
the mindset to better prepare for situations outside of a school setting as well.
BOT Minutes 12/02/19
Page 3 of 4
6. BOARD RECAP / STAFF DIRECTION
The number of fire drills required and educating parents in emergency situations.
Regular Session will begin immediately following the work session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:06 p.m.
2. ITEMS OF COMMUNITY INTEREST
Mr. Sasser provided an overview of the upcoming events.
Discussion ensued regarding updating parents, residents, etc. that all are welcome to
join
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on November 4, 2019.
b. Consider approval of Resolution 19-19, Approving the Fiscal Year 2018-2019
annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 19-20, Approving the 2020-2021 Academic
Calendar.
MOTION: Trustee Goble made a motion to approve items a and c of
consent agenda. Trustee Langdon seconded the motion. The
motion carried by a vote of 5-0.
Item b was removed from the consent agenda.
4. PUBLIC HEARING AND DISCUSSION CHARTER FIRST 2018 RATING BASED ON
SCHOOL YEAR 2017-2018 DATA AND ANNUAL FINANCIAL MANAGEMENT
REPORT.
Director Piper provided an overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
BOT Minutes 12/02/19
Page 4 of 4
5. FUTURE AGENDA ITEMS
No future agenda items.
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the meeting.
Trustee Rennhack seconded the motion. The motion carried by
a vote of 5-0.
President Wheat adjourned the regular session at 6:13 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 3, 2020.
ATTEST:
______________________________________ ______________________________
Tanya Morris, Assistant to the Town Secretary Laura Wheat, President
BOT Minutes 12/16/19
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 16, 2019
PRESENT: President Laura Wheat and Trustees: Carol Langdon, Greg Goble, Michael
Barrett, and Rick Rennhack.
ABSENT: Alesa Belvedere
OTHERS PRESENT: Superintendent Amanda DeGan, Deputy Town Manager Noah
Simon, Assistant Town Manager Jarrod Greenwood, Attorney
Matthew Butler, Communications Manager Jon Sasser, Director
of Information Technology Jason Power, Director of Facilities &
Public Works Troy Meyer, Director of Human Resources Todd
Wood, Director of Planning and Development Ron Ruthven,
Building Official Pat Cooke, Planning and Development
Technician Nick Ford, Public Works Assistant Dianna Orender,
Accounting Technician Marlene Rutledge, Municipal Court
Administrator Jeanie Roumell, and Public Works Superintendent
Kory Kittrell.
1. CALL TO ORDER
President Wheat called the meeting to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. CITIZEN COMMENTS
No one addressed the Board.
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
BOT Minutes 12/16/19
Page 2 of 3
Trustee Langdon asked for an overview of the current cost of the current janitorial
contract, which was provided by Director Meyer.
5. DISCUSSION ITEMS
a. Presentation and discussion of the FY 2018-2019 annual audit report from Weaver and
Tidwell, L.L.P.
Accounting Technician Marlene Rutledge and John DeBurro, Weaver and Tidwell,
provided a presentation of Westlake Academy’s 2018-2019 annual audit report. Mr.
DeBurro indicated that there were no findings, evidence of fraud, or irregularities to
report in an unmodified opinion. The audit did not contain any recommendations and
was in full compliance with governmental accounting standards and Generally Accepted
Accounting Principles (GAAP).
6. BOARD RECAP / STAFF DIRECTION
None
Regular Session will begin immediately following the work session
1. CALL TO ORDER
2. CONSENT AGENDA
a. Consider approval of Resolution 19-21, Approving the Fiscal Year 2018-2019
annual audit report from Weaver and Tidwell, L.L.P.
b. Consider approval of Resolution 19-22, authorizing the Superintendent to
terminate an agreement with North Central Texas Janitorial for janitorial services
at the Westlake Academy Campus.
MOTION: Trustee Rennhack made a motion to approve the consent agenda.
Trustee Langdon seconded the motion. The motion carried by a vote
of 4-0.
3. FUTURE AGENDA ITEMS
No future agenda items.
BOT Minutes 12/16/19
Page 3 of 3
4. ADJOURNMENT
President Wheat adjourned the meeting at 5:26 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 3, 2020.
ATTEST:
______________________________________ ______________________________
Tanya Morris, Assistant to the Town Secretary Laura Wheat, President
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Consider a Resolution approving the trip to Canada regarding French
language immersion experience in Montreal.
STAFF CONTACT: Dr. James Owen, Teri Watson, Christine King and Ingrid Thebault
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake
Academy inspires
college bound
students to achieve
their highest
individual potential in
a nuturing
environment that
fosters the traits
found in the IB
Learner Profile.
Academic
Operations MYP / DP
Strengthen IB
Philosophy &
Implementation
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 3, 2020 Completion Date: Ongoing
Funding Amount: Ongoing Status - Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The world in which our students work, live and tweet require them to effectively communicate
with others around the world, to partner with them to collectively solve problems and to execute
these solutions in a way that demonstrates intercultural understanding and consideration of
different perspectives. As such, International Mindedness is the cornerstone of the IB mission.
Over the past six years, the Academy has placed an increased emphasis on strengthening the
international mindedness of stakeholders by creating partnerships with international schools and
providing Academy students language immersion learning experiences. Currently, we do not
have language immersion learning experiences for Westlake Academy’s students enrolled in
French.
In 2018, the Board of Trustees approved a trip to Quebec, however; the trip was cancelled due to
lack of student participation. The Academy still believes in the value of a French immersion
learning experience for our students and has begun plans for a trip in the spring semester 2021 to
Montreal, Canada.
According to Westlake Academy board policy 6.02, Board Parameters for School Sanctioned
Trips, “all international trips must adhere to all Westlake Academy Board Policies and
administrative procedures for school sanctioned trips. These school sanctioned trips may be
offered at various times throughout the year upon the recommendation of the Executive Director
and approval by the Board of Trustees”.
Westlake Academy’s Executive Director has reviewed the request to add a French language
immersion experience to Montreal and is seeking Board approval.
RECOMMENDATION
Staff recommends approval
ATTACHMENTS
Resolution
WA Resolution 20-01
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 20-01
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING THE TRIP TO CANADA REGARDING FRENCH LANGUAGE
IMMERSION EXPERIENCE IN MONTREAL.
WHEREAS, Westlake Academy ensures the successful implementation of the
International Baccalaureate framework; and
WHEREAS, Westlake Academy ensures the successful integration of international
mindedness through all International Baccalaureate Programmes; and
WHEREAS, Westlake Academy ensures that all three components of international
mindedness, cultural awareness, multilingualism and global participation, is visible within all
International Baccalaureate Programme; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
addition of a trip to the master schedule of school travel opportunities.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
WA Resolution 20-01
Page 2 of 2
PASSED AND APPROVED ON THIS 3th DAY OF FEBRUARY 2020.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Todd Wood, Board Secretary Amanda DeGan, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Board Meeting
Monday, February 03, 2020
TOPIC: Public Hearing and Discussion on Westlake Academy’s Accountability
Report 2019
STAFF CONTACT: Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Academic
Operations PYP / MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2018 Completion Date: June 3, 2019
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of this Public Hearing is to inform the Board of Trustees and the greater community
of the overall academic health of the Academy and to provide an opportunity for the board and
other stakeholders to gain a better understanding of the academic progress of Westlake
Academy.
The Texas Education Code (TEC), §39.306, requires each district’s board of trustees to publish
an annual report that includes the TAPR, campus performance objectives, information on violent
or criminal incidents, and information on the performance of the previous year’s graduates in
their first year of college, as reported by the Texas Higher Education Coordinating Board
(THECB).
Each district’s board of trustees must hold a public hearing to discuss the district’s annual report
within 90 days of receiving the official school report card. Each of these items will be presented
in the public hearing and the presentation will be published on the Academy’s website in
compliance with state law.
RECOMMENDATION
Review of the update on the Academy’s Accountability.
ATTACHMENTS
None
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session